Request for Proposal

JOB ORDER CONTRACT FOR

AIR MONITORING ASBESTOS

ABATEMENT SERVICES

RFP769-27-1019AW

Issue Date July 13, 2026

RFP769-27-1019AW

Air Monitoring Asbestos Abatement Services JOC

REQUEST FOR PROPOSAL

Request for Proposal #: RFP769-27-1019AW Request for Proposal Name: Air Monitoring Asbestos Abatement Services RFP PRE-PROPOSAL MEETING DATE & TIME: Not Applicable RFP DUE DATE AND TIME: August 13, 2026 @ 2:00p.m.

RFP PUBLIC OPENING DATE & TIME: Not Public

RETURN SEALED PROPOSALS TO:

Electronic Submission:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg

=UNTS

If there are any questions regarding this RFP, please submit solicitation questions to Aurika Weaver-White at aurika.weaver-white@untsystem.edu. All questions must be received no later than July 27, 2026 at 2:00p.m. CDT. All questions and answers will be posted to the website by 5:00p.m. on July 31, 2026.

A copy of this proposal form is posted at and may be downloaded from https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php;

https://bids.sciquest.com/apps/Router/PublicEvent?Custom erOrg=UNTS; and https://www.txsmartbuy.com/esbd .

Check below if preference claimed under TAC, Title 34, as amended

� Supplies, materials, or equipment produced in Texas/offered by Texas bidders � Agricultural products produced or grown in Texas � Agricultural products and services offered by TX bidders

USA produced supplies, materials, or equipment � Products of persons with mental or physical disabilities � Recycled, remanufactured, or environmentally sensitive products, including recycled steel products � Energy efficient products � Rubberized asphalt paving material � Recycled motor oil and lubricants � Products produced at facilities located on formally contaminated property � Products and services from economically depressed or blighted areas � Vendors that meet or exceed air quality standards

By signing this proposal, proposer certifies that if a Texas address is shown as the address of the proposer, proposer qualifies as a Texas Resident Bidder as defined in Texas Administrative Code (TAC), Title 34, as amended.

In accordance with the Texas Government Code, Sections 2161.181-182 and the Texas Administrative Code (TAC), Title 34, as amended, state agencies shall make a good faith effort to utilize Veteran Heroes United in Business (VetHUBS) in contracts for construction, services, including professional and consulting services and commodities contracts. The Texas Comptroller of Public Accounts HUB Rules, TAC, Title 34, as amended, encourages the use of HUBs by implementing these policies.

Are you a certified VetHUB? (circle one) YES or NO If yes, please circle the organization or entity certified with below and include a copy of your certificate:

Texas Comptroller of Public Accounts; NCTRCA; MBDC;

Other____________________

IF SUBMITTING A PROPOSAL, RFP MUST BE SIGNED and ALL attached files must be submitted with proposal package. You shall submit electronically at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg =UNTS . Electronic proposals should be received NO LATER THAN the specified due date and time. UNTS reserves the right to accept late proposals, however proposals received after opening time will not be accepted.

Incomplete proposals will be disqualified.

PROPOSER MUST FILL IN AND SIGN BELOW:

(FAILURE TO SIGN WILL DISQUALIFY PROPOSAL)

COMPANY NAME:

ADDRESS:

CITY,STATE,ZIP:_____________________________________

PAYEE ID#:

AUTHORIZE AGENT:

(Print or Type Name)

AUTHORIZED SIGNATURE:___________________________

DATE:

PHONE NUMBER:

FAX NUMBER:

EMAIL ADDRESS: ____________________________

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS mailto:aurika.weaver-white@untsystem.edu https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://www.txsmartbuy.com/esbd https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

RFP769-27-1019AW

TABLE OF CONTENTS

Section 1.0 Scope of Work

Section 1.1 Specifications

Section 1.12 Contract

Section 1.13 Option to Renew and Escalation Clause

Section 1.14 Cancellation

Section 2.0 VetHUB Subcontracting Opportunities and Forms

Section 3.0 Pre-Proposal Meeting - Not applicable

Section 4.0 Evaluation

Section 5.0 Selection Process

Section 5.1 Criteria for Selection

Section 5.2 Proposer’s Acceptance of Offer

Section 6.0 Submittal Deadline

Section 7.0 Schedule of Events

Section 7.1 Revisions to Schedule

Section 8.0 Questions

Section 9.0 Public Opening – Not public

Section 10.0 References

Section 11.0 Insurance Requirements

Attachment A UNTS Terms and Conditions

Attachment B Pricing

Attachment C Proposer Qualifications

Attachment D VetHUB Subcontracting Form

Attachment E Sample contract

Attachment F UNTS UGC 2022 Amended March 2026

RFP Checklist-Please use this checklist to make sure you are providing all the proper documents

( ) All UNTS provided RFP forms completed

( ) Proposal signed

( ) One electronic form filed online

( ) If requested, supporting product or service documentation provided

( ) Addendums included in response

NOTICE - IN ADDITION TO THE ITEMS LISTED BELOW, THE TERMS AND CONDITIONS OF THIS RFP ARE

ATTACHED AS ATTACHMENT “A”.

