RFP950600-02 - Addendum 01.pdf
PDF 9 MB Posted
- Solicitation number
- RFP950600-02
- Issued by
- Harrison County, Iowa
About this file
This Addendum #01 document issued by the Iowa Department of Administrative Services provides clarifications and meeting minutes for the RFP950600-02 procurement regarding design services for the Mt. Pleasant Correctional Facility (MPCF) Perimeter Fence and Wagon Gate Replacement project. The scope encompasses design services for replacement of the secure perimeter fence system, associated vehicle and pedestrian gates, concrete placement between inner and outer fences, and taut wire at the interior fence, with approximately 60 feet of interior fence replacement anticipated in zone 13. The pre-proposal meeting was held on February 4, 2026, with questions due by February 13, 2026, and proposals due on February 27, 2026, at 2:00 PM. The addendum provides critical clarifications regarding system integration with existing SafeGuard Technologies taut wire systems, Genetec security cameras, and Creative Technologies door and gate controls, establishing that the facility is open to alternative taut wire systems provided they integrate with existing infrastructure. The design team is responsible for coordinating directly with existing vendors to understand integration capabilities and identifying required contractors and vendors in construction documents, with actual system integration to be addressed during the construction bidding phase. Key milestone dates include designer selection the week of March 2, 2026; design kickoff the week of March 9, 2026; 100% construction documents due by June 1, 2026; contractor bidding June to July 2026; construction contract execution in July 2026; and construction execution from July 2026 through August 2027.
The current project budget is $1.68 million with an understanding that additional funds will be needed to accomplish the full scope outlined, with the scope to be refined during design once actual costs are determined and funding availability is confirmed. Proposals must include a project-specific schedule, resumes for all technical staff, anticipated hours and rates for each team member, and a lump sum fee broken down by schedule of values. The State of Iowa requires a project-specific Certificate of Insurance with a Professional Liability policy minimum of $2,000,000 and a deductible of $25,000, with provisions for noting any deviations and providing a letter of financial stability from the designer's bank. No set-asides or incumbent contractors are identified in this addendum. Proposals must be submitted through the IMPACS Electronic Procurement System, with designers required to register prior to submission; digital signatures are accepted for required documents.
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9506.00 DOC MPCF Perimeter Fence and Wagon Gate Replacement
Addendum 1 Page 1 of 1
RFP950600-02 ADDENDUM #01
DATE: February 16th, 2026
PROJECT: 9506.00 DOC MPCF Perimeter Fence and Wagon Gate Replacement
RFP DUE DATE: February 27th, 2026 @ 2:00 pm
1. QUESTIONS/CLARIFICATIONS
a. Clarifications
i. Below, please see the meeting minutes and sign in sheet from the pre-proposal meeting held on February 4th, 2026.
b. Below are questions and answers:
Question 1:
• It sounds like from the onsite meeting that the preference of the facility is to have the existing taut wire system evaluated and replaced to interface with the
SafeGuard Technologies system. Should the design team plan to engage
SafeGuard Technologies or will the facility separately contract for any integration work with the SafeGuard team? Would the facility consider an alternative taut wire system if it is advantageous to the state?
Answer 1:
• The facility is open to alternative taut wire systems. The request is that the taut wire system is able to integrate into the facilities existing camera system & access control system.
Question 2:
• Similarly, will the state provide integration services from Genetec (Security
Cameras) and Creative Technologies (Door/Gate Controls) or should the design team plan to engage these specialists?
Answer 2:
• The intent is to have the design team provide the design of a new taut wire system that integrates with the existing camera and access control systems. It is advisable to coordinate directly with the existing vendors (Genetec & Creative
Technologies) to understand what taut wire systems can be integrated with them. Additionally, the designer is to help identify what contractors and/or vendors are needed to complete the control tie-in and call these firms out in the construction documents. The actual integration of the systems will be addressed when the project goes out to bid.
State of Iowa - Department of Administrative Services 109 SE 13th St.
Des Moines, Iowa 50319 P: (515) 281-7260
Project: 9506.00 DOC MPCF Perimeter Fence and Wagon Gate Replacement
1200 East Washington Mount Pleasant, Iowa 52641
RFP Pre-Proposal Minutes: Meeting #2
Meeting Date Feb 4, 2026 Meeting Time 09:00 am - 10:00 am Central Time (US & Canada)
Meeting Location 1200 East Washington Street Mount Pleasant, Iowa 52641 United States
Overview Meeting to allow prospective design firms to visit the project site, when possible, and learn more about the scope.
