Amendment01_Questionsand_Answers.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A001

1. Solicitation GS-H-ID1418-P0013, Administrative Support Services, GSA, Central Office and National Capital Region (NCR), Washington, DC is hereby amended as follows:

2. Questions and Answers

3. The RFP due date is 10:00 AM EST, November 1, 2017

General Services Administration (GSA) OAS - Office of Internal Acquisition (OIA) Carolyn Turner, carolyn.turner@gsa.gov 1800 F Street, NW Washington, DC 20405

GS-H-ID1418-P0013

1 1

10/25/2017

10/05/2017

Questions and Answers to

RFP# GS-H-ID1418-P0013

Administrative Support Services

October 25, 2017

This RFP is extended to 10:00 AM EST, November 1, 2017.

1. Attachment 7 Past Performance Questionnaire is confusing as it (a) tells the bidder to submit the questionnaire as part of the proposal but then also says the past performance questionnaire should be emailed to Carolyn Turner. See below:

NOTE: IT IS THE RESPONSIBILITY OF THE OFFEROR TO obtain completed PAST PERFORMANCE QUESTIONNAIREs from all customers on projects listed in their proposal.

All COMPLETED PAST PERFORMANCE QUESTIONNAIREs SHALL BE SUBMITTED

AS PART OF THE PROPOSAL.

Reference; RFP# GS-H-1417-P0013, GSA NCR – OAS Administrative Support Services

Email past performance questionnaire to Carolyn Turner at Carolyn.turner@gsa.gov

Should he evaluators send the questionnaire directly to Carolyn Turner or should the evaluators send the questionnaire to the bidder and the bidder include them with their proposal?

Yes, evaluator should send the questionnaires directly to the contracting officer at Carolyn.turner@gsa.gov

2. The associated North American Industrial Classification System (NAICS) code for this procurement is 561110 with a small business size standard of $7.5 million. This requirement is a total 100% small business set-aside and only qualified offerors may submit bids."

Question: What constitutes a "qualified offeror" for purposes of this solicitation?

Qualified offeror is a company that is a small business that feels that they can satisfactory meet the needs of this solicitation.

3. Wage Determination:

a. Do the Service Contract Act DOL Wage Determinations apply to the labor categories in this PWS? If so, which specific labor categories described in PWS Section 15 are subject to the Wage Determinations? Yes the Service Contract Act DOL Wage Determinations apply to all the labor categories in this PWS with the exception of Project Manager.

b. Are offerors required to pay the PWS labor categories subject to the SCA at least the wage rates listed in the Wage Determination?

Yes

c. Are offerors required to pay a Health and Welfare (H&W) benefit in the amount of $4.27 per hour (or its equivalent) in addition to the basic wage rate?

Yes mailto:Carolyn.turner@gsa.gov

d. Using Attachment 2 Price Sheets, we performed preliminary calculations using just the SCA basic wage rate + H&W for applicable PWS labor categories subject to the SCA and using unburdened market rates for the other labor categories not subject to the SCA. Using just these figures, our calculations reveal a Base Year Total several hundred thousand dollars in excess of the base year contract ceiling of $44 million. Again, this is without taking into account normal burdens such as overhead, G&A or profit, which are traditionally included in fully burdened rates. Since it appears that using just SCA Wage Rate and H&W rate by themselves exceed the maximum contract threshold for each year, please clarify how offerors are to balance the SCA Wage Determination mandate, on the one hand, and likelihood that following this mandate will result in pricing that exceeds the RFPs stated maximum contract thresholds for this IDIQ? Labor hours adjustments have been made. See new attached worksheet.

4. PWS Section 13 sets forth the Minimum Qualifications by Labor Classification. Six of the seven classifications require only a high school/GED. The Administrative Assistant I and Executive Administrative Assistant II positions only require work experience in excess of 4 years and 5 years respectively. How do such low minimum requirements square with the Wage Determination basic wage rate for “Administrative Assistant” of $31.98 and $35.24 per hour respectively. Our experience with the labor market for administrative assistants with the minimum qualifications are wage rates significantly less than the Wage Determination rates. Should offerors provide market rates for qualified personnel that who satisfy the required minimum qualifications or should the offerors provided fully burdened rates for Administrative Assistants using unburdened SCA wage rates and building in normal burdens such as overhead, G&A, and profit? Offerors shall proposed labor rates in according with the SCA, Executive Order 13706. The minium requirement is based on work experience and not necessarily education level.

5. Attachment 2, Price Sheets, has only a single column allocated for hourly labor rates for each labor category. Yet, Attachment 8 contains two separate Wage Determination listings (one for DC and most VA and MD counties, the other for the MD counties of Frederick and Montgomery) and each states the requirement that contract holders cannot pay less than the basic wage rate for a listed occupation. Since the Price Sheets only have one column for fully burdened hourly rates, how should offerors take into account the fact that the two separate Wage Determinations in Attachment 8 have different basic wage rates for the same listed occupations? A new worksheet will be provided with reduced labor hours. Should offerors base their calculations on the higher wage rate of the two Wage Determinations? No Should offerors average applicable wage rates between the two Wage Determinations? No, two worksheets are provided in the amendment.

