RFP2614_Solicitation_Document.pdf

RFP-26-14

RReeqquueesstt ffoorr PPrrooppoossaall for

SECURITY GUARD SERVICES

Canaveral Port Authority 445 Challenger Road Suite 301 Cape Canaveral, FL 32920

(321) 783-7831

RFP Issue Date: July 7, 2026 RFP Due Date: July 30, 2026 @ 2:00PM (EDT) Prepared By: The Canaveral Port Authority Checked By: The Canaveral Port Authority Approved By: The Canaveral Port Authority Published Date: July 6, 2026

Security Guard Services

PART I – INTRODUCTION/INFORMATION

PURPOSE

Canaveral Port Authority (CPA) is soliciting a Request for Proposals (RFP) from licensed unarmed security guard companies to provide Security Guard Services at various locations within Port Canaveral on a scheduled and as needed basis. The Security Guard Services will support commercial cargo operations at Port Canaveral-owned docks, piers and gates and services shall be pursuant to the written operating procedures in accordance with the Canaveral Port Authority Facility Security Plan per 33CFR 105.

Security Guard Services may also support at Jetty Park and other locations, as needed. Security Guard companies will provide all personnel and equipment (including vehicles) to perform the required services.

CPA does not discriminate in the choice of suppliers and the award of bids/contracts based on race, color, religion, sex, sexual orientation, gender identity, or national origin.

BACKGROUND

Port Canaveral is the ocean gateway to Central Florida. As a cargo port, we facilitate goods in and out of our region for businesses and consumers. As a cruise port and recreation destination, we attract visitors who spend their time and dollars across Central Florida. Our growth strengthens the region, and a strong regional economy helps us grow.

All business functions of the Canaveral Port Authority are self-supporting from a revenue and expenditure perspective. In other words, although authorized by Florida statute to levy Ad Valorem tax, the CPA does not and receives no taxpayer revenue from any of its operating entities. All revenue is derived from the operations and businesses that lease or use the CPA owned and operated facilities and services.

Additional information about the CPA can be found by visiting its website at www.portcanaveral.com

MINIMUM CRITERIA

As a minimum, proposing Contractors shall have been in continuous facility security business for a minimum of five (5) years under the same name. Contractor must demonstrate that they have all the resources (i.e., personnel, vehicles, equipment, etc.) needed to fulfill the required scope of services.

Contractor must be licensed to do business in the State of Florida, must have and maintain all required licenses including Class B Security Agency license, must be able to meet CPA insurance requirements and must be acceptable to CPA.

Contractor must be able to self-perform all work outlined in the Scope of Services section of this RFP.

Contractor must be located within reasonable proximity to the CPA and demonstrate that they would be able to provide services in a timely manner.

GENERAL REQUIREMENTS

The Contractor shall provide security guard services for various CPA Cargo operations areas and Jetty Park. The Contractor shall:

• furnish trained and qualified unarmed security guards;

• provide supervision of the unarmed security guards;

• designate a single point-of-contact to be the liaison for the contracted services.

1. Licensing: Security guard(s) assigned to work under this contract must receive ongoing training to maintain licensure in accordance with Part III of Chapter 493, Florida Statutes, and carry the appropriate license (Class D) at all times during the Work. The Contractor shall not allow anyone to provide security guard services under this Contract unless they are appropriately licensed pursuant to Part III of Chapter 493, Florida Statutes. If at any time during the term of this Contract a security guard is found unlicensed or does not to have an active license, the Contractor shall immediately remove the guard from the premises and provide a replacement within one (1) hour.

2. The Contractor shall ensure that all security guards meet or exceed the minimum hiring standards set forth herein before assignment to the CPA. The Contractor shall ensure security guards maintain these standards for employment throughout the term of the Contract, including any renewal term(s). CPA reserves the right to request proof of compliance with standards, interview employees, and reject any employee that it deems unqualified in its sole discretion.

3. All security guards must be a minimum of twenty-one (21) years of age and be able to understand and speak English in order to answer questions and/or give directions.

4. Security guards must be of good moral character and have not demonstrated a lack of respect for any laws. CPA reserves the right remove from any security guard that is deemed unacceptable for placement at CPA.

5. Contractor will provide a roster of all security guards who are cleared to work on CPA property.

6. All security guards must have a TWIC badge, and Contractors are responsible for all required badging costs (TWIC) associated with carrying out contract operations. For more information on required badging, please visit https://www.portcanaveral.com/About/TWIC-Information .

