RFP693JJ420R000001-FINAL.pdf

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

693JJ420R000001

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 79

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) depository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within __90______ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

04/15/2020 X

FMCSA MC-MBA

OFFICE OF ACQUISITION MANAGEMENT

US DOT FEDERAL MOTOR CARRIER SAFETY ADMIN

1200 NEW JERSEY AVE SE

W66 - 6TH FLOOR

WASHINGTON DC 20590-0001

until 10:00 ES local time 05/15/2020

A. NAME

Prattsie Artis Deila Johnson

202-385-2466 202-366-7288

C. E-MAIL ADDRESS

TO:Prattsie.Artis@dot.gov CC:Deila.Johnson@dot.gov

PAGE(S)

DEILA JOHNSON

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Offeror shall email a single electronic copy (same as Item 10c. below)

X

X

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X

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MC-RRR-20-R-0000001

1-2 3-4 5-22 26-33 34-38

39-50

52-58 59-70 71-79

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 79

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ420R000001

(A) (B) (C) (D) (E) (F)

This is a competitive solicitation (Request for Proposals) in support of Research and Technology to Promote Safety of Commercial Motor Vehicles, Drivers, and Carriers.

The solicitation is issued in accordance with FAR Part 15, and is unrestricted, open to both large business and small business concerns. It is the government's intent to award Multiple-Award Indefinite Delivery Indefinite Quantity (IDIQ) Contracts resulting from this solicitation.

IT Related Pur: NO

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

RFP No. 693JJ420R000001 Page 3 of 79

SECTION B – SUPPLIES OR SERVICES/PRICES

B.1 ITEMS BEING ACQUIRED/TOTAL PRICE

The government requires Research and Technology to promote safety of commercial motor vehicles, drivers, and carriers. The Contractor shall provide all personnel, facilities, equipment, materials, supplies, travel, and services (except as otherwise stated) necessary to conduct all requirements set forth in the Work Statement of the resultant Indefinite-Delivery, Indefinite-

Delivery (IDIQ) contract and the individual Task Order(s).

As set forth in Section I.36 FAR 52.216-19, the maximum contract value of all Task Orders shall not exceed $24,000,000.00. The minimum guarantee Task Order value is $3,000.00. Task

Orders shall be awarded on a Firm-Fixed-Price (FFP) and Cost-Plus-Fixed-Fee (CPFF) basis.

RFP No. 693JJ420R000001 Page 4 of 79

B.2 SCHEDULE OF LABOR RATES

The resultant contract shall include the negotiated fully burdened labor rates.

(TABLE TO BE COMPLETED AT AWARD)

Labor Category

Year 1

Labor

Rate

Year 2

Labor

Rate

Year 3

Labor

Rate

Year 4

Labor

Rate

Year 5

Labor

Rate

Senior Technical Program Manager $ $ $ $ $

Senior Experimental Psychologist $ $ $ $ $

Experimental Psychologist $ $ $ $ $

Electrical Engineer $ $ $ $ $

Senior Statistician $ $ $ $ $

Statistician $ $ $ $ $

Computer Programmer $ $ $ $ $

Research Assistant $ $ $ $ $

Senior Research Associate $ $ $ $ $

Research Associate $ $ $ $ $

Instrumentation Engineer $ $ $ $ $

Electronics Technician $ $ $ $ $

Engineering Technician $ $ $ $ $

Clerical $ $ $ $ $

Support Specialist I $ $ $ $ $

Support Specialist II $ $ $ $ $

Support Specialist III $ $ $ $ $

Technical Writer - Editor $ $ $ $ $

RFP No. 693JJ420R000001 Page 5 of 79

SECTION C - WORK STATEMENT

RESEARCH AND TECHNOLOGY TO PROMOTE SAFETY

OF COMMERCIAL MOTOR VEHICLES, DRIVERS, AND CARRIERS

C.1 INTRODUCTION

The United States Department of Transportation’s (U.S. DOT) Federal Motor Carrier Safety

Administration (FMCSA), Analysis Research and Technology Office (ART), is seeking new and innovative ideas to support its Research and Technology (R&T) Programs. The agency will consider original and creative solutions to achieve the agency’s goal of reducing commercial motor vehicle-related fatalities and injuries.

C.2 LEGISLATIVE AUTHORITY

The authority for the R&T Program is set forth in 49 USC 31108 Motor Carrier Research and

Technology Program.