6. RFP Evaluation Factor 5, Price, states “Reasonableness of these prices will be determined by considering the offerors bid price in comparison with current market rates, applicable DOL wage determinations, and other competitive prices received.” This factor clearly weighs 3 criteria --market price, wage determination, and other competitive prices submitted – but does not explicitly state that all prices must at least be equivalent or higher than applicable DOL wage determinations.

a. If current, actual market prices for labor occupations with the required minimum qualifications are LESS than the applicable DOL wage determinations, will using market prices that are lower than applicable DOL wage determinations automatically result in a determination of unreasonableness? Statement will be revised to say that Reasonableness of these prices will be determined by considering the offerors bid price in comparison to the applicable DOL wage determinations rates.

b. Or will using lower market prices, if they are also in line with other competitive prices submitted, still be considered reasonable, notwithstanding the fact that they may be lower than applicable DOL wage determinations for those occupations? No, price reasonable will be determined by proposed labor rate in accordance with SCA.

7. Attachment 2, Price Sheets, sets forth estimated annual labor hours for the labor categories. What annual hour totals does GSA use to calculate 1 FTE – e.g. 2080, 2020, 1920, 1880? 1920 or according to SCA.

8. RFP, Page 39, Paragraph (8) states that offers must show: “A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications for those representations that the offeror shall complete electronically.”

a. Does a physical COPY of representations and certifications need to be included in offerors proposal? Yes

b. Or can a statement that offeror has completed these representations and certifications electronically via SAM suffice – e.g. “The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisitions.gov.

After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), with no exceptions.” The Offeror may submit the OCRA from the SAM registration in lieu of the Representation and Certification included in this solicitation FAR 52.212-3.

9. RFP, Section 9 describes transitions that occur in three key points during performance.

a. Section 9.1.1 states “At award, a transition must be accomplished as the Contractor transitions from incumbent contractor number one with roughly 17 employees from date of award.” When must transition of these employees be complete? At contract award? At some number of days after contract award? How many days are allotted for this first transition to occur? 15 business days

b. Section 9.1.2 states “A transition must be accomplished from incumbent contractor number two with roughly 45 on Phase-in.” When must transition of these employees be https://www.acquisitions.gov/ complete? How long after contract award? How long is the phase-in period? When does the phase –in period begin? When does it end?

c. Section 9.2 states “The Contractor must use the time between contract award and contract start to prepare for and achieve fully operational status on the first day of required services.” What date, if any, is set for the first day of required services?” What date, if any, is associated with the term “contract start?” Is the period between contract award, on the one hand, and either “contract start” or “first day of required services” constitute the duration of the Phase- In Period? Will the government provide offerors the required Phase-In Period? Or are offerors to propose, on their own, a Phase-In Period with a “contract start date?” Our goal is to make award mid to late January 2018. The first task order PoP is scheduled to begin 02/24/18 and the second task order is scheduled to begin 04/04/18. If the contract is awarded by 01/ 31/18, there will be more than enough time to to phase in and make transition between both task orders.

10. RFP, Section 22, Period of Performance, sets forth February 24, 2018 – February 23, 2019 as the beginning and end dates of the Base Period performance. For purposes of determining the Phase-In period referenced in Section 9, does the contract award date to February 24, 2018 constitute the Phase-In period? Providing that award is made prior to February 24, 2018 then the phase-in period will be from award to the start date of February 24, 2018.

11. Section 2.3 lists SCA type positions required. Included in the list is Secretary Level III (Equivalent) and Administrative Assistant I (Equivalent). Do these 2 labor category requirements fall under the SCA? Yes If so, can you please advise why you list "Equivalent" after the labor category title? That is correct. SCA does not list these labor categories with “equivalent.” Equivalent is removed from the Secretary Level III labor category.

Its our experience that when this happens in a solicitation some bidders will look to bid this as some type of non-SCA slot and in doing so reduce the fringe burden requirements listed in the applicable Wage Determination. If these do fall under the SCA, then we suggest the Government lists them as Secretary III and Administrative Assistant I without the "equivalent" designation after either.

12. Section 5.0 Staffing calls for an individual to be designated as the Acting Project Manager (PM) is temporarily absent for more than one day. This could mean the PM is out sick, takes PTO or resigns. Does the Acting PM have to be an employee on the contract? Or, can the Acting PM be part of the Contractor's Overhead? This is at the discretion of the offeror. The PM is a part-time position.

13. Does the bidder have to submit a resume for the person designated as Acting PM with the proposal? Offeror may send two PM resumes because it is the intent of the Government to issue two task orders. Currently there are two known task orders that the Government intends to issue after award of the IDIQ.

