RFP937700-01 Addendum #2.pdf
PDF 537 KB Posted
- Attached to
- Hope-Stratton HVAC Replacement
- Solicitation number
- RFP937700-01
- Issued by
- Johnson County, Iowa
About this file
This is Addendum 2 for Request for Proposal (RFP) 937700-01 issued by the State of Iowa Department of Administrative Services (DAS) for the Hope-Stratton HVAC Replacement project. The addendum covers details from a pre-proposal meeting held on May 8, 2024, and provides clarifications to potential bidders. The project involves HVAC upgrades at the Hope House facility in Coralville, Iowa, with a primary goal of addressing high humidity levels. Proposals are due on May 23, 2024, at 2:00 PM, with the total project budget for Phase 1 set at $289,500, of which approximately $180,000 is allocated for construction. The project timeline includes design kickoff in the week of June 10, 2024, with construction planned from October 2024 to April 2025, and project closeout scheduled for April to May 2025.
The addendum clarifies several key points for potential bidders, including that only PDF drawings with MEP information are available, and designers are not strictly limited to the recommendations in the initial evaluation report. The facility is open to alternative HVAC solutions, including a potential VRF system, provided they remain within the established budget. Bidders are required to submit a project-specific schedule, resumes for technical staff, anticipated hours and rates, and a lump sum fee breakdown. The RFP requires a Professional Liability insurance policy of $2,000,000 with a $25,000 deductible, and bidders must provide a Certificate of Insurance prior to contract execution. The original building designers, Neumann Monson and Miner Consulting Engineers, are invited to submit a proposal along with other firms.
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Addendum 2 for RFP937700-01
Project Name: Hope-Stratton HVAC Replacement
RFP #: 937700-01
DAS Project #: 9377.00 Date: 5/13/2024
Proposals Due: May 23, 2024 @ 2pm
1. See attached meeting minutes and attendee list from the Pre-Proposal meeting held on May 8, 2024 @ 11am.
2. QUESTIONS/CLARIFICATIONS
Q1. Are there any CAD files?
A1. Only PDF drawings that include MEP.
Q2. Will the design be strictly based on West Plains recommendations in the Evaluation Report?
Q2. No, other ideas can be discussed, designers are not limited to what is included in Phase 1 of the evaluation report. The biggest thing is staying within budget and addressing the humidity issues as much as possible. If there is room in the budget for more than Phase 1 work, potential alternates can be added for some of Phase 2 work. The facility is also open to other recommendations in lieu of the items currently in Phase 1.
Q3. How invested is the facility with keeping the current units?
A3. The facility is open to new units, however, still need to stay within budget.
Q4. What is the estimated budget of Phase 1?
A4. The total project budget for Phase 1 is $289,500.00. Of that, approximately $180,000 is expected to be available for construction
Q5. There was nothing in the report regarding envelope issues, does the facility know of any building envelope issues that may be contributing to the humidity?
A5. No building envelope issues have specifically been investigated.
Q6. Is the facility open to using a VRF system?
A6. This would need to be discussed during design and would still need to stay within budget.
Q7. Will West Plains be allowed to propose on this project?
A7. Yes, all firms are invited to propose on this project.
Q8. Who was the original designer for the building?
A8. Neumann Monson and Miner Consulting Engineers.
State of Iowa - Department of Administrative Services 109 SE 13th St.
Des Moines, Iowa 50319 P: (515) 281-7260
Project: 9377.00 DOC 6JD IC Hope-Stratton HVAC Evaluation
2501 Holiday Road Coralville, Iowa 52240
RFP Pre-Proposal Minutes: Meeting #1
Meeting Date May 8, 2024 Meeting Time 11:00 AM - 12:00 PM Central Time (US & Canada)
Meeting Location Hope House
Overview Meeting to allow prospective design firms to visit the project site, when possible, and learn more about the scope.