C.3 BACKGROUND

The mission of the Federal Motor Carrier Safety Administration (FMCSA) is to reduce the number and severity of large truck and motorcoach crashes on U.S. roadways. The FMCSA’s

Research and Technology (R&T) program is key to reaching the agency’s goal of reducing large truck and bus-related fatalities. Recognizing that highway crashes often stem from a number of interrelated factors and rather than a single cause, FMCSA has created a comprehensive commercial motor carrier R&T program to support its safety goal. The R&T program is based on the following strategic objectives:

1) Produce Safer Drivers: Ensure that commercial drivers are physically qualified, trained to perform safely, and mentally alert;

2) Improve Safety of Commercial Motor Vehicles: Improve truck and motorcoach performance through vehicle based safety technologies and infrastructure;

3) Produce Safer Carriers: Support efforts to improve carrier safety by applying safety management principles, compiling best management practices, communicating best practices, and supporting the Agency's enforcement of carrier-related regulations;

4) Advance Safety Through Information- Based Initiatives: Improve the safety and productivity of commercial motor vehicle operations through the application of information systems and technologies;

5) Improve Security through Safety Initiatives: Develop and implement safety initiatives in conjunction with external Agencies and organizations that also have security benefits for truck and motorcoach operations;

RFP No. 693JJ420R000001 Page 6 of 79

6) Enable and Motivate Internal Excellence: Improve performance to serve the customers of the Office of Research and Technology more effectively and economically.

In addition to supporting the FMCSA’s diverse operational safety initiatives, this program has a major thrust to deliver safety in new ways, including the development, evaluation, and deployment of advanced safety technologies such as those developed to facilitate automated driving systems. It also supports transportation security. For more information, see https://www.fmcsa.dot.gov/safety/analysis-research-technology.

The Analysis Research and Technology Office (ART) conducts a wide range of human factors and related research involving a variety of commercial motor vehicle (CMV) driver, vehicle, roadway, and environmental issues, including those associated with conventional, advanced, and automated in-vehicle technologies designed to assist drivers and influence their ability to avoid crashes. ART develops knowledge about how driver characteristics and capabilities interact with vehicle systems, the roadway (e.g., road type and other vehicles) and the environment (e.g., weather, daytime/nighttime) to influence the safety, effectiveness, and ease of use of these systems. Such research has a broad focus, including experimental studies of driver performance, measurement of on-road driver behavior and performance, driver outreach (education and training), evaluating driver behavior and performance in crash likely situations in simulators, evaluations of the safety benefits and disadvantages of system designs in real-world use and the application of cutting edge technology to address a wide range of traffic safety and related issues.

ART is responsible for the identification, testing, and technology transfer activities for technologies that improve CMV safety and efficiency. ART focuses on innovative solutions that assist roadside inspectors within the U.S. and at international border crossings, safety investigators conducting compliance reviews, and onboard safety systems for trucks and buses.

ART’s program also engages in real-world field testing which offers the best opportunity to assess the costs and potential benefits of new technology solutions. For example, FMCSA has conducted successful field testing of real-time electronic fuel-efficient driving feedback and related safety impacts, onboard safety systems, truck blind spot detection technology, electronic screening systems for trucks at international border crossings, safety enhancements to large truck stability controls, new mobile CMV safety applications for roadside inspectors as well as motor coach passengers, and wireless roadside inspections.

ART conducts studies to support its safety goal. These studies pertain to issues related to driver qualifications, health, and training. Specific examples of past and ongoing studies include:

• Safety Study of Double-Decker Motorcoaches with Rear Luggage Compartment:

The study was conducted through a combination of analyses and tests with a double-decker motorcoach. An exemplar motorcoach was examined under three loading conditions: a reference condition without a rear luggage compartment, a regulatory loading condition with a rear luggage compartment attached, and a maximum loading https://www.fmcsa.dot.gov/safety/analysis-research-technology

RFP No. 693JJ420R000001 Page 7 of 79 condition with a rear luggage compartment attached.

• FMCSA’s Advanced System Testing Utilizing a Data Acquisition System on the

Highways (FAST DASH) Safety Technology Evaluation Project #2: Driver

Monitoring: An independent evaluation of a non-video-based onboard monitoring system (OBMS) was conducted. The objective was to determine if the OBMS system performed reliably, improved driving safety and performance, and improved fuel efficiency in a commercial motor vehicle (CMV) operation. The study involved a controlled test on a test track and a naturalistic driving field test with a CMV fleet.

• Performance Assessment of an Onboard Monitoring System for Commercial Motor

Vehicle Drivers: A Field Operational Test: The onboard monitoring system (OBMS) field operational test (FOT) was conducted to determine whether onboard monitoring systems that provide real-time performance feedback to commercial truck and motorcoach drivers could reduce the number of safety-critical events (SCEs) experienced over time and improve drivers’ overall safety performance. Findings were that onboard monitoring helped to reduce critical event rates. The effectiveness of onboard monitoring was dependent on the carrier and the coaching received.

• Distraction and Drowsiness in Motorcoach Drivers: The primary aim of this study was to investigate the impact that driver distraction and drowsiness have on motorcoach operations. The study analyzed naturalistic driving data from two motorcoach fleets. Four sets of analyses were completed: Secondary and driving-related task engagement, Environmental conditions, Eye glance analyses, and Drowsiness. Task types with the highest risk (odds ratios) were: reaching for an object; external distractions; and a novel distraction for motorcoach drivers, intercom use. Very few SCEs were coded with high drowsiness.