14. Section 15.1.4 Project Manager - As this is an IDIQ contract vehicle, does the Project

Manager has to be located in Washington, DC prior to a Task Order being awarded to the contractor? No Once a task order is awarded to the contractor does the Project Manager need to be located on that project? Project Manager may occasionally be required to be onsite.

15. Section 19.1 Federal Holidays - Please confirm that bidders should include in our price proposal the 11th Holiday (Inauguration Day) for all positions located in the District of Columbia (Only) for 2021 performance year (Option Period 2). No

16. Section 35.7 Past Performance Questionnaire (Attachment 7) - Does ALL 3 submitted past performances have to be work the bidder has done or is doing as a Prime Contractor or can the bidder submit past performance for both Prime work and Subcontractor work? The past performance can combination of prime and subcontractor.

17. What is the period for past performance? How long does a bidder have to have been performance (e.g., at least 12 months)? 3 Years of past performance of similar work

18. 35.8 Department of Labor Wage Determination (Attachment 8) - Please confirm that in pricing the SCA labor categories bidders should include Executive order directed Sick Leave (1 hour per every 30 hours works = 56 hours annually) in addition to holiday and paid time off (PTO) hours as indirect time. Yes

19. Attachment 2 - lists Full Time Equivalency as 1920 labor hours (productive hours) per year. However, under the SCA Wage Determinations for SCA labor positions each employee is entitled to 10 paid Federal Holidays (11th holiday - Inauguration Day in Option Period 2), Paid Time Off with the accrual based on their SCA hire anniversary date (if they are incumbent employees) and Sick Leave (per the Executive Order). Based on these 3 nonproductive time elements they would total the following (annually) Holidays - 80 hours (except Option Period 2 would be 88 hours) PTO - 80 hours Sick Leave - 56 hours

Total 216 hours annually (224 hours option period 2)

If bidders subtract these hours from 2080 hours we would get the following as full time equivalent labor hours per SCA position

Base year - 1864

OP YR 1 - 1864

OP YR 2 - 1856

OP YR 3 - 1864

OP YR 4 - 1864

Please confirm our above table is correct and that is what bidders should use in pricing productive hours. Taken into consideration the SCA and Executive Order, the pricing sheet will adjust accordingly. Please see the revised price worksheet.

20. Reference: Page 9, Para. 3.0, Objectives How many contract awards are anticipated?

Two

21. Reference: Page 13, Para. 12.0, Contractor Supervision If a contractor is awarded a task order, will the first task order to the contractor include the full time hours for the Project Manager? No If not, how will the Project Manager be ordered?

Project Manager is expected to work part-time.

22. Reference: Page 13, Para. 12.0, Contractor Supervision Is the project manager required to be on-site at a GSA facility? Not at all times. Will office space be provided? An office will be provided if an when the project manager is required to be on site Project Manager will not be required to be onsite at all times. A workspace will be provided when the project manager is onsite.

23. Reference: Pages 15 – 21, Para. 15.0, Job Descriptions/Labor Categories Can the Government provide a cross reference between the labor classifications presented in the RFP and those included in the Department of Labor’s Service Contract Act wage determination included as Attachment 8 of the RFP. Supply Clerk/Supply Technician Administrative Assistant I/ Administrative Assistant Executive Administrative Assistant II/Administrative Assistant

24. Reference: Pages 15 – 21, Para. 15.0, Job Descriptions/Labor Categories Has the Department of Labor performed an audit of the existing workforce to identify and confirm the SCA positions that match up to the labor categories identified in this solicitation.

No

25. Reference: Page 18, Para 15.1.4, Project Manager Is it the intent of GSA that the project manager be a part-time position?

Yes

26. Reference: Page 23, Para. 19.1, Holidays Are Federal holidays billed as work hours (as is unanticipated Federal Executive Holidays per PWS para. 23.4) or should these holidays be incorporated in the hourly rate as non-productive time (same as sick leave and vacation)? Yes

27. Reference: Page 35, Labor Categories and Burden Labor Rate Sheets (Attachment 2) and Page 37m Department of Labor Wage Determination (Attachment 8) Attachment 8 contains two wage determinations that differ in wages contractors are required to propose. Can the Government break down the hours contained in the rate sheets (Attachment 2) by geographic area or allow to provide two rates per classification per year corresponding to each of the wage determination? Currently majority of the work is being performed in the Washington, DC wage determination locations. Currently there are 3 (contractor personnel working at the Maryland locations.

28. Should there be an upward revision in the wage determinations referenced in and attached to the solicitation, will GSA adjust the task order amounts to accommodate the mandated increases in the wage determinations? Yes

29. Please provide the currently used Occupational Codes from the Wage Determinations for the positions listed on page 9 of the solicitation.

