Exhibit B - Contract Discrepancy Notice.docx
DOCX document 74 KB Posted
- Attached to
- Liquid Salt Brine Maker
- Solicitation number
- 1198
- Issued by
- Idaho
About this file
Summary
This is a Contract Discrepancy Notice document related to an Idaho state and local contract opportunity for a Liquid Salt Brine Maker. The notice serves as a formal communication mechanism to document and address any discrepancies identified between contract requirements, specifications, or terms and the actual performance, deliverables, or submissions by bidders or contractors. The document establishes a structured process for identifying, reporting, and resolving contractual inconsistencies that may arise during the procurement process or contract execution phase. The notice would typically be used to flag issues such as non-conforming bids, specification deviations, missing documentation, or performance shortfalls that require corrective action or clarification from the involved parties.
The Contract Discrepancy Notice provides a formal framework for communication between the procuring agency and bidders or contractors regarding any variances from contract requirements. This document type is essential for maintaining contract integrity and ensuring that all parties understand what corrective measures, submissions, or clarifications are needed to bring the contract into compliance or to resolve outstanding issues. The notice likely includes sections for describing the nature of the discrepancy, requesting specific responses or remedial actions, and establishing timeframes for resolution.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit A - Deliverable Acceptance Form.docx | DOCX document | |
| RFQ 1198 - Liquid Salt Brine Maker - General Information.docx | DOCX document |
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Text version
Exhibit B - Contract Discrepancy Notice
| Contract No: |
| TBD |
Contract Name:
Discrepancy Information: This Contract Discrepancy Notice identifies the Discrepancy(ies) found by ITD while monitoring the Contractor’s performance required per the referenced contract. Items identified as “Discrepancy” require a response from the Contractor. Items identified as “Observation” are areas of concern that may lead to a future Discrepancy if not addressed. Observations do not require a response unless otherwise noted in this notice.
ITD has identified the following Discrepancy(ies):
(Add additional tables for multiple discrepancies)
| Description of Discrepancy: |
| Describe the discrepancy in detail and explain how the contractor is out of compliance. Attach photos or other supporting documents and reference here. |
| Contract Reference: |
| Site the document name, attachment #, and section # of the requirement out of compliance. |
| Required Action: |
| Site the required corrective action from the contract. |
| Contractor’s Resolution: |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
| Estimated Resolution Date: |
| Contractor to provide estimated date it anticipates resolving the discrepancy by. |
ITD Contract Monitor - Check appropriate box with regard to Contractor’s resolution
| Accept ☐ |
| Partially Accept ☐ |
| Reject ☐ |
Reason for Rejection or Partially Accepted
Anticipated Follow Up Date on Resolution
ITD Contract Monitor Signature
Date
Contractor - Sign below to indicate your understanding of the Discrepancy(ies) and your responsibility for resolution.
Contractor Printed Name
Title
Contractor Signature
Date
Resolution
ITD Contract Monitor – Sign below to indicate that each Discrepancy has been resolved based on the actions detailed in the Contractor’s Resolution for each Discrepancy.
ITD Contract Monitor Signature
Date
ITD has identified the following Observations (no response required):
| Description of Observation: |
| Describe the observation in detail and explain how it may lead to a non-compliance issue in the future. Attach photos or other supporting documents and reference here. |
| Contractor’s Response (optional): |
| Contractor to describe action that will be taken to correct the discrepancy in order to become compliant with the contract. |
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