IMPORTANT NOTICE: ANY PROPOSED CHANGES TO THE TERMS AND CONDITIONS OUTLINED IN THIS RFP MUST BE SUBMITTED ALONG WITH YOUR RESPONSE TO THIS RFP. FAILURE TO PROVIDE SUCH MAY PREVENT UNT SYSTEM FROM AGREEING TO ANY CHANGES IN OUR STANDARD TERMS AND CONDITIONS

AND COULD AFFECT THE AWARD OF THIS RFP.

The laws of the State of Texas must prevail on all responses.

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1.0 SCOPE OF WORK/DESCRIPTION OF GOODS (COMMODITY CODE 926-15):

In accordance with Education Code 51.9335, the University of North Texas System (UNTS), subsequently referred to as the Owner, is accepting proposals and intends to enter into an agreement with a vendor(s) that specializes in Air Monitoring for Asbestos Abatement Services in accordance with the terms and conditions and requirements set forth in this Request for Proposal. UNTS intends to select multiple vendors as a result of this RFP. UNTS will assess the selected vendors on a rotational or qualifications basis as necessary for a given project. The selected vendor(s) may be awarded projects that are managed by UNTS or by any of its component institutions. The resulting pricing, terms and conditions shall be extended to the University of North Texas System (UNTS), the University of North Texas (UNT), the University of North Texas Health Fort Worth (UNT Health FW), University of North Texas at Dallas (UNTD), UNT at Frisco and any other institutions of higher education interested in utilizing the agreement, as allowed by the Texas Education Code.

Contracts are in accordance with UNTS Uniform General Conditions 2022 Amended March 2026. Refer to Attachment F. For the purpose of this solicitation the term Owner is utilized interchangeably to represent the University of North Texas System (UNTS) and or component campuses such as listed, the University of North Texas (UNT), the University of North Texas Health Fort Worth (UNT Health FW), University of North Texas at Dallas (UNTD), and UNT at Frisco.

1.1 Specifications – Plan for Asbestos Abatement

• Upon notification by the Owner, the proposer shall prepare an asbestos abatement plan.

• Proposer shall develop the abatement plan with all procedures and methods so that an independent asbestos abatement contractor will achieve statutory requirements of asbestos abatement when the plan is executed in its entirety.

• When requested by the Owner, the proposer shall use independent asbestos inspection results to develop the asbestos abatement plan.

• The proposer shall advise the Owner as to the suitability and acceptability of an independently prepared asbestos abatement plan to achieve statutory asbestos abatement removal.

1.2 Monitoring during Asbestos Abatement Activities – Proposer shall:

• Confirm that the independent asbestos abatement contractor has completed all appropriate statutory notifications as required.

• Verify that the abatement contractor has all certifications, licenses and permits for abatement work prior to the start of any abatement activities.

• Verify that Asbestos Containing Materials (ACM) has been removed in accordance with the most current regulations from applicable federal, state, and local governments with the most stringent standards prevailing. In the event of conflict or overlap, abatement shall be performed as specified in the asbestos abatement plan.

• Provide a Texas Department of State Health Services (DSHS) licensed asbestos air monitor technician/project manager to be on site to observe abatement activities, collect air samples, document air quality before, during and after asbestos abatement; and analyze air samples using Phase Contact Microscopy (PCM).

• Report the abatement activities performed as observed along with the air monitoring results.

• Provide asbestos advising duties for asbestos related projects while acting as an agent for the Owner.

1.3 Applicable Laws and Standards:

• Proposer shall follow all applicable asbestos laws and regulations necessary to perform services pertaining to the purchase order, including but not limited to the following:

Texas Asbestos Health Protection Rules (TAHPR), currently located under Title 25, Part

1, Texas Administrative Code (TAC), Chapter 296 (as amended), reference DSHS website provided at https://www.dshs.texas.gov/asbestos-program/asbestos-laws-regulations .

National Emission Standards for Hazardous Air Pollutants (NESHAP), 40 CFR Part 61, Subpart M (as amended). Emergency Response Act (AHERA), 40 CFR Part 763, is generally not the primary governing asbestos law for Texas higher education institutions, but portions of it may be relevant through Texas asbestos regulations as AHERA-related accreditation and inspection concepts apply with regard to project specifications (and if project specifications rely on AHERA inspection, sampling, accreditation, or analytical and laboratory requirements). Environmental Protection https://www.dshs.texas.gov/asbestos-program/asbestos-laws-regulations https://www.dshs.texas.gov/asbestos-program/asbestos-laws-regulations

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Agency (EPA) Asbestos Laws and Regulations may be found at https://www.epa.gov/asbestos/asbestos-laws-and-regulations .

EPA Asbestos Model Accreditation Plan (MAP), 40 CFR Part 763, Subpart E, Appendix C.

Reference Environmental Protection Agency MAP enforcement response policy website at https://www.epa.gov/enforcement/asbestos-model-accreditation-plan-map-enforcement-response-policy .