Administrative Assistant I - 01020 Executive Administrative Assistant II -01020 Secretary I - 01311 Secretary II - 01312 Secretary III - 01313 Supply Clerk - 01410

30. What if there are only two “relevant” past performances? Would you accept a past performance of the Project Manager’s performance in earlier employment in a relevant project?

No

31. How does the “neutral” rating in past performance due to a lack of relevant past performance affect the evaluation of the technical proposal? If an Offeror does not have past performance then a neutral rating will given. The Government will verify information in CPARS and PPIRS.

32. In regards to the above requirement, the CLINs for labor costs (see below), do not differentiate between locations for performance, which have different wage determination rates.

What is the number of labor hours by position and performance location that contractors should use for pricing purposes to ensure fair competition on this requirement?Labor hours and locations will be determined at the task order level. The current location is Washington DC areas and labor hours are

BASE YEAR LABOR

HOURS

RATE PER

HOUR

EXTENDED

TOTAL

AMOUNT

Administrative Assistant I 25,000 $ $ Executive Administrative Assistant II 13,000

Project Manager 1,920 $ $

Secretary I 30,000 $ $

Secretary II 25,000 $ $

Secretary III 50,000 $ $

Supply Clerk 10,400 $_______ $________

32. Are proposals to be submitted electronically or are physical copies required to be delivered?

Proposals are to be submitted electronically. No hard copies please.

33. If proposals can be submitted electronically, should they be emailed directly to you or submitted via FedBizOpps? Emailed directly to the contracting officer

34. If proposals are to be delivered, what is the delivery address and should we coordinate with the contracting officer or you for the delivery of proposals? Delivery to the contracting officer email address Carolyn.turner@gsa.gov

34. In section 35.7, it is requested that the offeror submit 3 past performance questionnaires with the technical proposal using template in Attachment 7, “Past Performance Questionnaire” that is completed and signed by the Contracting Officer/Specialist or Contracting Officer’s Representative. Many Contracting Officers/Specialists and Contracting Officer’s Representatives will not fill out questionnaires and refer us to the CPARS ratings. Will the government accept CPARS reports in lieu of questionnaires?

Yes, CPARS reports may be submitted with the proposal.

35. In Section 35.7 it asks the offeror to provide the completed past performance questionnaires with the technical proposal, but on page 47 under Fact 3: Past Performance (questionnaire found in Attachment 7), it is requested that the evaluators of the past performance questionnaires send the questionnaires directly to the contracting officer via email. Would the government like the completed past performance questionnaires to be submitted twice, once in the technical proposal from offeror and also submitted directly to the contracting officer by the evaluator?

Preferred method is to submit directly to the contracting officer by the evaluator.

36. Is this a new requirement? No

37. Is there an incumbent? Yes If yes, Who is the incumbent? What is their contract number, contract value and Period of performance? See RFP Section 1. 7 Incumbents

38. If an incumbent exists, are they eligible to bid?

The Government is not at liberty to comment on whom is eligible to submit offers under this solicitatin. Any interested SB whom is eligible under the subject NAICS code may submit an offer. Firms may also choose to form

39. Can this be set-aside for a SDVOSB and/or HUBZone?

No

40. Are you requiring 3 past performances from the prime and subs combined?

Yes

41. Page 34 of 102, Section 35.4 Quality Assurance Surveillance Plan (QASP) (Attachment 4) This section states that the contractor shall prepare and provide a QASP to the contracting officer as part of vendor’s proposal for review and acceptance.

Question a. Where in the proposal should the QASP be provided?

Question b. Does the QASP count in the page count for the Tech volume? Not required at the time of proposal submission.

42. Page 35 of 102, Section 35.7 Past Performance Questionnaire (Attachment 7) Under this section, it states that, “three past performance questionnaires shall be submitted with the Offeror’s technical proposal”. However, on page 47 of 102, it states that, “The evaluator shall send the Past Performance Questionnaire to the contracting officer via email”. Finally, on the Past Performance Questionnaire Form, it states at the top that, “The Reviewer shall send directly to the contracting officer listed below.” yet there is a paragraph at the end of the form that specifically states, “All COMPLETED PAST PERFORMANCE QUESTIONNAIREs SHALL BE SUBMITTED A

S PART OF THE PROPOSAL”.

a. Are Past Performance Questionnaire to be submitted via email directly to the government by the evaluator - Yes or should the contractor have evaluator’s send PPQ’s back to the contractor for inclusion in their proposal submission?

43. Page 1 of 102, Standard Form 1449 The Past Performance Questionnaire references the Solicitation number at the end of the PPQ as follows: “Reference; RFP#GS-H-1417-P0013, GSA NCR – OAS Administrative Support Services”. However, the Solicitation Number in Box 5 on the Standard Form 1449 and in each page header in the Solicitation document refers to the Solicitation number as GS-H-1418- P0013.

a. What is the correct Solicitation Number for this opportunity?

Solicitation number as GS-H-1418-P0013.

