CDC Published Contractor Inquiries in response to RFP75D30124R72948.pdf

CDC Published Contractor Inquiries – CDC’s Answers to Contractor Questions in response to

RFP# 75D30124R72948 (CDC Shuttle Operations Support Services) – April 2, 2024

1. Reference RFP Section C.4, Page 6; Question - Can you confirm the hours of operation? (Under the fixed route schedule it shows 630a - 11a/ & 3p-6p. Under the contract support section is shows

630a - 6p 12 hr duty).

Answer: Contractor support shall be required during the business hours of 6:00AM to 6:00PM

(12 hours duty). Shuttle service starts at 6:30am from Chamblee and Royal Campuses. The updated hours of operation are listed on Page 6 of RFP#75D30124R72948 (Revision 1).

2. Question - Who is the current vendor? Answer: Cooper Global Chauferred Transportation, Incorporated.

3. Question - Do you have the previous solicitation number? Answer: The previous Solicitation number is 75D30119R67940. The Contract number is 75D30199C05909.

4. Question - Do you have a map or images to show exactly where the pickup and drop off location is?

Answer: Yes, there are maps to show pick up and drop off locations.

5. Question - Is the Nextbus application the current application being used? Answer: NO. The Motive application is currently being used.

6. Question - Will shuttle buses be provided with a device for data entry, such as one for scanning badges, or will passengers need to manually write their information on a log-in sheet?

Answer: Logs are manually written.

7. Question - How many shuttles compliant with the Americans with Disabilities Act (ADA) are required? Answer: Minimum of 2 per route

8. Question – Could you furnish a list detailing the GFP equipment to be supplied to the contractor throughout the duration of the contract? Answer: Contractors will receive laptops and CDC badges. Laptops are shared.

9. Question – Is it permissible to leave the shuttle buses at a designated parking area on-site once shifts are completed? Answer: Yes, buses can remain on campus in a designated parking space.

10. Question – Is a brand new contract OR if there is (was) an incumbent performing these services.

Answer: NO, this is not a brand new requirement. The incumbent currently performing these services is Cooper Global Chauferred Transportation, Incorporated

11. Question - If not brand new, could you please provide the current / previous contract number?

Answer: The current contract number is 75D30119C05909.

12. Question - Is there an incumbent to this project or is this a new requirement? Answer: Cooper

Global Chauferred Transportation, Incorporated is the incumbent.

13. Question - How many sprinter vans are expected at each route (understanding the wait time can be no longer than 5 minutes)? Answer: 2 buses per each route.

14. Question - Is the Incumbent information available, along with the contract award number?

Answer: Cooper Global Chauferred Transportation, Incorporated is the incumbent. The current contract number is 75D30119C05909.

15. Reference RFP Section L.2.2, Page 49: The technical proposal states no more than 35 pages.

Question - Is this single spaced or double spaced? Answer: Single Spaced

16. Question - What is an approximation of number of individuals picked up per shift?

Answer: The current Chamblee Marta pick up daily average is 7-20 individuals per shift.

The current Lindbergh Marta pick up daily average is 12-22 individuals per shift.

17. Question - CLIN Item 0001 vs C: Transition and Succession: Please clarify, how long is the transition in period? Is it 15-day period or a 30-day period? Answer: Page 14 of the RFP is a typing error. The transition period for CLIN 0001 IS NOT 30 days. CLIN 0001 has a 15 day transition period of performance. Please refer to Page 2 (Section B) of RFP#75D30124R72948.

18. Reference Section C.8 Place of Performance, Page 8; Questions - Are these addresses listed in the same order as they appear on the route? Answer: NO, the addresses are not listed in the same order as they appear on the route. This sections just provides the addresses for the shuttle service locations.

At what interval is each expected route to be completed? Answer: Roybal Campus – Lindbergh

Marta station is 30 minute intervals. Chamblee-Chamblee Warehouse – Chamblee Station is 15 minute intervals.

