RFP266731 Property Clean Up and Abatement Services.pdf

Pinal County Office of Budget and Finance Purchasing Division 31 N Pinal Street, Building A Florence, Arizona 85132

REQUEST FOR PROPOSAL #266731

COVER SHEET

Release Date June 9, 2026

Solicitation Number RFP266731

Solicitation Title

Services to be performed for

PROPERTY CLEAN UP AND ABATEMENT

SERVICES

Pinal County – Development Services – Community Development – Code Compliance Division

Responses will be received until 2:00 P.M., MST, Thursday, July 7, 2026.

Electronically through the Bonfire Purchasing System

For additional information please contact Brisna Canizalez Email: Brisna.Canizalez@pinal.gov 520-866-6223

Documents included in this package Request for Proposal Cover Sheet Response Submittal Requirements Scope of Work Special Terms and Conditions General Terms and Conditions Attachments

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Contractor, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her offer, (3) that the offer is being submitted on behalf of the Contractor in accordance with any terms and conditions set forth in this document, and (4) that the Contractor will accept any awards made to it as a result of the offer submitted herein for a minimum of one-hundred eighty (180) calendar days following the date of submission. Offers must contain, in blue ink, a manual signature of an authorized agent of the Contractor or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

PRINT OR TYPE YOUR INFORMATION

Company Name: _______________________________________ Fax: __________________________________________________

Address: ______________________________________________ City/State/Zip: __________________________________________

Contact Person: ________________________________________ Title: __________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Authorized Representative’s Signature: __________________________________________________ Date: _____________________

Printed Name: _________________________________________ Title: _________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

REQUEST FOR PROPOSAL #266731

TABLE OF CONTENTS

Cover Sheet Page 1

Table of Contents Page 2

Executive Summary Page 3

Specifications Page 5

Special Terms and Conditions Page 10

General Terms and Conditions Page 19

Fee Schedule Page 25

Contractor Information Page 26

Proprietary / Confidentiality Statement Page 31

No Bid Statement Page 32

Submission Form Page 33

Exhibit 1 – Exceptions Form Page 34

Exhibit 2 – Lobbying Certification Page 35

Exhibit 3 – Non-Collusion Affidavit Page 36

Exhibit 4 – Minimum Insurance Requirements Certification Page 37

Insurance Requirements Page 39

Reference and Instructions Regarding Attachment A, Agreement Page 40

Substitute W9 Form Page 41

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EXECUTIVE SUMMARY

OFFICIAL SOLICITATION DOCUMENTS: Pinal County officially distributes solicitation documents through the Bonfire Purchasing System and notification through the local newspaper. Copies of solicitations obtained from any other source are not considered official copies. Only those Contractor s who obtain solicitation documents from the Bonfire Purchasing System website will be in receipt of officially posted and relevant information regarding solicitations issued by Pinal County. The County cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Bonfire Purchasing System.

PURPOSE OF SOLICITATION: Pinal County is issuing this Solicitation for the purpose of entering into a contract for services as specified herein from a Contractor(s) that will provide prompt and efficient service to the County for Property Clean Up and Abatement Services. Although this Solicitation specifies an exact location and timeline for these services to be completed, it is understood and agreed that the County may, during the term of the contract, request additional services be performed by the successful Contractor(s) at other locations within Pinal County.

This option, if exercised, is the prerogative of the County and shall be honored by the Contractor(s) throughout the contract period. No guarantees are made that additional services will be requested.

TERM OF CONTRACT: The awarded contract shall commence on September 1, 2026, and shall remain in effect through August 31, 2026.

OPTION TO RENEW FOR SUBSEQUENT YEARS (WITH PRICE ADJUSTMENT): The prices or discounts quoted in this Solicitation shall prevail during the specified term of the contract, at which time the County shall have the option to renew the contract for four (4) additional one-year periods. Continuation of the contract beyond the initial period is a County prerogative and not a right of the Contractor and will be exercised only when such continuation is clearly in the best interest of the County. During the option period, the County will consider an adjustment to the pricing structure if the manufacturer or supplier notifies the Contractor of a price adjustment. It shall be understood that such price adjustments shall not exceed the amount passed on to the Contractor /supplier by the manufacturer.

The Contractor shall notify the County of such adjustments during the option period at least ninety (90) calendar days prior to the end of the then current contract year and must include detailed justification for the requested adjustment. The County reserves the right to reject any price adjustments submitted by the Contractor and/or to terminate the contract with the Contractor based on such price adjustments.