Notes
Attachments Attendee List.pdf
Scheduled Attendees
Name Company Phone Number Email Attendance
Adam Douglas McGough Construction adam.douglas@mcgough.com Conference
Leilani Hammel McGough Construction P: (515) 344-8980 leilani.hammel@mcgough.com Present
Brian Mullinix Sixth Judicial District - Department of Corrections
P: (319) 398-3675 brian.mullinnix@iowa.gov Absent
Cory Snyder Sixth Judicial District - Department of Corrections
P: (319) 398-3675 cory.snyder@iowa.gov Present
Jennifer Kleene State of Iowa - Department of Administrative Services
P: (515) 725-0454 jennifer.kleene@iowa.gov Present
Introduction
No. Mtg Origin Title Assignment Due Date Priority Status
1.1 1 Introductions Open
Description
• DAS - Owner Rep o Jennifer Kleene
• McGough (CM) o Adam Douglas o Leilani Hammel
• 6JD
o Cory Snyder o Brian Mullinnix
Official Documented Meeting Minutes
• John Trickel, MSA
• See attached Attendee List for in person attendees.
State of Iowa - Department of Administrative Services Page 1 of 3 Printed On: May 13, 2024 08:11 AM CDT https://storage.procore.com/v4/d/us-east-1/pro-core.com/companies/42578/01HXEV64QPTE397WK8D3GNQK1P?sig=4a14e14ae4459387961a26ffbc8729fff5a5439da3b4fffa21021c5a9a7bb7da
Project Overview
2.1 1 Scope Review Open
Description Phase 1 HVAC Upgrades as noted in the Hope-Stratton HVAC Evaluation report. Designer to review and confirm all recommendations for equipment sizing, controls and ventilation levels.
Official Documented Meeting Minutes
• The overall problem the facility is facing is high humidity levels, the goal is to decrease these levels.
2.2 1 Schedule Review Open
Description
• Questions Due to construction.procurement@iowa.gov: 5/16/24 by 12pm
• Addendum Issued: Week of 5/13
• Proposals Due: 5/23/24 @ 2pm
• Selection of Designer/Issue NOI: Week of 5/27/24
• Execution of 803 Contract: Week of 6/3/24
• Tentative Design Kickoff Meeting: Week of 6/10/24
• 100% DD: Design Professional to Propose in RFP Schedule
• 95% CD: Design Professional to Propose in RFP Schedule
• 100% CD and budget: August 23, 2024
• Contractor Bidding: September 2024
• Execution of Contractor's Contract(s): September 2024
• Submittals, Procurement and Construction: October 2024 to April 2025
• Closeout: April 2025 to May 2025
RFP Overview
3.1 1 RFP Requirements Review Open
Description
• All questions to be directed to construction.procurement@iowa.gov
• DAS uses Procore online project management system for all projects, at no cost to the designer.
• DAS uses a modified ConsensusDocs 803 Form of Agreement
• DAS requires a project-specific Certificate of Insurance and specifies a Professional Liability policy of $2,000,000 with a deductible of $25,000 o Must note in proposal if deductible is different and provide a letter of financial stability from bank o Must provide COI prior to contract execution
• Ensure the following items are included in the proposal:
o Project-specific schedule o Resumes for all technical staff that will be assigned to the project o Anticipated hours and rates for each person on the design team o Lump sum broken down by schedule of values
Meeting #1 - RFP Pre-Proposal Project: 9377.00 DOC 6JD IC Hope-Stratton HVAC Evaluation
State of Iowa - Department of Administrative Services Page 2 of 3 Printed On: May 13, 2024 08:11 AM CDT mailto:construction.procurement@iowa.gov:
mailto:construction.procurement@iowa.gov
Conclusion
4.1 1 Designer Questions Open
Description Any questions?
Official Documented Meeting Minutes
• See Addendum 2 for questions and answers.
Meeting #1 - RFP Pre-Proposal Project: 9377.00 DOC 6JD IC Hope-Stratton HVAC Evaluation
These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.
Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.
State of Iowa - Department of Administrative Services Page 3 of 3 Printed On: May 13, 2024 08:11 AM CDT
| RFP937700-01 Addendum#2 |
| Meeting Minutes |
| Attendee List |
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