RFP366310.pdf

Informal Email RFP Template – Under $250K

Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items and/or services listed below. An award will be made based on the lowest priced, technically acceptable proposal.

Solicitation Number: 366310 Offers Due By: 04/22/2025 at 5:00PM EST Offer Validity Period: 120 days NAICS Code: 334516 – Laboratory Instrument Manufacturing

Size Standard – 1,000 Employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Detector Element Kits and Repair Service Nicolet FTIR Anticipated Subcontract Period of Performance: 4/25/2025 – 6/10/2025

ORNL Procurement Representative: Shannon Davis (davisst@ornl.gov)

Summary of Work/Description of Items:

Nicolet FTIR repair of two detector element kits that must have the compatibility with currently developed protocols and existing equipment. Parts required for repair (Nicolet iS50 ATR DTGS DI Detector and Cable and IS50 DTGS KBR Det Element Kit).

Please provide the following documents in response to this proposal:

Proposal: A firm fixed price proposal with your proposed delivery schedule on company letterhead.

Attachment C: A completed RFP366310 Bill of Materials

Attachment D: Representation and Certification – Abbreviated 2-2025

Attachment E: Exception from Application of the Service Contract Act- Maintenance, Calibration, or Repair Certain Equipment – Certification BSD-CS-2047 3/2009)

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

Informal Email RFP Template – Under $250K

The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

RFP ATTACHMENTS

Attachment No. Description Document Title (Date/Revision)

Attachment A ORNL Terms and Conditions Terms and Conditions- Commercial Item BSD-CS-2146 8/29/2023

Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 11- 25-2024)

Attachment C Bill of Materials Bill of Materials RFP366310

Attachment D Representations and Certifications

Representations & Certifications – Abbreviated (BSD- CS-2260, dated 02/10/2025)

Attachment E Exemption From Service Contract Act

Exemption from Application of the Service Contract Act-Maintenance, Calibration, or Repair of Certain Equipment-certification BSD-CS-2047 (3/2009)

Special Provisions:

FAR 52.211-6 Brand Name or Equal shall apply

Important Dates:

Questions: Questions are due on 04/18/2025 by 5:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.

Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00 PM EST on 04/22/2025.

Thank you, Shannon Davis Rapid Purchase Support Express Buyer, Contracts Division Business Services Directorate

Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: davisst@ornl.gov