Notes
Attachments
Scheduled Attendees
Name Company Phone Number Email Attendance
Aaron Ledeboer McGough Construction aaron.ledeboer@mcgough.com Present
Tony Kempker Mount Pleasant Correctional Facility
P: (319) 385-9511 ext.
anthony.kempker@iowa.gov Present
Brandon Adams State of Iowa - Department of Administrative Services brandon.adams@iowa.gov Present
Introduction
No. Mtg Origin Title Assignment Due Date Priority Status
1.1 1 Introductions Open
Description Official Meeting Attendance
• See attached sign-in sheet
Attachments IMG_0863.jpeg
Project Overview
2.1 1 Scope Review Open
Description Project Description:
• Design services for the replacement of the secure perimeter fence system, associated vehicle and pedestrian gates, concrete in between the inside & outside fence, and taut wire at the interior fence.
State of Iowa - Department of Administrative Services Page 1 of 3 Printed On: Feb 5, 2026 07:33 AM CST https://storage.procore.com/api/v5/files/us-east-1/pro-core.com/42578-c/4385233-p/01KGPZDTHW200YMVFKEW5NYTJN?companyId=87524&projectId=3325834&sig=02df20086f4107594ce1e4497ac4447ffa644d8455452440e1504f736ae25fce o The existing security fence and taut wire was designed by SafeGuard Technologies which integrates with the facilities camera system of Genetec. The door control system at the facility is Creative Technologies. The expectation is to have all new systems integrate with existing systems.
Official Documented Meeting Minutes
• Interior fence anticipate replacing approximately 60' of fence at zone 13.
o Remainder of interior fence appears to be in good shape, and we do not anticipate any additional replacement.
2.2 1 Schedule Review Open
Description
• Questions Due to construction.procurement@iowa.gov: 2/13/2026
• Addendum Issued: Before 2/17/2026
• Proposals Due: 2/27/2026 at 2:00 PM
• Selection of Designer/Issue NOI: Week of 3/2/2026
• Execution of 803 Contract: Week of 3/9/2026
• Tentative Design Kickoff Meeting: Week of 3/9/2026
• 100% DD: Design professional to propose schedule in RFP
• 50% CD and budget: Design professional to propose schedule in RFP
• 95% CD: Design professional to propose schedule in RFP
• 100% CD and budget: June 1st, 2026
• Contractor Bidding: June to July, 2026
• Execution of Contractor's Contract(s): July 2026
• Submittals, Procurement and Construction: July 2026 to August 2027
• Closeout: April 2027 to May 2027
Official Documented Meeting Minutes
RFP Overview
3.1 1 RFP Requirements Review Open
Description
• All questions to be directed to construction.procurement@iowa.gov
• DAS uses Procore online project management system for all projects, at no cost to the designer.
• DAS uses a modified ConsensusDocs 803 Form of Agreement
• DAS requires a project-specific Certificate of Insurance and specifies a Professional Liability policy of $2,000,000 with a deductible of $25,000 o Must note in proposal if deductible is different and provide a letter of financial stability from bank o Must provide COI prior to contract execution
• Ensure the following items are included in the proposal:
o Project-specific schedule
Meeting #2 - RFP Pre-Proposal Project: 9506.00 DOC MPCF Perimeter Fence and Wagon Gate Replacement
State of Iowa - Department of Administrative Services Page 2 of 3 Printed On: Feb 5, 2026 07:33 AM CST mailto:construction.procurement@iowa.gov:
o Resumes for all technical staff that will be assigned to the project o Anticipated hours and rates for each person on the design team o Lump sum broken down by schedule of values
• Proposals shall be uploaded through the IMPACS Electronic Procurement System (do not email to Procurement).
o Link and information is in the RFP o Designers will need to register prior to submission o Designer should complete the registration process and ensure the ability to log in as soon as possible to ensure proposals can be submitted on the due date.
o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.
Conclusion
4.1 1 Designer Questions Open
Description Any questions?
Official Documented Meeting Minutes
• Interior fence scope clarification o Replace taut wire & associated sensors & software o Replace approximately 60' of fence in zone 13
• Budget o Current budget is 1.68 million with an understanding that additional funds will be needed to accomplish the entire scope outlined. The scope will be refined during design once actual costs are determined, and the availability of funding is known.
Meeting #2 - RFP Pre-Proposal Project: 9506.00 DOC MPCF Perimeter Fence and Wagon Gate Replacement
These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.
Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.
State of Iowa - Department of Administrative Services Page 3 of 3 Printed On: Feb 5, 2026 07:33 AM CST
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