Occupational Safety and Health Administration (OSHA), 29 CFR 1910.1001 and 29 CFR

1910.134. Reference OSHA’s website for safety and health administration at https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1001 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.134

1.4 Proposer Qualifications:

• Proposer shall hold all applicable licenses, certifications and permits necessary to perform all services pertaining to this bid.

• Copies of Licenses shall be provided to the Owner with this Request for Proposal response submission.

• Copies of all updated/renewed licenses, certifications, and permits shall be provided throughout the duration of this Request for Proposal.

1.5 Proposer Requirements:

• Proposer shall own or have access to all equipment and instrumentation required for work performed under this Request for Proposal and/or purchase order issued, and that equipment and instrumentation shall be available throughout duration of this Request for Proposal and/or purchase order.

• All employees of the proposer shall have knowledge and experience including all applicable current licenses, certifications, and permits necessary to perform assigned duties under this Request for Proposal and/or purchase order.

• Any employee of the proposer, who in the opinion of the Owner is incompetent or whose conduct becomes detrimental to work or safety shall be immediately removed from association with the job/project.

• Proposer shall have the capability to provide service simultaneously in each district on multiple sites, if awarded more than one (1) purchase order for the same service.

• Proposer shall prepare an estimate of costs for each task work order the Owner requests.

The estimate shall be submitted to the Owner’s point of contact requesting the work. The Owner will review and approve each estimate with the issuance of a Fully Executed Job order accompanied by a Notice to Proceed before proposer begins any work. A VetHUB Sub-contracting Plan will be a requirement for each task work order regardless of the cost of work.

1.6 Reports and Plans:

• All documents prepared by proposer, or furnished to the proposer by the Owner shall be delivered to and become the property of the Owner.

• All data prepared under the purchase order shall be made available upon request to the Owner without restriction or limitation for further use.

• Proposer may, at their own expense, have copies made of the documents or any other data furnished to the Owner under the purchase without restriction or limitation for further use.

1.7 Asbestos Inspection Report:

• Proposer shall provide the Owner the inspection report within five (5) working days following completion of sample collection and analysis.

• Inspection report shall contain, but is not limited to, the following:

Location of property/structure that was inspected, providing the Owner building identification.

The names of the proposer’s employees performing the asbestos inspections, along with the dates the inspection was performed.

Description of samples, including the number of homogeneous area samples, number of samples collected and number of samples analyzed.

Description of the homogeneous areas sampled, including the unique identifying sample number and copies of photographs of each area sampled.

https://www.epa.gov/asbestos/asbestos-laws-and-regulations https://www.epa.gov/enforcement/asbestos-model-accreditation-plan-map-enforcement-response-policy https://www.epa.gov/enforcement/asbestos-model-accreditation-plan-map-enforcement-response-policy https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1001 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.134

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A drawing of the plot plan of the structure being inspected and labeled to indicate the location of collected samples.

A summary listing the samples collected, samples analyzed, the type of asbestos found, the friability status of the ACM sample, and percentage of asbestos found in each sample analyzed.

A copy of the analytical results report shall be appended to the asbestos inspection report.

A tabulation of the amount of ACM that is to be abated, providing the amount in appropriate units of measure (linear feet, square feet, cubic feet, etc.)

1.8 Asbestos Abatement Plan:

• Proposer shall provide an asbestos abatement plan to the Owner within five (5) working days following authorization.

• Asbestos abatement plan shall contain the following:

Identification of the property/structure containing ACM to be abated, including Owner building name and a physical street address.

Description of the methods and procedures for abating ACM of each homogeneous area as documented in the asbestos inspection report, such that statutory asbestos abatement is achieved.

The homogeneous areas containing ACM shall be identified and cross-referenced to the areas that have been identified in the asbestos inspection report.

• A copy of the asbestos inspection report shall be appended to the asbestos abatement plan, including inspection reports performed separately by independent third-party asbestos inspection contractors.

• Upon request by the Owner, the proposer shall review, evaluate and provide conclusion regarding independently prepared asbestos abatement plans.

1.9 Asbestos Abatement Monitoring Plan:

• Proposer shall provide the Owner the monitoring report within five (5) working days following completion of the asbestos abatement activities by the independent asbestos abatement contractor.

• The asbestos abatement monitoring report shall contain the following:

Identification of the property/structure in which asbestos abatement was performed including Owner building name and/or number and a physical street address.

Name of the independent asbestos abatement contractor and field crew leader and names of the independent asbestos abatement contractor employees performing the asbestos abatement monitoring.

An assessment summary of the independent asbestos abatement contractor’s performance achieving statutory asbestos abatement, including detailed statements of how the asbestos abatement contractor deviated/modified activities from those stated in the asbestos abatement plan.

A conclusion stating that independent asbestos abatement contractor successfully achieved statutory abatement.

A summary of the air monitor sample results including a copy of the monitoring report.

Other information as needed to further document the completeness of the asbestos abatement, including photographs, names/addresses of proposed Texas Commission on Environmental Quality (TCEQ) permitted landfill(s), copies of DSHS notifications, independent asbestos abatement contractor licenses/certifications, etc.

1.10 Miscellaneous:

• All work and site inspection will be coordinated with the Owner.

