CITY OF CORPUS CHRISTI

REQUEST FOR PRICE QUOTE (RFPQ)

SERVICE

ASSET MANAGEMENT DEPARTMENT

PROJECT INFORMATION

Project Name:

Project Location:

Reference/Project Number:

POINT OF CONTACT

Procurement Officer:

Email:

Office Phone:

Office Fax:

Moving, Delivery, and Relocation Services

Citywide Corpus Christi, Texas

RFPQ 1397

John Magill johnma2@corpuschristitx.gov 361-826-3176 N/A

PROCUREMENT SCHEDULE

Solicitation Open: 08/21/2026 at 10:00 a.m. (CT) Job Walk: N/A Request for Clarification (Q/A) Due:

08/28/2026 at 05:00 p.m. (CT)

Q/A Response Posted: 09/02/2026 BIDS DUE: 09/04/2026 at 05:00 p.m. (CT)

Special Instructions for Vendors:

N/A

REQUEST FOR PRICE QUOTE (RFPQ)

SERVICE

You are invited to provide a quote for Moving, Delivery, and Relocation services, as needed, for the City of Corpus Christi.

The term of this contract will be for one year, with two one-year options at the City's sole discretion.

Quote Instructions

1. All inquiries or requests for clarifications (Q/A) must be submitted to the City’s Project Manager indicated in this RFPQ, or designee as specified in writing, and online, via the City’s Supplier Portal (Supplier Portal Information | City of Corpus Christi) using the electronic question submission feature specific to this RFPQ. Such inquiries or requests must be submitted by the due date and time for clarifications provided in this RFPQ.

Other employees do not have the authority to respond on behalf of the City, and any attempt to question other employees regarding this RFPQ may result in the City disqualifying that Bidder. Only written responses from the City’s Project Manager or designee will be binding concerning inquiries requesting clarification or additional information. City’s Project Manager’s written responses will be released simultaneously to all prospective Bidders in the form of an Addendum. Bidders must acknowledge receipt of all Addenda.

2. Quote should include all labor, supervision, material, equipment, tools, consumables, safety equipment, transportation, permits, and all other items of expense required to perform work. Quote must include any required WARRANTIES.

3. Bids should not include taxes, as the City is tax-exempt. The City’s Tax Exemption

Certificate will be provided upon request.

4. Should there be any shipping involved in this bid, shipping shall be F.O.B. destination and included in the pricing unless specifically listed as a bid item.

5. Any time stated in this RFPQ as a number of days shall be construed as calendar days.

6. The quote is to be submitted on the REQUEST FOR QUOTE FORM format provided by the City of Corpus Christi. If you have generated a Proposal, please transfer that information to Attachment B. Alterations or modifications are not to be made to the Quote Form. Bids submitted on other than the City’s forms or with different terms and conditions not approved explicitly during the RFPQ process will be considered nonresponsive.

7. All blanks MUST be completed. Fill in all fields in the RFPQ Form and attach signatures for all related signature lines. List N/A on all fields that are Non- Applicable.

8. Quote must include the name/names of any subcontractors you will be using and what part of the scope they will be performing. Please attach this information to the quote form.

https://www.corpuschristitx.gov/department-directory/finance-procurement/contracts-and-procurement/supplier-portal-information/ https://www.corpuschristitx.gov/department-directory/finance-procurement/contracts-and-procurement/supplier-portal-information/

9. In case of discrepancy between Unit Price and Total, the Unit Price is presumed to be correct, and totals are recalculated accordingly.

10. The Contractor submitting the quote will be required to meet the City’s Insurance Requirements prior to executing the work.

11. If awarded, the Contractor must submit Certificate of Insurance (COI), W-9 form (for new vendors), any warranty information for parts/labor, the schedule of completion (if applicable), and any other required submittals prior to the Contract Award.

12. Failure to submit all required documents may result in disqualification due to nonresponsiveness.

Submission of Bid

1. Bidder should submit its bid either electronically or in hard copy as instructed in this

RFPQ.

2. If submitting bid electronically, submit via the City of Corpus Christi Supplier Portal at:

(Supplier Portal Information | City of Corpus Christi)

3. The City of Corpus Christi allows Bidders to submit their bid via the Supplier Portal.

However, if the bidder prefers to submit a hard copy of the bid offer, the submittal shall be returned, as instructed in the RFPQ, in a sealed envelope marked on the outside with the RFPQ number and title, the bidder’s name, and address.

4. Hard copy of bid offer should be submitted to:

Delivery Address and Procurement Officer John Magill

City of Corpus Christi City Hall, 1st Floor

1201 Leopard St., 78401 Corpus Christi, TX 78469-9277

5. The City’s Procurement Policy requires that all bids submitted be sealed, secret, and unopened through the DUE DATE FOR BIDS specified in this RFPQ. Therefore, bids submitted directly to the City by facsimile machine (fax) or e-mail will be considered non-responsive and eliminated from consideration.

6. Bids must be received by 09/04/2026 at 05:00 p.m. (CT). specified in this RFPQ.

Without exception, bids received after this deadline are late, and shall be deemed non-responsive and will not be considered. The City’s Contracts and Procurement physical and electronic time stamps will govern the cutoff time for accepting bids.

7. The Price Quote Form and Disclosure of Interest Form must be completed and submitted by the Response Deadline.

https://www.corpuschristitx.gov/department-directory/finance-procurement/contracts-and-procurement/supplier-portal-information/ https://www.corpuschristitx.gov/department-directory/finance-procurement/contracts-and-procurement/supplier-portal-information/

Evaluation Factors

Lowest Responsive, Responsible Bidder The City will award purchase orders and contracts to the Lowest Responsive, Responsible

Bidder. In determining the Lowest Responsive, Responsible Bidder, the City may consider the quality of the product, adaptability to the particular use required, and the ability, capacity, experience, efficiency, and integrity of the bidders, as well as their financial responsibility.

