Questions_Received_and_Government_Responses.pdf

Questions Received and Government Responses

1. Are we able to provide our video work samples on a weblink?

No. Due to multiple firewalls in place, the Government is requesting work samples on a high definition non-blue ray DVD.

2. Has the Bureau produced a similar project in the past. If so, which agency provided the production services -- is this group encourage to make a submission for the new contract?

The Bureau had a contract with The Change Companies (contract number DJBP0700NAS066) for treatment journals. All interested parties are encouraged to submit a proposal.

3. Is there a budget provided for the work that we can use to guide our pricing?

The Government established an independent government estimate. The Bureau is not able to provide a budget.

4. Can we confirm our submission will be accepted by email at this address.

The email address is k1cannon@bop.gov.

5. Do you require 463 journals total, 463 facilitator guides total (for each journal), and 2 videos total. Can we confirm the page length estimates for each standalone journal & guide?

There are 69 different journals. Each journal must have a facilitator guide. Therefore, the Government requires 69 facilitator guides. Additionally, the Government requires 2 videos to be produced.

6. How many reference questionnaires are required, and will our referees send their completed forms to you directly?

5 references are requested. Yes, references must submit the past performance questionnaire to k1cannon@bop.gov.

7. What does "EA" stand for in the header row of the spreadsheet?

Each

8. Section B - Scope of Work The one video that explains the purpose and successes. How long do you anticipate this video's run-time. The second video -in conjunction with the drug education journal... is that *one* of the journals?

The motivational video is 10-15 minutes. The Drug Education video works in conjunction with the Drug Education journal.

9. Section C - I. Interactive Journals, may we have access to one or more of the current in use journals?

The Federal Bureau of Prisons had a contract with The Change Companies (contract number DJBP0700NAS066) for treatment journals. The Government is not providing samples.

mailto:k1cannon@bop.gov mailto:k1cannon@bop.gov

10. Section C - I-1. Mentions the journal will cover between 12-15 hours of instruction.

What does this look like on a page count? How do you measure the 'hours of instruction'?

The Federal Bureau of Prisons policy requires 12-15 hours for Drug Education. There are several factors that should be considered (i.e. graphics, font size, activities, texts, etc.). An estimated page count is 35-45 pages.

11. Section C - I-2 - 10 RDAP Journals, estimating 24-30 hours, are we to assume that is for the entire RDAP journals or each journal?

The Bureau requires 24-30 hours per RDAP journal. The Bureau requires each RDAP journal to be similar in length.

12. Section C - Please clarify 3. Four Nonresidential Drug Abuse Treatment Journals... less intense weekly that should cover 4-7 hours, is that per week?

Each Nonresidential journal should cover 4-7 hours. An estimated page count would be between 25-35 pages in length.

13. Section C - 4. Nine Residential treatment journals - CHALLENGE PROGRAM, what is the total estimated hours of instruction for all nine?

The Challenge journals are 24-30 hours per journal and 9 journals (216-270 hours of instruction for all nine). Each Challenge journal should be similar in length.

14. Section C - 5. Seven Residential treatment journals - BRAVE, what is the total estimated hours of instruction for all seven.

The BRAVE journals are 24-30 hours per journal and 7 journals (168-210 hours of total instruction). Each BRAVE journal should be similar in length.

15. Section C - 6 - What is the total estimated hours of instruction for the two Trauma

Workshop Journals Amendment will be posted on February 28, 2017 to answer question.

16. Section C - 7 - What is the total estimated hours of instruction for the six sex offender journals Each sex offender journal should be between 8-16 hours. Each journal should be similar in length.

17. Section C - II. Video - mentions travel, would the government like the video to be filmed at a certain location?

The filming will take place at a federal prison located in the continental United States.

There are a multitude of factors that must be finalized prior to confirming the final film destination.

18. Section C - 2. Drug Education - How will the video be used in conjunction with the

Journal. Could you expand on the 100 objective questions covered? How will the questions be used in the DVD? Would there be any objection to using motion graphics in lieu of a 'talking head' ?

The video supplements the journal. The 100 objective questions are loaded on the Bureau’s intranet for staff to utilize in drug education courses. Motion graphics are acceptable as long as the end result meets the requirement.

19. Section D - For budgeting, should we assume production/shipping approximate 1,700 to each of the 122 sites?

This question is unclear. Journals are ordered on an institutional basis. The Bureau anticipates complexes ordering more journals. See the answer for question 21.

20. What is the anticipated Date of Award?

The Bureau anticipates making award 45-60 days after receipt of proposals.

21. Section C - E. Inspection - Mentions DVDs should be available for purchase. So are we to assume that a bulk amount is not required to be delivered to the 122 sites?

The Bureau anticipates each institution ordering at least 1 video. There are complexes that may require up to 5 videos.