RFQ_10118884.pdf

RFQ No. 10118884

1011STATE OF CALIFORNIA – CALIFORNIA NATURAL RESOURCES AGENCY EDMUND G. BROWN JR., Governor

DEPARTMENT OF WATER RESOURCES

Division of Engineering 1416 9th Street, Room 406-10 Sacramento, CA 95814

REQUEST FOR QUALIFICATIONS NO. 10118884

Statewide Remote Sensing Crop Mapping

TO ALL PROSPECTIVE APPLICANTS

April 1, 2016

The Department of Water Resources (DWR), Division of Statewide Integrated Water Management invites qualified firms with extensive background using remotely sensed imagery to submit a Statement of Qualifications (SOQ). The Contractor will provide expert technical advice and consultation in developing a complete land use dataset using remotely sensed imagery to identify and quantify crop acreage using imagery analysis software.

A copy of the Request for Qualifications (RFQ) No. 10118884 is enclosed. The RFQ contains a description of the qualifications required and directions for preparation and submittal of your response.

The SOQ must be received by 2:00 p.m. on May 4, 2016 at the address indicated in Section VI of the enclosed RFQ.

The Contractor may be required to work independently or partner with other DWR employees or private professionals but always at the direction of the DWR.

The anticipated term of this agreement is July 1, 2016 through June 30, 2021.

The Department reserves the right to cancel or modify this RFQ up to the date and time the SOQ is due and to waive non-material defects with any of the SOQs. Additionally, the Department is not responsible for any preparation costs incurred by parties submitting a SOQ.

A copy of the State’s General Terms and Conditions is provided in this RFQ. These terms and conditions are NON-NEGOTIABLE. Any issues regarding these terms and conditions MUST be addressed during the question and answer period.

The Contractor Certification Clauses (available at www.documents.dgs.ca.gov/ols/CCC-307.doc) contain terms and conditions that may apply to person(s) doing business with the State of California, and that may apply to your agreement. If awarded the contract, you must sign and return Page One of the CCC 307. The Certification must be renewed every three (3) years and will be updated when the State makes revisions to the clauses.

Please follow instructions in Section II of the enclosed RFQ for questions regarding services to be performed or submission requirements.

Sincerely, Simon Eching, Contract Manager Program Manager, Land & Water Use Water Use and Efficiency Branch Division of Statewide Integrated Water Management

Enclosure http://www.documents.dgs.ca.gov/ols/CCC-307.doc

TABLE OF CONTENTS

Cover Letter Request for Qualifications

Purpose and Description of Services Pre-SOQ Submittal Conference Statement of Qualification Requirements Selection Criteria and Evaluation Process SOQ Conditions Submission of SOQs Time Schedule Contract Obligations Disabled Veterans Business Enterprise Requirement Small Business Program Assembly Bill 761 – Infrastructure Bonds of 2006 - Small Business Program

Payee Data Record (Std. 204) SOQ Checklist Potential Qualified Firms Certification Sheet Explanation of Items on Potential Qualified Firms Certification Sheet References Sample Standard Agreement (Std. 213) Exhibit A15 Scope of Work Attachment 1 – Sample Task Order Exhibit B Budget Detail and Payment Provisions Attachment 1 – Rate Sheet Attachment 2 – Additional Payment Provisions Exhibit C General Terms and Conditions Exhibit D Special Terms and Conditions – Department Of Water Resources Exhibit E Additional Provisions Attachment 1 – Travel and Per Diem Expenses Attachment 2 – Protection of Confidential and Sensitive Information Attachment 3 – Non-Disclosure Certificate

I. Purpose and Description of Services

Please see Exhibit A, Scope of Work for the description of services.

II. Location of Mandatory Pre-Statement of Qualifications (SOQ) Submittal

Conference:

Room 435 1416 Ninth Street

Sacramento, California 95814

No SOQ will be accepted unless Contractor attends the mandatory pre-SOQ submittal conference.

Substantive questions regarding bidding and contracting requirements will be addressed only at the pre-SOQ submittal conference. The pre-SOQ submittal conference shall be the sole forum for addressing questions regarding SOQ and contract requirements.

Prospective SOQ submitter(s) attending this pre-SOQ submittal conference will receive information regarding the RFQ and SOQ submittal process. In the event a prospective SOQ submitter is unable to attend the mandatory pre-SOQ submittal conference, an authorized representative may attend on the prospective Contractor’s behalf. The representative may sign in for only one (1) company.

No SOQ will be accepted unless potential Contractor attends the mandatory pre-SOQ submittal conference.

Potential Contractors are asked to submit questions in writing by 10:00 a.m. on April 13, 2016 to Araya Rabidoux at 1416 Ninth Street, Room 406-10, Sacramento, California 95814. Questions will also be accepted at the mandatory pre-SOQ submittal conference to be held on April 15, 2016 at 10:00 a.m. Some questions may be answered at the pre- SOQ submittal conference. Responses, if appropriate, will be provided in writing via Addendum, by April 22, 2016, including those answered at the pre-SOQ submittal conference. No questions will be accepted after the mandatory pre-SOQ submittal conference.