44. Page 15 of 102, Section 15.0 Job Description/Labor Categories In order to adequately determine how many vacation days need to be provided for the SCA positions, more information is needed.

a. Can the government please identify which of the Labor Categories are currently SCA positions?

b. Can the government please provide information on how long the current employees have been employed in the current positions? Approximately since 2011 and 2012

45. Attachment 2 and Volume 2 Price Proposal At the bottom of Attachment 2, it states, “AN ELECTRONIC COPY OF THE LABOR

CATEGORIES AND BURDENED LABOR RATES SHALL BE SUBMITTED IN VOLUME 3

OF THE PROPOSAL IN THE EXCEL SOFTWARE PROGRAM (SEE SECTION (3).” This statement refers to Volume 3 but the Price Volume is Volume 2.

a. Is this statement in error? No

b. Is the government requesting an Excel spreadsheet with labor categories and pricing as part of Volume 2 price proposal? You may provide a Excel spreadsheet using the format of the attached worksheet attachment.

c. If so, is there a specified format? The

46. Attachment 2 – Labor Categories and Burdened Labor Rate Sheets The government provided Attachment 2 with all the hours for each labor category, however, there are two different WDs…one for the Washington, D.C. area and the other for the Frederick, MD area.

a. Can the government please indicate where the work will be performed by the Supply Technicians and the Administrative Assistants so the correct WD can be applied to each?

Washington DC

b. What percentage of the work is in DC, versus MD? 99% of work in DC and 1% in MD.

47. Attachment 1 Current Site Locations Attachment 1 - Current Site Locations indicate the following: Washington, D.C., Alexandria, VA, Prince George’s County, MD, Montgomery County, MD, Arlington, County, VA, Fairfax County, VA, Springfield, VA, Loudoun County, VA and Prince William County, VA.

a. Is it the government’s expectation that labor rates are provided for each of those locations?

Yes, updated worksheets are attached.

b. If so, will the government clarify if WD 15-4270 should be used for the state of Maryland, Montgomery County.Yes

c. IAW Attachment 1 Current Site Locations, are we required to submit all labor categories for each city or county listed? No, only for the two wage determinations

d. How many contractors/vendor does the GSA anticipate it will make an award to? Two awardees under the IDIQ

48. In section 1.7, there are 2 incumbents identified. Between the two incumbents, 52 tasks orders where awarded over a 5 year span. Is that an accurate number of task orders released?

Current contracting officer has no historical data or knowledge on the current task orders.

a. Did any of "Ardelle & Associates" contractors hold the current listed positions of Secretary, Assistance, Supply Clerk, etc? Yes

b. Can the government clarify if Government Furnished Equipment (GFE) such as computers will be issued on this contract yes

c. Is the Project Manger required to be on site? sometimes Or can they maintain a virtual presence and conduct site visits? yes

d. To be clear, only seven (7) positions are currently required correct? yes

e. Will credit be given to the firm that maintains Veteran involvement on this contract? No

f. Other than what was already provided, can the Government provide any additional support documentation regarding this opportunity? No

Is there a requirement in the transition plan to provide incumbent staff with annual salaries that are equivalent to their current rate? If yes, can you please provide the current bill rates and corresponding labor categories for incumbent staff?

● What is the minimum size of a task order? E.g.: 19 personnel, full time, twelve months?

Or is some smaller award group contemplated? 17 and 33 full time personnel , twelve months

● By position, what are the requirements for coverage during: breaks, lunch, personal time and sick leave? not any

● What customer satisfaction data concerning perceptions of the performance of current personnel is available and could be available to the successful offeror upon award? Or should the transition plan(s) include time to conduct survey(s)? The transition plan should include time to conduct surveys.

● Which, if any, contract/task order metrics for contractor performance are currently tracked? How are they defined and how often are they collected and reported? see page 95 Attachment 3 Work Performance Based Contracting Matrix; page 97 Attachment 5 Performance Requirement Summary; and page 101 Attachment 6 - Contract Discrepancy Report

● Is there an easy-to-use task order form or system currently in place that is preferred by the CO / COR? No The following questions are submitted for response and clarification:

49. Reference DOL Wage Determination (WD) The following positions do not exist in the provided wage determinations; Executive Administrative Assistant II, Project Manager, and Supply Clerk.

a. Please provide what occupation code is preferred to be utilized?

b. Otherwise, what is the GS Grade AND Step level to be utilized? none

c. In reference to Supply Clerk classification, we found a comparable occupation code for Supply Technician (01410). Should this occupation code be utilized?

Yes

This information is necessary to establish a baseline for all prospective bidders.

50. Reference Attachment 7 - Past Performance Questionnaire The questionnaire states: “Note: Completed Questionnaire shall be considered confidential information and may not be seen or reviewed by the Contractor/Offeror.” It also states, “All completed past performance questionnaires shall be submitted as part of the proposal.” Send to contracting officer

51. Section 40.0, Evaluation Method for Award, states that the “Government intends to select TWO contractors for award of this requirement”. Section 3.5 of the RFP further states that “This Solicitation will result in Multiple Award contracts to Small Businesses.