The County may consider an adjustment to the pricing structure outside of the option period if such adjustment would be detrimental to the Contractor. The Contractor shall submit an immediate request for such an adjustment in writing to the Purchasing Division and must include detailed justification for the requested adjustment outside of the option period. This consideration is a County prerogative and there is no guarantee that the request will be accepted outside of the option period. The County reserves the right to accept, reject or negotiate any price adjustments submitted by the Contractor and/or to terminate the contract with the Contractor based on such price adjustments.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit Contractor responses and to review each Contractor Response.

June 9, 2026 @ 9:00 a.m. Release Request for Proposal June 16, 2026 @ 11:00 a.m. RECOMMENDED Pre-Solicitation Meeting June 19, 2026 @ 5:00 p.m. Deadline for Submitting Questions July 7, 2026 @ 2:00 p.m. Response Submission Deadline

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August 2026 Issue Notice of Intent to Award September 2026 Contract Award

PRE-PROPOSAL CONFERENCE IS RECOMMENDED: A recommended pre-proposal conference will be held on Tuesday, June 16, 2026, at 11:00 a.m. at the Pinal County Development Services, Ocotillo Conference Room, 85 N. Florence Street, First Floor, Florence, Arizona 85132, and via Google Meet. Contractors may join virtually using the following information: Video call link: https://meet.google.com/pps-qsng-hyf; or dial (US): +1 347-569-5327, PIN:

615 210 746#. Contractors are encouraged to attend in order to become familiar with the scope of services, project requirements, scheduling expectations, documentation requirements, and operational procedures associated with this Solicitation. The conference will provide an opportunity for Contractors to ask questions and obtain clarification regarding the requested property cleanup and abatement services. Attendance is recommended but not mandatory.

MULTIPLE CONTRACTOR AWARD: It is the County’s intent to award one or more contracts that are deemed to be in the best interest of Pinal County for Property Clean Up and Abatement Services. The County shall select those Contractors deemed to be most highly qualified to perform the required professional services after considering factors such as the ability of professional personnel, past performance, willingness to meet time and budget requirements, and current projected workloads.

IDENTIFICATION OF TAXES IN OFFER: The County is subject to Arizona Transaction Privilege Tax (TPT) and local sales/use taxes, as set forth in the contract terms and conditions. Taxes shall be identified as separate items by amount or by rate, as applicable, in the offer.

EXCISE TAX: The County is exempt from certain federal excise tax on manufactured goods. The County will provide the necessary exemption certificates as evidence.

RESPONSE TO QUESTIONS: Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed electronically, via the Bonfire Purchasing System, to Brisna Canizalez, Procurement Officer, Purchasing Division, Pinal County. The Contractor submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the schedule of activities for submitting the question(s).

Any official interpretation of this Solicitation must be made by an agent of the County’s Purchasing Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Purchasing Division.

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SPECIFICATIONS

1. SPECIFICATIONS

Pinal County is seeking qualified contractors to provide property cleanup and abatement services on an as-needed basis for the Code Compliance Division. Services shall include labor, equipment, transportation, disposal, supervision, and all materials necessary to complete assigned cleanup and abatement projects throughout Pinal County.

The resulting contract may be awarded to multiple Contractors. Work assignments may be issued on a project-by-project basis depending on Contractor availability, equipment capability, response time, location, and pricing.

Project scopes may vary depending on property conditions and enforcement requirements.

A. Background

The Pinal County Code Compliance Division conducts property cleanup and abatement activities through court judgments, injunctions, and abatement proceedings under both A.R.S. § 11-815 and the authority of the current Rubbish and Trash Ordinance authorized pursuant to A.R.S. § 11-268. Cleanup services generally include, but may not be limited to, removal of trash, debris, overgrown vegetation, abandoned materials, inoperable vehicles, and other items identified through enforcement actions and court-ordered injunctions and/or abatements.

The County currently utilizes a limited number of Contractors to perform these services. The Code Compliance Division has experienced challenges related to Contractor availability, delayed responses to estimate requests, limited equipment resources, and scheduling constraints. In some cases, Contractors have relied on rented equipment or the use of outside labor, resulting in increased project costs and delays in project completion.

Through this solicitation, the Code Compliance Division is seeking to establish additional qualified resources, including cleanup and abatement services from local Pinal County businesses operating within the property cleanup and restoration industry. The County intends to identify contractors with the personnel, equipment, and operational capability necessary to perform services in a timely, cost-effective, and reliable manner.

The scopes of projects may vary depending on the condition of the property, type of violation(s), accessibility of the site, volume of debris, vegetation overgrowth, and/or other circumstances identified during the inspection and abatement process.

B. Objective

The objective of this solicitation is to establish a pool of qualified contractors to provide property cleanup, abatement, vegetation removal, debris removal, and related services on an as-needed basis for the Pinal County Code Compliance Division.