• Failure to provide required Insurance Certificates within ten (10) days of receipt of written notification of Intent to Award shall be justification to reject bid.

• Proposer shall provide adequate protection to adjacent surfaces to keep free from damage.

Failure to adequately protect adjacent items may cause the contractor to be responsible to restore to a “like new” condition at no charge to the Owner.

• Workmanship shall be inspected by the Owner to the extent necessary to determine that the work conforms to the specifications of the contract. The absence of an inspector or the performance or nonperformance of an inspector will not relieve the contractor from any requirement of contract. At all times the general conditions of the State of Texas shall be enforced and shall prevail.

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• SAFETY: All means necessary shall be pursued to insure safety of all UNT System and its component campus students, staff and visitors.

• PROFESSIONAL SERVICES: In selecting an architect or engineer to provide professional services that may be required by the specifications, Proposer shall not do so on the basis of competitive bids, but shall make selection based on demonstrated competence and qualifications to perform the services according to Texas Government Code (TAC), 2254.004.

1.11 Pricing: SEE ATTACHMENT “B”

1.12 Contract:

This Job Order contract is for services for a single project or multiple projects over the period of three (3) years with two (2) additional one-year option periods. The cumulative total of fees paid under a contract will be for a maximum amount of $7,000,000.00 (Seven million dollars) with a maximum cost of any one (1) individual job order not to exceed $1,000,000.00 (One million dollars) and will remain in effect until such time as the total sum of the financial commitment under the contract reaches $7,000,000.00 (Seven million dollars) or the date at which the base period ends.

The maximum annual job orders issued in a twelve (12) month period shall not exceed $1,750,000.00 (One million Seven hundred Fifty dollars).

The Owner retains the right to renew the contract for twenty-four (24) months in twelve (12) month increments, or until the maximum contract is reached whichever occurs first. The value of the base contract plus any additional renewals shall not exceed $7,000,000.00. (Seven million dollars).

The Owner makes no representation regarding the amount or type of job orders, if any, that the vendor will be asked to perform for the Owner during the term of this contract. It is expressly understood that the Owner is under no obligation to request any services from the vendor and no minimum amount of work is required or contemplated as a result of this Request for Proposal (RFP) or potential subsequent contract. All job orders will be made by the Owner and will be on an as-needed basis.

A copy of the proposed JOC Contract to be used by all qualified proposers is included in this solicitation package. This is for informational purposes only. Responding firms should carefully review this contract before submitting responses. It is the Owner’s intention to present all proposers with the same JOC Contract. Proposed changes to the JOC Contact will not be considered by the Owner.

1.13 Option to Renew and Escalation Clause:

It is agreed that the University of North Texas System shall have the option to extend the contract for two (2) additional years in one-year increments under the same terms and conditions. This option to extend is at the sole discretion of the University of North Texas System and will not be considered if legislative funding is not appropriated.

Pricing escalation will not be allowed during term of this contract including any subsequent option years.

1.14 Cancellation:

The Owner reserves the right to cancel this contract, in part or whole, without penalty upon thirty

(30) days written notice to the successful proposer. The successful proposer must request and secure in writing the approval of UNTS Business Support Services Purchasing Department to be released from this contract or any portion thereof should unforeseen conditions occur.

2.0 VetHUB SUBCONTRACTING OPPORTUNITIES AND FORMS:

It is the policy of the UNTS to promote and encourage contracting and subcontracting opportunities for VetHUB.

Specific subcontracting opportunities will be dependent on each project. When a qualified firm is selected for a project, the contractor will be required to provide a VetHUB Subcontracting Plan (VetHSP) for the intended subcontracting opportunities for the project, regardless of the amount of the project. The VetHSP must be submitted along with the proposal for the project. This applies to all projects, regardless of size or scope, awarded via this JOC. A VetHSP is not required with this submission.

Questions regarding the completion of the VetHUB Subcontracting Plan should be directed to Sony Simon or Rosa Violante at hub@untsystem.edu .

mailto:hub@untsystem.edu

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3.0 PRE-PROPOSAL MEETING: Not Applicable

4.0 EVALUATION:

As provided by statute, awards will be based on the best proposal most advantageous to the Owner.

Determination will be made by consideration of prices offered, delivery date, quality, general reputation, and performance of the proposers, service as related to past performance, suitability of items for the intended use and conformity to specifications, terms and conditions of this Request for Proposal. The Owner reserves the rights to reject all bids that the Owner determines in its sole judgment are not in the best interest of the institution.

Responses shall be evaluated against the following Evaluation Criteria:

Prerequisite Proposer’s must provide current State of Texas licensing/certificate registration numbers to demonstrate compliance with regulations of DSHS.

