IDAHO TRANSPORTATION DEPARTMENT

RFQ 1198

LIQUID SALT BRINE MAKER

ATTACHMENT 1 - GENERAL INFORMATION

Purpose The Idaho Transportation Department (ITD) is requesting quotes from qualified vendors for the purchase and delivery of Liquid Salt Brine Maker (Brine Maker) as further detailed below.

Solicitation Contact The contact for this RFQ is:

Name: Kirk Anderson Phone: (208) 334.8084 Email: kirk.anderson@itd.idaho.gov (preferred method of contact)

Restrictions on Communications From the issue date of this RFQ, until a contract/purchase order is awarded or the RFQ is cancelled, vendors and their representatives are prohibited from communications (written or verbal) regarding this RFQ with the ITD staff, other than the ITD RFQ Lead. Any communications (written or verbal) with ITD staff other than the RFQ Lead may result in the submitting vendor being found Non-Responsible and Non-Responsive.

REQUIREMENTS & SPECIFICATIONS

See Attachment 2 – Requirements and Specifications See Attachment 3 – Price Sheet See Attachment 4 – Signature Page

QUOTE

Your Quote may be submitted electronically via IPRO Powered by LUMA or email (see below for additional details). ITD will not be accepting manual submissions for this solicitation. Your Quote must include the Required Submittals listed below and be received prior to the deadline established in IPRO Powered by LUMA.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

Email:

Send an email to the Solicitation Contact (see Section 2) and attach all Required Submittals.

6. Required Submittals:

Attachment 3 – Price Sheet Attachment 4 – Signature Page Documentation, which demonstrates, to ITD’s satisfaction, that the offered item meets the requirements of the solicitation. Failure to provide satisfactory documentation may eliminate the Vendor from further consideration.

(See Attachment 2 – Requirements and Specifications)

Attachment 1 – General Information Attachment 2 – Requirements and Specifications Attachment 3 – Price Sheet Attachment 4 – Signature Page Attachment 5 – State of Idaho Insurance Requirements Exhibit A - Deliverable Acceptance Form Exhibit B - Contract Discrepancy Form State of Idaho Standard Terms and Conditions

Attachment 3 – Price Sheet Attachment 4 – Signature Page

RESPONSE

Your Quote may be submitted electronically via Luma or email, (see below for additional details). Your Quote must include the Required Submittals listed above and be received prior to the deadline established in Luma.

Electronic Submission:

IPRO – Enter your pricing in IPRO (https://purchasing.idaho.gov/information-for-vendors/) and upload all Required Submittals.

AWARD

Award will be made to the responsive responsible vendor(s) with the lowest Total Cost.

The State reserves the right not to evaluate or make an award in the best interest of the State.

Though it is not mandatory to submit your Quotation electronically via IPRO, all vendors participating in a solicitation issued through IPRO must establish an account in the IPRO system (even if submitting a quote outside of IPRO). It is free to establish an account and only takes a few minutes of your time.

RFQ 1198

LIQUID SALT BRINE MAKER

ATTACHMENT 2 – REQUIREMENTS AND SPECIFICATIONS

SECTION 1 -REQUIREMENTS

1. Brand Name The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation, which demonstrates, to ITD’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ITD reserves the right to seek clarification from the Vendor. Failure to provide satisfactory documentation or a clarifying response to ITD may eliminate the Vendor from further consideration.

Authorized Distributor Submitting vendors must be an authorized distributor or manufacturer of the Brine Maker offered. An authorized distributor must be defined as a company or organization that has a written agreement with the manufacturer to sell or service its products. Bids from Contractors who are not an authorized distributor by the manufacturer must not be considered.

INSTALLATION and delivery The Contractor must deliver and install the Brine Maker FOB Destination freight pre-paid and allowed, to the location(s) below, within ninety (90) calendar days after receipt of order (ARO), or as coordinated with ITD's contact for delivery;

Delivery must be made Monday through Thursday, 8:00 am to 3:00 pm local time excluding state of Idaho recognized holidays (https://dialoged/government/state-holidays/), unless otherwise approved in writing by ITD;

Delivery location:

Idaho Transportation Department 600 West Prairie Ave.

Coeur d’ Alene, ID 83815 ITD will transport the Brine Maker to the installation location at no cost to the vendor.

