JPL_Request_for_Proposal_(RFP)_No._YT-2663-20190131_for_Starshade_Technology_Maturation.pdf

Jet Propulsion Laboratory California Institute of Technology 4800 Oak Grove Drive Pasadena CA 91109-8099

Date: January 31, 2019

Subject: JPL Competitive Request for Proposal (RFP) No. YT-2663-20190131 for Starshade Technology

Maturation

Reference: Enclosures

The Jet Propulsion Laboratory (JPL) invites your organization to submit a written proposal in conformance with the instructions contained in this letter and its enclosures, which comprise the RFP for JPL’s acquisition of the subject effort.

This RFP does not commit JPL or the Government of the United States to pay any costs incurred in submitting your proposal, making studies or designs for preparing the proposal, or in procuring or subcontracting for services or supplies related to the proposal.

Provide the name of your cognizant Government Audit Agency (i.e., DCAA, etc.), if any, their phone number and point of contact, and any copy of a letter that indicates their approval of your organization's direct and indirect rates. Submit your proposal by email to the undersigned.

JPL will evaluate this RFP in a similar fashion to a NASA AO (Announcement of Opportunity). The total budget for this effort is $750,000. JPL anticipates awarding one or more subcontracts under this solicitation. The cumulative awards will NOT exceed the total budget. JPL’s goal is to award the most viable approach(es) for the total price, that enable the technical readiness of the Starshade Technology Development Activity to reach

Technology Readiness Level 5, as defined in the Starshade Technology Development Plan. Note: JPL is actively working with other large organizations to fill the technology gaps described in this RFP.

Please note that your proposal is due at JPL no later than 2/28/2019, 3:00 PM Pacific Time.

As a convenience to JPL, you are requested to provide the undersigned, by no later than 2/14/2018, an e-mail statement that you do or do not intend to submit a proposal and any questions you have regarding this RFP.

ALL questions and clarifications must be directed to the undersigned by e-mail.

Very truly yours, Yuriy Tsurkan

Subcontracts Manager

Phone No.: (818) 393-8052 E-mail: Yuriy.Tsurkan@jpl.nasa.gov

Enclosures: RFP consisting of:

Cover Sheet and Table of Contents General Instructions Technical/Management Instructions Cost/Price Instructions RFP Attachments

Acknowledgement Form (Attachment A-1) Notice of Total Small Business Set-Aside (Attachment A-6) Past Performance (Attachment A-14) https://exoplanets.nasa.gov/internal_resources/1033

Cost Elements Breakdown Sheet (Attachment A-15) Supplier Information Request Form (Attachment A-21) W-9

Specimen Subcontract consisting of:

Referenced GPs & AGPs Subcontract Forms Set

JET PROPULSION LABORATORY

CALIFORNIA INSTITUTE OF TECHNOLOGY

REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL NO.: YT-2663-20190131

FOR:

STARSHADE TECHNOLOGY MATURATION

PROPOSALS ARE TO BE RECEIVED AT JPL NO LATER THAN:

Date: 2/28/2019

Pacific Time: 3:00 p.m.

COMMUNICATIONS IN REFERENCE TO THIS RFP

It is requested that any communication in reference to this RFP be in writing and directed to the attention of:

Name: Yuriy Tsurkan Mail Stop: 201-203

Title: Subcontracts Manager Phone: (818) 393-8052

Fax: (818) 393-1414

E-Mail Yuriy.Tsurkan@jpl.nasa.gov

California Institute of Technology

Jet Propulsion Laboratory

4800 Oak Grove Drive

Pasadena, CA 91109-8099

Date of Issuance: 1/31/2019

TABLE OF CONTENTS

RFP No.: YT-2663-20190131

1. REQUEST FOR PROPOSAL

Pages

GENERAL INSTRUCTIONS ……..……………………………………………………………… 1

1.0 GENERAL REQUIREMENTS/INFORMATION

2.0 LATE E-MAIL PROPOSALS

3.0 RESERVED

4.0 RESERVED

5.0 RESERVED

6.0 SOURCE EVALUATION AND SELECTION PROCESS

7.0 EXCEPTIONS TO THE GENERAL PROVISIONS (GPS) AND/OR ADDITIONAL

GENERAL PROVISIONS (AGPS)

TECHNICAL/MANAGEMENT PROPOSAL INSTRUCTIONS ……..………………………… 5

1.0 MANDATORY QUALIFICATION CRITERION

2.0 OPTION EVALUATION

3.0 TECHNICAL/MANAGEMENT PROPOSAL INSTRUCTIONS

PRICE INSTRUCTIONS …..……………………………………………………………………… 5

1.0 PROPOSAL PRICING

2.0 LIMITATION OF JPL'S OBLIGATION

3.0 SPECIAL TOOLING AND SPECIAL TEST EQUIPMENT

4.0 PROGRESS PAYMENTS

5.0 PROVISIONAL PARTIAL PAYMENTS

6.0 RESERVED

7.0 SUPPLEMENTAL BUSINESS/COST INFORMATION

ATTACHMENTS TO THE SOLICITATION.

This Section of this RFP consists of those forms and documents containing information applicable to this

RFP. Group A Attachments must be completed and attached to your proposal. Group B Attachments consist of forms and documents for informational purposes only. Both A and B Attachments can be found through the electronic address identified below. Note that Group B Attachments are very important and may become requirements under the Subcontract.

World Wide Web: https://www.jpl.nasa.gov/acquisition/terms-conditions

2. SPECIMEN SUBCONTRACT, Dated 1/31/2019

RFP No: YT-2663-20190131

GENERAL INSTRUCTIONS

1.0 GENERAL REQUIREMENTS/INFORMATION

The effort to be performed will be in accordance with the Specimen Subcontract; if you choose to submit more than one proposal for this effort, each proposal must be responsive to JPL’s requirements, independently complete and under separate cover. JPL reserves the right to retain all proposal information submitted in response to this RFP.