The Small Business awardees will then compete with each other that were awarded a basic contract.” As such:

a. Please confirm the two current task orders indicated in 1.7 of the RFP will then be competed through task order RFQs between the two selected contractors. Yes

b. Please confirm that one of the two contractors may be awarded BOTH current task orders. Possibility

52. What does the “Equivalent” mean following the job titles in Position Classifications 15.1?

Equivalent has been removed

53. The position description for the Project Manager in 15.1.4 indicates “Part-time (PBS/NCR Task Order)”.

a. Please confirm that the PBS/NCR Task Order refers to the two currently active orders.

Yes and for additional task orders may be issued against this IDIQ contract vehicle.

b. Please confirm that the Project Manager is a full time position, and is spending part of the time overseeing the PBS task order, and part of the time overseeing the NCR task order. No, each task order may have a different project manager

54. If a proposal receives a neutral rating on past performance and an acceptable rating for all other non-price factors, does the proposal receive an overall acceptable rating? Yes

55. What GSA IT policies should be addressed in Phase-In orientation, per 9.2.1.4 of the SOW? Ensure that all contract personnel complete GSA annual IT training which is mandatory.This is removed.

56. What is the correct Wage Determination to use for attachment 2 since there is two files referenced? One wage determination is for DC area and the other is Montgomery County.

57. What labor category should be used for Executive Administrative Assistant II?

Secretary III

58. What labor category should be used for Supply Clerk?

Supply Technician

59. Is the Project Manager required to be on-site? No

60. The RFP requires the Offeror to provide past performances that have similar size (approximately 77+ FTEs). If the Offeror, does not have a single contract that is equivalent in staffing size, will the government accept past performance information that shows multiple contract work to the same customer that are equivalent to 77+ FTEs, when combined? Does not need to be the exact staffing size as long as the dollar value and scope is similar.

61. We need clarification regarding a Volume 3 (see above). The only reference is on page 94 of 102. Not sure if the government meant to type Volume 2.

There are two volumes: Volume One for technical and Volume Two for price proposal.

62. Is it the Government’s intent to have the offeror to write the QASP?

See Sections 35.4 - Section 35-7, Attachments 3, 4, 5, and 6. The attachment 3 Work Performance Based Contracting Matrix; Attachment 4 Quality Assurance Surveillance Plan;

Attachment 5 Performance Requirements Summary; and Attachment 6 Contract Discrepancy Report. These are methods the Government will use in measuring the quality of performance.

The Offerors shall address how they will meet the performance standards in a Quality Control Plan

63. Section 41, Factor 4 Each applicable Department of Labor Wage Determination provides a minimum requirement for health & welfare compensation, holiday, vacation, and sick leave. Will the GSA consider as incomplete any price proposal that does not include these minimum cost elements?

No

64. Section 2.3 To ensure conformity of price proposal, will the government consider providing the Occupation Codes per the Wage Determination and/or GS Equivalent rates for the labor categories outlined in Section 2.3?

Administrative Assistant I - 01020 Executive Administrative Assistant II -01020 Secretary I - 01311 Secretary II - 01312 Secretary III - 01313 Supply Clerk - 01410

65. Attachment 2 Are all bidders required to use the labor hours as stated in Attachment 2?

Yes

66. Attachment 3

In the Work Performance Based Contracting Matrix, the government states a requirement to provide replacement personnel for the Secretary III (Building Services) position within 4 hours of notification. Are there any other circumstances where replacement is required?

Besides the normal substitution of personnel due to call out’s etc. No.

67. Attachment 7 The Past Performance Questionnaire states that "The reviewer shall send [the completed questionnaire] directly to the contracting officer...". However, at the bottom of the form, it states "All completed past performance questionnaires shall be submitted as part of the proposal". Therefore, should the reviewer send the past performance questionnaire directly to the government or should the reviewer provide a confidential copy of the past performance questionnaire to the offeror for inclusion in the offeror's proposal? Reviewer send PPQ to the Government.

68. Is it the Government’s intention to transition 100% of the current incumbents onto the new contract? The current incumbents have the Right of First Refusal of Employment FAR 52.207-3 (clause is stated in the RFP)

69. How does the Government intend on issuing task orders for transition of current incumbent services and personnel to incoming contractor(s) and what is the expected transition or phase-in period?The transition or phase-in period at the award level will at the task order level.

70 Are any of the current positions required to have security clearances? If so, what level of clearance is required? No. For this procurement, a full background check should be completed due to the start date.

71. What is the process by which the Government will compete task orders to the two IDIQ contract awardees? Task order RFQ will be issued to the 2 awardees and contractor will bid according to the RFQ. Specifically, what will be required for task order proposal submissions (e.g. candidate resumes/bios, letters of commitment) and what will be the evaluation criteria for task order proposals (e.g. LPTA, best value)? The requirements for task orders will be outline at the individual task order RFQ level.

