RFPAtt B thru H S 63500 00003581.pdf

OregonBuys RFP #S-63500-00003581 - Mule Deer Capture Projects for Research in Eastern Oregon AttB

DAS Procurement Services, Version 4.0 – March 25, 2018 Page 1 of 3

ATTACHMENT B — DISCLOSURE EXEMPTION AFFIDAVIT

__________________________________ (Affiant), being first duly sworn under oath, and representing __________________________________________ (hereafter “Proposer”), hereby deposes and swears or affirms under penalty of perjury that:

1. I am an employee of the Proposer, I have knowledge of the Request for Proposals referenced herein, and I have full authority from the Proposer to submit this affidavit and accept the responsibilities stated herein.

2. I am aware that the Proposer has submitted a Proposal, dated on or about (the “Proposal”), to the State of Oregon (State) in response to Request for Proposals S-63500- 0000xxxx, for Mule Deer Capture Projects for Research in Eastern Oregon, and I am familiar with the contents of the RFP and Proposal.

3. I have read and am familiar with the provisions of Oregon’s Public Records Law, Oregon Revised Statutes (“ORS”) 192.311 through 192.478, and the Uniform Trade Secrets Act as adopted by the State of Oregon, which is set forth in ORS 646.461 through ORS 646.475. I understand that the Proposal is a public record held by a public body and is subject to disclosure under the Oregon Public Records Law unless specifically exempt from disclosure under that law.

4. I have reviewed the information contained in the Proposal. The Proposer believes the information listed in Exhibit A is exempt from public disclosure (collectively, the “Exempt Information”), which is incorporated herein by this reference. It is my opinion that the Exempt Information is exempt from disclosure under Oregon’s Public Records Law under the specifically designated sections as set forth in Exhibit A or constitutes “Trade Secrets” under either the Oregon Public Records Law or the Uniform Trade Secrets Act as adopted in Oregon because that information is either:

A. A formula, plan, pattern, process, tool, mechanism, compound, procedure, production data, or compilation of information that:

i. is not patented,

ii. is known only to certain individuals within the Proposer’s organization and that is used in a business the Proposer conducts,

iii. has actual or potential commercial value, and

iv. gives its user an opportunity to obtain a business advantage over competitors who do not know or use it.

or

B. Information, including a drawing, cost data, customer list, formula, pattern, compilation, program, device, method, technique or process that:

DAS Procurement Services, Version 4.0 – March 25, 2018 Page 2 of 3

i. Derives independent economic value, actual or potential, from not being generally known to the public or to other persons who can obtain economic value from its disclosure or use; and

ii. Is the subject of efforts by the Proposer that are reasonable under the circumstances to maintain its secrecy.

5. I understand that disclosure of the information referenced in Exhibit A may depend on official or judicial determinations made in accordance with the Public Records Law.

Affiant’s Signature

State of ___________)

) ss:

County of ________)

Signed and sworn to before me on ___________ (date) by ____________________________ (Affiant’s name).

Notary Public for the State of _________________

My Commission Expires: _________

DAS Procurement Services, Version 4.0 – March 25, 2018 Page 3 of 3

EXHIBIT A TO ATTACHMENT B

Proposer identifies the following information as exempt from public disclosure under the following designated exemption(s):

OregonBuys RFP #S-63500-00003581 - Mule Deer Capture Projects for Research in Eastern Oregon AttC

DAS Procurement Services, Version 4.0 – December 21, 2018 Page 1 of 2

ATTACHMENT C — PROPOSER INFORMATION AND

CERTIFICATION SHEET

Legal Name of Proposer:

Address: City, State, Zip:

State of Incorporation: Entity Type:

Contact Name: Telephone: Email:

Oregon Business Registry Number (if required):

Any individual signing below hereby certifies they are an authorized representative of Proposer and that:

1. Proposer understands and accepts the requirements of this RFP. By submitting a Proposal, Proposer agrees to be bound by the Contract terms and conditions in Attachment A and as modified by any Addenda, except for those terms and conditions that Agency has reserved for negotiation, as identified in the RFP.