This RFP does not commit the California Institute of Technology (including its operating division, JPL) or the United States Government to pay any proposal preparation or other costs related to the submission of a proposal(s). Proposers shall participate in this RFP process solely at their own risk and expense. JPL reserves the right to cancel this RFP and to reject any or all proposals.

1.1 Data

If the proposal contains data that are not to be disclosed for any purpose other than for proposal evaluation, you must place on the cover sheet of each proposal volume the following wording:

“Data contained in pages _____________ of this proposal furnished in connection with RFP No.

YT-2663-20190131 shall not be used or disclosed, except for evaluation purposes, provided that if a subcontract is awarded to this offeror as a result of or in connection with the submission of this proposal, JPL and the Government shall have the right to use or disclose this data to the extent provided in the subcontract. This restriction does not limit JPL’s right to use or disclose any data obtained from another source without restriction.”

1.2 Requests for Clarification/RFP Addenda

During the proposal preparation period, all requests for clarification and/or additional information, must be submitted by e-mail to the Subcontracts Manager referenced on the RFP

Title Page. When appropriate, responses to requests, as well as any JPL initiated changes, will be provided to any prospective proposer(s) as addenda to the RFP. Questions and clarifications are due no later than 2/14/2019.

1.3 Compliance with Export Control Laws and Regulations

In the performance of this RFP, JPL may exchange information or other technology which may be subject to the export control laws and regulations of the United States, including the

International Traffic in Arms Regulations (ITAR), 22 C.F.R. 120-130 and the Export

Administration Act Regulations (EAR), 15 C.F.R. 730-774. All proposing parties agree to fully comply with all such laws and regulations while participating in this RFP process.

1.4 Proposals via E-Mail Only

Proposals are to be submitted only as an attachment(s) to an e-mail, and must:

Have a scanned signature or an e-signature.

Be limited to one or more of the following file formats:

o “.pdf” (preferred for all with the exception of the cost data) o “.doc” or “.docx” for Word files o “.xls” or “.xlsx” for Excel files (preferred for the cost data) o “.ppt” or “.pptx” for PowerPoint files.

Not be an “.exe” or encrypted file or have multiple file extensions (e.g., doc.pdf). JPL IT

Security system may reject multiple file extensions for suspected malicious content.

Be sent to the Subcontracts Manager referenced by “Attention:” on the RFP cover page.

BE 20MB OR LESS in total size (including all attachments, signatures, text contained in the body of the e-mail, company logos, etc.). If your email exceeds 20MB, the proposal must be sent in more than one e-mail. Compressed files (.zip, .tar, .ar, etc.)

are not allowed.

If any spreadsheets exceed 8 ½ x 11” forward hard copies.

Notify the Subcontracts Manager referenced on the JPL RFP Cover Page if multiple e-mails are needed for a given volume of your proposal (e.g., technical/Management, Cost, or Past Performance [if any]).

If the submission of more than one e-mail is required, then ALL e-mails must be received by the time and date stated on the RFP cover sheet.

2.0 LATE E-MAIL PROPOSALS:

Any proposal, portion of a proposal, or unrequested proposal revision received at JPL after the date(s) and time(s) specified on the cover page of this RFP will not be considered for evaluation and award, except under any of the following circumstances:

2.1 It was received at the initial point of entry to the JPL infrastructure not later than 5:00 P.M. one working day prior to the date specified for receipt of proposals.

2.2 JPL determines that the proposal was late due solely to mishandling by JPL after receipt at JPL, provided that the timely receipt at JPL is evidenced by JPL records.

2.3 No acceptable proposal(s) are received as of the proposal due date(s) and time.

2.4 If any emergency or unanticipated event interrupts normal JPL operations so that proposals cannot be received by JPL by the date(s) and time(s) specified on the cover page of this RFP, and urgent JPL requirements preclude amendment of the solicitation closing date, the date(s) and time(s) specified for receipt of proposals will be extended to the same time of day specified in the solicitation on the first work day on which normal JPL operations resume.

3.0 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS)

The North American Industry Classification System (NAICS) code for this acquisition is 541715.

4.0 PROPOSAL FORMAT

Your proposal shall be submitted in the following parts by the dates specified on the RFP Title Page:

(Written) Part I - Technical/Management proposal: addresses the RFP's Technical/Management

Proposal Instruction’s evaluation criteria. Part I shall be presented in writing in a maximum of 10 pages. Resumes and Curriculum Vitae (CV) do not count to the 10 page limit.

(Written) Part II - Past Performance proposal: addresses the RFP's attachment A14 Past Performance

Instructions. The Past Performance proposal does not count against the 10 page maximum Technical/

Management proposal.

(Written) Part III - Cost/Price proposal: addresses the RFP’s Cost/Price Proposal Instructions. The cost/price proposal does not count against the 10 page maximum Technical/ Management proposal.

5.0 RESERVED

6.0 SOURCE EVALUATION AND SELECTION PROCESS

The basis of source selection is predicated on the following (JPL, at its discretion, may waive minor informalities and minor irregularities in proposals received); JPL shall not complete the initial evaluation of any proposal when it is determined that the proposal is unacceptable per NASA Far Supplement

1815.305-70.

6.1 Proposal Evaluation

Proposals will be evaluated and scored according to the criteria described in the

Technical/Management Proposal Instructions of the RFP. Although cost/price will not be scored, the proposed cost/price shall be a substantial factor in source selection and is of equal importance to the combined technical and management areas. Source selection will be based on the responsive, responsible (within the meaning of Federal Acquisition Regulation, Subpart 9.1) offeror whose proposal is determined to represent the best value to JPL. The closer the proposers are in the qualitative (evaluated) technical and/or management areas, the more important cost/price can become. JPL may select a source whose qualitative merits are lower but whose lower cost/price is commensurate with providing the best overall “value.” Conversely, a source may be selected whose cost/price is higher, but its higher qualitative merits are commensurate with providing best overall “value.” The proposal evaluation process is as follows:

6.1.1 Initial Evaluation: Proposals are evaluated against the pre-set areas of evaluation outlined in the Technical/Management Proposal instructions of the RFP. An analysis of the cost/price details is performed and proposed costs/prices are compared.

