RFPS30034902100862_May_19_25_solicitation_doc.pdf
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- Attached to
- Janitorial Services - James C. Kirkpatrick
- Solicitation number
- RFPS30034902100862
- Issued by
- Cole County, Jefferson City, Missouri
About this file
This document is a Request for Proposal (RFP) numbered RFPS30034902100862 issued by the State of Missouri for janitorial services at the James C. Kirkpatrick State Information Center and Richmond Hill Grocery. The solicitation seeks a vendor to provide comprehensive cleaning services, including routine janitorial work, deep carpet cleaning, hard floor maintenance, upholstered furniture cleaning, construction clean-up, and high-touch disinfecting. A mandatory site tour was scheduled for December 14, 2020, at 10:00 AM to allow potential vendors to inspect the facilities. The initial contract period is one year from the award date, with proposals due by December 29, 2020, at 2:00 PM CST. Vendors can submit responses electronically through the MissouriBUYS system or via hard copy.
The RFP includes 14 line items covering various service categories, with vendors required to provide firm, fixed pricing per square foot per month for the base contract period and two optional one-year renewal periods. Payment terms are set at Net 45 days, with delivery terms as Free On Board Destination. The solicitation is open to all vendors without specific set-aside designations or restrictions. While no specific budget range or award value is disclosed, the funding will be provided by the State of Missouri. The contract will be awarded to the most responsive and responsible bidder offering the best value, with evaluation based on the ability to meet detailed service specifications, pricing structure, and overall proposal quality.
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Solicitation Number: RFPS30034902100862
Janitorial Services - James C. Kirkpatrick
Request for Proposal - Services (RFPS)
State of Missouri
November 20, 2020 - December 29, 2020
Page:2
General Header Information
RFPS30034902100862
No. RFPS30034902100862 Title: Janitorial Services - James C. Kirkpatrick Start Date: November 20, 2020 at 10:00:00 AM CST End Date: December 29, 2020 at 2:00:00 PM CST Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Contract Period: Effective Date of Award through One Year Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Contact Information: State of Missouri
Shelby Williams 301 W High Street Room 630 Jefferson City MO, 65101 United States Tel: 573-522-2447 Fax: 573-526-9815 shelby.williams@oa.mo.gov
Contact Details: If you have any questions, please contact:
Shelby Williams 301 W High Street Room 630 Jefferson City MO, 65101 United States Tel: 573-522-2447 Fax: 573-526-9815 shelby.williams@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPS30034902100862
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
TOURS
Tours A tour of Interpretive Center of the James C. Kirkpatrick State Information Center will be held on
December 14, 2020, at 10:00 am in order to allow potential vendors an opportunity to inspect the building prior to submitting a proposal. See official bid document for details.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
RFPS30034902100862
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to ________________________, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
Page:5
Documents:
RFPS30034902100862 Janitorial Services - James C. Kirkpatrick.docx
RFPS30034902100862 Addendum 01.docx
Janitorial Services - James C. Kirkpatrick Tour Attendance 12-14-20.pdf
RFPS30034902100862 Addendum 02.docx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Janitorial Services - James
C. Kirkpatrick State
Information Center and
Richmond Hill Grocery each 1.00
Additional Item Fields
1. First Renewal Period: Maximum Price Per Square Foot, Per Month
2. Second Renewal Period: Maximum Price Per Square Foot, Per Month
Item Specification for Janitorial Services - James C. Kirkpatrick State Information Center and Richmond Hill Grocery
Description: Janitorial Services - James C. Kirkpatrick State Information Center and Richmond Hill Grocery Firm, Fixed Price Per , Square Foot, Per Month. Please see attached bid document for more detail.
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Carpet Cleaning Deep
Carpet Cleaning and Water
Extraction Services each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for Carpet Cleaning Deep Carpet Cleaning and Water Extraction Services
Description: Deep Carpet Cleaning and Water Extraction Services Firm, Fixed Price Please see attached bid document for more detail.
3 Hard Floor Cleaning Light
Scrubbing and Re-Coating each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for Hard Floor Cleaning Light Scrubbing and Re-Coating
Description: Light Scrubbing and Re-Coating Firm, Fixed Price Please see attached bid document for more detail.
4 Hard Floor Cleaning
Stripping and Waxing each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for Hard Floor Cleaning Stripping and Waxing
Description: Hard Floor Cleaning Stripping and Waxing Firm, Fixed Price Please see attached bid document for more detail.
5 Upholstered Furniture
Cleaning Deep Cleaning of
Upholstered Manager’s
Chair each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Upholstered Furniture Cleaning Deep Cleaning of Upholstered Manager’s Chair
Description: Upholstered Furniture Cleaning Deep Cleaning of Upholstered Manager’s Chair Firm, Fixed Price Please see attached bid for more detail
6 Upholstered Furniture
Cleaning Deep Cleaning of
Upholstered Side Chair
(upholstered without chair arm upholstering) each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for Upholstered Furniture Cleaning Deep Cleaning of Upholstered Side Chair (upholstered without chair arm upholstering)
Description: Upholstered Furniture Cleaning Deep Cleaning of Upholstered Side Chair (upholstered without chair arm upholstering) Firm, Fixed Price For more detail please see attached bid document
7 Upholstered Furniture
Cleaning Deep Cleaning of
Upholstered Sofa each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for Upholstered Furniture Cleaning Deep Cleaning of Upholstered Sofa
Description: Upholstered Furniture Cleaning Deep Cleaning of Upholstered Sofa
8 Construction Clean-Up
One time Construction
Clean-up each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for Construction Clean-Up One time Construction Clean-up
Description: Construction Clean-Up One time Construction Clean-up Firm, Fixed Price For more detail see attached bid document
9 Construction Clean-Up
Ongoing Construction
Clean-up each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for Construction Clean-Up Ongoing Construction Clean-up
Description: Construction Clean-Up Ongoing Construction Clean-up Firm, Fixed Price see attached bid document for more detail
10 Additional Areas, Additional Personnel, and
Additional Products
Janitorial Services for
Additional Areas each 1.00
Page:8
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for Additional Areas, Additional Personnel, and Additional Products Janitorial Services for Additional Areas
Description: Additional Areas, Additional Personnel, and Additional Products Janitorial Services for Additional Areas Firm, Fixed Price fore more detail please see attached bid for more detail
11 Additional Areas, Additional Personnel, and
Additional Products
Additional Janitorial
Personnel each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for Additional Areas, Additional Personnel, and Additional Products Additional Janitorial Personnel
Description: Additional Areas, Additional Personnel, and Additional Products Additional Janitorial Personnel Firm, Fixed Price For more detail see attached bid document
12 Additional Areas, Additional Personnel, and
Additional Products
Additional Paper Towel
Rolls each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for Additional Areas, Additional Personnel, and Additional Products Additional Paper Towel Rolls
Description: Additional Areas, Additional Personnel, and Additional Products Additional Paper Towel Rolls Firm, Fixed Price for more detail please see attached bid document
13 Additional Areas, Additional Personnel, and
Additional Products
Additional Tri-Fold Paper
Towels each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for Additional Areas, Additional Personnel, and Additional Products Additional Tri-Fold Paper Towels
Description: Additional Areas, Additional Personnel, and Additional Products Additional Tri-Fold Paper Towels Firm, Fixed Price for more detail see attached bid document
14 High Touch Disinfecting each 1.00
Additional Item Fields
1. First Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
2. Second Renewal Period: Firm, Fixed Price Per Square Foot, Per Month
Item Specification for High Touch Disinfecting
Description: High Touch Disinfecting Firm, Fixed Prices for more detail see attached bid document
Page:9
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