2. Proposer acknowledges receipt of any and all Addenda to this RFP.

3. Proposal is a Firm Offer for 180 days following the Closing.

4. If awarded a Contract, Proposer agrees to perform the scope of work and meet the performance standards set forth in the final negotiated scope of work of the Contract.

5. I have knowledge regarding Proposer’s payment of taxes and by signing below I hereby certify that, to the best of my knowledge, Proposer is not in violation of any tax laws of the state or a political subdivision of the state, including, without limitation, ORS 305.620 and ORS chapters 316, 317 and 318.

6. Proposer does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, gender, disability, sexual orientation, national origin. When awarding subcontracts, Proposer does not discriminate against any business certified under ORS 200.055 as a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business. If applicable, Proposer has, or will have prior to contract execution, a written policy and practice, that meets the requirements described in ORS 279A.112 (formerly HB 3060), of preventing sexual harassment, sexual assault and discrimination against employees who are members of a protected class. Agency may not enter into a contract with an anticipated contract price of $150,000 or more with a Proposer that does not certify it has such a policy and practice. See https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx for additional information and sample policy template.

7. Proposer complies with ORS 652.220 and does not unlawfully discriminate against any of Proposer’s employees in the payment of wages or other compensation for work of comparable character on the basis of an employee’s membership in a protected class. “Protected class” means a group of persons distinguished by race, color, religion, sex, sexual orientation, national origin, marital status, veteran status, disability or age.

https://www.oregon.gov/DAS/Procurement/Pages/hb3060.aspx

OregonBuys RFP #S-63500-00003581 - Mule Deer Capture Projects for Research in Eastern Oregon AttC

DAS Procurement Services, Version 4.0 – December 21, 2018 Page 2 of 2

Contractor’s continuing compliance constitutes a material element of this Contract and a failure to comply constitutes a breach that entitles Agency to terminate this Contract for cause.

Contractor may not prohibit any of Contractor’s employees from discussing the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person. Contractor may not retaliate against an employee who discusses the employee’s rate of wage, salary, benefits, or other compensation with another employee or another person.

8. Proposer is not engaged in the provision of broadband Internet access service, or if at any time Proposer is engaged in or may engage in the provision of broadband Internet access service Proposer is in compliance with Oregon Laws 2018, Chapter 88 (HB 4155) and applicable Public Utility Commission rules, and will remain in compliance throughout the term of the Contract.

9. Proposer and Proposer’s employees, agents, and subcontractors are not included on:

A. the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at:

https://www.treasury.gov/ofac/downloads/sdnlist.pdf., or

B. the government wide exclusions lists in the System for Award Management found at:

https://www.sam.gov/portal/

10. Proposer certifies that, to the best of its knowledge, there exists no actual or potential conflict between the business or economic interests of Proposer, its employees, or its agents, on the one hand, and the business or economic interests of the State, on the other hand, arising out of, or relating in any way to, the subject matter of the RFP. If any changes occur with respect to Proposer’s status regarding conflict of interest, Proposer shall promptly notify the State in writing.

11. Proposer certifies that all contents of the Proposal (including any other forms or documentation, if required under this RFP) and this Proposal Certification Sheet are truthful and accurate and have been prepared independently from all other Proposers, and without collusion, fraud, or other dishonesty.

12. Proposer understands that any statement or representation it makes, in response to this RFP, if determined to be false or fraudulent, a misrepresentation, or inaccurate because of the omission of material information could result in a "claim" {as defined by the Oregon False Claims Act, ORS 180.750(1)}, made under Contract being a "false claim" {ORS 180.750(2)} subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

13. Proposer acknowledges these certifications are in addition to any certifications required in the Contract and Statement of Work in Attachment A at the time of Contract execution.

14. 15. 16.