6.1.2 Cost/Price Proposal Adjustments: Cost/price proposals are reviewed for mathematical accuracy, rate application, omissions, and reasonableness. If the Buy American Act or rent-free use of Government-furnished property applies, the cost/price will be adjusted as required for the purpose of evaluation.

6.1.3 Pre-Competitive Range Communications: JPL may, at its discretion, conduct communications with one or more proposer(s) for the purpose of determining whether the proposer(s) should be included in the competitive range. Such communications may be conducted to address:

(i) ambiguities in the proposal or other concerns (e.g., perceived deficiencies, weaknesses, errors, omissions or mistakes)

(ii) Information relating to relevant past performance.

6.1.4 Competitive Range Discussions: JPL may make source selection after the initial proposal evaluation or may conduct discussions with the proposers determined to be within the competitive range. The purpose of the discussions is to assist the evaluators in fully understanding each proposal by verifying strengths and weaknesses, discussing any omissions and ambiguities, verifying the validity of the proposed cost/price, assessing the proposed personnel and examining the proposer’s capabilities for performing the work.

JPL may also request cost/price proposal deltas in order to correct errors, omissions, or ambiguities in the proposal. NOTE: Only those cost/price deltas specifically requested by JPL will be accepted.

6.1.5 Final Evaluation: Upon completion of the initial evaluation findings, any discussions, and any cost/price delta(s), a final evaluation is conducted resulting in the selection of a

Subcontractor(s) for negotiations or award.

7.0 RESTRICTIVE MARKINGS

7.1 JPL is a federally funded research and development center. JPL’s Prime Contract with NASA requires JPL to protect and preserve the Government’s technical data rights. The attached

Specimen Subcontract requires the delivery of technical data. The General Provisions require that: (1) subcontractor-owned (proprietary) technical data delivered to JPL be marked and provided as limited rights data, and (2) all such restrictive markings be proper. Limited rights data can be used by the Government and JPL in furtherance of Government contract obligations.

7.2 In your proposal, include a list of any technical data that you expect to deliver to JPL in performance of the Specimen Subcontract that will be marked with restrictive markings per the

General Provisions entitled “Rights in Data – General” and “Limitation on Restrictive Markings.”

8.0 EXCEPTIONS/DECLINATIONS

No exceptions or declinations allowed: JPL has made the determination that no modifications, additions, or deletions to JPL's RFP and/or GPs and/or AGPs. (including its exhibits), or a declination to provide

Cost Instruction-requested rate information, will render your proposal unacceptable.

TECHNICAL/MANAGEMENT PROPOSAL INSTRUCTIONS

Present and organize your proposal in accordance with the following:

1.0 MANDATORY QUALIFICATION(s)

1.1 Proposers must meet the following mandatory qualifications by time of solicitation in order to be considered a qualified source and thereby eligible for award. Include how you meet these mandatory qualifications as a distinct section of your Technical/Management proposal.

1.1.1 Proposal is to address at least one or more technology gap related to Starlight

Suppression, Formation Sensing and Control, and/or Deployment Accuracy and

Shape Stability. For more detail the technology gaps are described in Starshade

Technology Development Plan.

1.1.1.1 In your cover letter, provide a paragraph summary describing the technology gap(s) your proposal addresses (Starlight Suppression, Formation Sensing and Control, and/or Deployment Accuracy and Shape

Stability).

2.0 OPTION EVALUATION

2.1 The Specimen Subcontract does not contain an Option Article.

3.0 VOLUME I: TECHNICAL/MANAGEMENT PROPOSAL INSTRUCTIONS INTRODUCTORY

INSTRUCTIONS

JPL will evaluate Volume I of your proposal based on the information asked for in the below table and subsequent “Technical/Management Criteria and Factors,” in respect to the degree to which your proposal meets the requirements/needs of the Specimen Subcontract. The degree to which the requirements/needs are met may include any number of considerations, such as the suitability of the various areas of the technical/management approach(es), the level of understanding of the requirements, the extent of insight into the technical/management challenges and their solution(s), the effectiveness of management structure, the relevancy of corporate and/or personnel experience, etc., as is appropriate for each area of evaluation.

ARTICLE I - TECHNICAL/MANAGEMENT EVALUATION CRITERIA AND ORGANIZATION

TECHNICAL/MANAGEMENT CRITERIA AND THEIR WEIGHTING PROPOSAL ORGANIZATION

Criteria

Weighting No.

of

Copies

Maximum Page Limit*

(indicate “none” or “#”)

Recommended Required

TECHNICAL/MANAGEMENT CRITERIA 1 N/A 10 pages Criterion T1 – Mitigate Key Technology Gaps to mature

Starshade technology to TRL5

The proposed work will demonstrate significant advancement in one or more of the following areas:

Starlight Suppression, Formation Sensing and Control, and/or Deployment Accuracy and Shape Stability with respect to the Starshade Technology Development Activity to Technology Readiness Level 5. Factors to be considered are:

Factor 1: Error Budget Reduction

Factor 2: Risk Mitigation

Factor 3: Milestone Acceleration

Criterion M1: Related Experience

The degree to which the proposer has related experience that demonstrates that it can successfully meet the requirements described in the proposal.

Criterion M2 - Management and Implementation Approach

The degree to which the proposer’s management approach provides for effective organization, implementation and monitoring and control of the effort.

