RFPAddendum1_Final~2.pdf

RFP: S-62900-00013119 – Type 1 Turbine Powered Helicopter Addendum #1

RFP: S-62900-00013119

TYPE 1 TURBINE POWERED HELICOPTER

ADDENDUM/AMENDMENT 1

SECTION 1: PURPOSE

The purpose of this Addendum is to update the RFP Solicitation Documents as follows:

1.1 MODIFICATION OF THE RFP TO THE FOLLOWING SECTIONS:

1.1.1 Cover Page

1.1.2 Section 1.1 INTRODUCTION

1.1.3 Section 2.3.3 Purpose

1.1.4 Section 3.1 MINIMUM QUALIFICATIONS

1.1.5 Section 3.2.1 Proposal Submissions

1.1.6 Section 3.3.8 Pilot Desirable Features (Attachment H-1)

1.2 MODIFICATION OF THE RFP ATTACHMENT A – SAMPLE CONTRACT TO THE

FOLLOWING SECTIONS:

1.2.1 Header

1.2.2 Cover Page title

1.2.3 Exhibit A – Statement of Work

1.2.3.1 Section 1.1

1.2.3.2 Section 7.1.1

1.2.3.3 Section 7.2

1.2.3.4 Section 7.6.1

1.2.3.5 Section 7.7.1

1.2.3.6 Section 7.7.1.1

1.2.3.7 Section 7.7.1.2

1.2.3.8 Section 7.7.2

1.2.3.9 Section 7.9.1

1.2.3.10 Section 9.1.5.1

1.3 MODIFICATION OF ATTACHMENTS B-I AS FOLLOWS:

1.3.1 Header

1.3.2 ATTACHMENT B – DISCLOSURE EXEMPTION

1.3.3 ATTACHMENT F – RESPONSIBILITY INQUIRY

1.3.4 ATTACHMENT H – HELICOPTER PILOT SUMMARY

1.3.5 ATTACHMENT H-1 – PILOT DESIRABLE FEATURES

1.3.6 ATTACHMENT I – CHECKLIST

1.4 MODIFICATION OF THE ATTACHMENT Public Opening Meeting Information

1.4.1 Title

SECTION 2: MODIFICATIONS

The RFP is modified as follows. New language is indicated by bold underlined font, deleted language is indicated by strikethrough font. Except as expressly amended below, all other terms and conditions of RFP Solicitation Documents are still in full force and effect.

All references to the RFP title, including headers, on all Solicitation Documents are modified as follows: TYPE 1 TWIN-TURBINE POWERED HELICOPTER

The following sections of the RFP are modified as follows:

Section 1.1 INTRODUCTION, first paragraph is modified as follows:

The State of Oregon, acting by and through the Oregon Department of Forestry, (“Agency” or “ODF”), is issuing this Request for Proposal (RFP) under the provisions of ORS 279B.060 for Type 1 Twin-Turbine Powered Helicopter services (the “Services”).

Section 2.3.3 Purpose, first paragraph is modified as follows:

The purpose of this RFP is to establish a Contract to provide one exclusive-use Type 1 Twin-Turbine Helicopter for wildfire protection. The helicopter’s Primary Base is located at the Bonanza Rural Fire Protection District, in Bonanza, Oregon.

Section 3.1 MINIMUM QUALIFICATIONS, first and third paragraphs are modified as follows:

The Proposer must demonstrate with documentation from manufacturer that the aircraft has the capability to lift at least 3,000 pounds at 8,000 feet mean sea level (msl) at 25 degrees Celsius, with a 200-pound pilot(s), and 1.5 hours of fuel. ODF does not use weight reductions and fuel burn charts for specific make and model of helicopters as published by the U.S. Department of Agriculture (USDA) Forest Service or Office of Aviation Services (OAS) when flying on ODF protected lands.

Contractor must furnish one (1) (Type 1 K-Max) pilot or two (2) (Type 1 except K- Max) pilots (Pilot In Command (PIC) and Second In Command (SIC)) and relief pilots for each day the aircraft is required to be available.

Section 3.2.1 Proposal Submissions, Pilot Desirable Features (Attachment H-1) is modified as follows:

Pilot Desirable Features (Attachment H-1) – Only submit one that includes both the PIC, SIC and relief pilots(s) primary PIC and primary SIC or for Type 1 K-Max primary PIC and relief PIC.

Section 3.3.8 Pilot Desirable Features (Attachment H-1) is modified as follows:

Proposer shall submit a completed Pilot Desirable Features (Attachment H-1) for the primary PIC, and primary SIC or for Type 1 K-Max primary PIC and relief PICpilot(s).

The following sections of ATTACHMENT A – SAMPLE CONTRACT are modified as follows:

Header is modified as follows:

OregonBuys Bid# S-62900-00013119 – Type 1 Twin-Turbine Powered Helicopter

Cover Page title is modified as follows:

Type 1 Twin-Turbine Powered Helicopter

Exhibit A – Statement of Work is modified as follows:

Section 1.1

The purpose of this Contract is to provide one (1) exclusive-use type 1 twin-turbine helicopter for wildfire protection.

Section 7.1.1

The Contractor must furnish one (1) (Type 1 K-Max) pilot or two (2) (Type 1 except K-Max) pilots for each day the aircraft is required to be available.