Authorized Signature Date

Printed Name & Title https://www.treasury.gov/ofac/downloads/sdnlist.pdf https://www.sam.gov/portal/

OregonBuys RFP #S-63500-00003581 - Mule Deer Capture Projects for Research in Eastern Oregon AttD

DAS Procurement Services, Version 2.0 – December 9, 2016 Page 1 of 1

ATTACHMENT D - REFERENCE CHECK FORM

Grand Total Points Possible (15)

Offeror shall submit completed Reference Check Forms from three (3) References.

Offeror must provide at least two (2) current professional references and one (1) professional reference for work (from different firms and clients) supportive of Offeror’s ability to comply with the requirements of this RFP. Offeror shall submit reference names and contact information.

Offeror must submit one (1) Attachment D for each Reference.

Offeror Name: __________________________________________

Reference Entity: __________________________________________

Reference Contact Name: __________________________________________

Contact Telephone Number: __________________________________________

Contact Email Address: __________________________________________

Agency will make three (3) attempts to contact each of the references provided by the Offeror. If these attempts are unsuccessful, the Offeror will receive a score of zero for that reference.

When Agency contacts each Reference, the following questions will be rated on a scale of 0-5:

0 = Not satisfied 2 = Moderately satisfied 5 = Extremely satisfied.

1. How would you rate the Offeror’s overall quality of services provided and your overall relationship with the Offeror?

2. How would you rate the Offeror’s delivery of service?

3. How would you rate the Offeror’s adherence to safety protocols?

4. How would you rate the Offeror’s animal capture and handling abilities?

5. How would you rate the Offeror’s ability to complete the required services on desired schedules or timelines? This should only consider the Offeror’s ability to safely capture animals at the desired timeline and not penalize the Offeror for delays outside their control (e.g., extreme weather events that prevent safe aircraft operation).

6. How would you rate the Offeror’s responsiveness to customer service issues and special requests (e.g., reported problems, changes billing, etc.)?

Offeror could receive a grand total of 5 points for each reference.

OregonBuys RFP #S-63500-00003581 - Mule Deer Capture Projects for Research in Eastern Oregon AttE

ATTACHMENT E. PRICE PROPOSAL FORM

Proposer shall submit a Price Proposal stating the price for each item for the entire project including travel expenses. The

Proposer shall furnish all required material, equipment, labor and perform all Work for the Oregon Department of Fish and Wildlife Project designated for the Helicopter Flights to Capture Elk. All travel must follow the Department of

Administrative Services Travel Policies and guidance for allowable expenses.

https://www.oregon.gov/das/Procurement/Pages/Travel.aspx

For scoring purposes ODFW has put an estimated number of Hours, Miles, and, Days for Per Diem.

Per adult mule deer Captured

@ 155 ea

Per adult mule deer Captured in Task 1 for the Month of December – Haul deer to central processing

@ 15 ea

Per adult mule deer captured for Re-Collar

@ 50 ea

Per fawn mule deer captured

@ 100 ea

Ferry Flights

@ 2 ea

Set-up & Mobilizatio n fee.

@ 1 ea

Hourly Rate for Fuel Truck & Driver

@ 200 hrs

Milage for Fuel Truck

@ 1000 miles

Per diem For up to five

(5) Crew Members

@ 28 days with 5 crew per day

Cost / per ea.

Cost / per ea.

Cost / per ea.

Cost /per Hr.

Cost /per Hr.

Cost /per Mile

Per Diem per person for Overnight Stay/per day.

Total Proposed

Total Proposed

Total Proposed

Total Proposed

Total Proposed

Total Proposed

Total Proposed

Total Proposed

Total Proposed

Grand Total Proposed $__________________

NOTES:

Ferry flights are at the request of ODFW to change locations.

Proposal price is total including contractor’s profit and overhead. Items not explicitly listed in the Price Proposal Form are considered incidental.

The undersigned understands that the State reserves the right to increase or decrease or to remove deliverables as necessary to meet budgetary constraints.

