RFP_Attachment_1_-_Packaging_and_Delivery_of_Proposal.pdf

ATTACHMENT 1 - PACKAGING AND DELIVERY OF PROPOSAL Page 1 of 4

ATTACHMENT 1 - PACKAGING AND DELIVERY OF PROPOSAL

I. PROPOSAL SUBMISSION

A. The National Institute of Allergy and Infectious Diseases (NIAID) currently requires proposals to be submitted via two methods:

1. Disc (CD or DVD); and,

2. Online (electronic Contract Proposal Submission system)

Notes:

• Submission of proposals by facsimile or e-mail is not acceptable.

• Disc and online proposals must be exactly the same.

II. DISCS (i.e., CD or DVD)

A. Delivery Instructions:

If Hand Delivery or Express Service If using U.S. Postal Service

Brian Madgey Contracting Officer Office of Acquisitions, DEA, NIAID, NIH 5601 Fishers Lane, Room 3D47, MSC 9821 Rockville, Maryland 20852-9821

Brian Madgey Contracting Officer Office of Acquisitions, DEA, NIAID, NIH 5601 Fishers Lane, Room 3D47, MSC 9821 Bethesda, Maryland 20892-9821

1. Mark each package with the following items:

Solicitation number: NIAID-DMID- NIHAI2016059

“TO BE OPENED BY AUTHORIZED GOVERNMENT PERSONNEL ONLY”

2. All material sent to this office by courier should be sent to the Hand Delivery or Express Service address.

3. The U.S. Postal Service's "Express Mail" does not deliver to the hand delivered (20852 zip code) address. Any package sent to this address via this service will be held at a local post office for pick-up. The Government is not responsible for picking up any mail at a local post office.

4. Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated above by the date and time specified in the solicitation. If both Disc and Online proposals are not received by the date and time specified in the solicitation, the proposal will be considered a “late proposal”, in

ATTACHMENT 1 - PACKAGING AND DELIVERY OF PROPOSAL Page 2 of 4 accordance with FAR Clause 52.215-1 Instructions to Offerors – Competitive Acquisition located in Section L.1. of this solicitation.

B. Discs – Creating and Naming Files:

1. Create one Portable Document Format (PDF) file of your Technical Proposal, including all attachments. The Technical Proposal should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned, but must be merged into the Technical Proposal PDF file.

2. The Business Proposal must be comprised of the following files:

a. The first file must be a PDF of your Business Proposal, with all attachments, including the Solicitation Section J, Attachment entitled “Breakdown of Proposed Estimated Costs (plus Fee) with Excel Spreadsheet.” The Business Proposal should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned and merged into the Business Proposal PDF file.

b. The remaining file(s) must be the “Breakdown of Proposed Estimated Costs (plus Fee) with Excel Spreadsheet” in its original Excel format, not PDF.

Multiple Excel files may be included, as necessary.

3. A separate Disc must be submitted for the Technical Proposal and Business Proposal.

Offerors who submit both Technical and Business Proposals on the same Disc will be required to resubmit the proposals on separate Discs.

4. Each of the proposals, Technical and Business, must be separate and complete in itself, so that evaluation of one may be accomplished independently of, and concurrently with, evaluation of the other.

5. File naming convention: It is required that the filenames for both your Technical Proposal, Business Proposal, and Excel Workbook include the name of the offeror, the solicitation number, and the type of proposal (i.e., Technical, Business, or Excel Workbook).

Examples:

Technical Proposal: XYZ Company_NIHAI2016059_Technical.pdf Business Proposal: XYZ Company_NIHAI2016059_Business.pdf Excel Workbook: XYZ Company_NIHAI2016059_Business.xlsx

III. ONLINE SUBMISSION OF ELECTRONIC PROPOSALS

http://oamp.od.nih.gov/Division/DFAS/spshexcl.xls

ATTACHMENT 1 - PACKAGING AND DELIVERY OF PROPOSAL Page 3 of 4

Note: In addition to discs, offerors are required to submit an electronic copy of proposals online through the NIAID electronic Contract Proposal Submission (eCPS) website at: https://ecps.nih.gov

A. eCPS PROPOSAL SUBMISSION PROCESS

1. In addition to discs, offerors are required to submit an electronic copy of proposals online through the NIAID electronic Contract Proposal Submission (eCPS) website at: https://ecps.nih.gov.

2. Follow the “How to Submit an Electronic Proposal” instructions provided on the eCPS website at https://ecps.nih.gov/NIAID/home/howto

IV. FORMATTING, NUMBER OF COPIES, AND PAGE LIMITATIONS:

A. Formatting for discs and proposals submitted online through eCPS

1. Proposals shall not include links to internet web site addresses (URLs) or otherwise direct readers to alternate sources of information.

2. Font size must be 10 to 12 points.

3. Spacing should be no more than 15 characters per inch. Within a vertical inch, there must be no more than six lines of text.

4. Margins must be at least one-inch on all sides.

5. Failure to adhere to the formatting requirements above may impact whether your proposal is reviewed in entirety.

B. Number of copies and applicable page limitations:

1. Total page count does not include: Title and Back Page; Table of Contents; Section Dividers that do not contain information other than title of Section.

2. Pages in excess of this limitation will be removed from the proposal and will not be considered.

https://ecps.nih.gov/ https://ecps.nih.gov/ https://ecps.nih.gov/NIAID/home/howto

ATTACHMENT 1 - PACKAGING AND DELIVERY OF PROPOSAL Page 4 of 4

NUMBER OF COPIES AND APPLICABLE PAGE LIMITATIONS

Document Number of Copies

Page Limits

Technical Proposal DISC (i.e., CD or DVD) One (1) Disc containing one electronic copy of the Technical Proposal (including all Attachments)

ONLINE (using the eCPS website) One (1) electronic copy of the Technical Proposal (including all Attachments)

Not to Exceed 125 pages (inclusive of all Attachments)

Business Proposal DISC (i.e., CD or DVD) One (1) Disc containing two files, as instructed in section II.B above.

ONLINE (using the eCPS website) One (1) submission containing two files, as instructed below.

1. One (1) electronic PDF copy of the

Business Proposal (with all Attachments including the PDF rendering of the Breakdown of Proposed Estimated Costs (plus Fee) with Excel Spreadsheet).

2. One (1) Electronic Cost Proposal Excel Workbook See Solicitation Section J, Attachment entitled Breakdown of Proposed Estimated Costs (plus Fee) with Excel Spreadsheet to access the Excel Workbook. Microsoft Excel 2007 version or later is required.

http://oamp.od.nih.gov/Division/DFAS/spshexcl.xls