The County seeks Contractors that can provide timely response, qualified personnel, adequate equipment resources, accurate project estimates, and cost-effective cleanup services in support of Pinal County ordinance enforcement and court-ordered abatements.

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The resulting contract is intended to improve Contractor availability, response times, operational efficiency, and overall project cost management while ensuring cleanup services are completed safely, professionally, and in compliance with all applicable federal, state, and local laws and regulations.

2. REQUIRED DOCUMENTATION

Failure to provide required information may deem your submittal non-responsive. Submittals must contain, in blue ink, a manual signature of an authorized agent of the Contractor or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

Contractor Information Form Proprietary / Confidential Statement Certificate of Good Standing from the Arizona Corporate Corporation Commission Exhibit 1 – Exception Form Exhibit 2 – Lobbying Certification Exhibit 3 – Non-Collusion Affidavit Exhibit 4 – Minimum Insurance Requirements o Insurance documentation shall be provided

3. SCOPE OF WORK

Pinal County Responsibilities:

Identify and assign properties requiring cleanup and abatement services Coordinate inspection scheduling and provide available property information to the contractor Provide the contractor with the scope of requested services and identified ordinance violations, when available Review contractor estimates and approve, reject, or request revisions as necessary Coordinate project scheduling and provide notice to proceed for approved projects Provide a designated County representative or project contact for project coordination and communication Conduct inspections of completed work to verify compliance with the approved scope of work Process payment for approved services completed in accordance with the contract terms and conditions Notify the contractor of any delays, cancellations, appeals, or legal proceedings affecting scheduled projects

Contractor Responsibilities:

Provide all labor, supervision, equipment, tools, transportation, disposal services, materials, and incidentals necessary to complete assigned cleanup and abatement projects

Respond to County requests for site inspections within seventy-two (72) hours during regular business hours

Conduct site inspections and provide detailed written estimates within seventy-two (72) hours following the inspection

Provide estimates inclusive of all known labor, equipment, hauling, disposal, transportation, and associated project costs necessary to complete the work

Maintain sufficient personnel, equipment, and scheduling resources necessary to complete assigned projects within the timeframes established by the County

Provide a reliable point of contact available during regular business hours for scheduling, coordination, and communication purposes

Perform all work in a safe and professional manner and comply with all applicable federal, state, and local laws and regulations

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Provide all required personal protective equipment (PPE) for contractor personnel assigned to the project

Maintain all required business licenses, permits, certifications, and insurance necessary to perform the requested services

Exercise reasonable care to avoid unnecessary damage to surrounding property, landscaping, structures, utilities, fencing, or adjacent areas during performance of the work

Properly transport and dispose of all removed materials in accordance with applicable laws and regulations

Provide disposal receipts, manifests, photographs, equipment logs, personnel lists, or other project documentation upon request by the County

Complete assigned work within the agreed upon project schedule and notify the County upon completion of services

Immediately notify the County of any unforeseen conditions that may impact the scope, schedule, safety, or cost of the project

Obtain written approval from the County prior to performing any work outside the approved scope of services

4. EVALUATION CRITERIA

The evaluation committee will score Responses based on the following criteria not listed in any order of importance. The total number of points allowed under this evaluation is 100 points.

Responsiveness: Ability to respond to County requests for inspections, estimates, scheduling, communication, and project coordination in a timely manner. Examples may include response time to inspection requests, estimate turnaround time, communication availability, and overall responsiveness to service requests.

Availability: Availability of personnel and scheduling resources necessary to perform cleanup and abatement services within the timeframes requested by the County. Examples may include current workload capacity, scheduling flexibility, and ability to respond to multiple projects as needed.

Reliability: Demonstrated ability to complete projects safely, professionally, accurately, and within agreed upon schedules and pricing. Examples may include prior project performance, references, experience with similar services, communication practices, and history of completing work without unnecessary delays or excessive change orders.

Equipment Availability and Capability: Availability and suitability of equipment necessary to perform the requested services. Examples may include ownership or access to dump trucks, trailers, skid steers, tractors, lifting equipment, hauling equipment, vegetation removal equipment, and other resources necessary to complete assigned projects efficiently and safely.

Cost Proposal: Competitive and reasonable pricing for services provided under this solicitation.

Offerors shall provide a detailed fee schedule identifying labor rates, equipment rates, hauling costs, disposal fees, mobilization charges, emergency response rates, and any other applicable charges associated with cleanup and abatement services. Pricing shall include all costs necessary to complete the work.