III. Statement of Qualification (SOQ) Requirements

The SOQ should contain, at a minimum, sufficient information for an objective evaluation of whether the criteria described in Part IV, Selection Criteria and Evaluation Process are met. The following items, and other information that the applicant considers appropriate, should be included:

A. Introduction and brief statement of understanding by the applicant.

1. Printed company literature that serves to substantiate qualifications or that provides other pertinent data may be included.

2. Availability of staff.

3. Information on successfully completed major projects over the last ten (10) years. Provide brief project description and current client contact information for verification.

4. Location of contractor’s office(s)

B. Identification in the SOQ of the specific individuals that will be principal team members, their individual experience and expertise, and their availability.

1. Identify any subcontractors and their staff similarly but separately.

2. Designation of a lead person for each of the disciplines or technical areas specified in the scope of work.

3. Include a copy of engineering (Civil or Agricultural) diploma or California professional engineering license for the principal team members of applicant’s team (prime contractor and subcontractors, if any.)

C. Qualifications, including education and experience in identifying crop types and quantifying crop acreages from remotely sensed imagery using imagery analysis software.

1. Resumes of all key personnel that would be provided in conjunction with this contract.

D. Provide three (3) of references for similar types of services within the last three (3) years. At a minimum, complete references form on page 13. At least two (2) must be non-DWR.

E. The SOQ should contain information indicating how the applicant believes the experience of the principal team members fulfills the requirements of the work.

IV. Selection Criteria and Evaluation Process

A. Each SOQ submitted for this proposed contract service will be evaluated and scored in accordance with the following selection criteria:

1. Professional experience of the principals to be assigned to the project in relation to the work to be performed as described in Exhibit A, Scope of Work.

2. Professional experience of the lead persons.

3. Ability to obtain format, maintain, and deliver imagery data.

4. Ability to delineate field perimeters using GIS tools or algorithms and train DWR staff in same.

5. Ability to design accuracy assessment methods and provide accuracy assessments on unsupervised or supervised image classification methods.

6. Ability to develop and use image processing tools to identify crops and map field-by-field irrigated and non-irrigated agricultural land use.

7. Location of office(s) and staff for ease of project coordination and services.

8. Familiarity and experience with the ArcGIS, ERDAS Imagine, and eCognition

Developer software.

9. Competence and experience with acquisition and formatting of satellite imagery and aerial photography.

10. Experience in Remote Sensing training.

B. After the SOQ submittal date and time, each SOQ will be checked for the presence or absence of required information in conformance with the submission requirements of this RFQ. If any required information is absent, the SOQ may be rejected.

C. A panel of DWR personnel will evaluate the SOQs in accordance with the stated

Selection Criteria and areas of knowledge and experience. Separate interviews will then be held with at least three of the applicants deemed to be the most highly qualified to provide the needed services or with all applicants if less than three apply. If any presentations are required to be made, the presentation’s cost will be the responsibility of the applicant. No reimbursement will be made by DWR.

D. DWR will require submission of a schedule of hourly rates and all associated costs, provided in a sealed envelope marked with RFQ No. 10118884 and name of Contractor as it appears on SOQ, at the time of interview. After the interviews have been completed, the applicants will be ranked. DWR will then begin discussion with the most qualified applicant to determine a price that is fair and reasonable to the State. The rate envelope provided at the interview will only be opened after the most qualified has been determined and only the envelope of the most qualified will be opened. If DWR is unable to successfully negotiate a cost agreement with the most qualified applicant, negotiations will begin with the next most qualified applicant, and so on. If DWR is unable to negotiate a fair and reasonable price with any applicant, DWR may elect not to award the contract and may elect to proceed with a new solicitation. The rate envelopes of the unsuccessful candidates will be returned unopened.

E. Unsuccessful applicants will be notified by DWR following execution of the contract.

F. Nothing in this RFQ shall require DWR to award a contract.

V. SOQ Conditions

In addition to Selection Criteria and Evaluation Process, Section IV, the following SOQ conditions apply:

A. Applicants must keep the selection interviews and contract negotiations confidential until the contract is awarded.

B. Evaluations will be available for public inspection at the conclusion of the selection and award process under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

VI. Submission of SOQs

A. Seven (7) hard copies and one (1) text readable pdf copy on CD or DVD of the SOQ must be submitted (mailed or hand delivered) to the following addresses:

Mail: Overnight or Hand Delivery:

Department of Water Resources Department of Water Resources Division of Engineering Division of Engineering Attention: Araya Rabidoux Attention: Araya Rabidoux P. O. Box 942836 1416 9th Street, Room 406-10 Sacramento, CA 94236-0001 Sacramento, CA 95814 Phone: (916) 651-0859 Phone: (916) 651-0859

B. The SOQs must be received by 2:00 p.m. May 4, 2016. Envelopes should be clearly labeled: “Statement of Qualifications, No. 10118884. DO NOT OPEN UNTIL May 4, 2016.” SOQs received after the due date and time will be returned unopened to the submitting party.

C. DWR is not responsible for any costs incurred by the applicants for preparation of

SOQs.

D. All materials (except brochures) submitted in response to this RFQ shall become

State property and will not be returned. Brochures of non-selected applicants may be picked up where they were submitted after award has been made.

E. An SOQ may be rejected if it is conditional or incomplete, or if it contains any proposed alternate terms, alterations of form, or other irregularities of any kind.