• Slosh Characteristics of Aggregated Intermediate Bulk Containers on Single-Unit

Trucks: The motion of the liquid in a container, known as slosh, can cause the vehicle carrying the liquid to move appreciably beyond its normal stopping point or normal turning path. This project was conducted to ascertain whether the slosh characteristics of intermediate bulk containers (IBCs) aggregated to 1,000 gallons or more are similar to a single cargo tank of the same capacity.

• Research on Sensor Performance for Automated Commercial Motor Vehicle (CMV)

Applications: The goal is to conduct performance and maintenance research for add-on sensors that support various levels of automation on CMVs. Automated CMVs, currently still in the implementation and testing process, require additional sensors to “observe” their driving environment. Many of these sensors (radar, light detection and ranging

[LIDAR], cameras, etc.) are mounted on the exterior of the vehicle. Dirt, rain, snow, bugs, and object strikes can all affect a sensor’s performance. This project involved outreach to vehicle automation companies for input regarding best practices for adequate

RFP No. 693JJ420R000001 Page 8 of 79 safe performance of relevant sensors.

• Study on Commercial Motor Vehicle Driver Commuting (FAST Act Section 5515):

The goal is to study the effects of excessive commuting on safety and CMV driver fatigue. The study identified, and requested data from, nine large motor carriers (five trucking and four motorcoach carriers) to better understand commuting patterns of CMV drivers. The carriers were asked to provide information on their drivers’ home locations and work terminal locations, as appropriate, to estimate commuter distances traveled, time zones crossed, estimated time spent commuting, methods of transportation used, and the impacts of excessive commuting times on CMV crashes.

• FMCSA Data Repository: The goal is to create a permanent, secure Data Repository for data collected during FMCSA research and technology studies. FMCSA has ongoing and future studies that result in datasets that can be used for future analysis. In addition, FMCSA requires a public-use dataset as a result of these studies. This expanding rich data repository is very potent for further research by external researchers. Researchers will be required to follow access and security procedures to use the data for their studies.

Future human factors and other safety-related research will likely extend ongoing work dealing with conventional commercial vehicle issues as well as focus on the integration and development of advanced technologies that can assist drivers in detecting and responding to potential crash situations as well as systems that can be used to deter unsafe driving behaviors.

The availability of robust data collection and analysis tools provides a unique opportunity to address traffic safety issues that could not adequately be addressed in the past. These include: the availability of hardware and software to construct sophisticated, in-vehicle data collection systems that allow for unobtrusive naturalistic studies; the availability of the simulators which permits a wide range of studies that cannot be safely carried out on the open road; and the availability of eye movement and glance analysis techniques that permit the assessment of driver attention on a moment to moment basis.

The contractor shall explore, clarify or resolve human factors and other safety issues that require human behavior and performance data collected using on-road instrumented vehicles, field settings, simulation and advanced driving simulators. The type of data needed may include estimates of the prevalence and operational features of subsystems that drivers choose to use, comparisons of driver behavior and performance when performing specific maneuvers using vehicle systems, naturalistic driving assessments, and assessments of driver preferences for vehicle design features. In addition to drivers, roadside inspectors and other roadside CMV enforcement personnel are also a key focus for this effort. The contractor shall develop and implement various human factors test procedures (e.g., evaluation protocols) or systems (e.g., ITS devices) for demonstration to FMCSA staff and other designated personnel. Also, the contractor shall complete large-scale data analysis and design and implement databases for future use of the data. In addition, the contractor shall perform research to enable the safe operation of

RFP No. 693JJ420R000001 Page 9 of 79 highly automated commercial vehicles on the Nation’s transportation system to improve safety, prevent crashes, and efficiently move passengers and commerce. The contractor shall secure data from third parties to better understand the safety impact of new technologies.

The contractor shall provide resources and expertise in automated vehicle research data collection and analysis including the ability to provide voluntary best practices to States and industry automated vehicle (AV) implementers, research CMV driver factors and vehicle safety components, develop cybersecurity guidance for CMVs, establish data elements and data sharing guidance to support testing, and engage and communicate with State and industry stakeholders.

The contractor shall provide expertise in automated CMV evaluation programs including evaluations of roadside inspections of automated driving system (ADS)-equipped CMVs, automated CMV technologies and capabilities (e.g., platooning, advanced driver assistance), in-service training with FMCSA field staff, CMV driver readiness for advanced technologies, and

CMV cybersecurity. The contractor shall conduct research activities utilizing simulation tools, such as TruckSim, or through test and evaluation utilizing FMCSA’s three Level 2/3 capable research tractor-trailers.