The award shall be made only to a Bidder that is responsive and responsible, as defined below:

Definitions:

1. “Responsive.” A Vendor that responds to all material requirements of any solicitation will be deemed responsive. The response must include all requested information in the format required by the solicitation.

2. “Responsible.” A business entity or individual who has the integrity and reliability, as well as the financial and technical capacity to perform the requirements of the solicitation and subsequent award, will be deemed responsible. This assessment may include a review of all references on any projects performed by a business entity or individual, whether provided by the business entity or individual or known by the City. Depending on the nature of the solicitation, additional factors may be considered in determining the responsibility of a respondent. This determination is based on, but not limited to, historical records, litigation history, current performance, bonding capability, and reference checks.

3. “City Project Manager.” The City Project Manager is the main point of contact designated for the role, overseeing and managing daily construction activities performed by the Contractor from start to finish.

4. “Contract Administrator.” A city employee is designated to oversee the administrative duties of this service agreement and is the primary point of contact for inquiries regarding its terms and conditions.

ATTACHMENTS

Attachment A: Scope of Work Attachment

B: Quote/Pricing Schedule Attachment

C: Insurance Requirements Attachment

D: Warranty Requirements Attachment

E: Sample Service Agreement Attachment

F: Disclosure of Interest Form Attachment

ATTACHMENT A: SCOPE OF WORK

1. General Requirements/Background Information

a. The Contractor shall provide moving, delivery, and relocation services for City-owned locations listed under Exhibit 1 – Service Locations.

b. The Contractor shall provide services on an as-needed basis.

c. The Contractor shall have a sufficient number of responsible, trained personnel qualified to provide the required services.

2. Moving, Delivery, and Relocation Services

a. The Contractor shall furnish labor, supervision, supplies, materials, tools, equipment, and transportation necessary to perform moving, delivery, and relocation services for all locations. Work to be performed under this contract will include, but is not limited to, the following:

i. Packing and unpacking office supplies and associated items.

ii. Securing furniture to be moved or relocated.

iii. Move or relocate furniture and associated items from one office to another in the same building.

iv. Move or relocate furniture and associated items from one office to another location.

v. Loading and driving.

vi. Estimating.

vii. Clean-up.

viii. Disposal services (removing unwanted items and proper disposal).

ix. Material pick-up and delivery.

x. Equipment moving.

xi. Table and chair set-up and break-down.

xii. Assembly and disassembly for larger pieces of furniture in the facilitation of moving, delivery, and relocation services

b. The contractor and all personnel assigned to the work shall have experience with the above-listed services.

c. The contractor shall provide a written estimate and receive a notice to proceed before beginning any work.

d. Information must be provided to the Contractor through a work order or a phone request.

e. A work order must be given after placing phone requests.

f. The Contractor’s personnel shall be available to take those work orders.

g. The Contractor shall provide an estimate based on the work order.

h. Estimates must include labor and parts that are in accordance with the contract pricing sheet.

i. If, in the event, the requesting department adds additional items on the day of the move/relocation, the Contractor shall contact the City’s Asset Management designee for approval.

3. Repair and Replacement

a. The Contractor shall be responsible for making repairs or replacement of any material or equipment damaged during the completion of work or as a result of action or inaction by Contractor’s staff.

b. The Contractor shall report back to the City’s Operation Superintendent or designee after completion of repairs.

c. If any item or equipment covered under this service agreement is deemed non-repairable, the Contractor shall immediately notify the City’s Asset Management designee. The Contractor shall provide assessments and make recommendations as needed.

4. Service Personnel

a. The Contractor shall assure that all crews are fully and properly equipped to perform services promptly and safely without delay.

b. All personnel assigned to the service agreement shall wear a uniform, including safety equipment and any company-issued photo identification.

c. The Contractor’s employees working on site shall wear clothing with an identifiable logo bearing the name of the company visible from 15 feet away.

d. All Contractor’s personnel shall be neatly dressed in shirts, safety shoes, and long pants. Torn clothing is unacceptable.

5. Security Background Check of Personnel The Contractor shall conduct background checks on all personnel before assigning them to work under this agreement.

6. Recordkeeping

a. The Contractor shall establish and maintain a log delineating complete and accurate records of all services, supplies, and materials for each location for the term of the Contract.

b. The Contractor shall update said logs after each service defined in the Contract.

c. The log must contain:

i. Site location of the furniture/supplies/equipment.

ii. Details of work performed.

iii. List of materials/supplies that were replaced, and labor hours broken down.

iv. Reference the Maximo work order number.

7. Invoicing

a. Each month, the Contractor shall submit the invoice for moving, delivery, and relocation services to the city.

b. Invoice shall include:

i. Work description

ii. Purchase Order Number (PO#) included on the Asset Management Contractor

Invoice Checklist. (CIC)

iii. Location and date of repairs.

iv. List of Materials/supplies that were purchased and labor hours.

v. The Contractor shall include a copy of CIC as back-up for each invoice.

c. Refer to the service agreement Section 3. Compensation and Payment for submission of contact information. A copy of the invoice must be emailed to:

facilitymaintenanceinvoicing@cctexas.com.

d. Approval of payment shall be authorized by the City’s Contract Administrator or Asset Management employee.

8. Work Locations

a. The Contractor shall perform all services required under this Agreement at any location, facility, or office of the City of Corpus Christi, as further defined in the applicable Statement of Work, without limitation to the specific locations listed in the SOW.

b. The Contractor shall perform moving, delivery, and relocation services, as needed, including, but not limited to, the following locations outlined in Exhibit 1 – Service Locations.