5. RESPONSE FORMAT

Failure to respond in the required format or failure to provide required information may deem your submittal non-responsive.

To facilitate an effective evaluation process, responses must be submitted on 8.5” x 11” paper, with a minimum font size of ten (10), and all pages should be numbered in the following manner: page __ of __ pages with a maximum of twenty-five (25) pages. All acronyms in the response must be defined.

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Attachments/Exhibits included in this solicitation that require signature and/or are a required document to be returned with your Responses shall be included as an exhibit to your Responses and will not be included in the 25-page limit. Schedules, if applicable, may be submitted on 11" x 17" sheets and are counted as one page (limit of five pages).

Submittals should be prepared concisely and provide a straightforward description of the Contractor’s ability to fulfil the requirements of this Solicitation.

ELECTRONIC SUBMISSION OF OFFERS: Pinal County will only accept electronic bid Responses submitted through the Bonfire Purchasing System. A Submittal Log will be posted after the County has had an opportunity to review and verify the submittals offered to the County.

The original Offer must be received before the due date and time through an electronic package transmitted through the Bonfire Purchasing System. The Contractor is responsible for ensuring its Response is posted in its entirety by the due date and time outlined in the solicitation document. No allowances will be provided to those Contractor s whose submittal is not uploaded prior to the due date and time outlined in the solicitation.

If the submittal arrives late and/or is not uploaded in its entirety, it will not be included in the electronic lockbox.

The Solicitation Opening for RFP266731 will take place VIA GOOGLE MEET on July 7, 2026 @ 2:00PM MST utilizing the call-in information below:

Google Meet Joining Information:

Video call link: https://meet.google.com/pps-qsng-hyf Or dial (US): +1 347-569-5327

PIN: 615 210 746#

Respondents are NOT required to participate. No in-person entry to our building will be permitted.

To enable the County to conduct a uniform review of the information submitted in response to this Solicitation, Contractor s must address the following information, numbered in a manner that directly corresponds with the number of the Table of Contents section of the submitted Response. The County reserves the right to reject submittals that do not follow the required format. Include concise, complete information which will demonstrate that your firm is uniquely qualified to provide the products and services specified in this Solicitation.

ALL signatures on required documents must be in blue ink or a verifiable electronic time and date stamped signature in ONE (1) PDF document.

A. Provide response without reference to Pinal County logo or company logo in one PDF document B. Submit response in a format that follows a clearly outlined Table of Contents that identifies all material and attachments that comprise your response by section and by page number. I.e. – Required Documentation section, Evaluation Criteria section, etc. as outlined on the Response Submittal Requirements page

C. One-page Cover Letter. Submit a Cover Letter on official business letterhead that:

a. Affirms your willingness to comply with all work requirements and other terms and conditions as specified in this Solicitation;

b. Provides, in brief and concise terms, a summation of your submittal and identifies the points that make your firm uniquely qualified for this project; and

c. That is signed by an Authorized Representative of your firm who has the authority to commit to the proposed work.

D. Provide documentation that satisfies the Required Document Requirements E. Provide documentation that satisfies the criteria to be evaluated F. Provide the completed and signed Cover Sheet G. Addendum(s) Acknowledgement, if applicable

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H. Submission Form I. Fee Schedule J. Completed W-9 K. Universal Entity Identifier (UEI) Number L. Additional Attachments, if applicable

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SPECIAL TERMS AND CONDITIONS

1. METHOD OF AWARD - BEST EVALUATIVE SCORE BASED ON WRITTEN RESPONSE: It is the intent of the County to award this Solicitation to the Contractor who receives the highest score when the Responses submitted by interested Contractors are reviewed by the County's Response Evaluation Committee. For this Solicitation, the Evaluation Committee will score Responses based on the following criteria listed in no particular order. The total number of points allowed under this evaluation is 100 points.:

Responsiveness Availability Reliability Equipment Availability and Capability Cost Proposal

A more detailed description of these criteria can be found on Page 7 - 9 of this document.

Evaluation criteria, other than costs, are evaluated first. After rating the written Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Contractor, risk, and incentives.

If it is in the best interest of the County, the Evaluation Committee may invite a limited number of Contractors who received the highest scores during the written phase to provide an oral presentation and discussion. The number of Contractors who may be invited to participate in this discussion will be determined by the Evaluation Committee after the written Responses have been scored.

The County reserves the right to conduct negotiations with Contractors and to accept revisions of Responses.

During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Contractors. Once an award is made and the contract is finalized, the Solicitation file and the Responses contained therein are public records.