Evaluation Criteria

a) Proposed rates/cost for services

b) The qualifications and experience of the proposer’s key personnel and subcontractors committed to work projects to this Job order Contract; provide State of Texas current licensing/certificate registration numbers to demonstrate compliance with regulations of DSHS

c) Proposer’s availability of personnel and equipment required to timely complete projects

d) The quality of references from owners for similar projects (relative Job Order Contracts) completed by the proposer within the last five (5) years.

e) The responsibility and reputation of the proposer, including claims and litigation experiences

f) The proposer’s safety record

g) Quality and completeness of RFP submittal

5.0 SELECTION PROCESS:

Selection of the Successful Offer submitted in response to this RFP by the Submittal Deadline will be made using the competitive process described below. After the opening of the offers and upon completion of the initial review and evaluation of the offers submitted, selected proposers may be invited to participate in oral presentations. The selection of the Successful Offer may be made by the Owner on the basis of the offers initially submitted, without discussion, clarification or modification. In the alternative, selection of the Successful Offer may be made by the Owner on the basis of negotiation with any of the proposers.

At the Owner’s sole option and discretion, it may discuss and negotiate all elements of the offers submitted by selected proposers within a specified competitive range. For purposes of negotiation, a competitive range of acceptable or potentially acceptable offers may be established comprising the highest rated offers. The Owner will provide each proposer within the competitive range with an equal opportunity for discussion and revision of its offer. The Owner will not disclose any information derived from the offers submitted by competing proposers in conducting such discussions.

Further action on offers not included within the competitive range will be deferred pending the selection of the Successful Offer, however, Owner reserves the right to include additional offers in the competitive range if deemed to be in its best interest. After the submission of offers but before final selection of the Successful Offer is made, the Owner may permit a proposer to revise its offer in order to obtain the proposer’s best final offer.

The Owner is not bound to accept the lowest priced offer if that offer is not in its best interest, as determined by the Owner. The Owner reserves the right to: (a) enter into agreements or other contractual arrangements for all or any portion of the Scope of Work set forth in this Proposal with one or more proposers; (b) reject any and all offers and re-solicit offers; or (c) reject any and all offers and temporarily or permanently abandon this procurement, if deemed to be in the best interest of the Owner

5.1 Evaluation of Criteria: The successful offer will be the offer that is submitted in response to this Proposal by the Submittal Deadline and is the most advantageous to the Owner at Owner’s sole discretion.

Offers will be evaluated by an evaluation committee that will include employees of the Owner and other persons invited by Owner to participate. The evaluation of offers and the selection of the Successful Offer will be based on the information provided to the Owner by the proposer in response to the Specifications section of this Proposal. Consideration may also be given to any additional information and comments if such information or comments increase the benefits to the Owner. The successful proposer will be required to enter into a contract acceptable to the Owner.

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The evaluation committee will determine if Best and Final Offers are necessary. Award of a contract may be made without Best and Final Offers. The Owner may, at its discretion, elect to have Proposers provide oral presentations and respond to inquiries from the evaluation committee related to their Proposals. A request for a Best and Final Offer is at the sole discretion of the Owner and will be extended in writing. In evaluating Proposals to determine the best value for the State, The Owner may consider information related to past contract performance of a Proposer including, but not limited to, Texas Comptroller of Public Account’s Vendor Performance Tracking System. According to Education Code 51.9335, the Owner also considers “Best Value” in the award process. Best Value to the state is located in Attachment “A”, Section 1.5.

5.2 Proposer’s Acceptance of Process: Submission of an offer by a proposer indicates: (1) the proposer’s acceptance of the Selection Process, the Evaluation of Criteria for selection, and all other requirements and specifications set forth in this Proposal; and (2) the proposer’s recognition that some subjective judgments must be made by the Owner during this Proposal process.

6.0 SUBMITTAL DEADLINE:

6.1 Submit a total of one (1) complete copy of the entire response electronically. A signature must appear on the Proposal Form.

A. The Owner reserves the right to accept late proposals; however, proposals received after opening time will not be accepted.

B. Facsimile (“FAX”) or emailed proposals are not acceptable.

The Proposal must be submitted no later than 2:00 p.m. CDT on August 13, 2026.

Proposals received after the date and hour previously stated will not receive consideration.

Via electronic delivery, UNTS Jaggaer link:

Proposals will be received until the date and time established for receipt, then opened. The names of the proposers who submitted proposals will be made public. Pricing will be available after the solicitation is awarded. No public opening will be held for this RFP.

In order to submit proposals electronically, Proposer must have a working, registered vendor username and password to login. If this is the first time Proposer has attempted to submit a response electronically, please register at:

Proposers are highly encouraged to ensure you have a working login in advance of the submission deadline.

Proposer is responsible for ensuring it has the technical capability to submit its proposal via electronic submission.

Browser requirements: Chrome

Proposer shall be solely responsible for ensuring timely submission of the Proposal.

UNTS is not responsible for equipment or software failure, internet or website downtime, corrupt or unreadable data, or other technical issues that may cause delay or non-delivery of a Proposal of inaccessibility of the submitted data.

Proposers are highly encouraged to prepare and allow for sufficient time to familiarize themselves with the electronic submission requirements and to address any technical or data issues Prior to the Proposal due date and time.

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7.0 Questions:

Any questions or concerns regarding this Request for Proposals shall be directed to:

Aurika Weaver-White – Construction Contract Expeditor II University of North Texas System Strategic Infrastructure Planning & Construction (SIPC)

Please submit solicitation questions to: aurika.weaver-white@untsystem.edu

All questions must be received no later than July 27, 2026, at 2:00 p.m. CDT. All questions and answers will be posted to the website by 5:00 pm CDT, July 31, 2026.

