RFPS30034901902678_Jun_9_25_solicitation_doc.pdf
PDF 26 KB Posted
- Attached to
- Janitorial Services - West Plains (FMDC)
- Solicitation number
- RFPS30034901902678
- Issued by
- Howard County, Missouri
About this file
This is a Request for Proposal (RFP) from the State of Missouri, specifically the Office of Administration's Division of Facilities Management, Design & Construction (FMDC), seeking janitorial services for two locations in West Plains, Missouri: 3415 & 3417 Division Drive and 1580 Imperial Center. The solicitation, numbered RFPS30034901902678, was released on June 20, 2019, with proposals due by July 18, 2019, at 3:00 PM CDT. The contract period is one year from the effective date, with options for two additional one-year renewals. The comprehensive janitorial services include interior and exterior window cleaning, hard surface floor cleaning (machine scrubbing, waxing, and stripping), deep carpet cleaning, furniture and cubicle cleaning, and construction clean-up services.
The RFP requires vendors to submit pricing on a per square foot, per linear foot, or per piece basis for various cleaning services, including additional personnel, paper products, and dispensers. Pricing must be provided for the initial contract period and two potential renewal periods. The contract will be awarded to the lowest and best bidder, with payment terms set at net 45 days. Vendors can submit proposals electronically through the MissouriBUYS system or as hard copies. The solicitation is open to all vendors, with no specific set-aside designations or restrictions. Funding will come from state sources through the Missouri Office of Administration. Vendors must complete and submit Exhibits A through F with their proposals, and they are solely responsible for ensuring timely submission of their response.
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Text version
Solicitation Number: RFPS30034901902678
Janitorial Services - West Plains (FMDC)
Request for Proposal - Services (RFPS)
State of Missouri
June 20, 2019 - July 18, 2019
Page:2
General Header Information
RFPS30034901902678
No. RFPS30034901902678 Title: Janitorial Services - West Plains (FMDC) Start Date: June 20, 2019 at 5:00:00 PM CDT End Date: July 18, 2019 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Contract Period: Effective Date of Contract through One Year Delivery Terms: Free On Board Destination Delivery Notes: 3415 & 3417 Division Drive, 1580 Imperial Center, West Plains, MO -
Office of Administration, Division of Facilities Management, Design & Construction, 301 West High Street, Room 840, Jefferson City MO 65102
Payment Terms: Net 45 Days Contact Information: State of Missouri
Larissa Bess 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-1689 Fax:
Larissa.Bess@oa.mo.gov
Contact Details: If you have any questions, please contact:
Larissa Bess 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-1689 Fax:
Larissa.Bess@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPS30034901902678
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
RFP. Vendors should complete Exhibits A through F and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
RFPS30034901902678
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP exhibits (e.g., Exhibit A through Exhibit K).
Page:5
Documents:
RFPS30034901902678 - Janitorial Services - West Plains.docx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 3415 & 3417 Division Drive square foot
1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER SQUARE FOOT, PER MONTH):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER SQUARE FOOT, PER MONTH):(required):2nd Renewal
Item Specification for 3415 & 3417 Division Drive
Description: PER SQUARE FOOT, PER MONTH
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 1580 Imperial Center square foot
1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER SQUARE FOOT, PER MONTH):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER SQUARE FOOT, PER MONTH):(required):2nd Renewal
Item Specification for 1580 Imperial Center
Description: PER SQUARE FOOT, PER MONTH
3 Interior Window Cleaning and Other Interior Glass
Surfaces linear foot 1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER SQUARE FOOT, PER MONTH):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER SQUARE FOOT, PER MONTH):(required):2nd Renewal
Item Specification for Interior Window Cleaning and Other Interior Glass Surfaces
Description: PER LINEAR FOOT
4 Exterior Window Cleaning linear foot 1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER SQUARE FOOT, PER MONTH):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER SQUARE FOOT, PER MONTH):(required):2nd Renewal
Item Specification for Exterior Window Cleaning
Description: PER LINEAR FOOT
5 Hard Surface Floor
Cleaning - Machine Scrub, Seal, and Wax (newly laid tile) square foot
1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER SQUARE FOOT):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER SQUARE FOOT):(required):2nd Renewal
Item Specification for Hard Surface Floor Cleaning - Machine Scrub, Seal, and Wax (newly laid tile)
Description: PER SQUARE FOOT
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
6 Hard Surface Floor
Cleaning - Machine Scrub and Wax square foot
1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER SQUARE FOOT):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER SQUARE FOOT):(required):2nd Renewal
Item Specification for Hard Surface Floor Cleaning - Machine Scrub and Wax
7 Hard Surface Floor
Cleaning - Strip and
Refinish square foot
1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER SQUARE FOOT):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER SQUARE FOOT):(required):2nd Renewal
Item Specification for Hard Surface Floor Cleaning - Strip and Refinish
8 Deep Carpet Cleaning and
Water Extraction Services square foot
1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER SQUARE FOOT):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER SQUARE FOOT):(required):2nd Renewal
Item Specification for Deep Carpet Cleaning and Water Extraction Services
Description:
9 Brushing and Spot
Cleaning of Fabric
Furniture each 1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER PIECE):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER PIECE):(required):2nd Renewal
Item Specification for Brushing and Spot Cleaning of Fabric Furniture
Description: PER PIECE
10 Cleaning and Vacuuming of Cloth Cubicle Partitions each 1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER PARTITION):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER PARTITION):(required):2nd Renewal
Item Specification for Cleaning and Vacuuming of Cloth Cubicle Partitions
Description: PER PARTITION
11 One time Construction
Clean-up square foot
1.00
Page:8
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. First Renewal Period Maximum Price (PER SQUARE FOOT):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER SQUARE FOOT):(required):2nd Renewal
Item Specification for One time Construction Clean-up
12 Ongoing Construction
Clean-up square foot
1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER SQUARE FOOT):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER SQUARE FOOT):(required):2nd Renewal
Item Specification for Ongoing Construction Clean-up
13 Final Clean-Up square foot
1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER SQUARE FOOT):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER SQUARE FOOT):(required):2nd Renewal
Item Specification for Final Clean-Up
14 Additional Personnel hour 1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER PERSON, PER HOUR):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER PERSON, PER HOUR):(required):2nd Renewal
Item Specification for Additional Personnel
Description: PER PERSON, PER HOUR
15 Additional Paper Towel
Rolls case 1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER CASE (minimum of 6 rolls per case)):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER CASE (minimum of 6 rolls per case)):(required):2nd Renewal
Item Specification for Additional Paper Towel Rolls
Description: PER CASE (MINIMUM OF 6 ROLLS PER CASE)
16 Additional Tri-Fold Paper
Towels case 1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER CASE (minimum of 6 rolls per case)):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER CASE (minimum of 6 rolls per case)):(required):2nd Renewal
Item Specification for Additional Tri-Fold Paper Towels
Description: PER CASE (MINIMUM OF 6 ROLLS PER CASE)
Page:9
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
17 Paper Towel Dispenser each 1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER EACH):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER EACH):(required):2nd Renewal
Item Specification for Paper Towel Dispenser
18 Toilet Paper Dispenser each 1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER EACH):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER EACH):(required):2nd Renewal
Item Specification for Toilet Paper Dispenser
19 Soap Dispenser each 1.00
Additional Item Fields
1. First Renewal Period Maximum Price (PER EACH):(required):1st Renewal
2. Second Renewal Period Maximum Price (PER EACH):(required):2nd Renewal
Item Specification for Soap Dispenser
Page:10
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