Atch_2_SOW_03Aug18Final.pdf

SOLICITATION/ RFP# DJF-18-2200-PR-0012096 Version 1.0 Page 1

Dash 8-Q400 Aircraft Maintenance for the

Critical Incident Response Group

Statement of Work

August 3, 2018

SOLICITATION/ RFP# DJF-18-2200-PR-0012096 Version 1.0 Page 2

1 SCOPE

The Federal Bureau of Investigation (FBI), Critical Incident Response Group (IR) requires non-personal services for scheduled and unscheduled maintenance to comply with applicable Airworthiness Directives, Service Bulletins, Service Instructions, and manufacturer approved technical data instruction. The Government will not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction

The FBI is seeking a qualified Contractor to provide airframe and component maintenance services in compliance with the Bombardier Q400 Maintenance Requirements Manual, Chapter 5 of the Aircraft Maintenance Manual, the FBI General Maintenance Manual, and Federal Aviation Administration (FAA) regulations governing the operation of this aircraft. The FBI owns and operates a Bombardier Dash8-Q400 aircraft. This aircraft has been in operation since 2007 and has approximately 5,500 hours on the airframe and engine. The aircraft operates under 14 Code of Federal Regulations (CFR) Part 91.

1.2 Background

The Bombardier Dash-8 Q400 is a transport category aircraft. It is powered by two Pratt & Whitney PW150A Turboprop Engines. The Auxiular Power Unit (APU) is manufactured by Hamilton Sundstrand. The aircraft flys year round, approximately 600 hours annually and mostly in the contentinaul United States. The Bombardier Maintenance Requirements Manual mandates scheduled inspections to be accomplished based on aircraft flight hours, aircraft cycles (landings), and calendar days.

2 APPLICABLE DOCUMENTS

Bombardier Q400 Maintenance Requirements Manual, Chapter 5 of the Aircraft Maintenance Manual.

2.1 Government Representatives:

The functions inherent to this contract shall be performed by the designated Contracting Officer.

The duly assigned Contracting Officer Representative (COR) shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

2.2 Contracting Officer Representative:

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract;

providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

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The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issues such changes.

3 PERFORMANCE REQUIREMENTS:

All Contractor provided maintenance shall be performed in a 14 CFR Part 145 Certified Repair Station with the Dash8-Q400 airframe listed on its Part 145 certificate. All Contractor required maintenance will be scheduled and unscheduled. All Contractor provided maintenance shall comply with applicable Airworthiness Directives, Service Bulletins, Service Instructions, and manufacturer approved technical data instruction.

3.1 Scheduled Maintenance is defined as known or predictable maintenance requirements based on calendar, hourly, events, or cycles, that can be planned or programmed for accomplishment on short and long-range schedules. Scheduled inspections include but are not limited to the airframe, engines, APU, landing gear, avionics, flight controls, hydraulic systems, puematic systems, electrical systems, etc. Discrepancies found during these inspections must be corrected and repaired prior to the aircraft being returned to service.

3.2 Unscheduled Maintenance is defined as unpredictable maintenance requirements, maintenance not previously planned or programmed, maintenance requiring prompt attention and must be adhered to, integrated with, or substituted for previously scheduled workloads. The Contractor shall complete unscheduled maintenance when requested by the FBI and when capable to meet the request. Unscheduled maintenance is maintenance that isn’t performed at pre-determined intervals. This may involve logical troubleshooting to determine root causes of aircraft discrepancies.

This may involve discrepancies to the airframe, engines, APU, landing gear, avionics, flight controls, etc.

3.3 The Contractor shall replace Life limited components by the specific times provided by Bombardier, Pratt & Whitney, Hamilton Sundstrand, or any other aircraft component as required by the manufacturer and regulatory authorities. The Contractot shall comply with Airworthiness Directives (ADs) issued by regulatory authorities such as the Federal Aviation Administration (FAA). They are one time repairs or inspections, or may be repetitive inspections. There are mandated time requirements which must be met. The Contractor shall comply with issued ADs.

Service Bulletins (SBs) are issued by the aircraft, engine, APU, or component manufacturer. The Contractor shall comply with all applicable SBs.

3.4 All Contractor installed parts on the Q400 aircraft shall be accompanied with a PMA (Parts Manufacturer Approval) certificate, 8130, or approved regulatory authority documentation.

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4 MINIMUM QUALIFICATIONS

Contractor personnel performing maintenance services on the Government aircraft shall possess a valid Airframe and Power plant license and other certifications as required by federal, state, local laws, and industry standards for aircraft maintenance services.

5 PLACE OF PERFORMANCE

Maintenance shall be performed in the Contractor’s certified maintenance facility. If Contractor personnel have to travel to Government locations, all Contractor provided maintenance shall will be performed in FBI and Department of Justice (DOJ) authorized facilities in the Washington, D.C. metropolitan area, or other government locations as provided by the COR.

6 TRAVEL

When required and authorized in writing by the COR , travel shall be conducted in accordance with FAR 31.25-46 Travel Costs and Federal Travel Regulations.

7 DELIVERABLES

The Contractor shall provide monthly status reports to the Contracting Officer (CO) and the Contracting Office Representative (COR). The format will be agreed to by the Contractor and COR at the start of performance, but the contents shall contain the following, at a minimum: Staffing Summary, Hours and Labor performed, Current Management and Administrative problems, and Action items. The Contractor shall also provide a bi-weekly status report that describes the activities that were completed (highlights), areas of risk, and personnel and their responsibilities for that time period.

The Contractor shall be responsible for providing the following deliverables:

Deliverable Title Deliverable Date SOW Reference Monthly Status Reports Last Day of Every Month 7.0

8 GOVERNMENT FURNISHED PROPERTY OR INFORMATION

Other than limited access to government facililities, only when requested in writing by the COR, and Government aircraft, no other Government furnished property or information will be provided.

9 INVOICING PROCEDURES:

Invoices shall be submitted to Central_Invoices@ic.fbi.gov A proper invoice shall include the following information:

• Name and address of the Contractor

• Invoice date and invoice number. Invoice numbering should begin at 01 and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

• Contract number, Task Order number, contract line item number and, if applicable, an order number mailto:Central_Invoices@ic.fbi.gov

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• Description, quantity, unit of measure, unit price and extended price of the items delivered

• Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

• Terms of any discount for prompt payment offered

• Name and address of official to whom payment is to be sent

• Name, title, and phone number of person to notify in event of defective invoice

• Electronic Funds Transfer (ETF) banking information

• Contractor’s First/Last Name, Number of Hours, Labor Category, Total number of hours

(items can be in any order), Cumulative Number of Hours to date

• Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant.

(Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt Payment Act, FAR clause 52.232-25 (JAN 2017) upon the COR’s (or designee) certification of receipt of services and the CO final authorization for payment.