The Owner specifically requests that Proposers restrict all contact and questions regarding this RFP to the above-named individual.

Responses to inquiries which directly affect an interpretation or change to this RFP will be issued electronically by addendum (amendment) and posted at:

https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS, and http://www.txsmartbuy.com/sp

All such addenda issued by the Owner prior to the time that proposals are received shall be considered part of the RFP, and the Proposer shall be required to consider and acknowledge receipt of such on the proposal form.

Proposers are responsible for obtaining any addenda posted on the websites listed above.

Only those inquiries the Owner replies to which are made by formal written addenda shall be binding. Oral and other interpretations or clarifications will be without legal effect. The Proposer must acknowledge all addenda on this proposal form.

8.0 SCHEDULE OF EVENTS. The solicitation process for this RFP will proceed according to the following schedule:

EVENT DATE

Issue RFP July 13, 2026 Pre-Proposal Conference N/A Deadline for Submission of Questions July 27, 2026 @ 2:00p.m.

Deadline for Submission of Responses August 13, 2026 @ 2:00p.m.

Public Opening N/A Expected Award of Contract-on or before September 2026

8.1 REVISIONS TO SCHEDULE. The Owner reserves the right to change the dates in the schedule of events above upon written notification to prospective Proposers through a posting on the Owners website https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php;

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS;

and the Electronic State Business Daily (ESBD) http://www.txsmartbuy.com/esbd as an Addendum

9.0 PUBLIC OPENING: Not Public

10.0 REFERENCES (REQUIRED) – See Attachment C – Qualifications

11.0 INSURANCE REQUIREMENTS: The contractor shall procure, pay for and maintain with insurance carriers the following (Also addressed in UGC’s Section 8.2, Insurance Requirements):

11.1 Workers’ Compensation Insurance:

mailto:aurika.weaver-white@untsystem.edu https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS http://www.txsmartbuy.com/sp https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php http://www.txsmartbuy.com/esbd

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• The Contractor shall secure and keep in effect such insurance as will protect contractor from claims under all Worker’s Compensation Laws including occupational Disease as required by the State of Texas.

• Certificates of such insurance shall be filed by the Contractor with the Owner and shall be subject to the Owner’s approval as to carrier and adequacy, prior to commencement of work.

• The Contractor shall ascertain that all Sub-Contractors secure and keep in effect similar insurance covering their employees.

• Workers Compensation at statutory limits and include Employer’s Liability at the following limits:

o $1,000,000 each accident (bodily injury by accident) o $1,000,000 policy limit (bodily injury by disease) o $1,000,000 each employee (bodily injury by disease)

• Waiver of subrogation for workers’ compensation in favor of UNTS.

11.2 Liability Insurance: The Contractor shall maintain and pay for Commercial General Liability Insurance, including Contractual Liability and Automobile Liability Insurance, in a company or companies satisfactory to the Owner, and file with the Owner certificates of such insurance with minimum limits specified below.

11.3 Commercial General Liability: with UNTS named as an additional insured where its interest may appear and waiver of subrogation in favor of UNTS.

• $1,000,000 each occurrence

• $2,000,000 aggregate

• $5,000 Medical Expense each person

• Waiver of subrogation for commercial general liability in favor of UNTS.

11.4 Business Automobile Liability with UNTS named as an additional insured where its interest may appear and waiver of subrogation in favor of UNTS:

• Combined Single Limit $1,000,000 each occurrence

• Umbrella Liability Insurance $2,000,000 limit.

• Waiver of subrogation for business automobile liability in favor of UNTS.

11.5 The insurance certificate must:

• Show that the Contractual Liability Coverage is applicable to the Agreement, and set forth the address and specific location of the project.

• Address to be established during permit process.

• Set forth in full a hold harmless agreement acceptable to the Owner.

• Include a provision that the Owner will be given thirty (30) days written notice of cancellation, non-renewal or material changes of insurance coverage.

11.6 Certificates indicating coverage to be enforced shall be filed with the Owner prior to commencement of work. Furthermore, certificates shall include no disclaimer for failure to notify the Owner and will clearly state, notice of cancellation of policy will be given to Owner in writing. No work shall be performed under this Agreement unless the insurance coverage required hereunder shall be in full force and effect. Failure to give notice will not relieve insurance carrier of responsibility.

11.7 Vendor shall provide Owner with proper insurance documentation. Work on the project cannot begin until the documentation is received and approved.

11.8 Certificate of Insurance indicating Pollution Liability and Remediation coverage with UNTS names as an Additional Insured with limits not less than:

• $5,000,000 Each Incident Liability

• $5,000,000 Each Incident Remediation

• $10,000,000 Aggregate

11.9 The Commercial General Liability and Automobile Liability policies must be written on a primary basis and non-contributory with any insurance and/or self-insurance maintained by UNTS. All policies

RFP769-27-1019AW

Air Monitoring Asbestos Abatement Services JOC must include Waiver of Subrogation Clauses in favor of UNTS.