The State may reject all SOQs and may cancel or modify this RFQ up to the date the SOQ is due. DWR reserves the right to reject all SOQs for reasonable cause.

F. The Potential Qualified Firms Certification Sheet (see page 11) must be signed by an individual who is authorized to bind the firm contractually. The signature must indicate the title or position that the individual holds in the firm. The Certification Sheet must be returned in the SOQ package. A SOQ will be rejected if the certification sheet is unsigned or omitted.

G. Before the SOQ submission deadline, an applicant may withdraw its SOQ by submitting a written withdrawal request to the State, signed by the applicant or an agent authorized in accordance with the preceding paragraph. An applicant may thereafter submit a new SOQ prior to the SOQ submission deadline. SOQs may not be revised without good cause and DWR’s consent subsequent to SOQ submission deadline.

H. DWR may modify the RFQ prior to the date fixed for submission of SOQs by the issuance of an addendum to all parties who received an RFQ package.

I. Applicants are cautioned not to rely on DWR, during the evaluation, to discover and report any defects and errors in the submitted documents. Applicants, before submitting their documents, should carefully proof them for errors and adherence to the RFQ requirements. DWR may, but is not required to, waive minor deviations from submission requirements.

VII. Time Schedule

A. RFQ published CSCR 4/1/16 A/E Consultants Information Network 4/1/16

B. Pre-SOQ Submittal Conference 4/15/16 at 10:00 a.m.

C. Answers Deadline 4/22/16

D. SOQ Submission Deadline 5/4/16 at 2:00 p.m.

E. Interview Dates (estimated dates) 5/12/16-5/18/16

F. Completion date for contract negotiations (estimated date) 6/3/16

G. Contract approval (estimated date) 6/29/16

Please be prepared to come for an interview between the estimated dates listed above.

DWR reserves the right to change the dates.

VIII. Contract Obligations

A. The following documents, when completed and approved, along with the resume(s) will comprise the contract (sample contract starting on page 14):

1. A Standard Agreement (STD. 213).

2. The description of work to be performed is Exhibit A, Scope of Work. A sample task order is made a part of Exhibit A as Attachment 1.

3. Invoicing and Payment provisions in Exhibit B - Budget Detail and Payment Provisions, Exhibit B, Attachment 1 – Rate Sheets, and Exhibit B, Attachment 2 – Additional Payment Provisions.

4. General Terms and Conditions in Exhibit C.

5. Special Terms and Conditions for the Department of Water Resources in

Exhibit D.

6. All Additional Provisions listed in Exhibit E and any corresponding attachments.

B. The following documents are not exhibits, but are required prior to award of contract:

1. Contractor Certification Clause (CCC-307)

2. Payee Data Record (Std. 204)

3. Insurance certificates and endorsements as stated in Exhibit E

IX. Disabled Veterans Business Enterprise Requirement

Disabled Veterans Business Enterprise (DVBE) requirements for this contract have been exempted by DWR based on a comprehensive review of the DVBE certification list and of the work. Nothing in this RFQ shall preclude voluntary DVBE participation.

Candidates are encouraged to provide certification of DVBE status, if that status exists.

DVBE certification may be obtained from the Department of General Services, Office of Small Business and DVBE Services (OSDS), and should be attached to your SOQ if you are claiming such status. DVBE status, due to this exemption, shall in no way affect the selection process criteria for this contract.

X. Small Business (SB) Program

A. The Department of Water Resources actively supports the State of California Small

Business Program and strives to meet mandated annual Small Business goals. In recognition of the significant economic contribution made by California’s small business sector, Executive Order S-02-06 issued February 2, 2006 mandates each California agency and department to meet annual California Small Business participation goals of 25 percent. These goals are achieved through contract awards made directly to the Small Business community or through subcontracted partnerships between Prime firms and small businesses, and each year DWR is required to track, tabulate and report overall expenditures made in the Small Business sector.

B. DWR has determined that services outlined within this solicitation include opportunities for Prime Firm - Small Business partnerships. In its continued effort to support California’s economy, and to assist DWR achieve 25% annual SB participation goals in its overall contracting, DWR strongly encourages Prime Firms to partner with California certified Small Businesses in response to this solicitation.

Firms that include California certified small businesses as an initial team member, or those which are added subsequent to contract execution through the amendment or task order process, are required to identify the Small Business firm status of each firm as appropriate and will be required to report expenditures made to these business concerns.

C. For questions regarding Small Business Program regulations, contact Rich Zmuda, Small Business and DVBE Program Manager at (916) 653-9813 or via email at SB.DVBE@water.ca.gov.

XI. Assembly Bill (AB) 761 – Infrastructure Bonds of 2006 - Small Business Program

A. The Department of Water Resources actively supports the California Small Business Program. In recognizing the significant economic contribution made by California Small Businesses Executive Order S-02-06 issued February 2, 2006 mandates each California agency and department to meet annual California Small Business participation goals of 25 percent. These goals are achieved through contract awards made directly to the Small Business community or through subcontracted partnerships between Prime firms and small businesses, and each year DWR is mailto:SB.DVBE@water.ca.gov required to track, tabulate and report overall expenditures made in the Small Business sector.