2. NON-APPROPRIATION. Pursuant to A.R.S. §35-190, as amended, the financial obligations of the County as set forth herein after the current fiscal year are contingent upon funds for the purpose being appropriated, budgeted and otherwise available. The awarded agreement will automatically terminate on July 1st of the first fiscal year for which funds are not appropriated. The County shall give the Contractor written notice of such non-appropriation.

3. ISRAEL BOYCOTT PROHIBITED: Pursuant to A.R.S. §35-393.01(A) and to the extent allowable by law, if the Contractor engages in for-profit activity and has ten (10) or more employees, and if this agreement has a value of $100,000 or more, the Contractor certifies it is not currently engaged in, and agrees for the duration of this agreement to not engage in, a boycott of goods or services from Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. §4842 or a regulation issued pursuant to 50 U.S.C. §4842.

4. USE OF FORCED LABOR OF ETHNIC UYGHURS PROHIBITED: Pursuant to A.R.S. §35-394, the use of forced labor, any goods produced by forced labor or contractors or subcontractors that utilize the forced labor of Ethnic Uyghurs in the People’s Republic of China is prohibited. Written certification that the contractor complies with this provision shall be submitted to the County. If written certification has been submitted, and the contractor later determines that it is not in compliance with this provision, it shall notify the County within five (5) business days. If the County does not receive notification that within one hundred and eighty (180) days

Request for Proposal #266731 Page 11 of 43 of finding the violation that the company has remedied the violation of this section, the contract will terminate.

If the contract naturally or otherwise terminates before the end of the one hundred and eighty (180) day remedy period, the contract shall terminate on the contract termination date.

5. E-VERIFY REQUIREMENTS: As required by A.R.S. § 41-4401, Contractor and each subcontractor warrants compliance with A.R.S. § 23-214(A) and all federal immigration laws and any regulations relating to the immigration status of their employees. Contractor and each subcontractor acknowledge that under A.R.S. § 41- 4401, the County retains the legal right to inspect the papers of any Contractor or subcontractor employee who works under the contract to ensure that Contractor or subcontractor is in compliance with the foregoing warranty and understands that a breach of the foregoing warranty under shall be deemed a material breach of the contract that is subject to penalties up to and including termination of the contract.

6. LOBBYING PROHIBITED: Contractors are prohibited from directly or indirectly communicating with members of the Board of Supervisors regarding their qualifications or any other matter related to the eventual award of a contract for the goods and/or services requested in this Solicitation. Contractors are prohibited from contacting County employees or evaluation committee members regarding their qualifications or the award of a contract unless in response to an inquiry from an employee or committee member as part of the formal evaluation process outlined in the Solicitation. Any violation of these provisions will result in the Contractor’s immediate disqualification from the selection process.

Contractor warrants that it will not engage in lobbying activities as defined in 40 CFR part 34 and A.R.S. § 41- 1231, et seq., using monies awarded under the contract. Upon award of the Contract, Contractor shall disclose all lobbying activities to the County to the extent these activities present an actual or a potential conflict of interest or where such activities would create an appearance of impropriety. Contractors shall implement and maintain adequate controls to assure that monies awarded under the contract are not used for lobbying.

Subcontractors shall be subject to these same provisions. Contractor shall include “anti-lobbying” provisions in all subcontracts. This paragraph does not apply to the extent that the services are defined in the contract as being lobbying for the County’s benefit or on the County’s behalf.

7. GRATUITIES AND KICKBACKS: It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee (within six months of termination from County employment), or for any employee or former employee (within six months of termination from County employment) to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It shall be a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime Contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order. In the event that any gratuities or kickbacks are offered or tendered to any Pinal County employee, the proposal shall be disqualified and shall not be reinstated.

8. EQUAL OPPORTUNITY: Pinal County intends and expects that the contracting processes of the County and its Providers provide equal opportunity without regard to gender, race, creed, ethnicity, religion, age, sex, national origin, or disability and that its Providers make available equal opportunities to the extent third parties are engaged to provide goods and services to the County as subcontractors, Contractors, or otherwise.

Accordingly, the Provider shall not discriminate on any of the foregoing grounds in the performance of the contract and shall make available equal opportunities to the extent third parties are engaged to provide goods and services in connection with performance of the contract (joint ventures are encouraged).

Pinal County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all proposers that it will affirmatively ensure

Request for Proposal #266731 Page 12 of 43 that any contract entered into pursuant to this solicitation, disadvantaged business enterprises will be afforded full and fair opportunity to submit in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for award. The Contractor shall disseminate information regarding all subcontracting opportunities under this contract in a manner reasonably calculated to reach all qualified potential subcontractors who may be interested. The Contractor shall maintain records demonstrating its compliance with this article and shall make such records available to the County upon the County’s request.