ATTACHMENT A

UNTS Terms and Conditions

Air Monitoring for Asbestos Abatement Services

ATTACHMENT A - TERMS AND CONDITIONS

ITEMS BELOW APPLY TO AND BECOME A PART OF TERMS AND CONDITIONS OF THE SOLICITATION.

1.1 Response Requirements:

a. Respondents must comply with all the rules, regulations and statutes relating to purchasing in the State of Texas, to the rules and regulations of the University of North Texas System and the requirements of this form. The University of North Texas System (UNTS) consists of the University of North Texas, University of North Texas at Dallas, and the University of North Texas Health Science Center at Fort Worth.

b. Respondents must price per unit shown. Unit prices shall govern in the event of extension errors.

c. Responses should be submitted on this form. Responses will be time stamped on or before the hour and date specified for the response opening.

d. Unsigned responses will not be considered under any circumstances. Person signing response must have the authority to bind the firm in a contract.

e. Quote F.O.B destination, freight prepaid and allowed. Otherwise, specify exact delivery cost and terms.

f. Response prices are to be firm for UNTS acceptance for 180 days from response opening date. “Discount from list” Responses should be specified. Cash discount will not be considered in determining the low response. All cash discounts offered will be taken if earned.

g. Respondents must give unit prices for each item to be purchased. Respondents may respond less than the total number of items.

An “All or None” response by Respondent may be rejected at the option of UNT System.

h. Respondents should give Payee ID Number, full firm name, and address of respondent on the face of this form. Enter in the space provided. The Payee ID Number is the taxpayer number assigned and used by the Texas Comptroller of Public Accounts. If this number is not known, complete the following:

Enter Federal Employer's Identification Number

i. Responses cannot be altered or amended after opening time. Alterations made before opening time should be initialed by respondent or his authorized agent. No response can be withdrawn after opening time without approval by UNTS based on an acceptable written reason.

j. Purchases made for UNTS use are exempt from the State Sales tax and Federal Excise tax. Do not include tax in response. Excise Tax Exemption Certificates are available upon request.

k. UNTS reserves the right to accept or reject all or any part of any response, waive minor technicalities and award the response to best serve the interests of UNTS.

l. Consistent and continued tie Responses could cause rejection of offers by UNTS and/or investigation for antitrust violations.

m. FACSIMILE FOR RESPONSE— UNTS will not accept responses via facsimile.

n. QUOTATIONS AND RESPONSES: Any quotation number referenced is for pricing purposes only. In addition, UNTS solicitation terms and mutually acceptable written revisions, if any, shall apply. Any terms and conditions not accepted through UNTS Business Support Services, Procurement Services in writing are not binding on either party.

o. Catalogs, brand names or manufacturer’s references are descriptive only, and indicate type and quality desired. Responses on brands of like nature and quality will be considered if response specifies such. If responding on other than referenced, response should show manufacturer, brand or trade name, and other description of product offered. If other than brand(s) specified is offered, illustrations and a complete description of product offered are requested to be made part of the response. Failure to take exception to specifications or reference data will require respondent to furnish specified brand names, numbers, etc.

p. Unless otherwise specified, items offered shall be new and unused.

q. In addition, all electrical items must meet all applicable state and federal standards and regulations, and bear the appropriate listing such as ANSI, FCC, NEMA, NTRL, and OSHA standards.

r. Samples, when requested, must be furnished free of expense to UNTS. If not destroyed in examination, they will be returned to the respondent, on request, at respondent’s expense. Each sample should be marked with respondent’s name and address, and requisition number. Do not enclose in or attach offer to sample.

s. UNTS will not be bound by any oral statement, or representation contrary to the written specifications of this Response.

t. Manufacturer's standard warranty shall apply unless otherwise stated in the Response.

1.2 Tie Responses: In case of tie bids, any award will be made in accordance with TAC, Title 34, as amended.

1.3 Delivery:

a. Show number of days required to place material at UNTS designated location under normal conditions. Failure to state delivery time obligates respondent to deliver in fourteen (14) calendar days. Unrealistic delivery promises may cause offer to be disregarded.

b. If delay is foreseen, respondent shall give written notice to UNTS. Vendor must keep UNTS advised at all times of status of order.

Default in promised delivery (without accepted reasons) or failure to meet specifications authorizes UNTS to purchase supplies elsewhere and charge full increase, if any, in cost and handling to defaulting vendor.

c. No substitutions permitted without written approval of UNTS Business Support Services, Procurement Services.

d. Delivery shall be made during normal UNTS working hours only, unless prior approval has been obtained from UNTS Business Support

Services, Procurement Services.

1.4 Inspection and Tests: All goods will be subject to inspection and test by UNTS. Authorized UNTS personnel shall have access to supplier's place of business for the purpose of inspecting merchandise. Tests shall be performed on samples submitted with the response or on samples taken from regular shipment. All costs shall be borne by the respondent in the event products tested fail to meet or exceed all conditions and requirements in this Solicitation. Goods delivered and rejected in whole or in part may, at UNTS option, be returned to the respondent or held for disposition at respondent's expense. Latent defects may result in revocation of acceptance.

