RFP 376925.pdf

Fermi National Accelerator Laboratory Procurement Department

Finance Section 630-840-3640 ptarpey@fnal.gov

Date:

Request for Proposal #:

Proposals Due:

REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER

Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:

Pg. 1 of 3

ITEM QTY. DESCRIPTION UNIT PRICE DELIV.

Company Name:

Address:

Terms:

FOB: Fermilab Signature & Date: Patrick Tarpey

Procurement Specialist III

RFP # 376925 Pg. 2 of 3

The unit(s) will ship to: Fermilab Receiving Warehouse 2 Kirk Rd & Wilson Street Batavia, IL 60510 United States

Basis for Subcontract Award

FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025)

Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.

The following Representations must be completed and returned with your proposal:

SARC - Subcontractor Annual Reps & Certs (Rev. 4) PUR-466 - Proposal Certifications ( Rev. 2 Dated 6/3/2025)

Proposals shall be submitted by 5pm CST Jan 16, 2026 Questions shall be submitted by 5pm CST Jan 16, 2026

All contractural questions shall be directed to:

Patrick Tarpey Procurement Specialist III ptarpey@fnal.gov 630-840-3640 (office)

RFP # 376925 Pg. 3 of 3

Appendix A - Bid Evaluation Criteria

Below categories are ranked in order of importance, with most important being highest on the list.

1. technical merit

2. past performance

3. cost

4. delivery schedule https://procurement.fnal.gov/terms-conditions/

The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:

The RFP response shall include a completed RFP page, SARC Form (if not completed in the last year), and a PUR-466 Form.

REQUEST FOR PROPOSAL

December 19, 2025

RFP 376925

January 16, 2026

1 145 QWR HE TANK Helium Tank Weldment

BLANK FLANGE KIT1

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM

THIS QUOTE ARE FOR WORK DONE UNDER PRIME

CONTRACT NO. DE AC02 07CH11359 WITH THE UNITED

STATES DEPARTMENT OF ENERGY. ANY ITEMS

COVERED BY G.S.A. CONTRACTS SHOULD BE SO

INDICATED.

Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.

Total Extended Proposal Price:

This is a best value trade off source selection. This process permits tradeoffs among cost or price and non-cost factors and allows FFDG to accept other than the lowest priced proposal. All evaluation factors other than cost or price, when combined, are significantly more important (approximately equal to or significantly less important) than cost or price. Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation's requirements, and is judged to represent best value to FFDG. FFDG intends to award without discussions.

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:ptarpey@fnal.gov https://procurement.fnal.gov/terms-conditions/

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