Factors to be considered are:

Factor 1: Organization, Suitability and Availability of Key

Personnel

Factor 2: Implementation Approach and Realism of

Schedules

Total Score Possible: 1,000

*If “Page Limit” is checked: Any required page limitations included in an RFP shall be strictly enforced. A page is each face of a piece of paper containing substantive, evaluatable information; page size: 8 ½” x 11”; any drawings/photos are included (foldouts will be considered 2 or more pages); single spacing minimum; font size not less than 10; all margins ½” or greater. If “Required” page limit, no pages beyond the number specified will be evaluated. Unless requested, mockups, models, samples, hardware, or software of any kind must not be furnished and will not be considered. Resumes and cost information do not count against the page limit.

1.0 TECHNICAL/MANAGEMENT CRITERIA AND FACTORS

Any factors listed below under the criteria are not weighted for evaluation and are not listed in any order of importance.

1.1 Technical:

1.1.1 Criterion T1– Technical Approach – Mitigate Key Technology Gaps to mature Starshade technology to TRL5

1.1.1.1 Review the Error Budget outlined in Figure 2 Section 1.3.1 of the

Starshade Technology Development Plan. Describe how your proposal fits into this outline and how it will achieve improvement to current state of the art capabilities.

1.1.1.2 Describe how your proposal mitigates or retires technical or program risks to maturing the technology to TRL 5. Table 15, in section 3.4 of the Starshade Technology Development Plan is illustrative of the risk identified in the S5 baseline plan.

1.1.1.3 Review figure 28 in section 3.2 in Starshade Technology Development

Plan. Describe how your proposal maps to this schedule.

2.1 Management

2.1.1 Criterion M1 Related Experience- The degree to which the proposer has related experience that demonstrates that it can successfully perform the requirements described in the Proposal.

2.1.1.1 Describe your experience within the last three (3) years in supporting activities of similar size and complexity to which is outlined in your proposal. Similarity includes both similarity of the hardware product and similarity of the scope of work

2.1.1.2 Provide contact information (contact name, phone number, and email address) for, outside of your organization, each of the similar development tasks.

2.1.2 Criterion M2 - Management and Implementation Approach

2.1.2.1 Organization, Suitability and Availability of Key Personnel

2.1.2.1.1 Provide a description and chart of your proposed organization for this effort and how it fits within the company.

2.1.2.1.2 Provide names of proposed key personnel, their resumes and the percentage time they will be assigned to this program including availability, and a description of their experience appropriate to their proposed responsibilities.

2.1.2.2 Implementation Approach and Realism of Schedules

2.1.2.2.1 Provide a one page summary schedule of milestones in your proposal. Provide sufficient detail in your schedule to demonstrate your ability to meet the delivery requirements of the proposal.

2.1.2.2.2 Provide a narrative describing the proposed implementation plan.

The plan delivered with your proposal could include a flowchart defining the major activities, expected challenges, mitigation strategy, and schedule to achieve the requirements for this effort.

PRICE INSTRUCTIONS

(Fixed Price RFPs)

This portion of the proposal instructions outlines the requirements to be followed in preparing the cost proposal.

Failure to provide any direct labor and indirect rate information requested below may render your bid non-responsive.

1.0 PROPOSAL PRICING

Include a copy of all proposal pricing data in Excel or an Excel compatible format.

1.1 Submit the cost information requested under item 1.3 below, summarized by cost element and time phased by month. Labor should be proposed by work hour not work month. This information should be submitted using Attachment A-15, "Cost Elements Breakdown," or your computer generated equivalent (in Excel or an Excel compatible format).

1.1.1 The WBS levels specified under 1.3 below shall be consistent with your proposal, “Summary Work Breakdown Structure.”

1.2 It is required that full direct and indirect rate visibility be provided in accordance with

Attachment A-15. In addition provide the following if available :

1.2.1 Evidence of cognizant government agency (e.g. DCMA/DCAA) Forward Pricing Rate

(FPR) approval or submittal thereto.

1.2.2 A letter to your cognizant DCMA/DCAA authorizing them to release your proposed rates and/or any recommended price adjustments due to their rate recommendations directly to

JPL, with a copy included in your proposal.

1.3 Submit the following cost information as described in item 1.1, above.

1.3.1 Total Effort – WBS level 1

1.3.2 Report Items – WBS level 2

1.3.3 A total price for each milestone in accordance with the Specimen Subcontract, Article 2, Provisional/Partial Milestone Payments.

2.0 COST ELEMENTS SUPPORTING DATA

2.1 Direct Labor

2.1.1 Explain the basis of the labor-hour estimates by classification. Show all calculations in detail, including the development of any factored hours and the base to which the factor is applied.

2.1.2 It is required that full direct rate visibility be provided in accordance with Attachment A-

15. Discuss the development of the labor rates, including all escalation factors. Include a summary rate table by classification and lowest fiscal distribution (i.e., by quarter if rates change quarterly). If available, submit evidence of Government approval of direct labor rates for each labor classification.

2.1.3 Indicate whether, and how much of the direct labor (dollars and hours) is from within your own organization vs. that of any other division, or sub-tier to your organization,, if any.

2.2 Material

2.2.1 Submit a breakdown of raw materials and purchased parts, including: basis of estimates, part number, description, quantity, unit price, extended price, and source of supply.

Describe any pricing factors proposed, such as scrap, rework, and usage.

2.2.2 Indicate whether the material (including quantity and unit price), is from within your own organization vs. that of any other division, or sub-tier to your organization, if any.

2.3 Subcontracts

There will be no lower-tier subcontracting under this Subcontract.

2.4 Other Direct Costs

2.4.1 Travel and Relocation

2.4.1.1 Indicate the destination, duration and purpose of each trip proposed. Detail the development of each cost element included in the per trip cost.

2.4.1.2 Submit current company policy regarding the reimbursement of travel relocation costs and the accounting of such costs as a direct or indirect expense.