Section 7.2

7.2 S Second-in-Command (SIC) Requirements, if applicable.

Section 7.6.1

The Contractor must provide one (1) (Type 1 K-Max) mechanic or two (2) (Type 1 except K-Max) mechanics with an FAA A&P certification to service and inspect the aircraft. The mechanic(s) must be available for immediate dispatch as necessary. The Contractor shall provide a mechanic schedule to the Agency’s Contract Administrator or designee prior to the MAP start date.

Section 7.7.1

Mechanic(s) must not exceed the following Duty Time Limitations:

Section 7.7.1.1

Within any twenty-four (24) hour period, mechanic(s) must have a minimum of eight

(8) consecutive hours off duty immediately prior to the beginning of any duty day.

Local travel up to a maximum of thirty (30) minutes each way between the worksite and place of lodging will not be considered duty time.

Section 7.7.1.2

Mechanic(s) must have two (2) full days off duty during any fourteen (14) day period during the performance of this Contract. Off duty days need not be consecutive.

Section 7.7.2

Relief or substitute mechanic(s) reporting for duty under any Contract term may be required to furnish a record of all duty time during the previous fourteen (14) days.

Section 7.9.1

The Contractor must provide a qualified relief crew, consisting of pilots, fuel truck driver, and mechanic(s) (when required to perform maintenance) that is available to perform duties during the regular crewmember’s scheduled days off, at no additional cost to ODF. The Contractor must ensure that all relief crew personnel meet the requirements of the regular crew personnel.

Section 9.1.5.1

The Contractor must provide a qualified relief crew, consisting of pilot(s), fuel truck driver, and mechanic(s) (when required to perform maintenance) that is available to perform duties during the regular crewmember’s scheduled days off, at no additional cost to ODF.

ATTACHMENTS B-I are modified as follows:

Header is modified as follows:

OregonBuys Bid# S-62900-00013119 – Type 1 Twin-Turbine Powered Helicopter

ATTACHMENT B – DISCLOSURE EXEMPTION, Section 2, is modified as follows:

I am aware that the Proposer has submitted a Proposal, dated on or about [insert date] (the “Proposal”), to the State of Oregon (State) in response to Request for Proposals S-62900- 00013119, for Type 1 Twin-Turbine Powered Helicopter Services, and I am familiar with the contents of the RFP and Proposal.

ATTACHMENT F – RESPONSIBILITY INQUIRY, AUTHORIZED SIGNATURE Section, Project Name, is modified as follows:

Type 1 Twin-Turbine Powered Helicopter

ATTACHMENT H – HELICOPTER PILOT SUMMARY, first paragraph is modified as follows:

Proposer must submit a response to “Attachment H” and “Attachment H-1” for Pilot in Command (PIC), Second in Command (SIC) (as applicable) and relief pilots who may be designated to perform Services under the Contract. Proposer must provide a copy of the USFS/OAS cards and a copy of the FAA Pilot Certificate for each pilot designated to perform Services under the Contract.

ATTACHMENT H-1 – PILOT DESIRABLE FEATURES, is modified as follows:

Proposer shall only submit this Attachment H-1 for the primary Pilot in Command (PIC) and primary Second in Command OR for Type 1 K-Max the primary PIC and relief PIC. Only the two pilots listed on this Attachment H-1 will be evaluated and scored. Do not submit this Attachment for any additional pilots.

Only one primary pilot for each PIC and SIC will be evaluated and scored; relief pilots will not be scored.

PRIMARY PILOT IN COMMAND (PIC) NAME: ____________________________________________________ Check one: Primary Relief

PRIMARY SECOND IN COMMAND PILOT (IF APPLICABLE) OR RELIEF PIC (if Proposing Type 1 K-Max) NAME: _______________________________________________________

Check one: Primary Relief

ATTACHMENT I – CHECKLIST, is modified as follows:

3.2.1 & 3.3.8

Pilot Desirable Features (Attachment H-1) – Only submit one that includes both the primary PIC, primary SIC or for Type 1 K-Max primary PIC and relief PICpilot(s).

SECTION 3: PROTEST

Protests to this Addendum/Amendment must be submitted in the same manner and timeframe required in the RFP Section 4.4.2.

SECTION 4: ATTACHMENTS

Attachment: Public Opening Meeting Information (revised)

Attachment: RFP # S-62900-00013119 (revised)

ATTACHMENT A – SAMPLE CONTRACT (revised)

ATTACHMENTS B-I (revised):

ATTACHMENT B – DISCLOSURE EXEMPTION (revised)

ATTACHMENT C – PROPOSER INFORMATION AND CERTIFICATION SHEET

ATTACHMENT D – PROPOSER’S REFERENCES

ATTACHMENT D-1 – REFERENCE SCORE SHEET EXAMPLE

ATTACHMENT E – PRICE PROPOSAL

ATTACHMENT F – RESPONSIBILITY INQUIRY (revised)

ATTACHMENT G – HELICOPTER SUMMARY

ATTACHMENT G-1 – AIRCRAFT PERFORMANCE DESIRABLE FEATURES

ATTACHMENT H – HELICOPTER PILOT SUMMARY (revised) ATTACHMENT H-1 – PILOT DESIRABLE FEATURES (revised) ATTACHMENT I – CHECKLIST (revised)