The contractor shall conduct empirical and analytical human factors and behavioral research to include vehicle and roadside systems and issues of interest that may include, but not be limited to, the following:

Automated Vehicle Technologies

Automated Driving Systems

Antilock Brakes

Electronic Stability Control

Vehicle Sensors

Vehicle Rollover

In-Vehicle Information Systems

Event Data Recorders/Black Boxes

Electronic Logging Devices

Vehicle Suspension

Vehicle Handling

Tires

Braking including Automatic Emergency

Braking

Truck Ergonomics

Driver Response Measurement and

Instrumentation

Driver Fatigue Monitoring

Driver Distraction Monitoring

Sleeper Berth design

Advanced Technologies

Simulator Research and Support (e.g., Validation, Scenario Development)

Technology Assessment

Device Acquisition, Demonstration and

Preliminary Evaluation

- Interactions with automobiles

- Infrared-based screening systems

- Electronic screening systems

- Virtual weigh stations

Work ordered under this contract may include providing ancillary support to other ongoing work by providing field, simulator or laboratory data where required. The contractor shall have resources and expertise available to perform several types of field data collection, including: 1)

Field surveys (e.g., the contractor shall determine the number of in-use vehicles equipped with a particular technology of interest, 2) Test track experiments (e.g., the contractor shall possess or have access to test tracks to perform large truck and motorcoach vehicle tests including high-

RFP No. 693JJ420R000001 Page 10 of 79 speed tests), 3) Field evaluations (e.g., may include measurement of driver behavior and performance while using specific technologies on-the-road, in a real-world, “naturalistic” setting;

4) Simulator evaluations (e.g., may include measurement of driver behavior and performance under high demand settings); 5) Field demonstrations (e.g., demonstrating a new technology or the implementation of a new systems evaluation tool); and 6) Management and utilization of

FMCSA’s internal data collection and processing systems.

The contractor shall provide broad range, rapid response, timely, and accurate services of a cost-effective nature to assist with the accomplishment of FMCSA objectives.

It should be emphasized that no single organization is expected to have expertise in all relevant subject areas.

C.4 SCOPE OF WORK

The Scope of Work may relate to the following issues and subject areas: large truck and bus crash causal factors, driver performance, driver fatigue, driver training, driver impairment; driver distraction; vehicle handling and braking; vehicle dynamics; advanced driver-assisted/automated vehicle systems; and other vehicle characteristics that influence driver behavior, performance and response patterns, including possible synergistic effects associated with combinations of advanced technologies and implications for systems design. Other, related areas may be added as required. Research may incorporate various survey, testing, and experimental approaches which can provide information within a short period of time and with an acceptable degree of accuracy. Methods to be used for studies may or may not be specified by FMCSA. However, when methodologies are not specified by FMCSA, the contractor shall make recommendations subject to the approval of FMCSA. When methodologies are specified by FMCSA the contractor shall provide an independent assessment of the proposed approach(es). The Task

Orders issued against the resultant IDIQ Contract will be of variable scope and duration and will likely require concurrent efforts.

The Contractor shall perform one or more of the following types of tasks and activities:

• Organize, implement and evaluate focus group sessions directed at understanding CMV driver attitudes towards advanced display/control and advanced technology systems in commercial vehicles.

• Organize, implement and evaluate conferences directed at understanding CMV driver performance problems and developing countermeasures aimed at improving commercial vehicle safety.

• Develop, implement, and evaluate surveys directed at determining operational aspects of the motor carrier industry, and the acceptability of various new systems, including advanced automotive technologies.

RFP No. 693JJ420R000001 Page 11 of 79

• Collect and analyze on-the-road data in both controlled and “naturalistic” driving settings using instrumented commercial vehicles to address a wide range of issues of interest to

FMCSA.

• Collect and analyze roadside observational data to determine the frequency with which various commercial vehicle technologies are used/present.

• Collect and analyze a subset of crash data to determine the potential for various

(advanced) technologies to mitigate crashes.

• Develop research methodologies and models to conduct applied CMV driver research.

Identify the hypotheses to test and the research questions that need to be answered.

• Develop, manage, and analyze specialized databases, e.g., that relate crashes to causes, and to the presence or use of various (advanced) technologies.

• Complete analyses of data from Motor Carrier Management Information System

(MCMIS), Commercial Driver's License Information System (CDLIS), Driver

Information Resource (DIR), Pre-employment Screening Program (PSP) and other safety datasets.

• Coordinate special data collection activities with state and local officials, develop the needed data collection instruments, perform the necessary training, and assemble and evaluate collected data. These activities may include roadside data collection as well as the collection of specific crash data by police.

• Prepare demonstrations of systems and (or) procedures, for FMCSA staff.

• Develop driving simulator research protocols and scenarios, and collect and analyze data.

• Collect data and conduct field evaluations of automated commercial vehicle applications on test tracks and on public roads.