9. Special Instruction

a. If the Contractor’s service personnel do not perform as required by this Agreement, the City has the right to reject the personnel, and the Contractor is liable to deploy new personnel.

b. The Contractor shall report to the City’s Asset Management employee at the location upon arrival.

c. If the Contractor is required to leave the premises to obtain parts or other materials, the City’s Operation Superintendent or designee must be notified.

Working hours spent outside the premises shall not be considered as billable hours.

d. The Contractor shall barricade or place cones around the work area before commencing services.

e. The Contractor shall take special measures to safeguard the area while services are being performed.

f. The Contractor shall try to minimize any interference to the building occupants with the day-to-day operations.

g. The Contractor shall be responsible for assuring the safety of its employees, City employees, and the public during performance of all services under this agreement.

h. The Contractor shall not store worn or defective parts on City premises at the end of the workday unless otherwise approved by the City’s Operation Superintendent or designee.

i. The Contractor shall clean the work site of debris or hazards after completion of work.

j. The Contractor shall dispose of all worn/defective parts, oils, and solvents in accordance with all applicable laws, rules, and regulations to ensure the highest level of safety to the environment and public health.

mailto:facilitymaintenanceinvoicing@cctexas.com

Exhibit 1 – Service Locations

Location Department Building Address Zip Code

1 Animal Animal Care-Main bldg., Bldgs. 1-8 2626 Holly Rd, Corpus Christi, TX 78415

2 Asset Mgmt. Facility Maintenance 5352 Ayers Building 3a, Corpus Christi, TX 78415

3 Asset Mgmt. Fleet Maintenance (Heavy Equip, Light Equip) 5352 Ayers Building 3B, Corpus Christi, TX 78415

4 Asset Mgmt. City Hall 1201 Leopard St, Corpus Christi, TX 78401

5 Asset Mgmt. Frost Bank 2402 Leopard St, Corpus Christi, TX 78408

6 Asset Mgmt. Warehouse 5352 Ayers Building 6, Corpus Christi, TX 78415

7 Engineering Engineering Annex 4917 Holly Rd, Corpus Christi, TX 78415

8 Fire Fire Station #01 514 Belden Street 78401

9 Fire Fire Station #02 13421 Leopard Street 78410

10 Fire Fire Station #03 1401 Morgan Avenue 78404

11 Fire Fire Station #04 2388 Rodd Field Road 78414

12 Fire Fire Station #05 3105 Leopard Street 78414

13 Fire Fire Station #06 6713 Weber Road 78413

14 Fire Fire Station #07 3722 Staples Street (South) 78411

15 Fire Fire Station #08 4645 Kostoryz Road 78415

16 Fire Fire Station #09 501 Navigation Blvd 78408

17 Fire Fire Station #10 1550 Horne Road 78416

18 Fire Fire Station #11 910 Airline Road 78412

19 Fire Fire Station #12 2120 Rand Morgan Road 78410

20 Fire Fire Station #13 1801 Waldron Road 78418

21 Fire Fire Station #14 5901 Staples Street (South) 78413

22 Fire Fire Station #15 14202 Commodores Drive 78418

23 Fire Fire Station #16 8185 HWY 361 78418

24 Fire Fire Station #17 6869 Yorktown Blvd 78414

25 Fire Fire Station #18 6226 Ayers St 78415

26 Fire Fire - Warehouse and Auto Shop 1501 Holly Rd 78417

27 Fire Fire Department Resource Center 6226 Ayers St 78417

28 Fire Hazmat Central 3312 Leopard Street 78415

29 Fire FDHQ-DSD 2406 Leopard Street 78408

30 Gas Gas Department 4225 S Port Ave, Corpus Christi, TX 78415

31 Health Health Department, including WIC Clinic 1702 Horne Rd, Corpus Christi, TX 78416

32 Health WIC portable building 1702 Horne Rd, Corpus Christi, TX 78416

33 Heritage Park Litchenstein House 1581 N Chaparral, Corpus Christi, TX 78401

34 Heritage Park Sidbury House 1581 N Chaparral, Corpus Christi, TX 78401

35 Heritage Park Littles-Martin House 1581 N Chaparral, Corpus Christi, TX 78401

36 Heritage Park Guggenheim House 1581 N Chaparral, Corpus Christi, TX 78401

37 Heritage Park Galvan House 1581 N Chaparral, Corpus Christi, TX 78401

38 Heritage Park Merriman-Bobbys House 1581 N Chaparral, Corpus Christi, TX 78401

39 Heritage Park Grande-Grossman House 1581 N Chaparral, Corpus Christi, TX 78401

40 Heritage Park Carroll House 1581 N Chaparral, Corpus Christi, TX 78401

41 Heritage Park Jalufka-Gavatos House 1581 N Chaparral, Corpus Christi, TX 78401

42 Heritage Park McCampbell House 1581 N Chaparral, Corpus Christi, TX 78401

43 Library La Retama Central Library 805 Comanche St, Corpus Christi, TX 78401

44 Library Garcia Public Library 5930 Brockhampton St, CC, TX 78414

45 Library Janeth Harte Public Library 2629 Waldron Rd, Corpus Christi, TX 78418

46 Library Hopkins Public Library 3202 McKenzie Rd, Corpus Christi, TX 78410

47 Library McDonalds Library 4044 Greenwood Dr, Corpus Christi, TX 78416

48 Library Neyland Public Library 1230 Carmel Pkwy, Corpus Christi, TX 78411

49 Mun Ct Municipal Courts 321 John Sartain St, Corpus Christi, TX 78401

50 Park & Rec Ben Garza Gym 1815 Howard St, Corpus Christi, TX 78408

51 Park & Rec Broadmoor Senior Center 1651 Tarlton St, Corpus Christi, TX 78415