How many routes are expected to be completed per day? Answer: Robyal – Marta 15 trips a day.

Chamblee – Chamblee Warehouse – Chamblee Marta Station 46 trips a day.

19. Reference RFP Section B Page 2, Supplies or Services and Prices/Cost; Question – Could you please provide clarity as to what line item 0001 “CDC Shuttle Operations Spt Services” includes?

Answer: CLIN 0001 is the “Transition In” phase of the Base Year.

What should all be budgeted within this line item? Answer: CLIN 0001 is the “Transition In” phase of the Base Year. Therefore, the offeror’s proposal should include everything associated with the Base Year of this contract.

Additionally, it is only for (2) periods; at the beginning and end of contract terms. Is this correct?

CLIN 0001 is the “Transition In” phase of the Base Year. CLIN 4003 is the “Transition Out” phase of this contract.

20. Reference RFP Section C.4 Page 6, Vehicle Requirements - Item “F” states that the “Visitor shuttle operating internal to campus shall be wheelchair accessible” Question – Could you please specify which route will be responsible for the “Visitor shuttle operating internal to campus”?

Answer: Please disregard visitor shuttle language in Item F. There is not a visitor shuttle requirement.

21. Reference RFP Section C.4 Page 6, Vehicle Requirements - Question – Are you able to confirm the vehicle type currently utilized for operations? Answer: 15-passenger shuttle buses.

22. Reference RFP Section C.4 Page 6, Vehicle Requirements - Question – Could you please provide the current technology utilized for operations? Answer: The technology used is called Motive.

23. Reference RFP Section C.4 Page 6, Vehicle Requirements – Question – As it relates to the

Dispatch Officer, will this person be employed by the Contractor or Client?

Answer: The Government WILL NOT EMPLOY ANY INDIVIDUALS associated with this contract. All individuals providing services for this contract will be employed by the offeror

(contractor).

24. Reference RFP Section C.7 Page 8, Government Furnished Property; Question - Could you please specify the Government Property that will be provided to the Contractor? Answer: Laptops and badges.

Will such property include on site office space? Answer: Yes, office space will be provided on

Roybal and Chamblee Campuses.

25. Reference Section C.8 Page 8, Place of Performance and Contract Support Hours;

Questions - Is the Contractor Support personnel required to be on site from the hours of 6am-6pm?

If so, does the CDC provide office space? Answer: Yes, and office space will be provided.

26. Question - Are the Contractor vehicles allowed to park on site? Answer: Yes.

If so, which location will be provided for parking? Answer: Yes, the contractractors will be provided parking locations at Chamblee and Roybal Campuses.

27. Question – Are the Contractor Employees allowed to park on site? Answer: Yes.

If so, which location will be provided for parking? Answer: Yes, contractors may park their personally owned vehicles on Roybal or Chamblee Campus.

28. Question – Could you please provide the current Contractor providing shuttle service?

Answer: Cooper Global Chauferred Transportation, Incorporated is the incumbent.

29. Question – Will the CDC allow the opportunity for an on site visit to see how the current operation flows? Answer: NO, the will not be a site visit.

30. Reference RFP Page 33 - H.2 CDCA_H009 Key Personnel (Jul 2021) Page 50 - M.1.1.2

Subfactor 2; Questions – Do we need to provide the name and resume for the Bus/Shuttle

Supervisor? Or will a representative resume suffice? Answer: You will need to provide a resume for any contractor employee that will be providing services associated with this contract.

31. Reference RFP Page 33 - H.2 CDCA_H009 Key Personnel (Jul 2021) Page 50 - M.1.1.2

Subfactor 2; Questions – Do we need to provide the names and resumes for all the Bus/Shuttle

Drivers? Answer: You will need to provide a resume for any contractor employee that will be providing services associated with this contract.