• Develop and validate highway safety related standards and guidelines (e.g., related to infrastructure, icons, driver information systems) and driver qualifications (e.g., diabetes, vision, and hearing qualification standards, etc.) via driver simulators and naturalistic studies.

• Support validation and scenario development associated with simulator research through on-the-road data collection.

• Develop multiple presentations for FMCSA staff covering literature reviews, research plans, status, and preliminary and final study results. Final reports are expected to be of

RFP No. 693JJ420R000001 Page 12 of 79 high quality requiring only limited light editing. The contractor shall distill complex methodologies and analyses for appropriate executive audiences.

• Develop and evaluate outreach and educational materials designed to convey research findings and to change behaviors of motor vehicle drivers.

• Plan and conduct authorized conferences regarding CMV human factors research.

• Develop strategic direction and plans for CMV research

The contractor shall note that the issues illustrated by the above examples may be applied to other problem areas.

C.5 CONTRACTOR QUALIFICATIONS

C.5.1 EXPERIMENTAL AND HUMAN FACTORS

To support the various types of experimental and human factors studies to be conducted under this contract will require designated staff, as appropriate, to have proficiency and capability in such areas as:

1. Experimental design

2. Statistical analysis

3. Data reduction

4. Construction of well-designed table shells prior to data collection

5. Design final report lay-out by chapters and appropriate tables

6. Conducting tests and experiments in laboratory, test track, off-road, on-road and simulator settings

7. Measuring driver behavior and performance

8. Reporting study progress and results

9. Design and produce all components of the Information Collection Requests required under the Paperwork Reduction Act.

10. Literature searches and critical reviews

11. Computerized/automated data collection techniques

12. Design and construction of driver behavior/performance measurement instrumentation

13. Software development to support data collection, analysis and presentation

14. Selecting, testing and recruiting subjects for testing

15. Preparing analyses and reports to obtain approval to use subjects in experiments

C.5.2 INFORMATION TECHNOLOGY (IT) REQUIREMENTS

Where the objective is the development of specialized databases, the contractor shall ensure that format and availability of data is compatible with existing FMCSA hardware and analysis software and consistent with existing database formats. Specific requirements in this regard will be provided with each Task Order.

RFP No. 693JJ420R000001 Page 13 of 79

The contractor shall be required to create complete datasets (including personally identifiable information (PII)) and public use data sets (PII removed) and archive the data for FMCSA to use as needed.

C.5.3 SYSTEMS, SOFTWARE AND WEB-BASED SERVICES

At a minimum, contractor personnel shall be able to access, navigate and or manipulate the following systems, software applications, or web-based services:

• Windows

• Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook)

• Adobe Acrobat Professional

• Adobe Graphic and Web Design applications including (Illustrator, In Design, Photoshop and Version Cue)

• Other multi-media and social media web applications

C.5.4 OFFICE OF MANAGEMENT AND BUDGET (OMB) & INSTITUTIONAL

REVIEW BOARD (IRB) REQUIREMENTS

The contractor shall comply with all Office of Management and Budget (OMB) paperwork reduction requirements for the collection of survey information. If required, the contractor shall submit the proposed research to an institutional review board (IRB) that has been formally designated to approve, monitor, and review biomedical and behavioral research involving humans. The IRB process is based on rules and regulations for federally funded research, primarily the provisions of Protection of Human Subject in the Code of Federal Regulations (45

CFR 46).

C.5.5 PUBLICATION GUIDELINES

All Deliverables are at the Task Order Level and the contractor shall ensure that each Task Order

Final Report is ready for publication by FMCSA. It shall not contain any errors. It shall be formatted according to FMCSA publication guidelines. The guidelines will be provided to the contractor. The final reports for any task shall be Government Printing Office (GPO) style manual compliant. The final report shall comply with US Section 508 of the Rehabilitation Act and the Access Board Standards available for viewing at http://www.section508.gov. The contractor shall be required at the discretion of FMCSA to have each task peer reviewed at the beginning and end of the project.

C.5.6 TEST FACILITIES AND EQUIPMENT

The contractor shall have readily available and be familiar with the use, maintenance and application of facilities and equipment necessary to support the work specified herein. Where appropriate, this would include fabrication of necessary hardware/instrumentation and development of supporting software. Examples of such facilities and equipment would include:

http://www.section508.gov/

RFP No. 693JJ420R000001 Page 14 of 79

- Instrumentation for measuring driver performance in on-road, real-world settings

- Access to test tracks for driver performance measurements

- Vehicles for use in subject testing in-vehicle camera systems

-Facilities to mock-up test apparatus, such as vehicle bucks, roadway objects, mirror configurations, and lighting systems

- Laboratory facilities for testing subjects under highly controlled conditions

-Computers and software for automated data collection, analysis, storage and retrieval.