7. Contractor shall not use employees of any temporary employment agency for any reason.

8. The Contractor shall inform CPA’s Duty Assistant Facility Security Officer within the Public Safety and Security Department a minimum of two (2) hours prior to the start of a scheduled shift should any guard be arriving late for a shift and shall remain in contact with the applicable CPA contact until a replacement has been placed. Failure to do so will result in the Contractor’s payment being deducted from the next invoice for both the cost of the personnel and any costs incurred by CPA to supply additional personnel to cover the Contractor’s breach. For repeated late occurrences, CPA, in its sole discretion, may take any necessary action available to it under this Contract or the law, including, but not limited to, terminating the Contract.

9. Communication: Contractor is to provide all equipment necessary in order to communicate with its employees. Type of equipment such as radio, cellular phone, etc. is solely up to the Contractor.

10. After-Hours Contact: The Contractor shall submit a list of “after-hours” contact names and phone numbers for guards and management. This list shall be reviewed and updated as necessary for the term of the Contract. CPA staff must be able to contact on-duty guards at all times.

11. It is the Contractor’s responsibility to ensure that any payments and other remuneration due to its employees, subcontractors, suppliers, or other person or organization is done so in accordance https://www.portcanaveral.com/About/TWIC-Information with all Federal, State, and local laws and regulations. Contractor should take into consideration when submitting their Proposal any proposed changes in the minimum wage.

12. Identification: The Contractor shall provide each employee with a uniform or identification Badge bearing the name of the company, and the employee’s name. All employees are required to wear their badges while on CPA property.

13. Uniforms: Contractor shall require all employees to wear distinctive uniform clothing for ready identification, and ensure every employee is in uniform at the time the employee first provides services and daily throughout provision of service. Any security personnel reporting for duty in an unauthorized or unkempt uniform, or who exhibits a poor personal appearance (as determined by CPA representative) shall be replaced within one (1) hour by the Contractor. In any case where an employee is removed from his/her CPA location, the deductions and costs identified in section 7 above shall apply.

14. Safety & Training Requirements:

a. The Contractor’s supervisory personnel shall train all guards performing to ensure work is performed in an effective and courteous manner. Training records shall be made available to the Contract Administrator and will be maintained for five (5) years following the termination of this Contract.

b. The Contractor shall maintain a Safety Plan and Quality Assurance Plan to ensure that work performed herein conforms to the Contract requirements during the term of the Contract. The CPA Contract Administrator shall be notified if there are any changes to the Safety, Quality Assurance, or any other Contract-related documents submitted with the original Proposal. The Contractor shall provide the CPA Contractor Administrator with the latest version of all documents for the duration of the Contract.

c. CPA will review the updated plans and provide comments and/or feedback to the

Contractor following receipt of the plans. The Contractor shall submit an updated safety plan to CPA within ten (10) business days following receipt of CPA comments. CPA reserves the right to request changes/improvements to this plan at any time throughout the life of the Contract.

d. The Contractor shall ensure the wearing of necessary personal protective equipment

(PPE) as required by any applicable laws, regulations, ordinances, and/or manufacturer’s instruction. Contractor shall comply with all applicable safety regulations including, but not limited to, NFPA and OSHA.

e. Any damage to CPA facilities or property due to the services performed by the Contractor shall be the responsibility of the Contractor. The Contractor shall repair such damages at no cost to CPA. If Contractor fails to correct such damage, CPA will be entitled to complete the work and assess such costs to the Contractor.

15. Quality Assurance

a. Each security guard is responsible for maintaining legible daily records reflecting hours of work performed. Daily records shall be maintained at each post location. Contractor supervisory staff shall maintain legible daily records reflecting hours of work performed and supervised.

b. Supervisory staff daily records must be maintained by the contractor using a time and location-based filing system for the period of the Contract. Supervisory staff daily records must be available to CPA upon request.

c. Incident reports shall be generated by the Contractor for those events outside the normal operation of the specific site. These incident reports shall be maintained by the Contractor using a time and location-based filing system for the period of the Contract. The Contractor will be responsible for providing a monthly recap of all incident reports to CPA. This recap shall include information including, but not limited to: Post locations, time of incident, nature of incident, involved parties, and resolution of incident. The monthly recap report shall be submitted by the 10th day of the month for the preceding month. In lieu of this monthly report, incident reports may be delivered to CPA the next business day after the incident.