B. For questions regarding Small Business Program regulations, contact Richard Zmuda, Small Business and DVBE Program Manager at (916) 653-9813 or via email at SB.DVBE@water.ca.gov mailto:SB.DVBE@water.ca.gov

STATE OF CALIFORNIA-DEPARTMENT OF FINANCE RFQ No. 10118884

PAYEE DATA RECORD

(Required when receiving payment from the State of California in lieu of IRS W-9) STD. 204 (Rev. 6-2003)

INSTRUCTIONS: Complete all information on this form. Sign, date, and return to the State agency (department/office) address shown at the bottom of this page. Prompt return of this fully completed form will prevent delays when processing payments. Information provided in this form will be used by State agencies to prepare Information Returns (1099). See reverse side for more information and Privacy Statement.

NOTE: Governmental entities, federal, State, and local (including school districts), are not required to submit this form.

PAYEE’S LEGAL BUSINESS NAME (Type or Print)

SOLE PROPRIETOR—ENTER NAME AS SHOWN ON SSN (Last, First, M.I.) E-MAIL ADDRESS

MAILING ADDRESS BUSINESS ADDRESS

CITY, STATE, ZIP CODE CITY, STATE, ZIP CODE

PAYEE

ENTITY

TYPE

CHECK

ONE BOX

ONLY

ENTER FEDERAL EMPLOYER IDENTIFICATION NUMBER (FEIN): -

PARTNERSHIP CORPORATION:

MEDICAL (e.g., dentistry, psychotherapy, chiropractic, etc.)

ESTATE OR TRUST LEGAL (e.g., attorney services)

EXEMPT (Non-profit)

ALL OTHERS

INDIVIDUAL/SOLE PROPRIETOR

ENTER SOCIAL SECURITY NUMBER:

(SSN required by authority of California Revenue and Tax Code Section 18646)

NOTE:

Payment will not be processed without an accompanying taxpayer I.D.

number.

PAYEE

RESIDENCY

STATUS

California resident – Qualified to do business in California or maintains a permanent place of business in California.

California nonresident (see reverse side) – Payments to nonresidents for services may be subject to State income tax withholding.

No services performed in California.

Copy of Franchise Tax Board waiver of State withholding attached.

I hereby certify under penalty of perjury that the information provided on this document is true and correct.

Should my residency status change, I will promptly notify the State agency below.

AUTHORIZED PAYEE REPRESENTATIVE’S NAME (Type or Print) TITLE

SIGNATURE DATE TELEPHONE

Please return completed form to:

Department/Office: Department of Water Resources/Division of Engineering

Unit/Section: A&E Service Agreements Section

Mailing Address: 1416 Ninth Street, Room 406-10

City/State/Zip: Sacramento, Ca 95814

Telephone: (916) 651-0859 Fax: (916) 657-2467

E-mail Address: araya.rabidoux@water.ca.gov

STATE OF CALIFORNIA-DEPARTMENT OF FINANCE RFQ No. 10118884

PAYEE DATA RECORD

STD. 204 (Rev. 6-2003) (REVERSE)

Requirement to Complete Payee Data Record, STD. 204

A completed Payee Data Record, STD. 204, is required for payments to all non-governmental entities and will be kept on file at each State agency. Since each State agency with which you do business must have a separate STD. 204 on file, it is possible for a payee to receive this form from various State agencies.

Payees who do not wish to complete the STD. 204 may elect to not do business with the State. If the payee does not complete the STD. 204 and the required payee data is not otherwise provided, payment may be reduced for federal backup withholding and nonresident State income tax withholding. Amounts reported on Information Returns (1099) are in accordance with the Internal Revenue Code and the California Revenue and Taxation Code.

Enter the payee’s legal business name. Sole proprietorships must also include the owner’s full name. An individual must list his/her full name. The mailing address should be the address at which the payee chooses to receive correspondence. Do not enter payment address or lock box information here.

Check the box that corresponds to the payee business type. Check only one box. Corporations must check the box that identifies the type of corporation. The State of California requires that all parties entering into business transactions that may lead to payment(s) from the State provide their Taxpayer Identification Number (TIN). The TIN is required by the California Revenue and Taxation Code Section 18646 to facilitate tax compliance enforcement activities and the preparation of Form 1099 and other information returns as required by the Internal Revenue Code Section 6109(a).

The TIN for individuals and sole proprietorships is the Social Security Number (SSN). Only partnerships, estates, trusts, and corporations will enter their Federal Employer Identification Number (FEIN).

Are you a California resident or nonresident?

A corporation will be defined as a “resident” if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.

A partnership is considered a resident partnership if it has a permanent place of business in California. An estate is a resident if the decedent was a California resident at time of death. A trust is a resident if at least one trustee is a California resident.

For individuals and sole proprietors, the term “resident” includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary to transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident.

However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.

Payments to all nonresidents may be subject to withholding. Nonresident payees performing services in California or receiving rent, lease, or royalty payments from property (real or personal) located in California will have 7% of their total payments withheld for State income taxes. However, no withholding is required if total payments to the payee are $1,500 or less for the calendar year.

For information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:

Withholding Services and Compliance Section: 1-888-792-4900 E-mail address: wscs.gen@ftb.ca.gov For hearing impaired with TDD, call: 1-800-822-6298 Website: www.ftb.ca.gov

Provide the name, title, signature, and telephone number of the individual completing this form. Provide the date the form was completed.

This section must be completed by the State agency requesting the STD. 204

Privacy Statement

Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, State, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it.

