RFP-ACT-SACT-26-67_pricing.xlsx

This is a pricing template for a Commercial-Off-The-Shelf (COTS) Event Management Software Platform RFP issued by Headquarters, Supreme Allied Commander Transformation (HQ SACT). Bidders are required to complete all applicable pricing lines across a five-year contract period consisting of one base year (2027) and four option years (2028-2031).

The pricing template encompasses ten major service and capability categories: Enterprise Platform License/Admin License (1 annual license), Registration capacity (15,000 registrations annually with overage rates), Attendee Hub/event app capacity (3,000 and 6,000 attendee tiers with overage rates), E-commerce/payment gateways (2 gateways), Abstract Management (1 annual), Payment processing platform fee with transaction rates, Implementation/migration/onboarding/training (1 lot), and three optional services including event-day remote support, on-site support, and hardware rental/scanners/printers. All pricing is evaluated on an annual basis with quantities potentially varying for certain line items during actual performance. Bidders must insert dollar amounts for each line item, use "N/C" if services are included at no additional charge, or "N/A" if a line item is not applicable. The proposal deadline is 17 September 2026 at 0900 hours, with written clarification requests due by 31 August 2026. Proposals must be submitted electronically directly to HQ SACT Purchasing and Contracting Office; no hard copy submissions are accepted.