RFPC30034902500206_Dec_23_24_solicitation_doc.pdf
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- Attached to
- Wide Format Printer Materials
- Solicitation number
- RFPC30034902500206
- Issued by
- Missouri
About this file
This is a Request for Proposal for Commodity (RFPC) document issued by the State of Missouri seeking Wide Format Printer Materials under solicitation number RFPC30034902500206. The procurement covers multiple categories of printer materials including roll media (PhotoTex, permanent gloss adhesive, retractable banner material, magnetic sheet material, static cling, matte banner material, satin photo paper), rigid substrates (PVC board, corrugated plastic, foamboard), and mounting accessories (retractable banner stands, grommets, yard stakes). Specific quantities include 75 sheets each of various rigid substrates, 150 large retractable banner stands (33.5" x 65-80"), 40 small retractable banner stands (11" x 17"), and 100 yard stakes. The solicitation opens on August 14, 2024, with responses due by September 4, 2024, at 2:00 PM CDT.
Vendors must submit pricing per square foot for roll media items and per unit/sheet for rigid substrates and accessories. The procurement includes Free On Board Destination delivery terms and Net 45 Days payment terms. Vendors are required to provide brand and product number information for each item and quote maximum prices for first and second renewal contract periods. Additionally, vendors must propose a percentage discount for miscellaneous wide format printer materials not specifically listed in the solicitation. The opportunity is open to all qualified vendors with no set-aside designations. The total estimated contract value is not disclosed in the documents. Proposals must be submitted electronically through the MissouriBUYS system.
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Solicitation Number: RFPC30034902500206
Wide Format Printer Materials
Request for Proposal - Commodity (RFPC)
State of Missouri
August 14, 2024 - September 04, 2024
Page:2
General Header Information
RFPC30034902500206
No. RFPC30034902500206 Title: Wide Format Printer Materials Start Date: August 14, 2024 at 11:00:00 AM CDT End Date: September 04, 2024 at 2:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description:
Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Contact Information: State of Missouri
Jennie Rees Tel: 573-751-6442 Fax: 573-526-9816 jennie.rees@oa.mo.gov
Contact Details: If you have any questions, please contact:
Jennie Rees Tel: 573-751-6442 Fax: 573-526-9816 jennie.rees@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPC30034902500206
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
RFPC30034902500206
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy, if allowed by the solicitation, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP exhibits.
Page:5
Documents:
RFPC30034902500206 Wide Format Printer Materials.dox.docx
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Roll Media - PhotoTex square foot
1.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Roll Media - PhotoTex
Description: Roll Media PhotoTex 54” Wide Varying Lengths 10-15 Rolls Per Year Purchased by the Square Foot Brand: _________________________________ Product Number:
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Roll Media - Permanent
Gloss Adhesive square foot
1.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Roll Media - Permanent Gloss Adhesive
Description: Roll Media Permanent Gloss Adhesive Approximately 4.8 mil without liner 54” Wide Varying Lengths 7-12 Rolls Per Year Purchased by the Square Foot Brand:
_________________________________ Product Number: _________________________________ 1
3 Roll Media - Retractable
Banner Material square foot
1.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Roll Media - Retractable Banner Material
Description: Roll Media Retractable Banner Material 36” Wide Varying Lengths 8-12 Rolls Per Year Purchased by the Square Foot Brand: _________________________________ Product Number:
4 Roll Media - Magnetic
Sheet Material square foot
1.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Roll Media - Magnetic Sheet Material
Description: Roll Media Magnetic Sheet Material .30 mil 24” Width Varying Lengths 15-20 Rolls Per Year Magnum or Equivalent Purchased by the Square Foot Brand:
_________________________________ Product Number: _________________________________
5 Roll Media - Static Cling square foot
1.00
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Roll Media - Static Cling
Description: Roll Media Static Cling Clear 54” Width Varying Lengths 5-10 Rolls Per Year Purchased by the Square Foot Brand: _________________________________ Product Number:
6 Roll Media - Static Cling square foot
1.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Roll Media - Static Cling
Description: Roll Media Static Cling White 54” Width Varying Lengths 3-7 Rolls Per Year Purchased by the Square Foot Brand: _________________________________ Product Number:
7 Roll Media - Matte Banner
Material square foot
1.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Roll Media - Matte Banner Material
Description: Roll Media Matte Banner Material Indoor/Outdoor 13 oz 54” Width Varying Lengths 2-3 Rolls Per Year Purchased by the Square Foot Brand: _________________________________
Product Number: _________________________________
8 Roll Media - Satin Photo
Paper square foot
1.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Roll Media - Satin Photo Paper
Description: Roll Media Satin Photo Paper 8 mil 54” Width Varying Lengths 10-15 Rolls Per Year Purchased by the Square Foot Brand: _________________________________ Product Number:
9 Rigid Substrate - PVC
Board sheet 75.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Page:8
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Item Specification for Rigid Substrate - PVC Board
Description: Rigid Substrate PVC Board 3 mm 48” x 96” Sheets Sintra or Equivalent Brand: _________________________________ Product Number: _________________________________
10 Rigid Substrate -
Corrugated Plastic sheet 75.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Rigid Substrate - Corrugated Plastic
Description: Rigid Substrate Corrugated Plastic 48” x 96” Sheets Brand: _________________________________ Product Number: _________________________________
11 Rigid Substrate -
Foamboard sheet 75.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Rigid Substrate - Foamboard
Description: Rigid Substrate Foamboard 48” x 72” Sheets Brand: _________________________________ Product Number: _________________________________
12 Mounting and Accessories
- Retractable Banner Stand each 150.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Mounting and Accessories - Retractable Banner Stand
Description: Mounting and Accessories Retractable Banner Stand 33.5” x 65-80” Brand: _________________________________ Product Number: _________________________________
13 Mounting and Accessories
- Retractable Banner Stand each 40.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Mounting and Accessories - Retractable Banner Stand
Description: Mounting and Accessories Retractable Banner Stand 11” x 17” Brand: _________________________________ Product Number: _________________________________
14 Mounting and Accessories
- Grommets package 3.00
Page:9
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Mounting and Accessories - Grommets
Description: Mounting and Accessories Grommets Brass 200 Sets (Includes upper and lower) Brand: _________________________________ Product Number:
15 Mounting and Accessories
- Yard Stakes each 100.00
Additional Item Fields
1. Brand:(required):-
2. Product Number:(required):-
3. 1st Renewal Contract Period Maximum Price(required):-
4. 2nd Renewal Contract Period Maximum Price(required):-
Item Specification for Mounting and Accessories - Yard Stakes
Description: Mounting and Accessories Yard Stakes H Style 10” x 30” Brand: _________________________________ Product Number: _________________________________
16 Firm, Fixed Percentage
Discount for Miscellaneous
Wide Format Printer
Materials percent 1.00
Item Specification for Firm, Fixed Percentage Discount for Miscellaneous Wide Format Printer Materials
Description: Firm, Fixed Percentage Discount to be applied to miscellaneous wide format printer materials not specifically identified herein. The vendor should state one (1) firm, fixed percentage discount to be offered off current catalog or manufacturer’s price lists for all other wide format printer materials not identified herein. If the vendor does not intend to offer a percentage discount for these items, the vendor should indicate zero (0), state “No Discount”, or state “No Bid.”
Page:10
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