It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and State law imposes noncompliance penalties of up to $20,000.

You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the State agency(ies) with which you transact that business.

All questions should be referred to the requesting State agency listed on the bottom front of this form.

mailto:wscs.gen@ftb.ca.gov http://www.ftb.ca.gov/

SOQ CHECKLIST

Please submit the following items in your SOQ. The SOQ will not be considered responsive unless the following documents are returned:

__ Introduction and Brief Statement of Understanding

__ Printed company literature that serves to substantiate qualifications or that provides other pertinent data may be included.

__ Availability of staff.

__ Information on successfully completed major projects over the last ten years. Provide brief project description and current client contact information for verification.

__ Location of Contractor’s Office(s)

__ Identification in the SOQ of the specific individuals that will be principal team members, their individual experience and expertise, and their availability.

__ Identify any subcontractors and their staff similarly but separately.

__ Designation of a lead person for each of the disciplines or technical areas specified in the scope of work.

__ Include a copy of engineering (Civil or Agricultural) diploma or California professional engineering license for the principal team members of applicant’s team (prime contractor and subcontractors, if any.)

__ Qualifications, including education and experience in identifying crop types and quantifying crop acreages from remotely sensed imagery using imagery analysis software.

__ Resumes of all key personnel that would be provided in conjunction with this contract.

__ Information indicating how the applicant believes the experience of the principal team members fulfills the requirements of the work.

__ Potential Qualified Firms Certification Sheet (signed)

__ References

__ Seven (7) hard copies and one (1) text readable pdf copy on CD or DVD of the SOQ

Please return this checklist with your SOQ.

POTENTIAL QUALIFIED FIRMS - CERTIFICATION SHEET

Statewide Remote Sensing Crop Mapping Services – RFQ No. 10118884

This certification sheet must be signed and returned along with all the required documents, as indicated on the Statement of Qualification Requirements, as an entire package with original signatures. The SOQ must be transmitted in a sealed envelope in accordance with all SOQ instructions.

A. Your all-inclusive SOQ is submitted as follows:

B. All Attachments follow behind this cover letter. (See SOQ Checklist)

C. Your signature affixed hereon and dated certifies that you have complied with all the requirements of this RFQ document. Your signature authorizes the verification of this certification.

>>> AN UNSIGNED SOQ WILL BE CAUSE FOR REJECTION <<<

1. Company Name 2. Telephone Number

2a. Fax Number

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation

Indicate the applicable employee and/or corporation number:

7. Federal ID No. (FEIN) 8. California Corporation No.

Indicate applicable license and/or certification information:

9. Contractors’ State License Board Number

10. PUC License Number

CAL-T-

11. Required Licenses/Certifications

12. Bidder’s Name (Print) 13. Title

14. Signature 15. Date

16. Are you certified with the Department of General Services, Office of Small Business and DVBE Services (OSDS) as:

a. Small Business Enterprise Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

NOTE: A copy of your Certification is required to be included if either of the above items is checked “YES.”

Date application was submitted to OSDS, if an application is pending:

(SEE NEXT PAGE FOR EXPLANATIONS ON POTENTIAL QUALIFIED FIRMS

CERTIFICATION SHEET)

EXPLANATION OF ITEMS ON POTENTIAL QUALIFIED FIRMS

CERTIFICATION SHEET

A. The Potential Qualified Firms – Certification Sheet on page 11 shall be completed and submitted in accordance with the SOQ requirements. Your signature on this document certifies that you complied with all the RFQ requirements.

(1), (2), (2a), and (3) are self-explanatory.

(4) A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

(5) A partnership is a voluntary agreement between two or more competent persons, as co-owners, to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them.

(6) A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

(7) To be used for company identification and verification of tax compliance.

(8) To be used for checking if corporation is in good standing with the State of California.

(9) To be used for verification of Contractor’s license for Public Works Agreements.

(10) To be used for verification of Public Utilities Commission (PUC) license for Public Works

Agreements.

(11) Complete, if applicable, by indicating the type of license and/or certification for services described.

(12), (13), (14), and (15) are self-explanatory.

(16) Refer to the Small Business and DVBE definitions for further information.

REFERENCES

Provide three (3) references of similar types of services performed within the last three (3) years. At least two (2) should be non-DWR.

Name of Firm: Telephone Number:

Name of Contact:

Street Address: City: State: Zip Code:

Year Service Performed:

Service:

STATE OF CALIFORNIA RFQ No. 10118884

STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CONTRACTOR'S NAME

2. The term of this through

Agreement is:

3. The maximum amount $ of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work pages Attachment 1 – Sample Task Order pages Attachment 2 – Resumes pages Exhibit B – Budget Detail and Payment Provisions pages Attachment 1 – Rate Sheet pages Exhibit C – General Terms and Conditions pages Exhibit D – Special Terms and Conditions for DWR (Over $5,000 Standard Payable), DWR 9544 (Rev 9/06) pages Attachment 1 – Recycled Content Certification pages Exhibit E – Additional Provisions pages

Items shown with an Asterisk (*) are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at www.ols.dgs.ca.gov/Standard+Language IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR California Department of General Services Use Only

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

DGS Approval not required per Public

Contract Code 10335 (a)

ADDRESS

Exhibit A

SCOPE OF WORK

BACKGROUND

The Department of Water Resources (DWR) is legislatively mandated to update the California Water Plan (CWP) every five years. DWR estimates annual agricultural, urban, and environmental water use for each CWP update. Data collected through land and water use surveys provide essential information needed for the CWP. The CWP is primarily a statewide water planning and regional water management document. In addition to water planning, DWR uses the data as input for various hydrologic and economic models, for developing trends in cropping patterns, and to estimate the impact of various scenarios of future population growth on the agricultural land resources of California.

