RFPTownWide-Summer2026.pdf

REQUEST FOR PROPOSALS

TOWN OF FOREST HEIGHTS

RFP-FY26-0004

ASPHALT STREET REPAIR AND RESTORATION SERVICES (Whole or in part)

Issue Date: Wednesday, September 9, 2026 Proposal Due Date: Monday, September 23, 2026 @ 5:00 PM

1. PURPOSE

The Town of Forest Heights is soliciting proposals from qualified contractors to provide sidewalk and/or asphalt street repair and restoration services to various locations with deteriorated surfaces and to restore safe, functional driving surfaces.

2. PROJECT LOCATION

Onondaga Drive, Quade & Spokane, Delaware Drive, Comanche & Quade, Iroquois Way, Fox & Woodland, Fox Way, Blackhawk Drive, Modoc Lane, Seneca Drive, and North Huron Drive in Forest Heights, Maryland, including other designated repair areas as identified by the Town.

3. PROJECT QUANTITY

A site visit will be required to obtain proper measurements and precise locations.

SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

The contractor shall provide all labor, equipment, and materials necessary to complete asphalt repair and restoration in accordance with the following:

A. Mill and Patch The contractor shall mill (if applicable) or cut the specified square feet/yards of existing asphalt pavement to industry recommended depths. Milling shall be performed using equipment specifically designed for asphalt removal. All edges shall be cut to produce clean, straight, and vertical faces. The milled surface shall be free of loose material prior to the placement of new materials.

B. Subgrade Preparation The contractor shall install industry recommended bedding as needed to bring the subgrade to proper elevation. All subgrade and aggregate base materials shall be compacted to a minimum of 95 percent of maximum dry density in accordance with ASTM D698. Any unsuitable or unstable material shall be removed and replaced. The finished subgrade shall be firm, unyielding, and properly graded.

C. Base Asphalt Installation The contractor shall install a 3-inch hot-mix asphalt base course within the milled/cut areas to restore proper grade if needed. Asphalt materials shall conform to the Maryland Department of Transportation State Highway Administration specifications for Superpave asphalt mixtures, typically with a 19.0 mm nominal maximum aggregate size or an approved equivalent.

A tack coat meeting MDOT SHA specifications shall be applied to all vertical edges and existing pavement surfaces prior to placement of asphalt if necessary. The base course shall be placed and compacted to achieve a minimum of 92 percent of theoretical maximum density in accordance with AASHTO T209.

D. Surface Milling and Overlay Preparation The contractor shall mill the remaining faulted areas to a depth of 1 to 1.5 inches (size repair area dictating) to allow for placement of a 1.5-inch asphalt surface course from curb to grass line.

Milling shall produce a uniform surface with proper cross slope and drainage. Some repair areas may be small but [sala]mander-like shapes

E. Surface Course Installation The contractor shall install a 1.5-inch asphalt surface course across all designated areas. The surface course shall conform to MDOT SHA Superpave specifications, typically with a 9.5 mm nominal maximum aggregate size or an approved equivalent.

The surface course shall be compacted to a minimum of 92 percent of theoretical maximum density. The finished surface shall be smooth, uniform, and free of segregation, rutting, or surface irregularities. All joints shall be properly sealed and compacted to ensure a watertight bond.

F. General Construction Requirements All surfaces shall be cleaned prior to the placement of materials All debris and unsuitable materials shall be removed and disposed of off-site The contractor shall maintain proper line, grade, and cross slope to ensure positive drainage The contractor shall provide traffic control in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) Work shall be performed in a manner that minimizes disruption and maintains safe access

5. QUALITY CONTROL AND ACCEPTANCE

The Town reserves the right to perform or require density testing, material verification, and inspection at any time. Any work not meeting specified compaction, material, or surface tolerances shall be corrected at the contractor’s expense.

6. CONTRACT TYPE AND CHANGE ORDER RESTRICTIONS

This shall be a firm fixed-price contract. The contractor shall be responsible for verifying all field conditions prior to submission of a proposal.

No change orders, additional compensation, or cost adjustments will be accepted for any reason, including but not limited to unforeseen site conditions, material quantities, subgrade conditions, or construction methods.

By submitting a proposal, the contractor acknowledges that they have reviewed all available information and included all costs necessary to complete the project as specified. The contractor assumes full responsibility for all means, methods, quantities, and conditions necessary to deliver a complete and functional project.

7. SITE VISIT

There may be a pre-bid meeting or formal site visit conducted by the Town to ensure the bidder has precise locations. Contractors are strongly encouraged to visit and inspect the project sites independently with the provided information prior to submitting a proposal.

Failure to do so shall not relieve the contractor of responsibility for fully understanding site conditions.

8. CONTRACTOR RESPONSIBILITIES

Provide all labor, materials, and equipment Maintain site safety and traffic control Coordinate scheduling with the Town Provide a certificate of insurance prior to commencement

9. WARRANTY

The contractor shall provide a minimum one-year warranty on workmanship and materials from the date of completion.

10. PROPOSAL REQUIREMENTS

Proposals must include:

Company qualifications and relevant experience Description of project approach Proposed project schedule References for similar work Proof of insurance

11. EVALUATION CRITERIA

Experience and qualifications Technical understanding of the scope Project timeline Past performance and references Responsiveness to the RFP

12. SUBMISSION INSTRUCTIONS

Town of Forest Heights 5508 Arapahoe Drive Forest Heights, MD 20745

All Submissions shall be Submitted Electronically in PDF Form – No hard copies will be accepted or received by the Town of Forest Heights.

Attn: Clate D. Jackson, MPA, JM – Town Administrator (Chief Administrative Officer) Email: info@forestheightsmd.gov

All proposals must be received by the stated deadline.

GENERAL CONDITIONS

G. The Town reserves the right to reject any or all proposals, waive informalities, and award a contract in the best interest of the Town.

H. INSURANCE REQUIREMENTS

Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate Automobile Liability: $1,000,000 combined single limit Workers’ Compensation: In accordance with Maryland statutory requirements Employer’s Liability: $500,000 per accident

The Town of Forest Heights shall be named as an additional insured on all applicable policies.

Certificates of insurance must be provided and approved prior to commencement of work.

I. INDEMNIFICATION

The contractor shall indemnify, defend, and hold harmless the Town of Forest Heights, its elected officials, officers, agents, and employees from and against any and all claims, damages, losses, liabilities, and expenses arising out of or resulting from the performance of the work.

J. NOTICE TO PROCEED AND MOBILIZATION

Following contract award, the Town will issue a written Notice to Proceed.

The contractor shall commence mobilization within ten (10) calendar days of issuance of the Notice to Proceed.

K. PROJECT SCHEDULE AND COMPLETION REQUIREMENT

Calendar year 2026 – To Be Determined after award.

Time is of the essence.

L. LIQUIDATED DAMAGES

Liquidated damages shall be assessed at $500 per calendar day for each day the project remains incomplete beyond calendar year 2026.

M. CONTRACT ENFORCEMENT

Failure to comply with any provision of this RFP may result in termination for default, withholding of payment, or other remedies available under applicable law.

For information, RFP documents, or pictures of the jobsite map, please visit:

ForestHeightsmd.gov: https://forestheightsmd.gov/409/Purchasing-Services https://forestheightsmd.gov/409/Purchasing-Services

*All items are included in this post*

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