Attachment_J.1.2__-_Appendix_B_WCRC_Deliverable_Schedule_Amendment_2.pdf
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- Attached to
- Workers Compensation Review Contractor Federal contract opportunity
- Solicitation number
- RFP-CMS-2016-8A-0008
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Amendment to Attachment J1.2
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Appendix B: Contractor Deliverable Schedule
The contractor shall submit all required reports and deliverables in accordance with the following schedule. Reports and/or deliverables submitted under this contract shall be in accordance with this
Workers’ Compensation Review Contractor Statement of Work.
Deliverable Schedule
Draft/Final: All document deliverables require both a Draft and a Final version (See Delivery
Schedule below). The Final copy is to be a submission of the full document with all CMS comments resolved. The deliverable cover page shall be clearly marked Draft or Final.
Updates: Many of the deliverables require the contractor to provide updates. Unless otherwise specified, there is an expectation that the contractor shall notify CMS when they foresee a change to the content and then provide a document update based upon CMS-approved content revisions and a mutually agreed upon delivery date. All documents shall contain a date and a version number.
Documents shall be maintained and kept current by the contractor.
Billing Period Reports: The data included shall be based on the billing period for the invoice it accompanies. The contractor shall ensure that the data in the other associated (e.g. Monthly Status) reports are accurate and consistent with one another, assuring that each billing period report also incorporates any subcontractor’s data for the same period of time. Format should follow Appendix G
Monthly Reports: The data collection period for each monthly report shall be based on a whole month (e.g., April 1 through April 30). The contractor shall ensure that the data in the recurring monthly reports are accurate and consistent with one another, assuring that each monthly report also incorporates any subcontractor’s data for the same period of time. The contractor shall provide a monthly report to the CMS COR and ACOR indicating the date, the start time, and end time of any unscheduled WCCCS outage. Further, the contractor shall supply the CMS COR and ACOR a brief explanation of the reason for and resolution of the issue (e.g. server problem, T-1 line issue, local power outage).Format should follow Appendix F
Monthly QA Reports: The data collection period for each monthly report shall be based on a whole month (e.g., April 1 through April 30). The contractor shall ensure that the data in the recurring monthly reports are accurate and consistent with one another, assuring that each monthly report also incorporates any subcontractor’s data for the same period of time. Data should reflect findings, failure rates, and proposed solutions for future cases.
Monthly Case Status Reports: The contractor shall provide a monthly report to the CMS COR and
ACOR indicating the status and location of all cases on hand for tracking purposes.
Ad Hoc: The contractor shall provide ad hoc documentation at CMS’s request.
Where timeframes are stated, CMS may choose to give consideration to unforeseen circumstances.
Therefore, deliverable due dates are as stated unless otherwise agreed to by CMS and the contractor.
All timeframes are in calendar weeks, calendar months, or calendar days.
For the structure of the deliverables, the contractor’s format shall use the CMS standard desktop suite. Deliverables shall be distributed as follows:
CMS Contracting Officer – transmittal letter only
CMS COR /Alt COR – 1 soft copy via email or as mutually agreed.
In performing the services and providing the support described in the Statement of Work, the contractor shall provide the deliverables NO LATER THAN the dates in the following schedule:
Days = Calendar Days
IAW = In Accordance With
DAGC = Days After Government Comments
Deliverable # Description Method of
Submission
Recipient Delivery Date
1 Monthly Status
Report See Section 5
Program
Management at C.6 e-mail COR
ALT-COR
CO, CS
By the (15th) fifteenth of the month for the previous month’s efforts.
2 Billing Period Status
Reports See Task at
Section C.6 e-mail COR
ALT-COR
Not later than delivery of the invoice for the same period.
3 Annual Lessons See
C.6 e-mail COR
ALT-COR
Within fourteen (14) calendar days prior to the end of the contract year.
4 Initial
Meeting/Kickoff
Conference Minutes
See C.4.4 e-mail COR
ALT-
No later than five (5) business days following the meeting.
5 Monthly Status
Meeting Agenda See
C.4.4 e-mail COR
ALT-COR
CO, CS
No later than seven (7) business days prior to the Monthly Status
Meeting.
6 Monthly Status
Meeting Minutes See
See C.4.4 e-mail COR
ALT-COR
CO, CS
No later than seven (7) business days following the Monthly Status
Meeting.
7 Startup Period Report
See C.6 e-mail COR
ALT-COR
CO, CS
Biweekly during the startup period
8 Draft Quality
Assurance (Q/A)CQI
See C.3.2.6 e-mail COR
ALT-COR
Annually, no later than forty (40) business days after the start date of the contract.
9 Final QA/CQI Plan
See C.3.2.6 e-mail COR
ALT-COR
Annually, no later than ten (10) business days after receiving CMS’ comments.
10 Ad Hoc Reports See
C.6 e-mail COR
ALT-COR
No later than five (5) business days following the request.
11 Section 508
Compliance for
Communication See
C.3.2.8 e-mail COR
ALT-COR
As necessary.
12 Letter(s) of Readiness
See C.6 e-mail COR First day of each executed option year
13 Section 504
Compliance for
Communication See
C.3.2.8 e-mail COR
ALT-COR
As necessary.
14 Weekly Update
Meeting Agenda See
C.4.4
No later than three (2) business days prior to the Weekly Update
Meeting.
15 Weekly Update
Meeting Minutes See
C.4.4
No later than three (5) business days following the Weekly Update
Meeting.
16 Monthly QA Report
See C.6 e-mail COR
ALT-COR
CO, CS
By the (15th) fifteenth of the month for the previous month’s efforts.
Recipient(s) Addresses:
John Jenkins
Contracting Officer’s Representative (COR) john.jenkins@cms.hhs.gov
Centers for Medicare and Medicaid Services
Office of Financial Management, Financial Services Group, Division of Medicare Secondary Payer Operations
7500 Security Boulevard; Mail Stop: C3-16-14
Baltimore, MD 21244-1850
(410) 786-3373
Erica Watkins
Alternate COR erica.watkins@cms.hhs.gov
Centers for Medicare and Medicaid Services
Office of Financial Management, Financial Services Group, Division of Medicare Secondary Payer Operations
7500 Security Boulevard; Mail Stop: C3-16-23
Baltimore, MD 21244-1850
(410) 786-2805
Theresa Schultz
Director theresa.schultz@cms.hhs.gov
Centers for Medicare & Medicaid Services
OAGM/DPIFMC/Division of Program Integrity Financial Management Contracts
7500 Security Boulevard; Mail Stop: B3-30-03
Baltimore, Maryland 21244-1850
Phone: (410) 786-8496
Fax: (410) 786-9088
Ella Curtis
Contract Specialist (CS) ella.curtis@cms.hhs.gov
Centers for Medicare & Medicaid Services
OAGM/DPIFMC/Division of Program Integrity Financial Management Contracts
7500 Security Boulevard; Mail Stop: B3-30-03
Baltimore, Maryland 21244-1850
Phone: (410) 786-1227
Fax: (410) 786-9088
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