Attachment_J.1.2__-_Appendix_B_WCRC_Deliverable_Schedule_2.2.2017_Amendment_3.pdf

Appendix B: Contractor Deliverable Schedule

The contractor shall submit all required reports and deliverables in accordance with the following schedule. Reports and/or deliverables submitted under this contract shall be in accordance with this

Workers’ Compensation Review Contractor Statement of Work.

Deliverable Schedule

Draft/Final: All document deliverables require both a Draft and a Final version (See Delivery

Schedule below). The Final copy is to be a submission of the full document with all CMS comments resolved. The deliverable cover page shall be clearly marked Draft or Final.

Updates: Many of the deliverables require the contractor to provide updates. Unless otherwise specified, there is an expectation that the contractor shall notify CMS when they foresee a change to the content and then provide a document update based upon CMS-approved content revisions and a mutually agreed upon delivery date. All documents shall contain a date and a version number.

Documents shall be maintained and kept current by the contractor.

Billing Period Reports: The data included shall be based on the billing period for the invoice it accompanies. The contractor shall ensure that the data in the other associated (e.g. Monthly Status) reports are accurate and consistent with one another, assuring that each billing period report also incorporates any subcontractor’s data for the same period of time. Format should follow Appendix G

Monthly Reports: The data collection period for each monthly report shall be based on a whole month (e.g., April 1 through April 30). The contractor shall ensure that the data in the recurring monthly reports are accurate and consistent with one another, assuring that each monthly report also incorporates any subcontractor’s data for the same period of time. The contractor shall provide a monthly report to the CMS COR and ACOR indicating the date, the start time, and end time of any unscheduled WCCCS outage. Further, the contractor shall supply the CMS COR and ACOR a brief explanation of the reason for and resolution of the issue (e.g. server problem, T-1 line issue, local power outage).Format should follow Appendix F

Monthly QA Reports: The data collection period for each monthly report shall be based on a whole month (e.g., April 1 through April 30). The contractor shall ensure that the data in the recurring monthly reports are accurate and consistent with one another, assuring that each monthly report also incorporates any subcontractor’s data for the same period of time. Data should reflect findings, failure rates, and proposed solutions for future cases.

Monthly Case Status Reports: The contractor shall provide a monthly report to the CMS COR and

ACOR indicating the status and location of all cases on hand for tracking purposes.

Ad Hoc: The contractor shall provide ad hoc documentation at CMS’s request.

Where timeframes are stated, CMS may choose to give consideration to unforeseen circumstances.

Therefore, deliverable due dates are as stated unless otherwise agreed to by CMS and the contractor.

All timeframes are in calendar weeks, calendar months, or calendar days.

For the structure of the deliverables, the contractor’s format shall use the CMS standard desktop suite. Deliverables shall be distributed as follows:

CMS Contracting Officer – transmittal letter only

CMS COR /Alt COR – 1 soft copy via email or as mutually agreed.

In performing the services and providing the support described in the Statement of Work, the contractor shall provide the deliverables NO LATER THAN the dates in the following schedule:

Days = Calendar Days

IAW = In Accordance With

DAGC = Days After Government Comments

Deliverable # Description Method of

Submission

Recipient Delivery Date

1 Monthly Status

Report See Section 5

Program

Management at C.6 e-mail COR

ALT-COR

CO, CS

By the (15th) fifteenth of the month for the previous month’s efforts.

2 Billing Period Status

Reports See Task at

Section C.6 e-mail COR

ALT-COR

Not later than delivery of the invoice for the same period.

3 Annual Lessons See

C.6 e-mail COR

ALT-COR

Within fourteen (14) calendar days prior to the end of the contract year.

4 Initial

Meeting/Kickoff

Conference Minutes

See C.4.4 e-mail COR

ALT-

No later than five (5) business days following the meeting.

5 Monthly Status

Meeting Agenda See

C.4.4 e-mail COR

ALT-COR

CO, CS

No later than seven (7) business days prior to the Monthly Status

Meeting.

6 Monthly Status

Meeting Minutes See

See C.4.4 e-mail COR

ALT-COR

CO, CS

No later than seven (7) business days following the Monthly Status

Meeting.

7 Startup Period Report

See C.6 e-mail COR

ALT-COR

CO, CS

Biweekly during the startup period

8 Draft Quality

Assurance (Q/A)CQI

See C.3.2.6 e-mail COR

ALT-COR

Annually, no later than forty (40) business days after the start date of the contract.

9 Final QA/CQI Plan

See C.3.2.6 e-mail COR

ALT-COR

Annually, no later than ten (10) business days after receiving CMS’ comments.

10 Ad Hoc Reports See

C.6 e-mail COR

ALT-COR

No later than five (5) business days following the request.

11 Section 508

Compliance for

Communication See

C.3.2.8 e-mail COR

ALT-COR

As necessary.

12 Letter(s) of Readiness

See C.6 e-mail COR First day of each executed option year

13 Section 504

Compliance for

Communication See

C.3.2.8 e-mail COR

ALT-COR

As necessary.

14 Weekly Update

Meeting Agenda See

C.4.4

No later than three (2) business days prior to the Weekly Update

Meeting.

15 Weekly Update

Meeting Minutes See

C.4.4

No later than three (5) business days following the Weekly Update

Meeting.

16 Monthly QA Report

See C.6 e-mail COR

ALT-COR

CO, CS

By the (15th) fifteenth of the month for the previous month’s efforts.

Recipient(s) Addresses:

John Jenkins

Contracting Officer’s Representative (COR) john.jenkins@cms.hhs.gov

Centers for Medicare and Medicaid Services

Office of Financial Management, Financial Services Group, Division of Medicare Secondary Payer Operations

7500 Security Boulevard; Mail Stop: C3-16-14

Baltimore, MD 21244-1850

(410) 786-3373

Erica Watkins

Alternate COR erica.watkins@cms.hhs.gov

Centers for Medicare and Medicaid Services

Office of Financial Management, Financial Services Group, Division of Medicare Secondary Payer Operations

7500 Security Boulevard; Mail Stop: C3-16-23

Baltimore, MD 21244-1850

(410) 786-2805

Debra Stidham

Director debra.stidham@cms.hhs.gov

Centers for Medicare & Medicaid Services

OAGM/MACG/Division of Western Medicare Administrative Contracts

7500 Security Boulevard; Mail Stop: B3-30-03

Baltimore, Maryland 21244-1850

Phone: (410) 786-5129

Fax: (410) 786-9088

Stephen Stoyer

Contract Specialist (CS) stephen.stoyer@cms.hhs.gov

Centers for Medicare & Medicaid Services

OAGM/MACG/Division of Western Medicare Administrative Contracts

7500 Security Boulevard; Mail Stop: B3-30-03

Baltimore, Maryland 21244-1850

Phone: (410) 786-9803

Fax: (410) 786-9088