In any case, if incidents are a breach of security; failure to carry out the security or quality action plans, CPA needs to be made aware immediately. The Contractor shall call CPA at once or, depending on circumstances, the next business day. The Contractor shall promptly address any concerns raised by CPA or using agency, pertaining to the administration of services under the contract, including but not limited to the security guards provided to the using agencies, furnishing of supplies and equipment, and procedures for timely payment of personnel and subcontractors.

d. Throughout the term of the Contract, the Contractor shall keep fully informed of all Federal, State, County and local laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, affect services to be provided under the terms of the Contract.

16. It is the Contractors responsibility to ensure all payments are due to its employees, subcontractors, suppliers, or other person or organization, and is done in accordance with all Federal, State, and Local Laws.

17. CPA will terminate services with Contractor if two or more 835 notices from the Coast Guard are issued for security concerns directly related to Contractor-provided guard services on CPA property.

18. Contractor will pay any fines incurred by CPA for lack of performance by the Contractor-provided guard services on CPA property.

SCOPE OF SERVICES

Security guard services shall be provided to the Canaveral Port Authority at various cargo operations-related locations and Jetty Park on a scheduled and as needed basis as determined by CPA. Security guard services must be available twenty-four hours a day, seven days a week. Security guard services at other locations, including during emergencies, may be added to the contract as they become necessary.

CPA will provide notice for scheduled and as-needed services 24-48 hours prior to need.

A. Cargo Operations-Related Docks, Piers and Gates

Schedule:

Location Estimated Schedule # Guards NCB 8 25 days a month 1 NCB 4 10 days month 1 NCB 3 10 days a month 1

SCB 1,2,3 5 days a month 1

Security Duties:

Facility personnel responsible for security duties must maintain a TWIC, and must have knowledge, through training or equivalent job experience, in the following, as appropriate:

• Knowledge of current security threats and patterns;

• Recognition and detection of dangerous substances and devices;

• Recognition of characteristics and behavioral patterns of persons who are likely to threaten security;

• Techniques used to circumvent security measures;

• Crowd management and control techniques;

• Security related communications;

• Knowledge of emergency procedures and contingency plans;

• Operation of security equipment and systems;

• Testing, calibration, and maintenance of security equipment and systems;

• Inspection, control, and monitoring techniques;

• Relevant provisions of the Facility Security Plan (FSP);

• Methods of physical screening of persons, personal effects, baggage, cargo, and vessel stores;

and

• The meaning and the consequential requirements of the different MARSEC Levels.

• Familiar with all relevant aspects of the TWIC program and how to carry them out.

B. Jetty Park

Schedule

Location Estimated Schedule # Guards

Jetty Park - 100 Jetty Park Rd As Needed

(Overnight Hours) 1

Presently, Jetty Park utilizes security guard services only on an as-needed basis to cover internal staff shortages in the overnight hours, generally between the hours of 9:00 PM to 5:00 AM.

Duties Include:

Guards are to patrol each location in a security company owned vehicle with permanent markings on the vehicle (no temporary markings like magnets that can be removed).

• Contractor shall patrol the campground on foot and in a vehicle, preserve order, control crowds, and prevent vandalism, fires or other undesirable activities.

• Investigate disturbances or suspicious circumstances and take appropriate action to alleviate the problem.

• Enforce park rules and regulations.

• Ensure only registered campers and late registered check-ins are entering the park

• Direct and regulate traffic.

• Provide first aid when necessary.

• Direct late check-ins to their campsite.

• Monitor the supervisor on duty phone and answer calls and texts from guests.

• Complete an overnight report to detail all activity throughout shift.

Check a minimum of once an hour while on patrol:

• All secluded and common areas in the park for unregistered campers.

• Boat ramps to ensure there are no undesirable activities happening in the area.

• Bathhouses to ensure they are being used properly and that there are no undesirable activities happening in them.

• Walk pier, boardwalks, and walking path to ensure there are no undesirable activities happening.

• All laundry rooms for damage &/or undesirable activities.

• Maintenance building and surrounding areas and Pavilions each hour to ensure they are secure and no damage or vandalism is evident.

• Street lights; if lights are off, please list location in nightly report.

• When not patrolling, Security Guard should station themself at the park entrance, ensuring only registered campers and registered late check-ins are permitted into the park.