Land use data are collected and digitally mapped through periodic surveys of each county, with an emphasis on irrigated agricultural land uses. Field surveys are conducted to identify the crops being produced and other land uses. Information regarding irrigation methods is also collected if readily available. The data collected during the surveys go through quality control, after which the data are tabulated and summarized by Detailed Analysis Units (DAUs) within each county. The DAU information can then be aggregated into larger areas as needed.

Increased availability of digital satellite imagery and aerial photography along with improvements in software functionality related to image classification allow the use of remotely sensed data to identify and map crops. Numerous programs within DWR have expressed a business need for land use data which may now be developed through the use of remotely sensed data.

PURPOSE

DWR requires expertise in identifying crop types and quantifying crop acreages from remotely sensed imagery using imagery analysis software. DWR requires technical services in developing a complete land use dataset. Contractor will support DWR by providing expertise and services to perform a remote sensing land use survey to augment DWR land use survey.

DESCRIPTION

Contractor will use remotely sensed imagery (satellite or aircraft) to identify crops, and quantify crop acreage using imagery analysis software. The project focuses on the Central Valley, the Sacramento-San Joaquin Delta, Klamath Basin, Coastal area, areas within Southern California, and any other area with large agricultural land use.

Contractor will also map native vegetation and riparian habitat. Contractor will train DWR staff on algorithms, procedures, and practices used for the project.

On an as-needed basis and at the direction of DWR, Contractor will provide the services described below. Written task orders will be issued to Contractor for work to be performed under this contract.

1. Contractor will obtain imagery from either satellite or aerial photography, format as appropriate, maintain the data, and deliver the images as part of the contract deliverables. All the images acquired will be owned by DWR.

2. Contractor will delineate field perimeters and train DWR staff in the implementation of GIS tools, in the form of GIS algorithms or flow charts on how field perimeters was delineated. The field perimeters delineated by Contractor shall define:

a. Cropped fields

b. Non-planted areas within cropped fields

c. Farmsteads, including houses and other structures on the farm,

d. Livestock and dairy operations

e. Water surfaces: lakes, rivers, reservoirs; and managed wetlands

f. Native vegetation

3. Contractor will design accuracy assessment method. Contractor will specify the following:

a. Sampling method used, for example, random, stratified random, systematic, etc.

b. Sample size for choosing reference data

c. Reference data (‘’ground truth”) collected that must be consistent, use the same classification system as the project, accounts for land cover changes, be precise, and quality controlled.

d. Analysis method used.

4. Contractor will provide accuracy assessments on unsupervised or supervised image classification methods. Contractor’s assessment will provide an error matrix showing agreement/accuracy, commission, omission, and overall error for each county. Contractor shall not use statewide accuracy to determine accuracy.

5. Contractor will develop and use image processing tools (compatible with ArcGIS, ERDAS Imagine, eCogntion Developer software) to map field-by-field irrigated and non-irrigated agricultural land use. The irrigated land use should include all the crops in DWR crop categories. Additional sub-categories should be identified. A written task order will include DWR crop categories.

6. Contractor will map field-by-field irrigated land use on a quarterly basis to determined vegetable double or triple cropping and winter grains. DWR will provide the current Standard Agricultural Land Use Legend for this purpose.

7. Contractor shall provide a GIS electronic and non-electronic files showing all data utilized for mapping crops in California. The GIS files will include footprints of the reference and model input data with attributes identifying each dataset (e.g. which satellites, the dates of the imagery, all imagery, imagery resolution, sources of field borders, sources and dates of aerial photographs.) Contractor will provide polygon shape files for the classified fields with attributes (crop type, acreages), and the date the image was taken on quarterly basis.

8. Contractor shall train DWR staff on GIS tools, procedures, and practices related to remotely sensed imagery to identify crops. Areas of training may include: imagery data acquisition, sampling land cover, selecting training areas, generating signatures files, segmentation, classifying, and accuracy assessments.

DELIVERABLES

The tasks performed in under this contract shall be done according to written task orders. A sample of task order is shown in Exhibit A, Attachment 1. In general the following types of deliverables are expected for this work. Deliverables will be provided in accordance with the Deliverables and Other Work Product clause in Exhibit E.

1. All imagery used for this project.

2. GIS project showing field perimeters and the land survey records and maps used to determined field perimeters.

3. A GIS project showing all data utilized for mapping crops in California.

4. A written report on the details of the methodology Contractor plans to use to identify crops, including GIS tools, algorithms and flow charts if any.

5. GIS tools and processes used to facilitate statistical procedures for choosing field sampling, as well as identification of ground-truth fields.

6. Quarterly reports on progress, including difficulties with and changes to the proposed methodology.

7. Time series data and formulas developed to identify crops.

8. Algorithms and decision tree structures used to identify crops. If these vary from one part of California to another, the areas for which they are applicable should be identified in the GIS project mentioned above.