52 Park & Rec Ethel Eyerly Senior Center 654 Graham Rd. Corpus Christi, TX 78418

53 Park & Rec Garden Senior Center 5325 Greely Dr, Corpus Christi, TX 78412

54 Park & Rec Greenwood Senior Center 4040 Greenwood Dr, Corpus Christi, TX 78416

55 Park & Rec Lindale Senior Center 3135 Swantner St, Corpus Christi, TX 78404

56 Park & Rec Northwest Senior Center 9725 Up River Rd, Corpus Christi, TX 78410

57 Park & Rec Oveal Williams Senior Center 1414 Martin Luther King Dr, CC, TX 78401

58 Park & Rec Zavala Senior Center 510 Osage St, Corpus Christi, TX 78405

59 Park & Rec Joe Garza Recreation Center 3204 Highland Ave, Corpus Christi, TX 78405

60 Park & Rec Lindale Recreation Center 3133 Swantner St, Corpus Christi, TX 78404

61 Park & Rec Oak Park Recreation Center 842 Erwin Ave, Corpus Christi, TX 78408

62 Park & Rec Oso Recreation Center 1111 Bernice Dr, Corpus Christi, TX 78413

63 Park & Rec Solomon Coles Rec Center 924 Winnebago St, Corpus Christi, TX 78401

64 Park & Rec Al Kruse Tennis Center 502 King St, Corpus Christi, TX 78401

65 Park & Rec HEB Pool Complex 1520 Shelly St, Corpus Christi, TX 78404

66 Park & Rec MLK-Admin Building 1406 Martin Luther King Blvd, Corpus Christi, TX 78401

67 Park & Rec Central Kitchen 4141 Old Brownsville Rd, CC, TX 78405

68 Park & Rec Beach Operations 8185 State HWY 361, Corpus Christi, TX 78418

69 Park & Rec Science and History Museum 1900 N Chaparral St, Corpus Christi, TX 78401

70 Park & Rec Nutrition Center 4101 Old Brownsville Rd, Corpus Christi, TX 78405

71 Police Police Department HQ 321 John Sartain St, Corpus Christi, TX 78401

72 Police Police Motor Pool 5352 Ayers Bldg. 5A, Corpus Christi, TX 78415

73 Police Police Impound 5485 Greenwood Dr, Corpus Christi, TX 78417

74 Police Police Shooting Range 9600 Hearns Ferry Rd, Odem, TX 78370

75 Police Police Training (Corona) 4510 Corona Dr, Corpus Christi, TX 78411

76 Police Calallen Substation 1925 Tuloso Rd, Corpus Christi, TX 78409

77 Police Police Internal Affairs 5805 Williams Dr, Corpus Christi, TX 78413

79 Police Police Property Room 321 John Sartain St, Corpus Christi, TX 78417

80 Police Police Academy 6902 Yorktown Blvd, Corpus Christi, TX 87414

81 Purchasing City Warehouse 5352 Ayers Bldg. 6, Corpus Christi, TX 78415

82 Solid Waste Solid Waste Building 2525 Hygeia, Corpus Christi, TX 78415

85 Utilities Sunrise Beach House 22787 Park Rd 25, Mathis, TX 78368

86 Utilities Water Department 2726 Holly Rd, Corpus Christi, TX 78415

87 Utilities ON Stevens Plant--Bldg. 13101 Leopard St, Corpus Christi, TX 78410

88 Utilities Oso Wastewater Treatment Plant 501 Nile, Corpus Christi, TX 78412

89 Utilities Greenwood WWTP 6541 Greenwood Dr, Corpus Christi, TX 78417

90 Utilities Broadway WWTP 1402 W Broadway, Corpus Christi, TX 78401

91 Utilities Laguna Madre WWTP 201 Jester St, Corpus Christi, TX 78401

92 Utilities White Cap Waste WWTP 13409 White Cap St, Corpus Christi, TX 78418

93 Utilities Allison WWTP 4101 Allison St, Corpus Christi, TX 78410

95 Utilities Sand Dollar Pump Station 42201 Sand Dollar Dr, Corpus Christi, TX 78418

96 Utilities Staples Street Pump Station CR 43/FM 2444 Staples, Corpus Christi, TX 78415

97 Utilities Kinney Street Pump Station 302 N Shoreline Blvd, Corpus Christi, TX 78401

98 Utilities Wooldridge Lift Station 6610 Wooldridge RD, Corpus Christi, TX 78414

99 Utilities Williams Lift Station 6522 Williams St, Corpus Christi, TX 78412

100 Utilities Sunrise Beach Bldg. 1 22825 Park Rd, Corpus Christi, TX 78368

101 Utilities Sunrise Beach Bldg. 2 22825 Park Rd, Corpus Christi, TX 78368

102 Utilities Sunrise Beach Bldg. 3 22825 Park Rd, Corpus Christi, TX 78368

103 Utilities Wesley Seale Dam Bldg. 1 CR 365, Sandia, TX 78383

104 Utilities Choke Canyon Reservoir-Residence 150 South Shore Park Rd, Corpus Christi, TX 78071

105 Utilities Choke Canyon-Shed 150 South Shore Park Rd, Corpus Christi, TX 78071

106 Utilities Choke Canyon Reservoir 150 South Shore Park Rd, Corpus Christi, TX 78071

107 Utilities Choke Canyon Reservoir-Maintenance Bldg. 150 South Shore Park Rd, Corpus Christi, TX 78071

108 Utilities Wesley Seale Dam Bldg. 2 CR 365, Sandia, TX 78368

109 Utilities Bloomington Pump Station 75 Edna ln south, Bloomington, Tx 77951

110 Utilities Woodsboro Pump Station 75 Edna ln south, Bloomington, Tx 77951

111 Utilities ON Stevens Plant--Warehouse and Chemical Bldg. 13101 Leopard St, Corpus Christi, TX 78410

112 Utilities ON Stevens Plant--Warehouse and Chemical Bldg. 13101 Leopard St, Corpus Christi, TX 78410

113 Unknown locations City Wide

ATTACHMENT B: QUOTE/PRICING SCHEDULE

QUOTE FORM

1. Refer to the “Sample Service Agreement” Contract Terms and Conditions before completing the quote.

2. Quote your best price, including freight, for each item.

3. In submitting this quote, Vendor certifies that the prices in this quote have been arrived at independently, without consultation, communication, or agreement with any other vendor or competitor, for the purpose of restricting competition regarding prices.