• Incident reports are to be filled out for all undesirable activities, vandalism, complaints, and/or accidents encountered and/or reported. All incident reports and nightly patrol logs will be given to park personnel each morning.

CONTRACT DOCUMENT AND PERIOD

The contract term shall commence upon the date of contract execution by both parties and have a base term of two (2) years with up to three (3) one (1) year extension options for a potential maximum term of five years. Quality of task performance and availability of funds determines the viability of exercising such renewals. The Authority will require the right to terminate the contract if the service level falls below required levels outlined in this proposal request. At the sole discretion of the CPA, rate adjustments may be considered during renewals.

CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS

The Proposer acknowledges and agrees that CPA, when applicable to the services to be performed, may use federal funds to pay or reimburse its expenses for equipment or services provided pursuant to the awarded contract. Accordingly, in such event, CPA shall notify the Contract holder when authorizing the services and Contract holder will comply with the applicable requirements included in the Terms and

Conditions for Public Assistance Federal Grant Funded Contract Requirements (EXHIBIT B), as said Terms and Conditions may be amended from time to time by applicable authority.

COMMUNICATIONS AND QUESTIONS

This solicitation is governed by CPA Policy POL-2016-002-PUR-3, Establishment of a Limited Communications Period with Respect to Procurement Procedures. Proposers should read this policy carefully and conduct themselves accordingly. Improper communications may result in disqualification from the solicitation process.

Failure by a potential respondent to ask questions or request changes by the dates indicated shall constitute the respondent's acceptance of the requirements set forth in this process.

Submission of all questions through VendorLink is required. No answers given in response to questions submitted shall be binding upon this solicitation process unless released in writing through VendorLink.

The deadline for questions is July 24th, 2026.

SUBMITTAL REQUIREMENTS

Firms interested in providing the required professional services shall submit one (1) original, marked “ORIGINAL” and six (6) copies, marked “COPY” of their submittal package. Also, by specified date and time, an electronic copy (tabbed pdf format) of the submittal package must be uploaded through VendorLink.

DELIVERY OF PROPOSAL PACKAGE

All proposal packages, whether mailed or delivered in person, shall be submitted neatly organized in bound files with divider tabs. Packages shall be submitted in a single sealed envelope or box that clearly bears on the outside the title of the solicitation as identified below, due date and time, and the respondent’s name, address and telephone number. Respondent shall also upload an electronic version of their proposal package to VendorLink (see Submittal Requirements section).

PROPOSAL PACKAGE FOR: SECURITY GUARD SERVICES

PROPOSAL NUMBER: RFP-26-14

PROPOSAL DUE DATE: July 30th 2026 @ 2:00 PM EDT PROPOSAL PACKAGE FROM: (Name of Firm) CONTACT: (Name of Person representing Firm) CONTACT PHONE & E-MAIL: (Phone number & e-mail address of Contact)

Deliver To: Kaleigh Stanley, Senior Purchasing Specialist

Maritime Purchasing Center 399 Challenger Road Cape Canaveral, FL 32920

Hand-carried packages must be turned in at the Canaveral Port Authority, Maritime Purchasing Center, 399 Challenger Rd., Cape Canaveral, Florida 32920. The Maritime Purchasing Center is open weekdays from 8 AM to Noon and from 1 PM to 5 PM.

The responsibility for delivering the Proposal Package to the Canaveral Port Authority on or before the stated time and date is solely the responsibility of the Proposer. The Canaveral Port Authority is not responsible for delays caused by the mail service or any other occurrence. Delivery of a package to any Canaveral Port Authority location other than the Maritime Purchasing Center does not constitute an official receipt by the Canaveral Port Authority.

Proposal time is scrupulously observed. Under no circumstances will late packages be accepted. Any late packages will be returned to the Proposer unopened. Proposer shall not include information or responses to proposal requests for more than one project in any one envelope or box.

Failure to provide the required copies and information may result in the proposal not being considered.

Each respondent should ensure that they have received and read any/all addenda and amendments to this process before submitting their proposal. All questions/answers and addenda are issued through VendorLink.

ECONOMY OF PRESENTATION

Each proposal package shall be prepared simply and economically, providing a straightforward, concise description of the Respondent’s capabilities to satisfy the conditions and requirements of this RFP.