Proposal submitted by:

(Print Name and Sign)

Name of Company:

https://www.oregon.gov/das/Procurement/Pages/Travel.aspx

OregonBuys RFP #S-63500-00003581 - Mule Deer Capture Projects for Research in Eastern Oregon AttF

DAS Procurement Services, Version 3.0 – May 25, 2018 Page 1 of 2

ATTACHMENT F –CERTIFIED DISADVANTAGED BUSINESS

OUTREACH PLAN

Proposer Name: Date:

Contact Name: Telephone: Email:

“Certified Firm” means a small business certified under ORS 200.055 by the Oregon Certification Office for Business Inclusion and Diversity (COBID) as minority-owned businesses, woman-owned businesses, businesses that service-disabled veterans own, and emerging small businesses.

Certified Firms must have an equal opportunity to participate in the performance of contracts financed with state funds. By submitting its offer, Proposer certifies that it has taken, and if there are further opportunities, will take reasonable steps to ensure that Certified Firms are provided an equal opportunity to compete for and participate in the performance of any subcontracts resulting from this procurement.

The information submitted in response to this clause will not be considered in any scored evaluation.

1. Is Proposer an Oregon certified firm? Yes No

If yes, indicate all certification type(s): DBE MBE WBE SDV ESB and supply

Oregon State Certification Number: __________________________

2. Include a list of Certified Firms that Proposer has had a contractual relationship with within the last two years.

3. Include a list of firms that Proposer has had a contractual relationship with within the last two years that are not Certified Firms but may be minority-owned, woman-owned, service-disabled veteran-owned or emerging small businesses.

4. Does Proposer foresee any subcontracting opportunities for this procurement? Yes No

If no, do not complete the rest of this form and submit this first page with your Proposal.

If yes, please complete the following pages and submit all pages with your Proposal.

OregonBuys RFP #S-63500-00003581 - Mule Deer Capture Projects for Research in Eastern Oregon AttF

DAS Procurement Services, Version 3.0 – May 25, 2018 Page 2 of 2

CERTIFIED DISADVANTAGED BUSINESS OUTREACH PLAN

5. Describe the steps Proposer will take to solicit Certified Firms for subcontracting opportunities if awarded a contract from this procurement.

6. Describe the subcontracting opportunities and the approximate dollar value of each that may be available, if awarded a Contract.

7. Would Proposer be willing to report the identity of each subcontractor and the value of each subcontract to COBID if awarded a Contract from this procurement?

OregonBuys RFP #S-63500-00003581 - Mule Deer Capture Projects for Research in Eastern Oregon AttG

DAS Procurement Services, Version 1.0 – December 9, 2016 Page 1 of 3

ATTACHMENT G - RESPONSIBILITY INQUIRY

Agency will determine responsibility of a Proposer prior to award and execution of a Contract. In addition to this form, Agency may notify Proposer of other documentation required, which may include but is not limited to recent profit-and-loss history, current balance statements and cash flow information, assets-to-liabilities ratio, including number and amount of secured versus unsecured creditor claims, availability of short and long-term financing, bonding capacity, insurability, credit information, materials and equipment, facility capabilities, personnel information, record of performance under previous contracts, etc. Failure to promptly provide requested information or clearly demonstrate responsibility may result in an Agency finding of non-responsibility and rejection.

1. Does Proposer have available the appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to demonstrate the capability of Proposer to meet all contractual responsibilities? YES / NO .

2. Within the last five years, how many contracts of a similar nature has Proposer completed that, to the extent that the costs associated with and time available to perform the contract remained within Proposer′s control, Proposer stayed within the time and budget allotted, and there were no contract claims by any party? Number: ____

How many contracts did not meet those standards? Number: ____ If any, please explain.

Response:

3. Within the last three years has Proposer (incl. a partner or shareholder owning 10% or more of Proposer’s firm) or a major subcontractor (receiving 10% or more of a total contract amount) been criminally or civilly charged, indicted or convicted in connection with:

• obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract,

• violation of federal or state antitrust statutes relating to the submission of bids or Proposals, or

• embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property? YES / NO .