Invitation to quote, FOB Destination, Freight Included, on the following:

Company Name:

Name of Person Authorized to Sign:

Address:

Phone:

Fax:

Signature:

City/State/Zip:

Email:

Date:

Title:

THE CITY RESERVES THE RIGHT TO REJECT OR CANCEL ANY OR ALL QUOTES. TO

WAIVE ANY INFORMALITIES OR IRREGULARITIES IN THE QUOTES RECEIVED AND TO

CANCEL OR POSTPONE THIS PROJECT UNTIL A LATER DATE.

Description QTY Unit Type

Unit Description Unit Price Price Total

Labor moving and relocation services

400 Per Hour

Cost per hour, including overhead charges.

Labor – After Hours 05:00 p.m. to 08:00 p.m.

to include weekends

75 Per Hour

Cost per hour, including overhead charges.

Allowance: Materials/ Supplies/ Rental Equipment/ Disposal Fees $1,500.00

Total

ATTACHMENT C

INSURANCE AND BOND REQUIREMENTS

I. CONTRACTOR’S LIABILITY INSURANCE

A. Contractor must not commence work under this agreement until all insurance required has been obtained and such insurance has been approved by the City. Contractor must not allow any subcontractor Agency to commence work until all similar insurance required of any subcontractor Agency has been obtained.

B. Contractor must furnish to the City’s Risk Manager and Contract Administer one (1) copy of

Certificates of Insurance (COI) with applicable policy endorsements showing the following minimum coverage by an insurance company(s) acceptable to the City’s Risk Manager. The City must be listed as an additional insured on the General liability and Auto Liability policies by endorsement, and a waiver of subrogation is required on all applicable policies.

Endorsements must be provided with COI. Project name and or number must be listed in Description Box of COI.

TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE

Commercial General Liability Including:

1. Commercial Broad Form

2. Premises – Operations

3. Products/ Completed Operations

4. Contractual Liability

5. Independent Contractors

6. Personal Injury- Advertising Injury

$1,000,000 Per Occurrence

AUTO LIABILITY (including)

1. Owned

2. Hired and Non-Owned

3. Rented/Leased

$500,000 Combined Single Limit

WORKERS’ COMPENSATION

EMPLOYER’S LIABILITY

Statutory

$500,000 /$500,000 /$500,000

C. In the event of accidents of any kind related to this agreement, Contractor must furnish the

Risk Manager with copies of all reports of any accidents within 10 days of the accident.

II. ADDITIONAL REQUIREMENTS

A. Applicable for paid employees, Contractor must obtain workers’ compensation coverage through a licensed insurance company. The coverage must be written on a policy and endorsements approved by the Texas Department of Insurance. The workers’ compensation coverage provided must be in an amount sufficient to assure that all workers’ compensation obligations incurred by the Contractor will be promptly met.

B. Contractor shall obtain and maintain in full force and effect for the duration of this Contract, and any extension hereof, at Contractor's sole expense, insurance coverage written on an occurrence basis, by companies authorized and admitted to do business in the State of Texas and with an A.M. Best's rating of no less than A- VII.

C. Contractor shall be required to submit a copy of the replacement certificate of insurance to

City at the address provided below within 10 days of the requested change. Contractor shall pay any costs incurred resulting from said changes. All notices under this Article shall be given to City at the following address:

City of Corpus Christi Attn: Risk Manager P.O. Box 9277 Corpus Christi, TX 78469-9277

D. Contractor agrees that with respect to the above required insurance, all insurance policies are to contain or be endorsed to contain the following required provisions:

• List the City and its officers, officials, employees, volunteers, and elected representatives as additional insured by endorsement, as respects operations, completed operation and activities of, or on behalf of, the named insured performed under contract with the City, with the exception of the workers' compensation policy;

• Provide for an endorsement that the "other insurance" clause shall not apply to the City of

Corpus Christi where the City is an additional insured shown on the policy;

• Workers' compensation and employers' liability policies will provide a waiver of subrogation in favor of the City; and

• Provide 30 calendar days advance written notice directly to City of any, cancellation, non-renewal, material change or termination in coverage and not less than 10 calendar days advance written notice for nonpayment of premium.

E. Within 5 calendar days of a cancellation, non-renewal, material change or termination of coverage, Contractor shall provide a replacement Certificate of Insurance and applicable endorsements to City. City shall have the option to suspend Contractor's performance should there be a lapse in coverage at any time during this contract. Failure to provide and to maintain the required insurance shall constitute a material breach of this contract.

F. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to remove the exhibit hereunder, and/or withhold any payment(s) if any, which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof.

G. Nothing herein contained shall be construed as limiting in any way the extent to which

Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractor’s performance of the work covered under this agreement.

H. It is agreed that Contractor's insurance shall be deemed primary and non-contributory with respect to any insurance or self insurance carried by the City of Corpus Christi for liability arising out of operations under this agreement.

I. It is understood and agreed that the insurance required is in addition to and separate from any other obligation contained in this agreement.