9. If degree days are used in the crop identification process, the sources of the data and the methodology used for calculating degree days for each crop or crop category shall be provided.

Contractor shall provide the deliverables in electronic and hard copy format.

CONTRACT INFORMATION

The Contract Managers during the term of this agreement will be:

DEPARTMENT of WATER RESOURCES (Name of Selected Contractor)

Simon Eching (Name) 901 P Street, Room 313A (Street Address) P.O. Box 942836 Sacramento, CA 94236-0001 (City, State, Zip Code) Phone: (916) 653-5573 Phone:

Email: simon.eching@water.ca.gov Email:

The DWR and Contractor Contract Managers may be changed by written notice to the other party.

mailto:simon.eching@water.ca.gov

Exhibit A, Attachment 1

ARCHITECTURAL & ENGINEERING CONTRACTS

SAMPLE TASK ORDER

TASK ORDER NO.

Contractor:

Request for Services under Standard Agreement No. 460000XXXX

Dated:

DESCRIPTION OF TASK:

Provide a one or two sentence summary of work to be performed under this Task Order. Only tasks that fit within the original scope of work may be assigned by a task order.

SCOPE OF WORK:

A. Detailed description and location of service being requested – may include several separate subtasks which are related to completing the main project or task. Include reference from Contract Scope of Work for which the subtask is related. For example:

1. Contractor will conduct a site visit to the five (5) repair sites to document the existing conditions, surrounding land uses, and view the construction areas.

This task is covered under original scope of work, contract number 460000xxxx, Exhibit A, Item X.x.xxx.

2. Contractor will prepare a brief description of the project (including defining the repairs to five (5) sites along the Santa Ana Pipeline (SAPL). This brief description will provide sufficient information to allow for the determination that the SAPL Repairs Project does qualify for a CEQA Exemption. This task is covered under original scope of work, contract number 460000xxxx, Exhibit A, Item X.x.xxx.

3. Based on the description of activities to be conducted during the proposed repairs, Contractor will conduct a brief analysis of potential construction-related air quality, noise, traffic, biology, and land use impacts to provide technical documentation that impacts would be short-term, temporary, and less than significant. This documentation will be provided in the form of a brief report for inclusion in the CEQA Exemption documentation. This task is covered under original scope of work, contract number 460000xxxx, Exhibit A, Item X.x.xxx.

Exhibit A, Attachment 1

4. Per CEQA Guidelines, Contractor will prepare a Notice of Exemption (NOE) along with the technical documentation described in Tasks 1 through 3 (above).

The NOE will be supported with a Technical Memorandum that will use the documentation described in Tasks 1 through 3 (above) to ensure the proposed SAPL Repairs Project is not subject to the six (6) exceptions previously provided by Contractor. The Technical Memorandum will ensure that even if none of the six (6) exception factors is present and a categorical exemption clearly applies, DWR, to be prudent, is creating an evidentiary record of its exemption analysis to be cited in the event of litigation. This task is covered under original scope of work, contract number 460000xxxx, Exhibit A, Item X.x.xxx.

B. State-provided information, requirements and/or services, if any. For example:

DWR will conduct necessary permitting and construction monitoring activities associated with the Santa Ana Pipeline Repairs Project after completion of Tasks 1 through 4 above).

C. Deliverables and Milestones For example:

This task order includes five (5) deliverables. These deliverables are:

1. Report containing analysis of technical areas (i.e., air quality, noise traffic, biology, and land use)

2. Draft Technical Memorandum in support of a CEQA Categorical Exemption

3. Final Technical Memorandum in support of a CEQA Categorical Exemption

4. Draft Notice of Exemption Form

5. Final Notice of Exemption Form

SCHEDULE*:

When services are to begin and end. Include when deliverables (if any) are due. For example:

The work will begin upon full execution by DWR through December 31, 2011. The work will be performed in accordance with the following schedule. This schedule is based upon time relative to notice to proceed:

TASK TIME FRAME (if actual date is unknown)

DATE (if dates are known)

Technical Issue Analysis Within four (4) weeks of notice to proceed June 3, 2008

Draft Technical Memorandum

One (1) week after completion of technical analyses

June 10, 2008

Final Technical Memorandum receiving DWR’s comments

June 24, 2008

Draft Notice of Exemption Form completion of technical analyses

June 10, 2008

Final Notice of Exemption Form receiving DWR’s comments

June 24, 2008

DETAILED COSTS*:

Contractor shall invoice all services according to Exhibit B including attachments. The total amount of this Task Order shall not exceed $ . Please see Attachment A for budget cost details.

Modify as necessary the Sample Attachment A to match your Exhibit B details. Give as much detail as possible including travel and per diem costs.

Reimbursement for travel and per diem expenses shall only be made for travel and per diem that are in full compliance with the Reimbursement Clause in Exhibit E of the base contract.

*NOTE:

Should Contractor anticipate that additional money or additional time is needed to complete this Task Order, the Contractor shall notify the DWR Contract Manager in writing at least ## (recommended minimum of 20 days - to be filled in by DWR Contract Manager) business days prior to the depletion of funds or expiration of this Task Order in order to begin an amendment to this Task Order. No further services are to be provided from the time funds are depleted until the Task Order Amendment has been approved. In addition, no services shall be performed after the expiration date.