2.4.2 Special Tooling and Special Test Equipment.

2.4.2.1 Special Tooling and Special Test Equipment are defined in JPL form 0968 entitled "Management of Government Property in the Possession of

Subcontractors," which is incorporated into the Specimen Subcontract. Describe each item of Special Tooling and Special Test Equipment you proposed; explain how it meets the definition referenced above; indicate where and when each item is to be used and the extent of usage.

2.4.2.2 Explain the Basis of Estimate and furnish supporting data for each item of

Special Tooling and Special Test Equipment in accordance with the requirements of the paragraphs entitled "Direct Labor," "Material" and

"Subcontracts" above.

2.4.3 Computer Usage

Describe the proposed computer usage, extent of usage, rate(s), and the total cost.

Explain the development of the rate(s).

2.4.4 Licensing and Royalty Information.

If your proposal contains costs for royalties or licenses, indicate the amount and be ready to furnish details.

2.4.5 Indicate whether the other direct costs (and the figures thereof) are from within your own organization vs. that of any other division or sub-tier to your organization, if any.

2.4.6 Other

Explain and support any additional other direct costs included in the proposal.

2.5 Indirect Costs

2.5.1 It is required that full indirect rate visibility be provided in accordance with Attachment

A-15. Discuss the development of each proposed indirect expense rate (e.g., labor overhead, material overhead, off-site burden, general and administrative [G&A]).

Specifically identify the cost elements included in the base to which each rate is applied.

List the indirect expense rates experienced for the past two years. Explain any significant variance between the experienced and proposed rates. Submit evidence of Government approval of each indirect rate as addressed in item 1.2.

2.5.2 Identify separately any independent research and development expenses included in the

G&A rate.

2.5.3 Indicate whether the indirect costs (and the figures thereof) are from within your own organization vs. that of any other division or sub-tier to your organization, if any.

3.0 PROGRESS PAYMENTS

Progress payments will not be allowed under this Subcontract.

4.0 PROVISIONAL PARTIAL / MILESTONE PAYMENTS

JPL will allow milestone or provisional partial payments on only those items so identified in

Article 2 of the Specimen Subcontract. If you desire provisional partial payments your proposal must contain adequate detail to support the reasonableness of each payment proposed.

CAUTION: Unbalanced pricing of the proposed partial payments schedule may result in JPL’s refusal to allow partial payments.

5.0 RESERVED

6.0 SUPPLEMENTAL BUSINESS/COST INFORMATION

6.1 Financial Statement/Responsibility

Submit a copy of your annual financial statements for the last three years and any information regarding additional resources required to perform the proposed effort.

Include a copy of a letter of credit from your bank, if available or applicable, showing how much credit was initially granted to you and how much is available.

Identify any third parties who may have security liens on your intellectual property, personal property, or general intangibles. Identify the nature of the liens and the source of the liens (e.g. court judgment, security agreement, factor agreement, etc.).

Demonstrate you have the financial resources to handle a subcontract of the dollar value anticipated.

6.2 Accounting Calendar

The proposer will furnish its accounting calendar for each year in which work is anticipated.

6.3 Attachments

The Section of this RFP entitled “Attachments” consists of those forms and documents containing information applicable to this RFP. Group A Attachments must be completed and attached to your cost proposal. Group B Attachments consist of forms and documents for informational purposes. Note that the Group B Attachments are very important and may be required under the Subcontract.

Attachments to the Solicitation (unless otherwise indicated, below forms are found at: http://www.jpl.nasa.gov/acquisition/terms-conditions/)

GROUP A – Complete and return as part of your quotation/proposal those marked with an “X” Non-Construction and Construction Solicitation Types:

A-1 Acknowledgment (Form JPL 2384-A1)

A-2 Cost Accounting Standards (Form JPL 2455-A2)

A-3 Government Property (Form JPL 0544-A3)

A-4 Acknowledgment - Commercial Items or Services (Form JPL 2384-A4)

A-5 Acknowledgment - CREI Contract (Form JPL 2384-A5)

A-6 Notice of Total Small Business Set-Aside (Form JPL 4022-A6)

A-7 Notice of Total Small Business Set-Aside – Modified (Form JPL 4022-A7)

A-8 Acknowledgment – RSA Subcontract (Form JPL 2384-A8)

A-14 Past Performance (Form JPL 0358-A14)

A-15 Cost Element Breakdown – Long Form (Form JPL 0549-A15)

A-16 Determination of Lowest Overall Price – Labor-Hour/Time-and-Material Proposals (Form JPL 0359-A16)

A-19 Cost Elements Breakdown - Short Form (Form JPL 0549-A19)

A-20 Evidence of Adequacy of Accounting System (Form JPL 7370-A20)

A-21 Supplier Information Request (Form JPL 7255-A21) (vendor selected for award who is not in JPL’s database)

Construction Solicitations Only:

A-30 Bid Form (Form JPL 3107-A30) NOTE: This Attachment is found in the Solicitation/Bid Package sent to you

A-31 Bid Bond (Form JPL 1825-A31)

A-32 Price Breakdown Form (no form no.)

A-33 Experience Modification Rate (EMR) / Recordable Incident Rate / Lost Time Incident Rate (JPL 7245-A33)

GROUP B – Those marked with an “X” are for use in preparing your quotation/proposal:

Non-Construction and Construction Solicitation Types:

B-1 Waiver of Rights to Inventions (Form JPL 62-301-B1)

B-2 Summary Work Breakdown Structure (no Form number)

B-4 ° Instructions for Patent Agreement for Use in Support Service Subcontracts (Form JPL 2844-B4)

° Patent and Copyright Agreement (Form JPL 1929-B4)

B-5 Notice of Requirement of Pre-award On-Site Equal Opportunity Compliance Review (Form JPL 3553-B5)

B-6 Subcontracting Plan Requirements (Form JPL 0294-B6) (If applicable, Plans must be provided with Proposal)

B-7 Security Requirements for a Classified Subcontract (Form JPL 2891-B7)