9. ACCESSIBILITY COMPLIANCE: All non-confidential documents that may be subject to public requests under Title 39 of the Arizona Public Records Law et seq., as amended must comply with the Web Content Accessibility Guidelines (WCAG) 2.1 and the Americans with Disabilities Act (ADA). Contractors must ensure that their software, products, services, and documents are accessible. Additionally, Contractors should include any Voluntary Product Accessibility Template (VPAT), Accessibility Conformance Report (ACR), or other Accessibility Statements relevant to their offerings. Contractors have the option to provide a recording demonstrating conformance, test results, or an agreement to remediate their technology to meet accessibility standards.

10. INDEMNIFICATION: Indemnification – General. The Contractor shall, to the fullest extent permitted by law, defend, indemnify and hold harmless the County, Board of Supervisors, officials, officers, directors, and employees, from and against all liability, claims, demands, suits, actions or proceedings of any kind that are not the result of or directly related to the performance of professional services, including, without limitation, claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, which arise out of or are in any manner connected with this Agreement, including workers' compensation claims, in any way resulting from or arising from the services rendered by the Contractor, its employees, agents or subcontractors, or others for whom the Contractor is legally liable, under this Agreement; provided, however, that the Contractor need not indemnify or save harmless the County Board of County Supervisors, its officers, agents and employees, from damages resulting from the negligence of the County Board of Supervisors, officials, officers, directors, agents, and their insurers, and employees. The County cannot and by this Agreement does not agree to indemnify, hold harmless, exonerate, or assume the defense of the Contractor or any other person or entity whatsoever, for any purpose whatsoever.

Indemnification for Professional Services. The Contractor shall, to the fullest extent permitted by law, indemnify and hold harmless the County, Board of Supervisors, and any of its officials, officers, directors, agents, and their insurers, and employees, from and against damages, liability, losses, costs and expenses, including reasonable attorney’s fees, but only to the extent caused by or arising out of the negligent acts, errors or omissions of the Contractor, its employees, agents or subcontractors, or others for whom the Contractor is legally liable, in the performance of professional services under this Agreement. The Contractor is not obligated to indemnify or hold harmless the County for grossly negligent acts of the County, Board of Supervisors, or any of its officials, officers, directors, agents, and employees.

Indemnification – Costs. The Contractor shall, to the extent provided by law, investigate, handle, respond to, and provide defense for and defend against, any such liability, claims or demands at the sole expense of the Contractor or, at the option of the County, agrees to pay the County or reimburse the County for the defense costs incurred by the County in connection with any such liability, claims or demands. The Contractor shall, to the extent provided by law, bear all other costs and expenses related thereto, including court costs and attorney fees, whether or not any such liability, claims or demands alleged are groundless, false, or fraudulent. If it is determined by the final judgment of a court of any competent jurisdiction that such injury, loss or damage was caused in whole or in part by the act, omission or other fault of the County, Board of Supervisors, officials, officers, directors, agents and employees, the County shall reimburse the Contractor for the portion of the judgment attributable to such act, omission or other fault of the County, Board of Supervisors, officials, officers, directors, agents and employees.

11. INSURANCE: The Contractor shall procure and maintain, at its own expense, insurance coverage in the types and amounts required by the County throughout the term of the contract, including any renewal periods. The Contractor shall provide proof of insurance with its proposal submission and upon request by the County at any

Request for Proposal #266731 Page 13 of 43 time during the contract term. All insurance coverage shall be maintained with companies authorized to conduct business in the State of Arizona. The Contractor shall ensure that any approved subcontractors performing work under this contract maintain the required insurance coverage throughout the duration of the work performed.

12. SITE ACCESS AND SECURITY: The Contractor shall coordinate access to project sites with County personnel and shall comply with all site access instructions provided by the County. The Contractor shall secure equipment, vehicles, and materials during performance of the work and shall not interfere with neighboring properties or public access areas.

13. PROPERTY OWNER VOLUNTARY COMPLIANCE: The Contractor acknowledges that property owners may voluntarily correct violations or partially complete cleanup activities prior to the scheduled abatement date. The County reserves the right to cancel, postpone, or reduce the scope of work without penalty to the County if the property is brought into compliance or the scope of violations is reduced prior to commencement of services.

In such cases, the Contractor shall adjust the final invoice to accurately reflect the actual work performed and services provided.

14. PROJECT CANCELLATION: The County reserves the right to cancel, postpone, reduce, or reassign any project within twenty-four (24) hours prior to commencement of work if deemed to be in the best interest of the County. The Contractor shall only be compensated for authorized work completed prior to notification of cancellation.