-Capability for wireless transmission of data, status and control/update functions for remote data acquisition systems (e.g., instrumented vehicles).

-Driver skid pads as well as other driver related training systems.

C.6 CONTRACTOR STAFF QUALIFICATIONS (LABOR CATEGORIES)

The following defines the duties each labor category may be responsible for performing. This list, however, is not to be considered all inclusive.

a. Senior Technical Program Manager: Extensive experience in conducting and managing experiments and tests with human subjects. Recent experience shall have been as a principal investigator in the conduct of driver performance measurement and analysis studies.

b. Senior Experimental Psychologist/Human Factors Engineer: Experience in experimental design, statistical data analysis, and report writing. Computer use and programming skills related to driver performance measurement and data analysis.

Recent experience conducting tests and studies related to vehicle crash avoidance systems.

c. Experimental Psychologist / Human Factors Engineer: Experience in conducting applied human factors research. Demonstrated experience and capabilities in using various statistical techniques to analyze experimental data, in performing literature searches and in critically reviewing previous research methodologies and findings.

d. Mechanical Engineer: Experience in mechanical engineering, and experience in developing and testing of hardware and software. Experience interpreting systems specifications and coding software using a variety of languages and software tools.

Demonstrated experience assisting with the design, construction, and testing of hardware devices.

e. Electrical/Electronics/Systems Engineer: Experience in electrical/electronics engineering, and experience in developing and testing of hardware and software.

Experience interpreting systems specifications and coding software using a variety of languages and software tools. Demonstrated experience assisting with the design, construction, and testing of electronics systems and devices.

f. Statistician: Experience in applying statistical techniques to analyze experimental performance data. Experience in the use of various statistical computer programs

RFP No. 693JJ420R000001 Page 15 of 79 including SAS. Experience in interpreting experimental designs, verifying reduced data, and managing large or multiple data sets.

g. Computer Programmer/Software Engineer: Experience in developing and testing of software for reduction, analysis and presentation of research data. Fluency in computer languages and familiarity with computer hardware and software, including that associated with data acquisition and remote sensing.

h. Research Assistant: Experience in collecting human factors experimental or test data.

i. Research Associate: Experience assisting in the conduct of experiments, performing literature searches, developing and using experimental equipment, and performing computer programming in support of human factors research.

j. Instrumentation Engineer: Experience in developing and using human factors data collection instrumentation and performing computer programming related to data collection and analysis.

k. Electronics Technician: Experience developing, testing, and maintaining hardware systems. Demonstrated experience assisting with the construction, integration, calibration, and maintenance of hardware devices in support of human factors experimental research.

l. Engineering Technician: Experience in engineering, computer science, or related field, and experience assisting in the development, testing, and maintenance of hardware systems.

m. Clerical: Experience composing correspondence, collecting information, compiling reports, maintaining filing systems, and organizing meetings.

C.7 DELIVERABLES & MILESTONES

Specific deliverables, milestones, and reporting requirements shall be set forth in individual Task

Orders. Specific deliverables may include such items as video recordings of experiments, photographs of test setups, hardware, or a written test procedure to permit replication of an experiment.

At a minimum, each Task Order shall include the following deliverable items:

C.7.1 PROGRESS REPORTS

The Contractor shall submit, to the Government, a progress report on the 10th day of each month.

The Contractor shall prepare a progress report advising of the work completed during the previous month, and the work forecast for the following period.

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The report shall also include any additional information -- including findings and recommendations --that may assist the Government in evaluating progress under this contract.

The first report shall include a detailed work outline of the project and the Contractor’s planned phasing of work by reporting period.

C.7.2 MEETINGS AND REPORTS

C.7.2.1 KICK-OFF MEETING

For each Task Order, the contractor shall provide an initial in-person briefing at FMCSA in

Washington, D.C., within 20 working days after award.

C.7.2.2 FINAL BRIEFING MEETING

The contractor shall give a final project briefing, at FMCSA Headquarters, covering the study’s objectives, methodology, and results. The contractor shall be prepared with briefing materials such as presentation slides or handouts. The briefing shall occur not later than 7 days prior to the

Task Order completion date. The contractor shall provide electronic copies of all briefing materials including presentation slides and one (1) copy of any video or audio recordings used in the final briefing, to FMCSA at the time of the final briefing.

C.7.2.3 FINAL REPORTS AND BRIEFINGS

Within 30 days prior to the Task Order scheduled completion date, the Contractor shall submit a comprehensive draft report containing the Contractor’s findings and recommendations. The report shall conform to the requirements of the contract, and include all necessary data, maps and exhibits to support findings and recommendations. The report shall also include a brief summary, including short statements on the project’s objectives, scope, methodology, information obtained, and conclusions. For cost reimbursable task orders, it shall include a recapitulation of the amount of hours expended by each of the Contractor’s employees, including officials of the Contractor.