BOND REQUIREMENTS:

There are no bonds for this service agreement.

2026 Insurance Requirements Ins. Req. Exhibit 4-B Contracts for General Services – Services Performed Onsite 01/01/2026 Risk Management – Legal Dept.

ATTACHMENT D: WARRANTY REQUIREMENTS

Warranty

Labor/Workmanship N/A

Parts/Materials/Equipment N/A

Service Agreement Standard Form Page 1 of 8 Approved as to Form: Feb. 20, 2026

SERVICE AGREEMENT NO. 123

Title of Service

THIS Title of Service Agreement ("Agreement") is entered into by and between the City of Corpus Christi, a Texas home-rule municipal corporation (“City”) and Company or Person (“Contractor"), effective upon execution by the City Manager or the City Manager’s designee (“City Manager”).

WHEREAS, Contractor has bid to provide Title of Service in response to Request for Bid/Proposal No. 123 (“RFB/RFP”), which RFB/RFP includes the required scope of work and all specifications and which RFB/RFP and the Contractor’s bid or proposal response, as applicable, are incorporated by reference in this Agreement as Exhibits 1 and 2, respectively, as if each were fully set out here in its entirety.

NOW, THEREFORE, City and Contractor agree as follows:

1. Scope. Contractor shall provide Title of Service (“Services”) in accordance with the attached Scope of Work, as shown in Attachment A, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety, and in accordance with Exhibit 2.

2. Term.

(A) The term of this Agreement is ### months/years beginning on the date executed by the City. The parties may mutually agree to renew the term of this Agreement for up to ### additional ###-months/years periods (each an “Option Term”), provided, the parties do so in writing prior to the expiration of the original term or the then-current Option Term.

(B) At the end of the term of this Agreement or the final Option Term, the Agreement may, at the request of the City and prior to expiration of the term or final Option Term, continue on a month-to-month basis for up to six individual months with compensation at the appropriate pro rata amount, based on the amount listed in Attachment B, for a month-to-month term. The Contractor may opt out of this continuing term by providing notice to the City at least 30 days prior to the expiration of the term or final Option Term. During any month-to-month term, either party may terminate the Agreement upon 30 days’ advance written notice to the other party.

3. Compensation and Payment. This Agreement is for an amount up to $00.00, subject to approved amendments and changes. Payment will be made for Services performed and accepted by the City within 30 days of the invoice date, subject to receipt of an acceptable invoice. All pricing must be in accordance

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ATTACHMENT E: SAMPLE SERVICE AGREEMENT

Service Agreement Standard Form Page 2 of 8 with the attached Quote/Bid/Pricing Schedule, as shown in Attachment B, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety.

Invoices must be mailed to the following address, with a copy provided to the Contract Administrator:

Attn: Accounts Payable P.O. Box 9277 Corpus Christi, TX 78469-9277

4. Contract Administrator. The Contract Administrator designated by the City is responsible for approval of all phases of performance and operations under this Agreement, including deductions for non-performance and authorizations for payment. The City’s Contract Administrator for this Agreement is as follows:

Name Department Phone Email

5. Insurance; Bonds.

(A) Before performance can begin under this Agreement, the Contractor must deliver a certificate of insurance (“COI”), as proof of the required insurance coverages, to the City’s Risk Manager and the Contract Administrator.

Additionally, the COI must state that the City will be given at least 30 days’ advance written notice of cancellation, material change in coverage, or intent not to renew any of the policies. The City must be named as an additional insured.

The City Attorney must be given copies of all insurance policies within 10 days of the City Manager's written request. Insurance requirements are as stated in Attachment C, the content of which is incorporated by reference into this Agreement as if fully set out here in its entirety.

(B) In the event that a payment bond, a performance bond, or both, are required of the Contractor to be provided to the City under this Agreement before performance can commence, the terms, conditions, and amounts required in the bonds and appropriate surety information are as included in the RFB/RFP or as may be stated on Attachment C, and such content is incorporated here in this Agreement by reference as if each bond’s terms, conditions, and amounts were fully set out here in their entireties.

6. Purchase Release Order. For multiple-release purchases of Services to be provided by the Contractor over a period of time, the City will exercise its right to specify time, place and quantity of Services to be delivered in the following

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Service Agreement Standard Form Page 3 of 8 manner: any City department or division may send to Contractor a purchase release order signed by an authorized employee of the department or division.

The purchase release order must refer to this Agreement, and Services will not be rendered until the Contractor receives the signed purchase release order.

7. Inspection and Acceptance. City may inspect all Services and products supplied before acceptance. Any Services or products that are provided but not accepted by the City must be corrected or re-worked immediately at no charge to the City. If immediate correction or re-working at no charge cannot be made by the Contractor, a replacement service may be procured by the City on the open market and any costs incurred, including additional costs over the item’s bid/proposal price, must be paid by the Contractor within 30 days of receipt of City’s invoice.

8. Warranty.

(A) The Contractor warrants that all products supplied under this Agreement are new, quality items, fit for their intended purpose, and of good material and workmanship. The Contractor warrants that it has clear title to the products and that the products are free of liens or encumbrances.

(B) In addition, the products purchased under this Agreement shall be warranted by the Contractor or, if indicated in Attachment D by the manufacturer, for the period stated in Attachment D. Attachment D is attached to this Agreement and is incorporated by reference into this Agreement as if fully set out here in its entirety.

(C) Contractor warrants that all Services will be performed in accordance with the standard of care used by similarly situated contractors performing similar services.

9. Quality/Quantity Adjustments. Any Service quantities indicated on the

Quote/Bid/Pricing Schedule are estimates only and do not obligate the City to order or accept more than the City’s actual requirements nor do the estimates restrict the City from ordering less than its actual needs during the term of the Agreement and including any Option Term. Substitutions and deviations from the City’s Service and/or product requirements or applicable specifications are prohibited without the prior written approval of the Contract Administrator.

