RFPC30034901801467_Jun_23_25_solicitation_doc.pdf
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- Solicitation number
- RFPC30034901801467
- Issued by
- Cass County, Newton County, Missouri
About this file
This is a Request for Proposal (RFP) for Custom Hot/Cold Serving Lines with Installation issued by the State of Missouri, specifically targeting two state facilities: the Maryville Treatment Center (Department of Corrections) and the Missouri School for the Deaf. The solicitation (RFPC30034901801467) covers two line items - a custom fabricated food serving line with installation for the Maryville Treatment Center and a custom hot/cold serving line with installation for the Missouri School for the Deaf. Vendors are required to attend mandatory site inspections at the respective facilities they intend to bid on, with a maximum of two individuals per vendor at the Maryville Treatment Center. The contract period runs from the date of award through June 30, 2018, with strict installation requirements mandating that delivery and installation begin within 30 calendar days after shop drawing approval and be completed within 72 hours. The proposal response period was from March 20, 2018, to April 18, 2018, at 3:00 PM CDT.
The solicitation is open to all vendors, with delivery terms set as Free On Board (FOB) Destination to the two specified locations. Payment terms are net 45 days, and vendors are encouraged to offer prompt payment discounts. The RFP requires detailed information about proposed hot food wells and cold food refrigeration systems, including specific brand and model numbers. Vendors must submit completed exhibits (A through J) and comply with Annual Wage Order No. 24 for Nodaway and Callaway Counties, indicating prevailing wage requirements for the installation work. While no specific budget range is explicitly stated, the procurement process focuses on selecting the lowest responsive and responsible bidders meeting the specified requirements. Vendors can submit responses either electronically through the MissouriBUYS system or as hard copies to the Division of Purchasing, with the primary contact being Larissa Bess from the State of Missouri.
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Text version
Solicitation Number: RFPC30034901801467
Custom Hot/Cold Serving Lines with Installation - DOC & MSD
Request for Proposal - Commodity (RFPC)
State of Missouri
March 20, 2018 - April 18, 2018
Page:2
General Header Information
RFPC30034901801467
No. RFPC30034901801467 Title: Custom Hot/Cold Serving Lines with Installation - DOC & MSD Start Date: March 20, 2018 at 5:00:00 PM CDT End Date: April 18, 2018 at 3:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: CONTRACT PERIOD: Date of Award through June 30, 2018 Delivery Terms: Free On Board Destination Delivery Notes: Maryville Treatment Center, Department of Corrections, 30227 Highway
136, Maryville, MO 64468 and Missouri School for the Deaf, 505 East 5th Street, Fulton, MO 65251
Payment Terms: Net 45 Days Contact Information: State of Missouri
Larissa Bess 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-1689 Fax:
Larissa.Bess@oa.mo.gov
Contact Details: If you have any questions, please contact:
Larissa Bess 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-1689 Fax:
Larissa.Bess@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPC30034901801467
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids
Vendors should be aware there are exhibits attached to the documentation of the attached RFP. Vendors are STRONGLY
ENCOURAGED to complete and submit Exhibits A, B, C, F, H, I, and any others that apply. Vendors should attach the exhibits to their bid.
TOURS
Mandatory Site Inspection(s) http://www.mo.gov/privacy-policy/
Page:4
Potential vendors must attend a site inspection at the Maryville Treatment Center, located at 30227 US Highway 136, Maryville, MO 64468, and/or the Missouri School for the Deaf, located at 505 East 5th Street, Fulton, MO 65251, in order to be considered for award.
If the vendor intends to submit a bid for line item 1 (MTC Custom Fabricated Food
Serving Line with Installation) on the Pricing Page, the vendor must schedule and attend a site inspection at the Maryville Treatment Center. Each vendor is limited to two (2) individuals at the site inspection of this facility.
If the vendor intends to submit a bid for line item 2 (MSD Custom Hot/Cold Serving
Line with Installation) on the Pricing Page, the vendor must schedule and attend a site inspection at the Missouri School for the Deaf.
Vendors must contact Troy Ragan at (660) 582-6542 ext. 326 or by email at troy.ragan@doc.mo.gov for scheduling a site inspection at the Maryville Treatment
Center and/or for information about the site inspection only if they choose to submit a bid for line item 1 (MTC Custom Fabricated Food Serving Line with Installation).
Vendors must contact Regina Roesner at (573) 592-2555 or by email at regina.roesner@msd.dese.mo.gov for scheduling a site inspection at the Missouri
School for the Deaf and/or for information about the site inspection only if they choose to submit a bid for line item 2 (MSD Custom Hot/Cold Serving Line with
Installation). In addition, vendors should insure that a record is made of the vendor’s participation in the site inspection. An attendance record will be available.
More information about the mandatory site inspections can be found in section 1.3 of the RFP document.
Page:5
Solicitation Requirements:
This bid has no questions defined.
RFPC30034901801467
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to
Division of Purchasing, or 2) review and accept the solicitation documents under the
Overview tab, and submit an electronic response to the solicitation through the
MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments
Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed RFP exhibits (e.g., Exhibit A through Exhibit J) including Pricing Pages.
Page:6
Documents:
Attachment 1 - MTC Serving Line.pdf
Attachment 2 - Annual Wage Order No. 24 - Nodaway County.pdf
Attachment 3 - Annual Wage Order No. 24 - Callaway County.pdf
RFPC30034901801467 - Custom Hot-Cold Serving Lines with Installation.doc
Page:7
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 MTC Custom Fabricated
Food Serving Line with
Installation each 1.00
Additional Item Fields
1. Brand of proposed hot food well:: Hot food well brand
2. Model # of proposed hot food well:: Hot food well model #
3. Brand of proposed cold food refrigeration system:: Cold food refrigeration system brand
4. Model # of proposed cold food refrigeration system:: Cold food refrigeration system model #
5. The delivery and installation must begin within thirty (30) calendar days after approval of the contractor’s shop drawing(s) and be completed with the serving line(s) functional within 72 hours after work begins. If vendor’s delivery and installation is different, the vendor should state the delivery and installation in days after approval of the shop drawing(s): ________ calendar days
ARO.: Delivery - Complete Installation
6. The vendor should state below its discount terms offered for the prompt payment of invoices: (___% if paid within ___ days of receipt of invoice): Terms
Item Specification for MTC Custom Fabricated Food Serving Line with Installation
Description: Firm, Fixed Price as specified in the RFP.
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 MSD Custom Hot/Cold
Serving Line with
Installation each 1.00
Additional Item Fields
1. The delivery and installation must begin within thirty (30) calendar days after approval of the contractor’s shop drawing(s) and be completed with the serving line(s) functional within 72 hours after work begins. If vendor’s delivery and installation is different, the vendor should state the delivery and installation in days after approval of the shop drawing(s): ________ calendar days
ARO.: Delivery - Complete Installation
2. The vendor should state below its discount terms offered for the prompt payment of invoices: (___% if paid within ___ days of receipt of invoice): Terms
3. Brand of proposed hot food well:: Hot food well brand
4. Model # of proposed hot food well:: Hot food well model #
5. Brand of proposed cold food refrigeration system:: Cold food refrigeration system brand
6. Model # of proposed cold food refrigeration system:: Cold food refrigeration system model #
Item Specification for MSD Custom Hot/Cold Serving Line with Installation
Description: Firm, Fixed Price as specified in RFP
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
Page:8
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