B-8 Notice of Reqs. for Affirmative Action to Ensure Equal Employment Oppt. (E.O. 11246) (Form JPL 2899-B8)

B-9 Notice to Prospective Subcontractors of Req. for an Environ. Audit of the Lease Facilities (JPL 2896-B9)

Notice to Prospective Subs of Req. for an Environ. Audit of the Lease Fac.-Alt. (JPL 2896-B9-ALT)

B-10 Certificate of Current Cost or Pricing Data (Form JPL 2496-B10)

B-11 Stds of Conduct & Proc. for Handling Subcontr. Personnel Problems, Discipline, & Separation (JPL 4412- B11)

B-12 Unescorted Access – Subcontractor Badging Instructions and Reqs (during time of solicitation) (7394-B12) Unescorted Access – Subcontractor Badging Instructions and Reqs (during time of subcontract) (7394-Sub)

B-13 Claims for Exceptions to Cost or Pricing Data (Form JPL 2703-B13)

B-17 JPL Subcontractor Environmental, Health, and Safety Requirements (Form JPL 2885)

B-18 Experience Modification Rate (EMR) / Recordable Incident Rate / Lost Time Incident Rate (JPL 7245-B18)

B-19 Additional General Provision (AGP) “Safety and Health” (If applicable, plan required before award); see AGP Set.

Construction Solicitations Only:

B-31 Notice to Offerors (Form JPL 2843-B31)

B-32 Payment Bond (Form JPL 1826-B32)

B-33 Performance Bond (Form JPL 1827-B33)

B-34 Notice of Award (letter) (Form JPL 0141-B34)

B-35 Notice to Proceed (Form JPL 0474-B35) http://www.jpl.nasa.gov/acquisition/terms-conditions/ http://eforms.jpl.nasa.gov/acquisition_word_forms/2899.doc

Acknowledgement

(RFP Attachment A-1)

(This completed acknowledgement must accompany your offer)

Offeror Identification/Point of Contact

1. Offeror name:

Note: Include the full name of the firm (not just any operating division) that would be required by you to appear on a subcontract, if one were to be awarded to your firm.

2. Name and telephone number of persons authorized to conduct negotiations:

Name: Phone Number:

Name: Phone Number:

Offeror Information

3. Please indicate your Business Classification and Organization Type:

Business Classification (check all appropriate boxes in the left OR right column)

Large Business Nonprofit Organization Foreign Business/Institution Government Educational Institution

Historically Black Colleges & Universities/Other Minority Institutions (HBCU/MI)

Small Business (SB) (plus any of the below, if appropriate)

Small Disadvantaged Business (SDB) Woman-Owned (WOSB) HUBZone (HUB) Veteran-Owned (VOSB)

Service-Disabled VO (SDVOSB)

Organization Type (check the appropriate type)

Individual/Sole proprietor, under the laws of the State of _____________________.

Partnership, under the laws of the State of _____________________.

Corporation; incorporated under the laws of the State of ___________________.

Non-profit Government Tax Exempt payee Limited Liability Company (LLC) --- If “LLC” is checked, you must also select one of the following tax classifications:

D=disregarded C=corporation P=partnership

Offeror Income Tax Information

4. To comply with CA Revenue and Taxation Code 18662 and CA Franchise Tax Board FTB Publ.

1023, and Internal Revenue Code 1441, JPL must determine if any tax reporting and tax withholding requirements are applicable. See “Notice of Potential Tax Withholding” in the “Subcontracts Form Set” located at: http://www.jpl.nasa.gov/acquisition/terms-conditions/for additional information.

Type(s) of Proposed Items (please check all that apply):

Goods (commercial off-the-shelf items, no customization) Customized Goods (goods made or modified for JPL use) Services (R&D, consulting, contract labor, training services, etc.)

Rents/Leases (tangible or real property) Royalty/Software

If ONLY the “Goods” box is checked in the above “Type(s) of Proposed Items,” skip the “Offeror Information” and “Source of Income” questions below and proceed to Paragraph 5.

Offeror Information

(A) Is the payee a non-U.S. Resident (i.e., foreign) individual or supplier? Yes No

(B) Is the payee a non-California resident individual or supplier? Yes No

(C) Has the legal name of your organization changed, or the Taxpayer ID changed, or the organization type changed since your last order/subcontract with JPL?

Yes No

Source of Income

(D) Is the purchase for U.S. sourced income payment?

(U.S. sourced income exists if the location of any labor performed or rental/lease of property or use of software is in the U.S.)

Yes No

(E) Is the purchase for State of California sourced income payment?

(CA sourced income exists if the location of any labor performed or rental/lease of property or use of software is in the State of California)

Terms and Conditions

5. The Offeror acknowledges that the offer will be valid for days after the date for receipt of offers specified on the cover page of this solicitation.

6. Your submittal of a proposal or quotation certifies your compliance with the requirements specified in form JPL 2892, “Certifications,” attached to the General Provisions.

7. Can you supply the requested items through a Federal Supply Schedule (GSA) Contract?

Yes If yes, list FSS (GSA) Contract No.: ; skip No. 8.

No If no, complete the remainder of this form.

8. The Offeror acknowledges does not acknowledge the following are acceptable with no modifications, additions, or deletions in case of subcontract award: the Specimen Subcontract and its: Schedule/Articles, any exhibits and attachments, General Provisions (GPs) Set*, Additional General Provisions (AGPs) Set* (if applicable), and Subcontract Forms Set.* (*can be found at: http://www.jpl.nasa.gov/acquisition/terms-conditions/

Note: Many of the GPs and AGPs cannot be altered without NASA approval. If you answer

“does not acknowledge” above, attach a detailed explanation of the exception(s), including a thorough rationale for each exception.

Buy American Act

9. Preference will be given to United States (U.S.) domestic end products under the Buy American Act (BAA) for those items to be used in the U.S.

