J-03_DeliverablesList.xls
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- Pricing, Data Analysis, and Coding (PDAC)
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- RFP-CMS-2007-0019
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J-03_Deliverables List
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Deliverable Schedule
| Deliverable | Description | Delivered To | Should the BFL receive a copy of deliverable? Yes/no | Frequency | Statement of Work Section | Business Function Area |
| Plan | Implementation Project Plan - detailed description of all activities required to transfer the appropriate SADMERC workload to the contractor. | Project Officer and/or designees | Yes | Due with proposal. Revised Implementation Project Plan due within 30 calendar days of contract award and updates due bi-weekly thereafter | C.1.1.1 | PDAC Function |
| Plan | Cutover Project Plan - identifies daily processes and procedures the Contractor shall follow during the cutover period. | Project Officer and/or designees | Yes | Due 6 weeks before cutover date; provide daily updates during the cutover period. | C.1.1.2 | PDAC Function |
| Plan | Implementation Risk Management Plan - identifies risk and plan to manage risks. | Project Officer and/or designees | Yes | Due with proposal. Revised Implementation Risk Management Plan due every 4 weeks during cutover period. | C.1.1.3 | PDAC Function |
| Plan | Communication Project Plan - identifies processes & procedures the Contractor shall follow to ensure that all transition stakeholders are informed of the implementation, its status and progress. | Project Officer and/or designees | Yes | Due with proposal; revised plan due within 30 calendar days of contract award; updates due biweekly | C.1.1.4 | PDAC Function |
| Report | Implementation Progress Status Report - identifies major accomplishments, outstanding issues, deliverables and other progress/problems. | Project Officer and/or designees | Yes | Due 2 business days before each biweekly Transition Status Meeting | C.1.3 | PDAC Function |
| Special Workload and Ad Hoc Reports | Report captures Contractor's receipts, processed and completion metrics for product reviews, customer service workloads and other activities. | Project Officer and/or designees | Yes | Due weekly for the first 4 weeks after cutover. Thereafter, special workload reports may be requested as deemed necessary by the Project Officer | C.1.3 & D.5 | PDAC Function |
| Transition Related Information | Transition Meeting Agendas and Minutes | Project Officer and/or designees | Yes | Agenda due 2 business days before each transition meeting. Transition Status Meeting minutes are due 2 business days after each meeting. Meetings shall be held bi-weekly for management levels of key stakeholders. Staff level weekly transition meeting minutes are due 2 business days after each meeting. | C.1.4 | PDAC Function |
| Plan | Information Security Plan - identifies methods and processes to ensure Contractor's compliance with CMS Security Requirements, including annual certifications and updates as changes occur. | Project Officer and/or designees | Yes | Due with proposal; annually thereafter or as changes occur. | D.2.1.1 | PDAC Function |
| Report | Change Request Implementation Report | Report due to CMS Central Office; copy to Project Officer and/or designees | Yes | Due quarterly as specified in the report. | D.3.2 | PDAC Function |
| Report | Monthly Status Report - report of PDAC activities | Project Officer and/or designees | Yes | Due on the 15th of every month for the preceding month's activities. | D.4.1; E.1.3; E.2.5.1 | PDAC Function |
| Access to CMS Computer Systems Form | Application for Access to CMS Computer Systems - used to obtain a user ID | Project Officer and/or designees | No | Form due for each employee, agent, etc. to PO by the OSD | D.7 | PDAC Function |
| Voucher/Financial Management Reports | Report of costs and associated workload data | Project Officer and/or designees | Yes | Monthly | D.8 | PDAC Function |
| Product Classification Matrix | Product Classification Matrix - identifies individual, brand-specific products to existing HCPCS Level II codes | Project Officer and/or designees | Yes | Updated within 10 working days from the determination of code | E.1.4 | PDAC Function |
| Pricing Files | National Pricing Files for OACDs | CMS Central Office, Project Officer & DME MACs | Yes | Due quarterly when CMS releases pricing files | E.3.1 | PDAC Function |
| NDC HCPCS Crosswalk | NDC HCPCS Crosswalk Files | CMS Central Office & Project Officer | Yes | Due monthly to CMS not later than the 5th day of each month. | E.3.2 | PDAC Function |
| Report | Report of Suppliers who have not submitted claims in four consecutive quarters | NSC | No | Quarterly - 45 calendar days after end of each quarter | E.4.1.2 & E.4.1.4 | PDAC Function |
| Report | Deficit Reduction Act (DRA) Report - Supplier Assignment Information | CMS Central Office & Project Officer | No | Posted to PDAC web site quarterly. | E.4.1.3 | PDAC Function |
| Report | Various Monthly Reports | Project Officer and/or designees | Yes | Due by the 15th calendar day of each month for the preceding month. | E.4.1.2 & E.4.1.4 | PDAC Function |
| Report | Various Quarterly Reports | Project Officer and/or designees | Yes | Due by the 30th calendar day following the end of each quarter for the preceding quarter. | E.4.1.2 & E.4.1.4 | PDAC Function |
| Report | Various Annual Reports | Project Officer and/or designees | Yes | Due by the 45th calendar day following the end of the calendar year for the preceding year. | E.4.1.2 & E.4.1.4 | PDAC Function |
| Agenda & Minutes | DME Coordination Meetings - Agendas and Minutes of Meetings | Project Officer and/or designees | Yes | Agenda due 5 business days prior to DCMs; Minutes due within 30 days following meeting | E.6.1 | PDAC Function |
| Data Use Agreements | Data Use Agreements | Project Officer & CMS Central Office | No | DUAs in place by OSD | E.6.2 | PDAC Function |
| JOA | Joint Operating Agreements with DME PSCs, DME MACs & NSC. | Project Officer and/or designees | Yes | Draft JOAs due 30 days prior to OSD. Final JOAs due on OSD. JOAs updates due quarterly for the first year by the 15th of each month after the end of each quarter (Jan 15;April 15; July 15; October 15). Annual updates are due on January 15 and July 15. | F.1.1 & F.1.2 | PDAC Function |
| Quality Control Plan | Quality Control Plan - ensures contract deliverables are acceptable and all work requirements are provided | Project Officer and/or designees | Yes | Due NLT 45 days after contract award. Updated QCP provided quarterly | G.1 | PDAC Function |
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