1.5 Award of Contract: A response to this Solicitation is an offer to contract based upon the terms, conditions and specifications contained herein.

Responses do not become contracts until they are accepted through a UNTS purchase order. The contract shall be governed, construed, and interpreted under the laws of the State of Texas as the same may be amended from time to time. The Education Code 51.9335 shall be considered in making an award when specified. Venue for any suit filed against the UNTS shall be subject to the mandatory venue statute set forth in § 105.151 of the Texas Education Code.

a. An award is made to the vendor submitting the lowest and/or best value response conforming to this specification. To determine the lowest and/or best value response, in addition to price, BEST VALUE may be considered by some of the criteria listed below:

i. The quality, availability, and adaptability of the supplies, materials, equipment, or contractual services to the particular use required;

ii The purchase price;

iii. The reputation of the vendor and of the vendor’s goods or services;

iv. The quality of the vendor’s goods or services;

v. The extent to which the goods or services meet UNTS needs;

vi. The vendor’s past relationship with UNTS and its component institutions;

vii. The impact on the ability of UNTS to comply with laws and rules relating to historically under utilized business;

viii. The total long-term cost to UNTS of acquiring the vendor’s goods or services;

ix. And any other relevant factor that a private business entity would consider in selecting a vendor.

b. DEBTS TO THE STATE: Any party indebted to the State of Texas or any party who is more than thirty (30) days delinquent for Child

Support is not entitled to payment on this purchase order or any accompanying contract

c. If a “best offer” vendor shows not to be in “good standing” this agency may reject the response and award to the next best response.

d. The UNTS reserves the right to award the entire contract to a single Vendor or to award different components to different Vendors, whichever UNTS, at its sole discretion, determines to be in its overall best interest, as solely determined by the responsible parties of

UNTS.

e. Delivery may be a factor in this award.

1.6 Payment Terms: UNTS shall be billed in accordance with Chapter 2251 of the Texas Government Code and payment shall be made no later than thirty days following the latter of (i) delivery of the goods or completion of the services and (ii) delivery of an invoice to Customer; and (c) interest, if any, on past due payments shall accrue and be paid in accordance with Chapter 2251 of the Texas Government Code. Payee must be in good standing, not indebted to the State of Texas, and current on all taxes owed to the State of Texas for payment to occur. Invoices and any required supporting documents must be presented to: UNTS Business Support Services-Payment Services; 1112 Dallas Dr. Ste.

4000, Denton, TX 76205 or electronically submitted to invoices@untsystem.edu.

a. Payment on any contract will be withheld if Respondent is determined to be more than thirty (30) days delinquent for Child Support.

b. Successful respondent shall be responsible for referencing the purchase order number(s) resulting from this response on any invoice(s) packing list(s), correspondence etc. Invoicing must coincide to prices quoted either on a unit, hourly, etc. basis.

c. DISQUALIFICATION: Response is subject to disqualification if respondent provides revisions and/or exclusions to the terms and conditions listed in this solicitation that the UNTS is limited by law from accepting (i.e. offers with the laws of a State other than Texas), requirements for prepayment not defined in or allowed for in this Solicitation, limitations on remedies, any revision to stated terms and conditions of the Solicitation, etc.

1.7 Patents and Copyrights: The vendor agrees to protect UNTS from claims involving infringement of patents or copyrights.

1.8 Vendor Assignments: Vendor hereby assigns to UNTS any and all claims for overcharges associated with this contract arising under the antitrust laws of the United States 15 U.S.C.A. Section 1, et seq. (1973), and the antitrust laws of the State of Texas, Tex. Bus. & Comm. Code Ann Sec. 15.01, et seq. (1967). Inquiries pertaining to Solicitations must give solicitation number, codes, and opening date.

1.9 Respondent Affirmation: Signing this response with a false statement is a material breach of contract and shall void the submitted response or any resulting contracts, and the respondent shall be removed from all bidder lists. By signature provided below, the respondent hereby affirms and certifies that:

a. The respondent has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted response.

b. The respondent is not currently delinquent in the payment of any franchise tax owed the State of Texas.

c. Neither the respondent nor the firm, corporation, partnership, or institution represented by the respondent, or anyone acting for such firm, corporation or institution has violated the antitrust laws of this State or the Federal Antitrust Laws, nor communicated directly or indirectly the offer made to any competitor or any other person engaged in such line of business.

d. Under Section 2155.004 Government Code, the vendor certifies that the individual or business entity named in this bid or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if the certification is inaccurate.

e. Under Section 231.006(d), Family Code (relating to child support), the respondent certifies that the individual or business entity named in this offer is not ineligible to receive the specified payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate.

f. Respondent agrees that any payments due under this contract may be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas.

g. Respondent agrees to comply with Government Code 2155.4441, pertaining to service contract use of products produced in the State of Texas.

h. Respondent understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor’s Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Respondent further agrees to cooperate fully with the State Auditor’s Office or its successor in the conduct of the audit or investigation, including providing all records requested.

Responden…