Amendment_002_to_RFP-NASS-0001-13.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT I 1 I 5

PROJECT NO. (If Applicable)

NO.

2.AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION 1PURCHASE REQ.

01/16/2013 0116-13

6. ISSUED BY I CODE 7. ADMINISTERED BY (If other than Item 6) I CODE

Federal Bureau of Prisons

National Acquisitions & Systems Section

Residential Re-Entry Management Office

Federal Correctional Complex Butner

Old NC Highway 75

Butner, NC 27509

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP (~) 9A. AMENDMENT OF SOLICITATION NO Code)

RFP-NASS-0001-13~

9B. DATED (See Item 11)

01/02/2013

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (See Item 13) CODE I FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above number solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers 1is extended, [ X 1is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods.

(a) By completing Items 8 and 15, and returning 1 copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c)By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OR CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

--..., A. THE CHANGE ORDER IS ISSUED PURSUANT TO: {Specify Authorily) THE CHANGES SET FORTH IN ITEM 14ARE MADE IN THE CONTRACT ORDER NO IN ITEM 10A

B. THE ABOVE NUMBERED CONTRACTIORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14. PURSUANT TO THE AUTHORITY OF FAR 43 103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type 01 modification and authority)

E. IMPORTANT: Contractor [ ] is not [X Jis required to sign this document and return copies to the issuing office,

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings. including solicita/ion/con/ract subject matlerwhere feasible).

RFP-NASS-0001-13, for lodging. meals, meeting space (limited). and round-trip transportation between airport and hotel facility for training participants in pre-scheduled training programs to be held by the National Institute of Corrections at the National Corrections Academy located in Aurora, Colorado, is hereby amended as follows:

1) In Section 5.1 - Addendum to FAR 52.212-1, Instructions to Offerors-Commercialltems (Feb 2012). subsection 'Instructions to Offerors:', is amended to add the following paragraph under Part I - Technical Information:

Except as provided herein, all items and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type orprlnt)

Jan R. Johns

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA 16C. DATE

SIGNED

15C. DATE SIGNED

B,-~~~~~~~~~~~ icer 01/16/2013

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

11. CONTRACT ID CODE

AMENDMENT OF SOLICITATIONIMODIFICATION OF CONTRACT - Continuation 1

PAGE OF PAGES

2 I 5

2.AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

01/16/2013

4. REQUISITION f PURCHASE REQ.

NO.

0116-13

PROJECT NO. (If Applicable)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF Section headings. including SolicitatIOn/contract subject matter where feasible).

All proposals must include technical documentation which addresses the requirements of the Statement of Work (Attachment 1 of solicitation) and Evaluation Criteria (Attachment 2 of solicitation) and submit all required documentation in order for the Government to make an informed decision that the proposal is in compliance with the Statement of Work, Evaluation Criteria. and required documentation to determine technical capability and acceptability. Proposal with statement such as "meets requirements" will not be considered unless they are accompanied by the requested technical documentation. Please ensure that you address and submit all required documentation along with your proposal.

2) Attached are questions received with regard to the SOlicitation and the Bureau of Prisons' response to each question.

3) The proposal due date is extended to January 22, 2013 at 2:00 p.m. Eastern Standard Time.

All other terms and conditions remain the same.

QUESTIONS RECEIVED REGARDING

RFP-NASS-0001-13 AND

BUREAU OF PRISONS RESPONSES

Question: Solicitation mentions smoking rooms. If the hotel is deSignated all non-smoking hotel, does it have to provide smoking rooms?

Response: If your hotel is a non-smoking hotel, then this should be stated in your proposal.

Question: Schedule of Supplies/Services, 0001 a: Does 3687 represent the total number of room nights for each year? If so, what are the two factors for number of participants and number of class days?

Response: 3687 is the estimated number of room nights for the tentative training schedule. (See Amendment 001.)

Question: Package is stated to include upgraded meals. Can I assume that 400 is the TOTAL number of each contract year? If so, do you want the upgraded cost prorated over the 3687 or do you require two package prices, with and without the upgrades?

Response: The line item for the Upgraded Meals should be the additional cost of the meals for banquets (original meal cost + additional cost for banquet) - banquet meal amount).

Question: For the Small Business Set-Aside, does this pertain to each individual hotel only or does the 30M max apply to the parent company if the hotel is part of a larger hotel company?

Response: If the hotel has its own DUNS number and Tax ID number, and does not exceed the $30M small business size standard, then the hotel would be considered a small business.

Question: Are pictures required or recommended when responding to requirements such as fitness facility, handicap rooms, meeting rooms, etc.?

Response: Pictures are not required, but any additional information provided with the proposal that demonstrates technical capabilities is always good.

Question: Please confirm that you want the Past Performance Questionnaires submitted "with the proposal" as requested in the Solicitation Documentation, page 21, or, if you would rather have the Past Performance Questionnaire sent to you "directly" from the clients?

Response: The preference is to have the questionnaire submitted with the proposal. However, if time is an issue, then the clients can submit the questionnaires directly to Jan Johns, as long as they are also received by the proposal due date.

Question: In responding to the amendment, do you want this asap or is it acceptable for the hotels to include Form 30 with their submission?

Response: The signed Standard Form 30 can be submitted along with the proposal.

Question: Item NO. 0001d - Upgraded meal fee for Banquets (additional meal fee x estimated number of participants (includes traininers, "pay own" participants, guests, NIC staff). What does an Upgraded Meal consist of? Would this perhaps be adding an additional hot item to the sample menus we are providing? Or adding another course to the sample menus we are providing (example adding soup with the sample dinner menu)?

Response: An example of an upgraded meal would include soup/salad, entree (beef, chicken, vegetarian option), two sides (usually potato/rice and vegetable), and dessert.

Question: Regarding Amendment 001 - Training

(a) Can you stipulate the class (date) that would be the first one covered under this solicitation?

Response: Providing award is made by April 1, tentatively, the first class would be April 1-4, 2013.

However, class dates are subject to change.

(b) My hotel has five dates that aren't available due to previously booked business. Does this exclude me from consideration? Should I still submit based on what I do have available?

Response: It does not preclude you from consideration. However, you would be responsible to find alternate accommodations for these dates and ensure that everything required is provided.

Question: My hotel is limited service offering only breakfast, but I do have the meeting space. Is it acceptable for me to work with a caterer for the other meals?

Response: A caterer could be used to cover the meals, as long as breakfast and dinner, and the banquet meal (when applicable) are provided and served "in-house" (at your facility) to the training participants.

Question: My hotel is limited service, and I don't have sufficient meeting space. Can I work with another venue that can supply the required space and meals, or does it have to be within the hotel?

Response: It would depend on where the other meeting space is located (how far), and the contractor would be responsible for providing the transportation to the other meeting place (at no additional charge to the Government). All meals must be provided "in-house" at the contractor's facility.

Question: I am a limited service hotel and do not have a liquor license. Can I still bid?

Response: The ability to serve liquor is not a factor for this solicitation.

Question: The Program list NIC rooms and then the next column is rooming nights. Do I need to add NIC number of rooms and the rooming nights' column together to get the total number of rooms you need?

Response: No. The Rooming Nights quantity is the number of days of the class multiplied by the number of NIC participants (example: 4 days of classes x 35 participants =140 rooming nights).

Question: Will most meetings be held at the facility? It appears that occasionally you might need 1 "large" meeting room (minimally 1,200 sq. ft.) and 3 breakout rooms (320 sq. ft.). When would the hotel know when these meeting rooms would be needed?

Response: No. The majority of the class time will be conducted at the training academy. See the Statement of Work under the Meeting Rooms section.