72. What is the Government’s timeline expectation for filling open positions (new or backfill) on awarded task orders? 2 weeks

73. Section 38.0 FORMAT FOR PRICE PROPOSAL (VOLUME 2) on page 44 of the RFP states “Price Proposal shall include in Volume 2: b. Price Breakout of Offeror’s proposed prices”. Please provide clarification as to what is required by GSA for the offeror’s price breakout of proposed prices. Breakout is the breakdown of base labor rates and the H&W for a total hourly labor rates.

74. Page 94 of the RFP states “AN ELECTRONIC COPY OF THE LABOR

CATEGORIES AND BURDENED LABOR RATES SHALL BE SUBMITTED IN

VOLUME 3 OF THE PROPOSAL IN THE EXCEL SOFTWARE PROGRAM (SEE

SECTION (3)”. Section 3 of the RFP which is entitled “Objectives” and starts on page 9, does not appear to make reference to anything related to the pricing volume or pricing tables. Please clarify what is required for the excel file as identified in the note on page 94.This statement is an error and will be deleted. There are only two volumes:, technical and price.

75. Page 94 of the RFP states “AN ELECTRONIC COPY OF THE LABOR

CATEGORIES AND BURDENED LABOR RATES SHALL BE SUBMITTED IN

VOLUME 3”. However, the instructions to offerors section nor any other section within the RFP references a Volume 3. Only Volume 1 – Technical and Volume 2 – Price are described. Please provide clarification as to the requirements for Volume 3 and the associated evaluation criteria to be used for Volume 3.

Volume 3 was referenced in error. It is no volume 3.

76. Section 1.5 of the RFP states “The Labor Categories and Labor Rates Price Sheet shown in Attachment 2 of the Schedule related to FFP shall be price in accordance with the prevailing wage rates in the respective wage determination for each location. Offeror shall base their prices off the wage rate, then include applicable payroll taxes, profit and overhead and any other expenses. Offerors shall price the option requirements for the four

(4) additional twelve (12) month periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S.

Department of Labor, for the initial 12 month period of performance will also apply to the four (4) additional optional twelve month periods.” The RFP provides two DOL SCA Wage Determination sheets, one for the Washington DC area and one for Maryland. However, the RFP does not specify labor categories and associated hours to specific locations to allow offerors to determine how to apply the appropriate Wage Determinations. Please provide clarification as to how the provided Wage Determination Sheets are to be utilized to provide pricing as required in Section 1.5 and subsequently Section 38.0. Approximately 95% of the work will be performed within the Washington DC area as outlined in the Washington DC wage determination. A revised worksheet is attached.

77. Section 1.5 of the RFP states “The Labor Categories and Labor Rates Price Sheet shown in Attachment 2 of the Schedule related to FFP shall be price in accordance with the prevailing wage rates in the respective wage determination for each location. Offeror shall base their prices off the wage rate, then include applicable payroll taxes, profit and overhead and any other expenses. To ensure consistency of wage rate application amongst offerors, please provide a mapping of the labor categories required per the RFP against the appropriate occupation code and title identified on the SCA wage determination table.

Administrative Assistant I - 01020 Executive Administrative Assistant II -01313 Secretary I - 01311 Secretary II - 01312 Secretary III - 01313 Supply Clerk - 01410

78. The evaluation criteria for “Factor 3: Past Performance (Questionnaire found in Attachment 7” on page 47 states “This factor considers the quality of the prime offeror’s past performance under current and prior contracts, within the last 5 years, in performing similar contracts for similar services with consideration of technical success and customer satisfaction.” Additionally, on page 48 it states “Note: For purposes of determining what are similar services and similar scope requirements, the reference shall include projects in which similar positions and quantities have been provided for as in this solicitation (administrative, clerical, professional and/or technical positions). A project will be deemed similar when based on consensus judgement of the evaluating board members; the project has enough similarities in common with this particular solicitation”. The Past Performance Questionnaire in Attachment 7 does not provide a section in which to describe the scope of services of the cited projects/contracts in order to define the similar services and scope requirements that this section will be evaluated against. Please provide clarification as to where offerors can provide this information within the proposal.

Offeror may provide a scope or summary of past projects in the technical proposal after the Technical factor 3 Qualifications/Experience of Project Manager. Offerors are to label this as past and present performance projects.

79. The SCA wage determination sheets provided with this RFP state the following on page7: “VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor, 3 weeks after 5 years, and 4 weeks after 15 years. Length of service includes the whole span of continuous service with the present contractor or successor, wherever employed, and with the predecessor contractors in the performance of similar work at the same Federal facility. (Reg. 29 CFR 4.173). In order for offerors to properly capture all labor costs associated with this contract, we request the government provide the labor mix of incumbent personnel to include labor categories, number of FTE and number of years of services supporting GSA in their current positions. This information is especially critical given the solicitation is being evaluated as LPTA.