Complete onsite installation is required at:

Idaho Transportation Department Sheep Creek : 378873 US-95 De Smet Id. 83824 Installation charges must be included in the vendor(s) submitted quote. No additional costs will be allowed;

Installation must take place Monday - Thursday, 8:00 am to 5:00 pm local time, excluding state of Idaho recognized holidays https://www.idaho.gov/government/state-holidays/ and;

ITD will provide salt for initial startup and testing.

Training The Contractor must provide an authorized technician, within thirty (30) calendar days upon acceptance, to provide training for operations, maintenance, safety, etc. of the Brine Maker.

Training must take place Monday thru Thursday, 8:00 am to 5:00 pm local time, excluding state of Idaho recognized holidays https://www.idaho.gov/government/state-holidays/ The technician must be versed in all aspects of the Brine Maker and able to make any necessary field adjustments to the Brine Maker during the training period. Training must be no less than one (1), eight (8) hour calendar day, at the delivery location.

The Contractor must coordinate training with ITD’s contact for delivery.

Contractor must provide certificate of insurance (COI) at the time of award of Contract.

Warranty Manufacturer standard warranty must cover the Brine Maker for a minimum period of one (1) year after Acceptance;

Vendor must provide Warranty documentation at the time of delivery. The Brine Maker will not be accepted without this information and;

Warranty must include all tools, parts, equipment, labor, and freight to repair or replace a defective warranted item, which may also include the entire Brine Maker. All warranty work must be completed within thirty (30) calendars days after receipt of written notice from ITD.

Awarded vendor is responsible for all warranty requirements. No third-party warranties will be allowed.

Acceptance Upon receipt, the Brine Maker will be inspected by the ITD to ensure the minimum specifications are met. Acceptance will occur within fourteen (14) calendar days after delivery. If ITD determines that the Brine Maker is not in accordance with the specifications, ITD will provide the Contractor with a written notification. The Contractor must pick up, correct any discrepancies, and re-deliver to ITD specified location at the Contractor's expense. The timeframe for completion of corrective action must not exceed thirty (30) calendar days;

In the event the specifications are not met, ITD reserves the right to reject the Brine Maker via email notification and;

With ITD approval, the Contractor may correct discrepancies on-site at ITD’s location in lieu of pick-up and return shipping. The Contractor will be responsible for providing all labor, tools, parts, supplies, and worksite clean up to make any necessary corrections. The timeframe for corrective action will still be as identified above.

Termination See section 1.4. State of Idaho Contract Terms and Conditions in the Attachment Tab in IPRO Powered by Luma.

Insurance See Attachment 5 – Insurance Requirement on the Questions Tab in IPRO powered by LUMA.

Invoicing The Contractor must submit its invoice within thirty (30) calendar days of acceptance to the billing contact identified on the Contract. Invoices submitted prior to acceptance, or without the required information listed below, will be returned to the Contractor for correction and resubmission. The following information must be included with each invoice:

ITD Purchase Order (PO) number;

Contract Name and Order Number;

Invoice Number and Date;

Contractor Contact Information;

Itemization of Property (description, quantity, unit of measure, unit price, and total price) and;

Invoices must be submitted electronically to:

D1AP@itd.idaho.gov

SECTION 2 - SPECIFICATIONS

1 AN AUTOMATIC BRINE MAKER SYSTEM must be a Accubrine ® NXT-Gen automated brine maker or equal and make the salt act as a filter bed as the water moves down through to the sump area and filter screen. The system must be capable of producing, at a minimum, two hundred (200) gallons of brine per minute or six thousand (6,000) gallons of brine per hour (based on available water supply of six thousand (6,000) gallons per hour and storage tank configuration static discharge of forty-five (45) feet head pressure) and at a minimum meet the following.