32. Reference RFP Section B Page 4 CLIN 4003; Question – Can the government please confirm that the starting date of CLIN 4003 should be 4/1/2029? Answer: This was a typing error. The start date for CLIN 4003 will be 4/1/2029. The period of performance for CLIN 4003 is from 4/1/2029 thru 5/31/2029.

33. Question – Will there be a overnight parking space available to park shuttles on the CDC property in

Chamblee? Answer: Yes, at the Chamblee Campus.

34. Question – Will there be overnight parking provided near the Lindbergh Marta station ?

Answer: No, overnight parking will be provided on Roybal and Chamblee Campuses.

35. Question – How many pick up shuttle buses will be required for each of the pick up locations?

Answer: A minimum of 2 shuttles per route.

36. Question – What is the capacity of the shuttle bus requirement?

Answer: Minimum of 12-15 passengers shuttle. Maximum of 24 passenger shuttle.

37. Question – How many times will the shuttle buses pick up at each location?

Answer: Roybal – Marta 15 trips a day. Chamblee – Chamblee Warehouse – Chamblee Marta

Station 46 trips a day.

38. Statement - I see that the fixed route services are defined between 0630-1100 and 1500-1800.

Question – Are any services required between 1100 and 1500? Answer: Services may be required during 1100 and 1500 due to early closures or early dismissal.

39. Question – Please explain why C.4. requires the driver shifts to overlap, since according to the fixed route schedule there is a 4-hour period midday where no services are provided.

Answer: Driver shifts will need to overlap because 2 shuttles are required per route to meet schedule pick up and drop off times. Also, services may be required during 1100 and 1500 due to early closures or early dismissals.

40. Question – Are these services provided today? Answer: Yes, services are currently being performed. If so, who is the incumbent contractor? Answer: COOPER GLOBAL

CHAUFFEURED TRANSPORTATION.

41. Statement - Respectfully, quotes are due approximately 60-days from the start of service.

Answer: Please refer to Page 1 of RFP#75D30122R72948 for the proposal due date. The

Government WILL NOT ACCEPT any proposals submitted after the proposal due date.

42. Statement - Given the lead time needed to procure and outfit the specified vehicles;

Question – Will an interim fleet be acceptable until such time that the dedicated fleet vehicles are available? Answer: NO. The offeror must have the dedicated fleet available starting the first day of the Base Year of this contract.

43. Question – Would a 55-seat motorcoach suffice as an interim vehicle? Answer: NO. The

Government WILL NOT ACCEPT “interim” vehicles for this requirement.

44. Question – Would it be acceptable if electronic arrival and departure technology (referenced in II.

Shuttle Service Operations c.) not be available on the interim vehicles? Answer: NO. The

Government WILL NOT ACCEPT “interim” vehicles for this requirement.

45. Question – Reference Vehicle Requirements, “F” ; mentions a Visitor shuttle operating internal to campus. An internal visitor shuttle route is not identified in the fixed route schedule, please identify any other services required in addition to the fixed route schedule.

Answer: This is an error. There will not be a visitor shuttle operating internal to campus.

46. Reference Shuttle Service Operations “C” ; Question – Are the arrival and departure technologies required to have a public-facing interface? Answer: No, it does not have to be public-facing interface. Or used only for the contractor’s staff to locate the vehicles? Answer: Yes, only for the contractor’s staff to locate the vehicle.

47. Reference Shuttle Service Operations “E” ; Question – Will the operator be required to supply any additional tools or hardware to verify that passengers are authorized to board? Answer: No, the operator will not be required to supply additional tools and hardware to verify passengers CDC badge.

48. Reference Shuttle Service Operations “I” ; Passenger name and employment status is a lot of personally identifiable passenger information to collect for a fixed route shuttle.

Question – Please confirm that this much information required for all fixed route passengers.

Answer: Yes, the operator must collect this much information for the fixed route shuttle.

49. Question – Will passengers be required to present official identification providing their information?

Answer: Yes, passengers will be required to present a CDC badge that displays their name.

The rider will verbally provide any additional required information.