15. FAILURE TO PERFORM: Failure of the Contractor to respond within the required timeframes, maintain communication, complete assigned work, or comply with contract requirements may result in removal from project rotation, suspension of work assignments, contract termination, or other remedies available to the County.

16. ACCIDENT PREVENTION AND SAFETY REQUIREMENTS: The Contractor shall take all reasonable safety precautions necessary to protect County personnel, contractor personnel, the public, and surrounding property during the performance of services under the contract. The Contractor and any subcontractors shall comply with all applicable federal, state, and local laws, regulations, OSHA standards, safety requirements, and environmental regulations related to property cleanup, abatement, hauling, vegetation removal, equipment operation, and disposal activities. The Contractor shall be solely responsible for any fines, penalties, damages, or costs resulting from failure to comply with applicable safety requirements, laws, or regulations. The Contractor shall provide all required personal protective equipment (PPE), barricades, warning devices, traffic control measures, and safety equipment necessary for the safe performance of work.

17. RIGHT TO REASSIGN WORK: The County reserves the right to assign, reassign, or obtain services from another Contractor if the selected Contractor is unavailable, unable to meet scheduling requirements, fails to respond, or the County reasonably believes that the Contractor is otherwise unable to satisfactorily perform the requested services.

18. CURRENT PERMITS AND LICENSES REQUIRED: The Contractor shall obtain and maintain all permits, licenses, registrations, inspection certificates, insurance, and approvals necessary to perform property cleanup and abatement services under this Solicitation. The Contractor shall comply with all applicable federal, state, and local laws, ordinances, environmental regulations, waste disposal requirements, hauling regulations, and equipment operation requirements. Any damages, penalties, fines, or costs resulting from the Contractor’s failure to obtain or maintain required permits, licenses, or approvals shall be the sole responsibility of the Contractor. The Contractor shall provide copies of applicable licenses, permits, registrations, and insurance documentation upon request by the County.

19. GOVERNMENT STANDARDS AND REQUIREMENTS: All services, equipment, operations, hauling activities, disposal practices, and work performed under this contract shall comply with all applicable federal, state, and local laws, regulations, safety standards, environmental requirements, and industry standards applicable to property cleanup and abatement services.

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20. EMERGENCY SERVICE: The Contractor shall maintain the ability to respond to urgent or emergency cleanup and abatement requests when requested by the County. The Contractor shall respond to inspection requests within forty-eight (48) hours during regular business hours and shall provide written estimates within forty-eight

(48) hours following the site inspection. The Contractor shall maintain availability to perform cleanup services within one (1) week of the requested cleanup date unless delayed by legal proceedings, appeals, weather conditions, or other circumstances outside the Contractor’s control. In emergency situations involving immediate health, safety, fire, environmental, or public nuisance concerns, the County may request expedited response services. Contractors shall describe their emergency response capability and estimated response time for such requests.

21. ELIGIBILITY OF CONTRACTORS: Responses will only be considered from Contractors regularly engaged in providing property cleanup, abatement, landscaping, hauling, restoration, debris removal, or similar services described in this Solicitation. Contractors must demonstrate that they possess the experience, financial capacity, staffing, equipment, and organizational resources necessary to satisfactorily perform the required services. The County reserves the right to require Contractors to provide documentation or additional information regarding their qualifications, experience, financial stability, technical capabilities, references, and past performance prior to award of the contract.

22. QUALIFICATIONS OF CONTRACTOR: The County reserves the right to investigate and evaluate the qualifications, experience, financial stability, references, and overall ability of the Contractor to perform the services required under this Solicitation. The Contractor shall provide any additional information reasonably requested by the County during the evaluation process.

23. CONTRACT SUPPORT: The Contractor shall maintain adequate operational support necessary to perform the services required under this Solicitation, including project coordination, scheduling, communication, estimate preparation, invoicing, and customer service support. The Contractor shall maintain reliable communication with County personnel during regular business hours throughout the term of the contract.

24. DEFICIENCIES IN WORK TO BE CORRECTED BY CONTRACTOR: The Contractor shall promptly correct any deficiencies, nonconforming services, or performance issues identified by the County during the term of the contract. The Contractor shall be responsible for all costs associated with correcting deficiencies resulting from the Contractor’s failure to perform services in accordance with the requirements of the contract. If the Contractor fails to correct identified deficiencies within a reasonable timeframe specified by the County, the County reserves the right to pursue available remedies under the contract, including obtaining the required services from another source and recovering any additional costs incurred.