10. Non-Appropriation. The continuation of this Agreement after the close of any fiscal year of the City, which fiscal year ends on September 30th annually, is subject to appropriations and budget approval specifically covering this Agreement as an expenditure in the City’s budget, and it is within the sole discretion of the City’s City Council to determine whether or not to fund this Agreement. The City does not represent that a budget item will be adopted, as that determination is within the City Council's sole discretion when adopting each fiscal budget.

Service Agreement Standard Form Page 4 of 8

11. Independent Contractor. Contractor shall perform the Services and work required by this Agreement as an independent contractor and will furnish such Services in its own manner and method, and under no circumstances or conditions will any agent, servant or employee of the Contractor be considered an employee of the City.

12. Subcontractors. In performing the Services, the Contractor will not enter into subcontracts or utilize the services of subcontractors.

13. Amendments. This Agreement may be amended or modified only in writing and executed by an authorized representative of each party.

14. Waiver. No waiver by either party of any breach of any term or condition of this Agreement waives any subsequent breach of the same.

15. Taxes. Reserved.

16. Notice. Any notice required under this Agreement must be given by fax, hand delivery, or certified mail, postage prepaid, and is deemed received on the day faxed or hand-delivered or on the third day after postmark if sent by certified mail.

Notice must be sent as follows:

IF TO CITY:

Attn: Name Title Address Phone Fax

IF TO CONTRACTOR:

Company Name Attn: Name, Title Address Phone:

Fax:

17. CONTRACTOR SHALL FULLY INDEMNIFY, HOLD HARMLESS, AND DEFEND

THE CITY OF CORPUS CHRISTI AND ITS OFFICERS, EMPLOYEES, AND

AGENTS (“INDEMNITEES”) FROM AND AGAINST ANY AND ALL LIABILITY,

LOSS, CLAIMS, DEMANDS, SUITS, AND CAUSES OF ACTION OF

WHATEVER NATURE, CHARACTER, OR DESCRIPTION ON ACCOUNT OF

PERSONAL INJURIES, PROPERTY LOSS, OR DAMAGE, OR ANY OTHER KIND

OF INJURY, LOSS, OR DAMAGE, INCLUDING ALL EXPENSES OF

Service Agreement Standard Form Page 5 of 8

LITIGATION, COURT COSTS, ATTORNEYS’ FEES AND EXPERT WITNESS FEES,

WHICH ARISE OR ARE CLAIMED TO ARISE OUT OF OR IN CONNECTION

WITH THE PERFORMANCE OF THIS AGREEMENT BY THE CONTRACTOR OR

RESULTS FROM THE NEGLIGENT ACT, OMISSION, OR FAULT OF THE

CONTRACTOR OR ITS EMPLOYEES OR AGENTS. CONTRACTOR MUST, AT

ITS OWN EXPENSE, INVESTIGATE ALL CLAIMS AND DEMANDS, ATTEND TO

THEIR SETTLEMENT OR OTHER DISPOSITION, DEFEND ALL ACTIONS BASED

THEREON WITH COUNSEL SATISFACTORY TO THE CITY ATTORNEY, AND

PAY ALL CHARGES OF ATTORNEYS AND ALL OTHER COSTS AND

EXPENSES OF ANY KIND ARISING OR RESULTING FROM ANY SAID

LIABILITY, DAMAGE, LOSS, CLAIMS, DEMANDS, SUITS, OR ACTIONS. THE

INDEMNIFICATION OBLIGATIONS OF CONTRACTOR UNDER THIS

SECTION SHALL SURVIVE THE EXPIRATION OR EARLIER TERMINATION OF

THIS AGREEMENT.

18. Termination.

(A) The City may terminate this Agreement for Contractor’s failure to comply with any of the terms of this Agreement. The City must give the Contractor written notice of the breach and set out a reasonable opportunity to cure. If the Contractor has not cured within the cure period, the City may terminate this Agreement immediately thereafter.

(B) Alternatively, the City may terminate this Agreement for convenience upon 30 days’ advance written notice to the Contractor.

19. Owner’s Manual and Preventative Maintenance. Contractor agrees to provide a copy of the owner’s manual and/or preventative maintenance guidelines or instructions if available for any goods purchased by the City pursuant to this Agreement. Contractor must provide such documentation upon delivery of such goods and prior to receipt of the final payment by the City.

20. Limitation of Liability. Each party’s maximum pecuniary liability under this Agreement is limited to the total amount of compensation shown listed in Section 3 of this Agreement. In no event shall either party be liable for incidental, consequential, or special damages.

21. Assignment. No assignment of this Agreement by the Contractor, or of any right or interest contained herein, is effective unless the City Manager first gives written consent to such assignment. The performance of this Agreement by the Contractor is of the essence of this Agreement, and the City Manager's right to withhold consent to such assignment is within the sole discretion of the City Manager on any ground whatsoever.

Service Agreement Standard Form Page 6 of 8

22. Severability. Each provision of this Agreement is considered to be severable and, if, for any reason, any provision or part of this Agreement is determined to be invalid and contrary to applicable law, such invalidity shall not impair the operation of nor affect those portions of this Agreement that are valid, but this Agreement shall be construed and enforced in all respects as if the invalid or unenforceable provision or part had been omitted.

23. Order of Precedence. In the event of any conflicts or inconsistencies between this

Agreement, its attachments, and exhibits, such conflicts and inconsistencies will be resolved by reference to the documents in the following order of priority:

A. this Agreement (excluding attachments and exhibits);

B. its attachments;

C. the bid solicitation document including any addenda (Exhibit 1); then, D. the Contractor’s bid response (Exhibit 2).

24. Certificate of Interested Parties. Contractor agrees to comply with Texas

Government Code Section 2252.908, as it may be amended, and to complete Form 1295 “Certificate of Interested Parties” as part of this Agreement if required by law.

