RFPC30034901801127_Jun_23_25_solicitation_doc.pdf
PDF 23 KB Posted
- Attached to
- SIT/STAND DESKTOP WORKSTATIONS
- Solicitation number
- RFPC30034901801127
- Issued by
- Clark County, Platte County, Jefferson City, Missouri
About this file
The document is a Request for Proposal (RFP) issued by the State of Missouri's Division of Purchasing, soliciting bids for sit/stand desktop workstations. The procurement seeks to acquire 300 units each of four different workstation models: a 35-inch, a 47-inch, a 41-inch corner configuration, and a 32-inch model, all in black color. The solicitation was open from November 17 to November 30, 2017, with a contract period of one year from the date of award. Delivery is required to two Missouri Vocational Enterprises locations in Bowling Green and Jefferson City. The workstations must meet specific mandatory specifications, including 12 height adjustment settings, removable keyboard trays, tablet integration, ergonomic monitor mount capability, and weight capacities ranging from 33-35 pounds.
The RFP allows all vendors to respond and requires firm, fixed pricing for the initial contract period and two potential one-year renewals. Vendors must provide unit prices for the specified workstation models and a percentage discount for additional sit/stand desktop workstations and accessories not explicitly listed. Payment terms are set at Net 45 days, with Free On Board Destination delivery. While no specific total contract value is stated, the procurement involves purchasing 1,200 total workstation units. Vendors must submit comprehensive pricing, including unit prices, percentage discounts, and warranty information for both the frame/desktop/mechanism and gas spring system. The state reserves the right to award to multiple vendors if deemed in their best interest, with the contract to be awarded to the responsive and responsible vendor offering the lowest total evaluated cost.
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Text version
Solicitation Number: RFPC30034901801127
SIT/STAND DESKTOP WORKSTATIONS
Request for Proposal - Commodity (RFPC)
State of Missouri
November 17, 2017 - November 30, 2017
Page:2
General Header Information
RFPC30034901801127
No. RFPC30034901801127 Title: SIT/STAND DESKTOP WORKSTATIONS Start Date: November 17, 2017 at 3:00:00 PM CST End Date: November 30, 2017 at 2:00:00 PM CST Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: CONTRACT PERIOD: DATE OF AWARD THROUGH ONE YEAR Delivery Terms: Free On Board Destination Delivery Notes: MISSOURI VOCATIONAL ENTERPRISES
NORTHEAST CORRECTIONAL CENTER
OFFICE SYSTEMS FACTORY
13968 AIRPORT ROAD
BOWLING GREEN, MO 63334
MISSOURI VOCATIONAL ENTERPRISES
JCCC FURNITURE FACTORY
8200 NO MORE VICTIMS ROAD
JEFFERSON CITY, MO 65101
Payment Terms: Net 45 Days Contact Information: State of Missouri
Tammy Michel 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-3114 Fax: 573-526-9816 Tammy.Michel@oa.mo.gov
Contact Details: If you have any questions, please contact:
Tammy Michel 301 West High Street, Room 630 Jefferson City MO, 65101 United States Tel: 573-751-3114 Fax: 573-526-9816 Tammy.Michel@oa.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
RFPC30034901801127
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response, whether submitting an online response or a hard copy response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
RFP. Vendors should fill out and sign Exhibit A and Exhibit D and any others that apply. Vendors should attach the exhibits to their proposal.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
RFPC30034901801127
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy to Division of Purchasing, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete proposal document and, if any, all proposal solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed RFP exhibits (e.g., Exhibit A through Exhibit E ) including Pricing Pages.
