RFP-380135-CM.pdf
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- Solicitation number
- RFP-380135-CM
About this file
This is a Request for Proposal (RFP) issued by Fermi National Accelerator Laboratory (Fermilab), managed by Fermi Forward Discovery Group (FFDG) for the U.S. Department of Energy Office of Science. The RFP number is 380135-CM with a quotations close date of April 13, 2026 at 4:00 PM CT. The procurement is for subcontractor services to provide six line items of safety equipment and apparel with firm fixed pricing. The required items include: 56 units of SHK-1 Vented White hard hats (L/X sizing), 56 units with pad printed 3-color DUNE logos on the left, 56 units with pad printed 1-color Fermilab logos on the back center, 56 units of SHK-1 Safe Reflection Sticker Kits, 56 units of High Vis Sticker Installation services, and 50 units of Head Lamps (OS model).
Award will be made using a Low Price Technically Acceptable (LPTA) source selection to a responsible supplier with a technically acceptable proposal offering the lowest evaluated price, with no discussions anticipated. Proposals must include completed RFP pricing, SARC (Subcontractor Annual Reps & Certs) form, and PUR-466 (Proposal Certifications) form. The work is performed under prime contract DE-AC02-07CH11359 with the Department of Energy. Applicable terms and conditions are the FFDG General Terms and Conditions for Commercial Products and Commercial Services (01/2025), available at https://procurement.fnal.gov/terms-conditions/. Any exceptions to specifications and extra charges for containers or tooling must be clearly indicated. Contractual questions should be directed to Cecilia Martin, Procurement Specialist I, at cemartin@fnal.gov.
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Fermi National Accelerator Laboratory
Procurement Department
Finance Section 630.840.2864 ggomez@fnal.gov
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group for the U.S. Department of Energy Office of Science
REQUEST FOR PROPOSAL
Date: March 24, 2026 Request for Proposal #: RFP 380135-CM
Quotations Close: April 13, 2026 4pm CT
ITEM QTY. DESCRIPTION PRICE DEL. DATE
1.
REQUEST FOR PROPOSAL – THIS IS NOT A PURCHASE ORDER
Fermi Forward Discovery Group (FFDG) anticipates procurement of the following for Fermi National Accelerator Laboratory (Fermilab). Please provide your firm fixed price for the following:
Subcontractor to provide a firm fixed price for the following:
SHK-1 Vented - White - L/X /
SHK1-CWLX
(SHK-1 Vented - White - L/X)
Pad Printed Logo 3 color (DUNE Logo
- Left)
Pad printed logo 1 color (Fermilab Logo Back center)
SHK-1 Safe Reflection Sticker Kit / SHK1-SRSK (SHK-1 Safe Reflection Sticker Kit)
High Vis Sticker Install
Head Lamp - OS / SHK1-HL
F ll B i F
Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.
COMPANY NAME__________________________
ADDRESS_______________________________
TERMS_____________FOB________________
SUBMITTED BY:__________________________
MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THIS
QUOTE ARE FOR WORK DONE UNDER PRIME CONTRACT NO.
DE AC02 07CH11359 WITH THE UNITED STATES DEPARTMENT
OF ENERGY. ANY ITEMS COVERED BY G.S.A. CONTRACTS
SHOULD BE SO INDICATED.
DATE SUBMITTED: ________________________
Cecilia Martin Procurement Specialist I mailto:fermilab@fnal.gov
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov
RFP #
380135-CM Page 2 of 2
DESCRIPTION PRICE DEL. DATE
Basis for Subcontract Award This is a Low Price Technically Acceptable (LPTA) source selection. Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal is technically acceptable and offers the lowest evaluated price. FFDG intends to award without discussions.
The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.
• FFDG General Terms and Conditions for Commercial Products and
Commercial Services (01/2025)
The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format and can be accessed at the following
URL:
https://procurement.fnal.gov/terms-conditions/
The following Representations must be completed and returned with your proposal.
• SARC – Subcontractor Annual Reps & Certs
• PUR-466 – Proposal Certifications
Please submit your Proposal by: April 13, 2026, at 4:00pm CT.
The RFP response shall include a completed RFP page include a price, with a completed SARC and PUR-466.
All contractual questions shall be directed to:
Cecilia Martin Procurement Specialist I cemartin@fnal.gov mailto:cemartin@fnal.gov
Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov
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