25. Governing Law. Contractor agrees to comply with all federal, Texas, and City laws in the performance of this Agreement. The applicable law for any legal disputes arising out of this Agreement is the law of the State of Texas, and such forum and venue for such disputes is the appropriate district or county court in Nueces County, Texas. In accordance with Chapter 2271, Texas Government Code, if this contract has a value of $100,000 or more paid wholly or partly from public funds and the Contractor has 10 or more full-time employees, Contractor verifies that the Contractor does not boycott Israel and will not boycott Israel during the term of this Agreement. In accordance with Chapter 2274, Texas Government Code, Contractor verifies that the Contractor does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the Agreement against a firearm entity or fire trade association. In accordance with Chapter 2276, Texas Government Code, Contractor verifies that the Contractor does not boycott energy companies and will not boycott energy companies during the term of this Agreement.

26. Public Information Act Requirements. This paragraph applies only to agreements that have a stated expenditure of at least $1,000,000 or that result in the expenditure of at least $1,000,000 by the City. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the Contractor agrees that the contract can be terminated if the Contractor knowingly or intentionally fails to comply with a requirement of that subchapter.

Service Agreement Standard Form Page 7 of 8

27. Entire Agreement. This Agreement constitutes the entire agreement between the parties concerning the subject matter of this Agreement and supersedes all prior negotiations, arrangements, agreements and understandings, either oral or written, between the parties.

(Signature Page Follows)

Service Agreement Standard Form Page 8 of 8

CONTRACTOR

Signature:

Printed Name:

Title:

Date:

CITY OF CORPUS CHRISTI

Sergio Villasana Date Director, Finance & Procurement

Reviewed by:

Contracts Manager Date

Attached and Incorporated by Reference:

Attachment A: Scope of Work Attachment B: Quote/Bid/Pricing Schedule Attachment C: Insurance and Bond Requirements Attachment D: Warranty Requirements

Incorporated by Reference Only:

Exhibit 1: RFB/RFP No. 123 Exhibit 2: Contractor’s Bid/Proposal Response

ATTACHMENT F: DISCLOSURE OF INTEREST FORM

DISCLOSURE OF INTEREST

Corpus Christi Code § 2-349, as amended, requires all persons or firms seeking to do business with the City to provide the following information. Every question must be answered. If the question is not applicable, answer with “NA”. See next page for Filing Requirements, Certification, and Definitions.

COMPANY NAME:

P. O. BOX:

STREET ADDRESS:

CITY:

STATE:

ZIP:

FIRM IS: 1. Corporation 2. Partnership 3. Sole Owner

4. Association 5. Other

DISCLOSURE QUESTIONS

If additional space is necessary, please use the reverse side of this page or attach a separate sheet.

1. State the names of each “employee” of the City of Corpus Christi having an “ownership interest” constituting 3% or more of the ownership in the above-named “firm.”

Name Job Title and City Department (if known)

2. State the names of each “official” of the City of Corpus Christi having an “ownership interest” constituting

3% or more of the ownership in the above-named “firm.”

Name Title

3. State the names of each “board member” of the City of Corpus Christi having an “ownership interest” constituting 3% or more of the ownership in the above-named “firm.”

Name Board, Commission or Committee

4. State the names of each employee or officer of a “consultant” for the City of Corpus Christi who worked on any matter related to the subject of this contract and has an “ownership interest” constituting 3% or more of the ownership in the above-named “firm.”

Name Consultant

FILING REQUIREMENTS

If a person who requests official action on a matter knows that the requested action will confer an economic benefit on any City official or employee that is distinguishable from the effect that the action will have on members of the public in general or a substantial segment thereof, you shall disclose that fact in a signed writing to the City official, employee or body that has been requested to act in the matter, unless the interest of the City official or employee in the matter is apparent. The disclosure shall also be made in writing and filed with the City Secretary. [Ethics Ordinance Section 2-349 (d)]

CERTIFICATION

I certify that all information provided is true and correct as of the date of this statement, that I have not knowingly withheld disclosure of any information requested, and that supplemental statements will be promptly submitted to the City of Corpus Christi, Texas, as changes occur.

Certifying Person: Title:

Signature of Certifying Person: Date:

DEFINITIONS

a. “Board member.” A member of any board, commission, or committee of the city, including the board of any corporation created by the city.

b. “Economic benefit”. An action that is likely to affect an economic interest if it is likely to have an effect on that interest that is distinguishable from its effect on members of the public in general or a substantial segment thereof.

c. “Employee.” Any person employed by the city, whether under civil service or not, including part-time employees and employees of any corporation created by the city.

d. “Firm.” Any entity operated for economic gain, whether professional, industrial or commercial, and whether established to produce or deal with a product or service, including but not limited to, entities operated in the form of sole proprietorship, as self-employed person, partnership, corporation, joint stock company, joint venture, receivership or trust, and entities which for purposes of taxation are treated as non-profit organizations.

e. “Official.” The Mayor, members of the City Council, City Manager, Deputy City Manager, Assistant

City Managers, Department and Division Heads, and Municipal Court Judges of the City of Corpus Christi, Texas.

f. “Ownership Interest.” Legal or equitable interest, whether actually or constructively held, in a firm, including when such interest is held through an agent, trust, estate, or holding entity. “Constructively held” refers to holdings or control established through voting trusts, proxies, or special terms of venture or partnership agreements.

g. “Consultant.” Any person or firm, such as engineers and architects, hired by the City of Corpus Christi for the purpose of professional consultation and recommendation.