If "YES," indicate the jurisdiction, date of indictment, charge or judgment, and names and summary of charges in the response field below.

Response:

4. Within the last three years, has Proposer had:

• any contracts terminated for default by any government agency, or

• any lawsuits filed against it by creditors or involving contract disputes? YES / NO .

If "YES," please explain. (With regard to judgments, include jurisdiction and date of final judgment or dismissal.)

Response:

DAS Procurement Services, Version 1.0 – December 9, 2016 Page 2 of 3

5. Does Proposer have any outstanding or pending judgments against it? YES / NO .

Is Proposer experiencing financial distress or having difficulty securing financing? YES / NO .

Does Proposer have sufficient cash flow to fund day-to-day operations throughout the proposed contract period? YES / NO

If "YES” on the first question or second question, or “NO” on the third question, please provide additional details.

Response:

6. Within the last three years, has Proposer filed a bankruptcy action, filed for reorganization, made a general assignment of assets for the benefit of creditors, or had an action for insolvency instituted against it? YES / NO .

If "YES," indicate the filing dates, jurisdictions, type of action, ultimate resolution, and dates of judgment or dismissal, if applicable.

Response:

7. Does Proposer have all required licenses, insurance and/or registrations, if any, and is Proposer legally authorized to do business in the State of Oregon? YES /NO .

If "NO," please explain.

Response:

8. Pay Equity Certificate. This certificate is required if Proposer employs 50 or more full-time workers and the prospective contract price is estimated to exceed $500,000. [This requirement does not apply to architectural, engineering, photogrammetric mapping, transportation planning or land surveying and related services contracts.] Does a current authorized representative of Proposer possess an unexpired Pay Equity Certificate issued by the Department of Administrative Services? YES / NO

/ N/A . [If the certificate was provided with the Bid or Proposal submitted for a solicitation related to the prospective contract, then it is not necessary to resubmit it. Just indicate “see Bid” or “see Proposal” in the response field. Otherwise, if applicable, submit a copy of the certificate with this form.]

Response:

AUTHORIZED SIGNATURE

By signature below, the undersigned Authorized Representative on behalf of Proposer certifies to the best of his or her knowledge and belief that the responses provided on this form are complete, accurate, and not misleading.

Proposer Name: RFP:

DAS Procurement Services, Version 1.0 – December 9, 2016 Page 3 of 3

Project Name:

Authorized Signature Date

Print Name Title

OregonBuys RFP #S-63500-00003581 - Mule Deer Capture Projects for Research in Eastern Oregon AttH

ATTACHMENT H.

SCORED PROPOSAL COMPONENTS FORM

(Attach additional sheets if necessary)

A. Price Proposal (Use Attachment E) 30 points possible

B. References (Use Attachment D) 15 points possible

C. General Qualifications: 30 points possible

ATTACHMENT H –

SCORED PROPOSAL COMPONENTS FORM

Continued

D. Understanding of Requested Services/Project: 30 points possible

E. Pilot(s) Qualifications: 40 points possible

E.1 List of each pilot (‘s) name. Identify which pilot(s) are primary and which pilots are back-up:

Primary Pilot =

Back up Pilot #1 =

Back up Pilot #2 =

Back up Pilot #3 =

E.2 List experience, history, and qualifications for each Pilot. Address each Pilot’s experience compared to all criteria listed in 3.1.3

F. Capture Crew Members (incuding Gunner(s) and Mugger(s)Qualifications: 40 points possible

F.1 List of each Capture Crew names. Identify which are primary and which are back-up:

Primary =

Back up #1 =

Back up #2 =

Back up #3 =

F.2 List experience, history, and qualifications for each Capture Crew Member. Address each Member’s experience compared to all criteria listed in 3.1.4

Signed by Proposer’s Duly Authorized Representative.

Signature Date

Printed Name Title