25. DOCUMENTATION REQUIREMENTS: The Contractor may be required to provide documentation related to the performance of services under this contract, including before and after photographs, disposal receipts, landfill manifests, equipment logs, personnel lists, daily work reports, and other supporting documentation requested by the County. All documentation shall be accurate, complete, and submitted in the format and timeframe requested by the County.

26. BEFORE AND AFTER PHOTOGRAPHS: The Contractor may be required to provide dated before and after photographs documenting site conditions and completed work for each assigned project. Photographs shall be submitted in electronic PDF format to the County.

27. BUDGET: Pinal County intends to utilize this contract as an on-call contract. Services will be authorized on an as needed basis. Compensation will be limited to work specifically approved by the County. The County makes no guarantee or representation regarding the volume or value of services that may be assigned.

28. ALL-INCLUSIVE PRICING: Pricing submitted by the Contractor shall be all-inclusive and shall include all labor, supervision, personnel, equipment, hauling, disposal, transportation, fuel, mobilization, demobilization, administrative costs, overhead, insurance, permits, profit, and all other costs necessary to perform the required

Request for Proposal #266731 Page 15 of 43 services. No additional charges shall be allowed unless approved in writing by the County prior to performance of the additional work.

29. CONTRACTED LABOR RATES: The labor rates submitted by the Contractor shall be fully burdened and inclusive of all costs associated with performance of the services under this contract, including employee wages, payroll taxes, workers’ compensation insurance, supervision, administrative overhead, travel, equipment operation, employee benefits, permits, licenses, insurance, profit, and any other associated costs necessary to complete the requested cleanup and abatement services. No additional labor-related charges, administrative fees, or miscellaneous personnel costs shall be billed to the County unless specifically approved in writing by the County prior to performance of the additional work.

30. METHOD OF PAYMENT – MONTHLY INVOICES: The successful Contractor shall submit monthly invoices for services approved and performed under the contract. Invoices shall include the applicable Purchase Order number, billing period, property address or project identifier, description of services performed, labor charges, equipment charges, disposal charges, hauling charges, and any approved change orders. Invoices shall also include any supporting documentation required by the County, including before and after photographs, disposal receipts, manifests, or other documentation requested by the County. The County reserves the right to reject incomplete invoices or invoices lacking sufficient supporting documentation. Payment shall only be made for services approved and accepted by the County.

31. COST ESTIMATES FOR EACH PROJECT: Contractors shall submit a detailed written estimate for each prospective project prior to issuance of a project authorization or work order. Estimates shall include all anticipated labor, equipment, hauling, disposal, transportation, mobilization, and any other associated costs necessary to complete the requested cleanup and abatement services. Estimates shall identify estimated labor hours, equipment usage, disposal fees, haul charges, and any applicable unit pricing or additional charges associated with the project. Lump sum estimates without sufficient cost detail may be rejected by the County.

The County reserves the right to accept or reject any estimate determined to be unreasonable, incomplete, or not in the best interest of the County, and may obtain services from another contractor if necessary.

32. CHANGE ORDERS: Change orders shall be limited to unusual or unforeseen conditions discovered after the initial site inspection and estimate preparation that materially affect the original scope of work. The Contractor shall immediately notify the County upon discovery of any condition that may require additional work or costs beyond the approved estimate. No additional work, services, or charges shall be performed or incurred without prior written approval from the County. Unauthorized work performed without written approval by the County shall not be eligible for payment.

33. NO GUARANTEE OF WORK: The County does not guarantee any minimum number of projects, work orders, assignments, or compensation under the resulting contract. Work shall be assigned on an as-needed basis at the sole discretion of the County

34. DISPOSAL REQUIREMENTS: The Contractor shall properly transport and dispose of all debris, refuse, vegetation, solid waste, and other materials removed from properties in accordance with all applicable federal, state, county, and local laws and regulations. Disposal shall occur only at authorized disposal or recycling facilities. The Contractor shall provide disposal receipts, landfill tickets, manifests, or other supporting documentation upon request by the County

35. HAZARDOUS MATERIALS: Unless specifically authorized in writing by the County, the Contractor shall not remove, transport, handle, abate, or dispose of hazardous materials, hazardous waste, asbestos, chemicals, biohazards, contaminated soil, or other regulated environmental materials. Upon discovery of any suspected hazardous materials, the Contractor shall immediately stop work in the affected area and notify the County.

36. DAMAGE TO PROPERTY: The Contractor shall exercise reasonable care to avoid damage to structures, utilities, fencing, landscaping, driveways, and adjacent property during performance of the work. Any damage caused by the Contractor, its employees, agents, or subcontractors shall be repaired or replaced at the Contractor’s expense to the satisfaction of the County.

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37. DELAYS BEYOND CONTRACTOR…