The Government will review the draft and return it to the Contractor within twenty-one (21) days after receipt with comments and instructions for a format to be used in the preparation of the final report. The Contractor shall incorporate the comments into a final report and furnish the

Government with two (2) copies upon contract completion.

In the event the Government does not return the draft copy of the report to the Contractor within the prescribed period, the Contractor shall be permitted an extra day for each day of delay caused by the Government. The Government shall not be liable for increased costs by reason of any such delay.

The contractor shall prepare a final technical report for each task order. The report shall include a no more than five-page executive summary highlighting the specific findings, detailed information on the project’s objectives, data collection efforts, results, limitations, and the contractor’s conclusions based on the data collected during the course of the study. The contractor shall also submit a research or technology brief--a non-technical summary report that

RFP No. 693JJ420R000001 Page 17 of 79 summarizes the project’s objectives, data collection methods, and results. The final report shall be ready for publication by FMCSA. It shall not contain any errors. It shall be formatted according to FMCSA publication guidelines. The guidelines will be provided to the contractor.

C.7.2.4 ELECTRONIC FILES

Electronic files containing final reports required under this contract shall be provided in accordance with the following:

a. Specifications:

Electronic Master File:

An electronic version of Task Order final reports shall be used as the Master report final copy. A copy of the electronic master file shall be provided to FMCSA in a format as specified below.

Report Format:

- Font: 12 point Times New Roman font or equivalent font shall be used throughout the report

- Page Margins: Left, Top, Right, and Bottom shall be 1 inch.

- Page numbering: Lower right hand corner, using bold Times Roman 12-point font.

Software Application: The software application used to store the electronic file version of the deliverables shall be compatible with the Microsoft Office suite of products.

Printer: The report must print in the correct format, i.e. correct pagination, adequate text and image quality.

C. 8. RELEASE/DATA RIGHTS

All work products and deliverables, including videos, computer programming, audio recordings and photos (including fonts and talent usage), are the property of FMCSA and the U.S.

Department of Transportation. Deliverables may be used as deemed appropriate by FMCSA or

DOT globally, in perpetuity and using all media. The Contractor shall ensure that releases for work are provided using the form provided after contract award.

The Contractor shall not publish, permit to be published, or distribute for public consumption, any information, oral or written, concerning the results of conclusions made pursuant to the performance of this contract, without prior written consent of the contracting officer (CO).

Copies of any material proposed to be published or distributed shall be submitted to the CO.

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C.9. PLACE OF PERFORMANCE

Unless otherwise set forth in the Task Order, all work shall be performed at the Contractor’s site.

C.10 LOCATION OF MEETINGS

As set forth in the Task Order, meetings shall take place at a Government Designated site, the

U.S. Department of Transportation Headquarters in Washington, DC, or contractor facility. In the event that space is not available at its facility, the Contractor shall notify the Government of such and the Contractor shall be responsible for identifying an alternative site. The location and costs of the alternative site must be approved in writing in advance by the COR.

C.11 INTERNET REQUIREMENTS

All materials produced for placement on websites shall be submitted in the following format:

Original application format, for example, *pm5; *.docx; *.ppt; etc

HTML A PDF file for viewing with Adobe Acrobat

Section 508 compliant (1194.22 Web-based intranet and internet information and applications)

All HTML deliverables must be delivered via email to the COR, or by standard CD(s), DVD(s), in a Microsoft Office compatible format, or some other mutually agreed upon format, and labeled with the following information:

• Contractor name and phone number

• Names of relevant files

• Application program and version used to create the file(s)

C.12 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

Deliverables will be defined in each individual Task Order and may take the form of hard copy publications, electronic media, and/or presentation materials. In addition, they may be published by one of several FMCSA and/or other US DOT offices/modal administrations. Special requirements will be delineated in each Task Order. However, unless otherwise noted in individual task orders, the following requirements apply to final technical deliverables or other documents that will be provided in an electronic format.

The Contractor shall ensure that all electronic documents that they prepare will meet the requirements of Section 508 of the Rehabilitation Act. The Act requires that all electronic products prepared for the Federal Government be accessible to persons with disabilities, including those with vision, hearing, cognitive, and mobility impairments. Vendors can view

Section 508 of the Rehabilitation Act https://www.access-board.gov/508.htm and the Federal IT

Accessibility Initiative (Home Page) https://section508.gov/ for detailed information.

https://www.access-board.gov/508.htm https://section508.gov/

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Applicable Standards

The following standards have been determined to be applicable to this contract:

_______ 1194.21 Software applications and operating systems.

___X___1194.22 Web-based intranet and Internet information and applications.

___X__ 1194.23 Telecommunications products.

___X__ 1194.24 Video and multimedia products.

_______1194.25 Self contained, closed products.

_______1194.26 Desktop and portable computers.

The FMCSA has determined that the accessibility requirements contained in the Electronic and

Information Technology Accessibility Standards, Section 1194.22, “Web-based intranet and internet information and applications,” apply to this work. The standards are available at www.access-board.gov/sec508/508standards.htm. The following paragraphs summarize the requirements for preparing FMCSA reports in conformance with Section 508 for eventual posting by FMCSA to an FMCSA sponsored website. If you have further questions, please contact the FMCSA Contracting Officer listed in this solicitation.