Location Current Contractor’s Staff Fairfax County, VA 1 Montgomery County 3

Prince George’s County 3 Washington, DC 43

80. Since this is an SCA contract and we may use incumbent staff that have and will continue to be provided with health & welfare benefits, and vacation pay according to years of service, can the government provide the number of years each incumbent employee has served in their positions? For example, the RFP lists the two incumbents and number of administrative support employees is 19 for contractor A and 33 for contractor B.

a. Can you provide the labor category and number of FTEs per labor category associated with each known contractor/task order that will be solicited under this IDIQ? No, contracting officer does not have that information.

b. Please confirm that you only want the past performance questionnaire included in the proposal and not sent to you as well? Send the past performance questionnaire to contracting officer.

81. Please provide a list of which labor positions are considered exempt and which are Wage Determination positions.

a. Is the Administrative Assistant I a Wage Determination position, and if so, under which category?

Administrative Assistant

b. Is the Executive Administrative Assistant II a Wage Determination position, and if so, under which category? Administrative Assistant

c. Is the Supply Clerk a Wage Determination position, and if so, under which category?

Supply Technician

d. Is the Secretary III a Wage Determination position, and if so, under which category?Secretary III

82. Please identify the Government’s equivalent wage for each position. see question 77

83. Is there a “Lead” person full time at each location? And if so, what is that labor category for each? No

84. Please provide the address of the GSA location where each of the 19 A&A incumbents work.

Washington, DC, actually the correct number is 17 instead of 19

85. Please provide the address of the GSA location where each of the 33 ABMS incumbents work.

See question 79

86. Please provide the number of people in each labor position for each of the 2 incumbents.

see question 79

87. What are the estimated hours required by the Project Manager per year to manage the current staff at these 2 locations?

88. As a successor contract, after award, will the successful offeror receive a full list of the incumbents with salary and date of hire information?

Not from the Government. Since the personnel are employees of the incumbent contractor and not employees of the federal Government, we will not provide their contract information. You may contact the incumbent contractor and submit to them a request to provide you with this information; however, the information will be provided at their discretion.

89. Is annual escalation permitted on the rates for all labor categories?

No, annual escalation will be in according to the FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment Multiple Year and Option Contracts

90. Given the size of the task orders, will GSA allow for invoicing twice monthly? And will you accept prompt payment terms of Net 15? Maybe; however, should be approved by the COR.

91. Will it be required for the COR to approve all resumes/candidates prior to the Contractor assigning them to the contract? No

92. With regards to RFP # GSHID1418P0013 ADMIN, may we submit proposals in PDF format?

Yes

93. RFP 1.6 and Attachment 2; pg. 4 and pg. 91 The incumbent information cites 52 incumbent employees. However, the total annual hours provided on Attachment 2 of 155,320 hours divided by the Full Time Equivalency (FTE) of 1,920 hours per year equates to over 80 FTEs. The incumbent employees listed are current. Does the Government anticipate a significant increase in workload under the new award that requires additional support personnel? The hours listed are the ceiling of labor hours for potential task orders that may be issued throughout the duration of this contract. For now there are two known task orders that may be replaced with this contract.

94. Are the new (non-incumbent) support personnel required to be available at the time of award, during the Phase-In period, or a combination of both? Yes

95. If it’s a combination, will the Government please provide the number of new (non-incumbent) personnel that will start at a) Task Order 1 and b) Task Order 2? No

96. RFP 1.6 and Attachment 2; pg. 4 and pg. 91

Ceiling for base and options is $23M and the hours total up to 776,600 for the five years period of performance. With the IDIQ ceiling of $23M this calculates to a fully burdened bill rate of less than $30.00 bill rate per hour on average inclusive of costs: direct labor, H&W at $4.41, indirect rates, and fee. This average seems low and unrealistic. Will the Government please confirm the total hours per labor category and/or the IDIQ ceiling value? Labor hours has been revised, the price worksheet

97. RFP 2.3 and 15.0, Positions Required; pg. 8 and pg. 15 Can the Government explain and elaborate on the meaning of “(Equivalent)” that follows the title and description of Secretary Level III (Equivalent) and Administrative Assistant I (Equivalent)? See question 52

100. RFP 6.0, Training; pg. 11 Will the Government be providing all the initial and annual training or access to the training needed per labor category? Yes

101. RFP 9.0, Transition; pg. 12 Since all labor except the Project Manager are governed by the SCA and a WD, will the Government provide a list of the incumbent employees’ hire/service dates so offerors can provide a realistic price proposal? Government does not have an accurate information

102. RFP 9.1.1, Transition; pg. 12 How long is the Government providing for Phase-In of Task Order One, from contractor one to full operational performance for the roughly 19 personnel…