Page:5
Documents:
RFPC30034901801127.dot
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Sit-Stand Desktop
Workstation, Color Black each 300.00
Additional Item Fields
1. 1st Renewal Period(required):State firm, fixed price for the 1st Renewal Period
2. 2nd Renewal Period(required):State firm, fixed price for the 2nd Renewal Period
3. Brand:: State Brand:
4. Product No.:: State Product No.:
5. Delivery:: State delivery after receipt of order: _________________ calendar days ARO
6. Warranty:: State Warranty on Frame/Desktop/Mechanism
7. Warranty:: State Warranty on Gas Spring System
Item Specification for Sit-Stand Desktop Workstation, Color Black
Description: Flexispot M2-35" or equivalent The vendor shall state a firm, fixed price for the proposed workstation. MINIMUM MANDATORY SPECIFICATIONS Workstation shall sit on top of most surfaces 23 inches deep or larger Workstation shall have a minimum of 12 height adjustment settings Workstation shall have removable keyboard trays Workstation shall have instant tablet integration Workstation shall have ergonomic monitor mount capability Workstation shall be approximately 35" wide x 23" deep (+/- 1"Â) The vertical height adjustment range of the workstation shall be approximately 5"Â to 20" (+/- 1"Â) Workstation shall support up to 35 lb. weight capacity
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Sit-Stand Desktop
Workstation, Color Black each 300.00
Additional Item Fields
1. 1st Renewal Period(required):State firm, fixed price for the 1st Renewal Period
2. 2nd Renewal Period(required):State firm, fixed price for the 2nd Renewal Period
3. Brand:: State Brand:
4. Product No.:: State Product No.:
5. Delivery:: State delivery after receipt of order: _________________ calendar days ARO
6. Warranty:: State Warranty on Frame/Desktop/Mechanism
7. Warranty:: State Warranty on Gas Spring System
Item Specification for Sit-Stand Desktop Workstation, Color Black
Description: Flexispot M3-47" or equivalent The vendor shall state a firm, fixed price for the proposed workstation. MINIMUM MANDATORY SPECIFICATIONS Workstation shall sit on top of most surfaces 23"Â deep or larger Workstation shall have a minimum of 12 height adjustment settings Workstation shall have removable keyboard trays Workstation shall have instant tablet integration
Workstation shall have ergonomic monitor mount capability Workstation shall be approximately 47" wide x 23"Â deep (+/- 1"Â) The vertical height adjustment range of the workstation shall be approximately 5" to 20"Â (+/- 1"Â) Workstation shall support up to 35 lb. weight capacity
3 Corner Sit-Stand Desktop
Workstation, Color Black each 300.00
Additional Item Fields
1. 1st Renewal Period(required):State firm, fixed price for the 1st Renewal Period
2. 2nd Renewal Period(required):State firm, fixed price for the 2nd Renewal Period
3. Brand:: State Brand:
4. Product No.:: State Product No.:
5. Delivery:: State delivery after receipt of order: _________________ calendar days ARO
6. Warranty:: State Warranty on Frame/Desktop/Mechanism
7. Warranty:: State Warranty on Gas Spring System
Item Specification for Corner Sit-Stand Desktop Workstation, Color Black
Description: Flexispot M4-41"Â or equivalent The vendor shall state a firm, fixed price for the proposed workstation. MINIMUM MANDATORY SPECIFICATIONS Workstation shall sit on top of most surfaces 23 inches deep or larger Workstation shall have a minimum of 12 height adjustment settings Workstation shall have removable keyboard trays Workstation shall have instant tablet integration Workstation shall have ergonomic monitor mount capability Workstation shall be approximately 41" wide x 23" deep (+/- 1"Â) The vertical height adjustment range of the workstation shall be approximately 5"Â to 20"Â (+/- 1"Â) Workstation shall support up to 33 lb. weight capacity
4 Sit-Stand Desktop
Workstation, Color Black each 300.00
Page:7
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
Additional Item Fields
1. 1st Renewal Period(required):State firm, fixed price for the 1st Renewal Period
2. 2nd Renewal Period(required):State firm, fixed price for the 2nd Renewal Period
3. Brand:: State Brand:
4. Product No.:: State Product No.:
5. Delivery:: State delivery after receipt of order: _________________ calendar days ARO
6. Warranty:: State Warranty on Frame/Desktop/Mechanism
7. Warranty:: State Warranty on Gas Spring System
Item Specification for Sit-Stand Desktop Workstation, Color Black
Description: Flexispot FM3-47" or equivalent The vendor shall state a firm, fixed price for the proposed workstation. MINIMUM MANDATORY SPECIFICATIONS Workstation shall sit on top of most surfaces 23 inchesà deep or larger Workstation shall have a minimum of 12 height adjustment settings Workstation shall have removable keyboard trays Workstation shall have instant tablet integration Workstation shall have ergonomic monitor mount capability Workstation shall be approximately 32" wide x 20" deep (+/- 1") The vertical height adjustment range of the workstation shall be approximately 6" to 17" (+/- 1") Workstation shall support up to 33 lb. weight capacity
5 Other Sit/Stand Desktop
Workstations percent 1.00
Item Specification for Other Sit/Stand Desktop Workstations
Description: Firm, fixed percentage discount to be applied to current catalog/price list for other sit/stand desktop workstations (which fall within the intent of this RFP) not listed elsewhere herein.
The firm, fixed percentage discount stated shall remain the same throughout the duration of the contract. Identify the catalog or price list that discount pricing shall be applied to (give name and date of publication): ________________________________________________________ Indicate frequency of price changes to catalog/price list:
6 Workstation Accessories percent 1.00
Item Specification for Workstation Accessories
Description: Firm, fixed percentage discount to be applied to current catalog/price list for workstation accessories (which fall within the intent of this RFP). The firm, fixed percentage discount stated shall remain the same throughout the duration of the contract. Identify the catalog or price list that discount pricing shall be applied to (give name and date of publication):
________________________________________________________ Indicate frequency of price changes to catalog/price list: ________________________________________________________
Page:8
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