The Offeror certifies that each end product/service to be supplied is domestic, as defined in the BAA, except for those which the Offeror has listed, with country of origin shown, on a separate attachment to this Acknowledgment and that components of unknown origin were considered by the Offeror to have been mined, produced, or manufactured outside the U.S.

The Offeror also certifies whether the offeror qualifies for any special treatment as a signator to any international agreements, such as designated country status under the Trade Agreements Act.

Audit/EEO Information

10. Name, address, phone number of cognizant Government Audit Agency representative:

Name:

Address:

Phone:

11. (A) Audit Reports. The Offeror agrees that all Government audit reports directly related to its offer(s) and subcontract, if any, resulting from this solicitation are authorized to be released to JPL. Yes No

(B) Is your organization a State or Local Government or Nonprofit Organization subject to Uniform Guidance 2 CFR200? Yes No

If yes, the “year ending” date of the most recent report is: (Attach a copy of the most recent report, unless previously submitted to JPL).

12. All prospective procurements (excluding construction) with an estimated contract value of

$10,000,000 or more require that a determination be made by the Department of Labor (DOL) regarding a prospective domestic subcontractor’s Equal Employment Opportunity (EEO) status.

A determination that the Offeror is either in compliance or is able to comply with EEO laws is a prerequisite to the Offeror’s eligibility for award.

If the offer is for $10,000,000 or more, the Offeror acknowledges that it has has not successfully survived an EEO survey within two years of the anticipated award date. (If the “has” box is checked, a copy of the EEO Clearance should be included with the offer).

Earned Value Management (EVM)

13. Does your organization have a validated earned value management (EVM) system?

If yes, validation certified by:

Government Agency name:

Self-Certified

Dollar threshold at which your organization’s internal policy requires EVM:

Offeror Certification

I, the undersigned, hereby declare that I am a duly authorized representative of the organization below, and I can certify and commit the organization regarding the information on this form, including the total offer amount submitted in response to RFQ/RFP No. .

Further, the Offeror acknowledges receiving the following Addenda No(s). to the RFQ/RFP:

Note: Failure to acknowledge receipt of all Addenda may result in your offer being rejected.

Organization:

Note: Insert legal name of the organization, not operating division. Such legal name is the name used on income tax filings.

Authorized Signature:

Date:

Type/Print Name:

Phone:

Notice of Total Small Business Set-Aside (RFP/ITB/PO Attachment A-6)

1. Definition. “Small business concern” means a concern, including its affiliates, which is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and meets the size standards set forth in the Small Business Administration Rules and Regulations, 13 CFR Part 121 - Small Business Size Standards, and identified by the NAICS code(s) in Paragraph 2. below.

2. Size Standard(s) for the Solicited Work. The North American Industry Classification System

(NAICS) Code(s) applicable to this Subcontract is (are): 541715.

3. General.

3.1 Offers are solicited only from small business concerns; offers received from others shall be considered non-responsible and will be rejected.

3.2 Any award resulting from this solicitation will be made to a small business concern.

4. Agreement. The offeror agrees to furnish, in performing the Subcontract, only end items manufactured and/or produced by small business concerns inside the United States, its territories and possessions, the Commonwealth of Puerto Rico, the Trust Territory of the Pacific Islands, or the District of Columbia. However, this requirement does not apply in connection with construction or service subcontracts.

5. Small Business Status Certification. The offeror must indicate in the Certification below, its small business status and whether it agrees to provide end items as determined by the above definitions. The Certification must then be signed by the offeror or duly authorized representative.

Failure to complete and return this form with the offer may render the offer nonresponsive.

6. Notice: Consequences of Misrepresenting Small Business Status. Any subcontract to be awarded pursuant to this solicitation will be a subcontract under the Prime Contract between the California Institute of Technology/JPL and NASA, and awards to small businesses are counted for small business goal purposes pursuant to the Small Business Plan incorporated into the Prime Contract.

Consequently, any person who misrepresents a firm's small business status to obtain a subcontract from JPL under a set-aside procurement would be subject to sanctions under 15 U.S.C. 645(d), which provides that any person making such a misrepresentation shall:

6.1 Be punished by imposition of fine, imprisonment, or both;

6.2 Be subject to administrative remedies, including suspension and debarment; and

6.3 Be ineligible for participation in programs conducted under the authority of the Small

Business Act.

CERTIFICATION

The offeror represents and certifies as part of its offer that it is is not a small business concern as described in Paragraph 1. above. (By indicating that it is a small business concern, the offeror certifies that it meets the size standards for the North American Industry Classification System (NAICS) code(s) identified in Paragraph 2. above for the product/work involved. If this solicitation calls for more than one item/type of work and if different NAICS Codes are identified above for different items/types of work, the offeror certifies that it meets the identified NAICS code applicable to the product/work accounting for the greatest percentage of the proposed Subcontract price or, if offers on part of the product/work are permitted, that it meets those of the NAICS code standard(s) identified above applicable to the products/work it offers.

The offeror also agrees does not agree to furnish in performing the Subcontract, only end items which meet the requirements of Paragraph 4. above. (This requirement does not apply in connection with construction or service subcontracts.)

Subcontractor Name:

Past Performance (RFP/ITB Attachment A-14)

Introduction

1. This Attachment sets forth the requirements to be followed in preparing information on your Past

Performance. The information provided will be used to help determine responsibility and must be provided in writing by the date indicated in the RFP.

Please provide the Past Performance Volume of your proposal in the same number of copies as your Cost Proposal, unless otherwise indicated by JPL in the RFP Cover Letter.

If the Technical/Management part of your proposal is to be presented via an Oral Presentation, then the written Past Performance Volume of your proposal is due by the date indicated on the RFP Title Sheet.

Requirement

2. Provide a synopsis of the three most recent contracts performed by your organization which are similar to the effort described in this RFP.