CONTRACTOR STAFFING:

List the type of personnel needed and how many of each is needed. For example:

Exhibit A, Attachment 1

1. KEY PERSONNEL

Identification of key contractor personnel working on this Task Order shall be specified and coordinated with the DWR Task Order Manager ## days prior to start of work.

2. SUBCONTRACTING

All potential subcontractors shall submit professional biographies, resumes, and other information that demonstrates skills and experience of each member as they relate to the scope of this task order ## days prior to start of work for DWR approval.

CONTACT PERSONS:

DWR’s Task Order Manager: Contractor’s Task Order Manager:

Name Name Street Address Street Address City, State, Zip Code City, State, Zip Code Phone Phone Fax Fax Email Email

AUTHORIZED SIGNATURES:

Contractor and State agree that these services will be performed in accordance with the terms and conditions of Standard Agreement Number 460000XXXX.

STATE OF CALIFORNIA (CONTRACTOR)

Department of Water Resources

(Name of Task Order Manager) (Contractor’s Contact) Task Order Manager

Date Date

(Name of Contract Manager) Contract Manager

Date

Exhibit A, Attachment 1

For DFM use the following signature block:

(Name of Task Order Manager) (Contractor’s Contact) Task Order Manager

(Name of Contract Manager) Contract Manager

If Task Order amount exceeds $500,000 Division Chief’s signature is required.

Gary Bardini, Division Chief Division of Flood Management

For DOE use the following signature block:

Department of Water Resources

(Name of Contract Manager) (Contractor’s Contact) Contract Manager

If Task Order’s total amount exceeds $100,000 Division Chief’s signature is required in place of the Contract Manager. There will be only one signature block for the Department.

STATE OF CALIFORNIA (CONTRACTOR)

Department of Water Resources

Jeanne M. Kuttel, Chief (Contractor’s Contact) Division of Engineering

Modify this Sample Budget Cost Detail as necessary to match your contract Exhibit B and any other contract provisions.

Sample Attachment A Contract 460000xxxx

Task Order XX -- Title of Task Order Labor Cost Detail (hours)

Labor Subtask

Subtask

Subtask

Subtask

Subtotal

Loaded Hourly Rate

Labor Total

Classification* Subtask

Title Subtask

Title Subtask

Title Subtask

Title Prime Contractor

Principal 2 2 2 2 8 $70.00 $560.00 Senior Staff Scientist 20 30 40 20 110 $60.00 $6,600.00

Project Scientist II 40 40 40 40 160 $50.00 $8,000.00 GIS/CADD Specialist 10 10 10 10 40 $50.00 $2,000.00

Word Processor 5 5 5 5 20 $40.00 $800.00 Prime Subtotal $17,960.00

Subcontractor A Supervising Engineer 20 20 20 20 80 $65.00 $5,200.00

Staff Engineer 10 15 20 10 55 $55.00 $3,025.00 Subcontractor A Subtotal $8,225.00

Subcontractor B

Senior Engineer 20 20 20 20 80 $55.00 $4,400.00 Staff Engineer 10 15 20 10 55 $45.00 $2,475.00

Subcontractor B Subtotal $6,875.00

Subcontractors Subtotal $15,100.00

Subcontractors Markup** (3%) $453.00

Labor Cost Total $33,513.00

Direct Cost Detail (each/unit)

Item Subtotal Unit Price

Direct Cost Total

Reproduction $0.10/page 250 250 $0.10 $25.00

Field Supplies

Specimen container @ $1/ea 50 50 100 $1.00 $100.00

Field notebook @ $2/ea 5 5 10 $2.00 $20.00

Direct Costs $145.00

Travel Cost Detail (each/unit)***

Item Subtotal Unit Price

Direct Cost Total

Mileage @ $0.51/mile 100 50 75 175 400 $0.51 $204.00

Lodging @ $84.00 (plus tax) 3 4 3 2 12 $91.35 $1,096.20

Air fare @ $200/person 2 2 4 8 $200.00 $1,600.00

Meals Breakfast @ $6/person 10 12 22 $6.00 $132.00

Lunch @ $10/person 5 6 11 $10.00 $110.00 Dinner @ $18/person 5 6 11 $18.00 $198.00

Travel Costs Totals $3,340.20

Task Order Total $36,998.20

*Classifications and rates from Contract Exhibit B **Use subcontractor markup from Contract Exhibit B

***Pursuant to Contract Exhibit E

Exhibit B

BUDGET DETAIL AND PAYMENT PROVISIONS

I. INVOICING AND PAYMENT: Contractor shall submit three (3) copies of the invoice to the State only after receiving written notice of satisfactory completion or acceptance of work by the DWR Contract Manager. The State will not accept an invoice for which work has not been approved and will return the invoice as a disputed invoice to the Contractor.

Invoices shall be submitted not more than monthly, in arrears, bearing the contract number. Small business contractors must identify their certified small business status on the invoice.

Submit two (2) copies of each invoice to the Contract Manager at the following address:

Simon Eching

Division of Statewide Integrated Water Management 901 P Street, Room 313A Sacramento, California 94236

Submit one (1) additional copy of each invoice simultaneously to the DWR Accounting Office at the following…