Electronic documents with images

Provide a text equivalent for every non-text element in all publications prepared in electronic format. Use descriptions (such as, "alt" and "longdesc") for all non-text images or place them in element content. For all documents prepared, vendors must prepare one standard HTML format

(as described in this Work Statement) AND one text format that includes descriptions for all non-text images. “Text equivalent” means text sufficient to reasonably describe the image. For example, an image that is merely decorative requires only a very brief “text equivalent” description. However, if the image conveys information that is important to the content of the report, then text sufficient to reasonably describe that image and its purpose within the context of the report must be provided.

If copyrighted images are used, an appropriate license shall be obtained, and a copy provided to the COR. Copyrighted images shall show copyright designation and source.

Electronic documents with complex charts or data tables

When preparing tables that are heavily designed, provide adequate alternate information so that assistive technologies can read them out. Identify row and column headers for data tables.

Provide the information in a non-linear form. Markup shall be used to associate data cells and header cells for data tables that have two or more logical levels of row or column headers.

Simple tables can use scope codes. However, more complex tables must have headers and ID codes assigned to them.

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Electronic documents with forms

When electronic forms are designed to be completed on-line, the forms shall allow people using assistive technology to access the information, field elements, and functionality required for completion and submission of the forms, including all directions and cues.

C.13 PUBLIC ACCESS REQUIREMENTS AND COMPLIANCE

In response to the White House Office of Science and Technology Policy memorandum dated February 22, 2013, entitled Increasing Access to the Results of Federally Funded

Scientific Research, the U.S. Department of Transportation (USDOT) is incorporating Public

Access requirements into all funding agreements for scientific research. This section sets forth the requirements a funding recipient must satisfy to be in full compliance with the

USDOT Public Access plan. For all wholly or partially federal funded scientific research agreements [Contractor /Awardee] hereby agrees to comply with the requirements of the

USDOT Public Access plan. [Contractor /Awardee] is required to include these obligations in any sub-contracts, awards or other related funding agreements. A copy of the USDOT

Public Access plan can be viewed in full at:

https://www.transportation.gov/mission/open/official-dot-public-access-plan-v11

The full requirements of the DOT Public Access plan requirements include, but are not limited to, the following:

Copyright License

[Contractor /Awardee] hereby grants to the USDOT a worldwide, non-exclusive, nontransferable, paid-up, royalty-free copyright license, including all rights under copyright, to any and all Publications and Digital Data Sets as such terms are defined in the USDOT

Public Access plan, resulting from scientific research funded either fully or partially by this funding agreement. [Contractor /Awardee] herein acknowledges that the above copyright license grant is first in time to any and all other grants of a copyright license to such

Publications and/or Digital Data Sets, and that USDOT shall have priority over any other claim of exclusive copyright to same.

Reporting and Compliance Activities

[Contractor /Awardee] hereby agrees to satisfy the reporting and compliance requirements as set forth in the USDOT Public Access plan, including, but not limited to, the submission and approval of a Data Management Plan, the use of Open Researcher and Contributor ID

(ORCID) numbers, the creation and maintenance of a research project record in the

Transportation Research Board's (TRB) Research in Progress (RiP) database, and the timely and complete submission of all required publications and associated digital data sets as such terms are defined in the DOT Public Access plan. Additional information about how to comply with the requirements can be found at:

http://ntl.bts.gov/publicaccess/howtocomply.html https://www.transportation.gov/mission/open/official-dot-public-access-plan-v11 http://ntl.bts.gov/publicaccess/howtocomply.html

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Developing Publicly Available Data Sets

Data sets that have been processed and reduced will be developed into de-identified data sets that are made publicly available. This requirement is outlined in the policy memorandum from the

Office of Science and Technology Policy “Increasing Access to the Results of Federally Funded

Scientific Research” dated February 22, 2013 available at https://obamawhitehouse.archives.gov/sites/default/files/microsites/ostp/ostp_public_access_me mo_2013.pdf. This public use dataset will contain the data at the individual level, not aggregated.

All the datasets will be documented with general information about the study as well as descriptions of each table and variable in the dataset. The documentation will also include a description of the relationships of the tables in the dataset.

All PII will be removed, including names of drivers, names of fleets, and other relevant variables. If necessary, other methods of protecting privacy will be utilized, such as top-coding, bottom-coding, data swapping, or applying differential privacy techniques to protect study participants while still facilitating public-use files.