3. If this RFP contains an evaluation criterion or factor entitled “related experience,” please include a synopsis of ALL the efforts you listed in response to that criterion or factor. These synopses must include the following information:

Customer Name/Address

Subcontract No.

Subcontract Type

Period of Performance

Task or Support Type

Average No. of Personnel Assigned to Effort

Initial Cost/Price

Current/Final Cost/Price

Overrun (if any, explain)

Description of Effort

Current Contract and Technical Persons o Telephone Nos.

o Emails

What is/was your functional relation to the subcontract effort?

Cost Elements Breakdown – Long Form (RFP Attachment A-15)

Support Data Reference

Cost Element Period = month, quarter, year, etc.

TOTAL

Direct Labor Hours (by labor category)

Total Hours:

Direct Labor Rate (by labor category)

Direct Labor Dollars (by labor category)

Total Direct Labor $: $ $ $ $ $ $

Overhead

Base & % $ $ $ $ $ $

Base & % $ $ $ $ $ $

Total Overhead: $ $ $ $ $ $

Other Direct Costs (ODC)

Material $ $ $ $ $

Material Burden $ $ $ $ $ $

Subcontracts $ $ $ $ $

Subcontract Burden $ $ $ $ $ $

Travel $ $ $ $ $ $

Misc. $ $ $ $ $ $

Total ODC: $ $ $ $ $ $

General & Administrative (G&A)

Total Costs Thru ODC: $ $ $ $ $ $

G&A _____% $ $ $ $ $ $

Total Cost, Profit, Total Price

Total Cost Thru G&A: $ $ $ $ $ $

Profit/Fee____% $ $ $ $ $ $

TOTAL: $ $ $ $ $ $

Supplier Information Request Form (RFP/RFQ/ITB Attachment A-21)

Supplier Identification Information

Legal Business Name (name entered on tax return):

Business Name / dba (if different from above):

Employer Identification

Number (EIN):

Social Security Number

(if no EIN):

CAGE Code (Commercial and

Government Entity) CAGE

Codes are required by the Federal

Acquisition Regulations. For more information or to register for a CAGE

Code please go to https://cage.dla.mil/Home/UsageAgree

NAICS Code (North American Industry Classification System)

For Primary Business Activity

To find your NAICS code by key word please go to https://www.census.gov/eos/www/naics/

Supplier Location Address Supplier Payment Address ( same as location addr.)

Street Address: Street Address:

City: State: City: State:

Zip Code (xxxxx-xxxx):

https://www.usps.com

Zip Code (xxxxx-xxxx):

https://www.usps.com

Country/Province: Country/Province:

Contact Name: Contact Name:

Contact Email Address Contact Email Address

Congressional District:

www.house.gov/representatives/find-your-representative

Congressional District:

www.house.gov/representatives/find-your-representative

Phone Number: ( )- - Phone Number: ( )- -

Fax Number: ( )- - Fax Number: ( )- -

Organization Type (please check the appropriate type):

For Information about Organization Type please go to https://www.sba.gov/business-guide/launch-your-business/choose-business-structure

Individual/Sole proprietor Non-profit Tax Exempt payee

Partnership Government

Corporation; incorporated under the laws of the state of

Limited Liability Company (LLC) --- If “LLC” is checked, you must also select one of the following tax classifications: D=disregarded C=corporation P=partnership https://cage.dla.mil/Home/UsageAgree https://www.census.gov/eos/www/naics/ https://www.usps.com/ https://www.usps.com/ http://www.house.gov/representatives/find-your-representative http://www.house.gov/representatives/find-your-representative http://www.house.gov/representatives/find-your-representative http://www.house.gov/representatives/find-your-representative https://www.sba.gov/business-guide/launch-your-business/choose-business-structure

Business Classification

(check all appropriate boxes in the left OR right column) For Information about Business Classification please go to https://www.sba.gov/size-standards/

Large Business

Nonprofit Organization

Foreign Business/Institution

Government

Educational Institution

Historically Black Colleges & Universities/

Other Minority Institutions (HBCU/MI)

Small Business (SB)

(plus any of the below, if appropriate)

Small Disadvantaged Business (SDB)

Woman-Owned (WO)

HUBZone (HUBZ)

Veteran-Owned (VO)

Service-Disabled VO (SDVO)

Notice of Potential Tax Withholding

To comply with CA Revenue and Taxation Code 18662 and CA Franchise Tax Board FTB Publ.

1023, and Internal Revenue Code 1441, JPL must determine if any tax reporting and tax withholding requirements are applicable. See Notice of Potential Tax Withholding (Form 7258) located at:

http://www.jpl.nasa.gov/acquisition/terms-conditions/ under the Other Supporting Documents tile for additional information.

Supplier Certification of Information Provided

Subcontractor Name:

Type/Print Title:

See Page 3 below for Authorization for Electronic Invoice Payments https://www.sba.gov/size-standards/

Authorization for Electronic Invoice Payments

Completion of this form authorizes the Jet Propulsion Laboratory to deposit payments due or that become due into the following bank account.

Name (As shown on the bank account):

Address:

Email Address: (For Remittance Advice)

Name of Financial Institution:

Financial Institution Address:

Account Number:

Bank’s ACH Routing Number:

Additional information necessary for International wire transfers. Wire transfers will be issued in either US dollars or foreign currency per invoice instructions.

Beneficiary BIC or SWIFT Code: __________________________________________________________________

IBAN Number: ___________________________________________________________

Intermediary Bank: (if Required): ___________________________________________________________

Intermediary Bank ABA: ___________________________________________________________

I understand and acknowledge that if the name on the electronic funds transfer (EFT) account is different than as shown on the Caltech-JPL Vendor Master File and as stated above, the financial institution’s procedures may cause a delay in the crediting of said account with my payments, and I hereby expressly relieve Caltech-JPL of any liability I may incur because of a delay caused by the application of a financial institution’s procedures and I agree to hold Caltech-JPL harmless.

I further…