2 LIST OF MINIMUM REQUIREMENTS FOR THE SALT HOPPER:

2.1. The salt hopper must have a minimum capacity of four point five (4.5) cubic yards;

2.2. The minimum inside dumping width must be no less than one hundred twenty (120) inches;

2.3. The salt hopper must be constructed of sixteen thousand (16,000)-pound tensile-strength fiberglass and isophthalic resin with all inside surfaces coated with a ceramic resin zero point zero five zero (0.050) inches thick;

2.4. The vessel must have structural integral ribs allowing flex with the salt hopper from full to empty.

2.5. The salt hopper must be capable of being cleaned via flush components of the unit, and any disassembly of components for cleaning is not acceptable;

2.6. Whether full or empty, the salt hopper must be able to be cleaned by opening the sump outlet cap and water flush valves. If the salt hopper is empty, the inside floor panel must have the capability of being removed for cleaning by attached lifting straps or another method allowing easy removal of the inside floor panel;

2.7. There must be a fresh water flushing system to force sediment to and out of the sump.

2.8. All valves, bulkhead fittings, and related components one (1) inch and larger must be manifold-type fittings;

2.9. There must be a pressure transducer connected to the PLC to activate brine pump on and off and water flow into the salt tank. These levels must be adjustable from the HMI interface and adjustable to within one (1)-inch increments and;

2.10. The transducer must have an air capillary to the inside of the salt hopper.

3 AUTOMATIC BRINE MAKER PRODUCTION SYSTEM EQUIPMENT

3.1 The vessel must have two (2)-inch male cam-lock-type fittings and on/off ball valves for hose connections (fresh water, brine return, brine outlet to pump);

3.2 There must be reinforced forklift pockets for moving the salt tank and;

3.3 Three hundred four (304) stainless steel is required for all metallic items, as it is the most corrosion-resistant of the three hundred (300) series of stainless steel.

4 LIST OF MINIMUM REQUIREMENTS FOR THE CONTROL SYSTEM:

4.1 Brine pumped from the salt tank must be monitored for salt concentration by a sensor which must monitor brine temperature and automatically compensate brine concentration accordingly. Any need for an operator to manually test the brine concentration is not acceptable;

4.2 All brine exiting the salt tank must pass over the brine concentration sensor that monitors brine between zero point zero (0.0) and twenty-seven point zero (27.0) percent concentration by weight;

4.3 The system must come complete with the ability to access the HMI (operator interface) via the Internet. The operator must be able to view the brine maker’s functions remotely;

4.4 The system must include a two hundred fifty-six (256)-color LCD touch-screen display, minimum seven and one-half (7.5) inches diagonal;

4.5 The information on the display screen must include, but not be limited to:

4.5.1 Actual brine production concentration as a percentage of sodium chloride concentration by weight;

4.5.2 Gallons of fresh water used to make brine;

4.6 If the brine concentration is above the target, the brine must be returned to the salt tank until the correct amount of water is automatically added and the desired concentration is reached;

4.7 Once the brine is at the desired concentration (plus or minus three percent (±3%) of target concentration), the brine will be diverted to storage tanks;

4.8 If the concentration is below the minimum desired concentration, the system must automatically divert the brine to the salt tank for a second pass through the salt bed;

4.9 The system must accept a signal from a pressure transducer located in a storage tank to automatically stop brine production when the tank is full or when the production batch is complete;

4.10 The system must display the storage tank volume;

4.11 The system must monitor total gallons of water used, salt used, and brine produced daily and seasonally for record-keeping;

4.12 Electric or pneumatically operated industrial diaphragm valves must include manual overrides;

4.13 In the event of a component failure, the system must automatically shut down and inform the operator of the specific failure, corrective measure, manual override instructions, and part number.

4.14 The system must include a parallel manual valve system for redundant operation;

4.15 Electric components mounted on the control panel must have UL-rated conduit protecting all external wiring;

4.16 Components over ten (10) amps must have circuit breakers. Components ten (10) amps or less must be fuse-protected, with illuminated diagnostic fault indication;

4.17 All wetted control panel parts, except the pump, must be manifold-type glass-filled polypropylene rated for one hundred fifty (150) psi or schedule eighty (80) PVC rated for two hundred seventy (270) psi;

4.18 The pump must be constructed of cast three hundred four (304) stainless steel with a stainless-steel shaft and impeller;

4.19 The electric pump motor must be thermally protected three (3) horsepower, two hundred twenty (220)-volt, single-phase, or variable-speed drive;

4.20 The pump must deliver six thousand (6,000) gallons per hour with a dynamic head of forty-five (45) feet;

4.21 All fittings and valves must be manifold-type glass-filled polypropylene;

4.22 All wetted steel components must be three hundred four (304) stainless steel;

4.23 All exposed electric components must be rated NEMA (12X) and;

4.24 All fasteners must be stainless steel.

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RFQ1198 LIQUID SALT BRINE MAKER 12/25