Submittals shall be indexed by subject, typed on letter size paper and individually bound. Fancy bindings, colored displays, and promotional material are not desired. Elaborate and verbose proposals are discouraged. Special and elaborate printing of proposals beyond that, which is normal for your profession, is discouraged. Information in addition to that specifically requested (i.e. videotapes, photographs, in-depth Firm history, lengthy and repetitive resumes, etc.) is strongly discouraged. The information requested should be submitted in a concise, easy to read format. Emphasis in each proposal package must be on completeness and clarity of content. To expedite the evaluation of proposal packages, it is mandatory that Respondents follow the format and instructions contained herein. The Canaveral Port Authority is not liable or responsible for any costs incurred by any Respondent in responding to this RFP including, without limitation, costs for presentations and/or demonstrations if requested. Proposals that do not comply with the instructions, including information outlined in the Proposal Package Guidelines, will not be considered. All information received will be maintained with the project file and cannot be returned.

PROPOSAL PACKAGE GUIDELINES – GENERAL

1. To facilitate analysis of its proposal package, the Respondent shall prepare its proposal package in accordance with the instructions outlined in this section. If the Respondent’s proposal package deviates from these instructions, such proposal package may, in the Port’s sole discretion, be rejected. In the instance where a specific requirement(s) may not apply to the project in question, a statement must be inserted at the tab location stating the reason(s) of non-applicability.

2. The Canaveral Port Authority emphasizes that the Respondent concentrates on accuracy, completeness, and clarity of content.

3. Cross Referencing - To the greatest extent possible, each section shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other sections of the proposal package. Information required for evaluation of proposals, which is not found in its designated section, will be assumed to have been omitted from the proposal package.

4. Glossary of Abbreviations and Acronyms - Each section shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. If no abbreviations and/or acronyms are used, then a glossary is not required.

5. Page Size and Format - Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. The text size shall be 11 point or larger. Use at least three-quarter inch (3/4”) margins on all sides. Pages shall be numbered sequentially by section.

6. The maximum number of pages shall not exceed 60 pages, including tables of contents, text, photos, charts, glossaries and appendices. Covers and backs will not be considered part of the 60-page count. Divider tabs will not count as pages provided no additional information or company propaganda is included on those pages.

7. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layouts, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed eleven (11) by seventeen (17) inches in size. Foldout pages shall fold entirely within the section, and count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text.

8. Binding and Labeling - All sections of the qualifications package should be bound (spiral or notebook), with section tabs, which shall permit the proposal package to lie flat when opened.

Staples shall not be used.

PROPOSAL PACKAGE GUIDELINES –TABBED SECTIONS (REQUIRED FORMAT)

To expedite the evaluation of proposal packages, it is mandatory that Proposers follow the format and instructions contained herein. Proposals that do not comply with the instructions, including information outlined in the Proposal Package Guidelines will not be considered. All information received will be maintained with the project file and cannot be returned.

All Proposers must address each tab below in sufficient detail to allow the CPA to evaluate their proposal.

Failure to provide information listed under this section will be grounds for disqualification of proposal.

Tab 1 General Information (Non-Scored)

Title page shall show the name of your firm, proposal contact name, address, telephone number, email, website address and date. Any addenda received shall be noted on this page.

Limit one printed page.

Tab 2 Letter of Introduction (Non-Scored)

Include background information on firm including address of office(s) that would support CPA contract(s). State understanding of the related work to be done and provide a positive commitment to perform the work. Describe knowledge and familiarity of Port Canaveral.

Tab 3 Experience, Qualifications and References of Contractor (25 Points)

Provide details on five (5) contracts within the last five (5) years that bidder has provided or is providing services similar in scope and complexity to this RFP. List the contracts (including the Client/Customer) which best illustrate the experience of the Proposer and current staff which are assigned to Contracts listed. Specifically, include:

1. Name and location of the contract/project.

2. List the contact name, position, entity name, email address and telephone number. CPA will contact references listed in the submittal. Results will be provided to the Selection Committee.

3. Contract start and end.

6. Annual Dollar value of Contract.

7. Work for which Proposer was responsible.

8. Present status of the Contract/project.

Tab 4 Personnel and Staffing (15 points)

Provide an overview and resumes (1 page maximum per person) and credentials of the key personnel to be assigned to this contract. Provide an organizational chart depicting management structure. Provide approach to ensuring adequate security guards will be available as required by this contract.

Tab 5 Safety and Quality Assurance Plan (15 Points)

The Contractor shall maintain a Safety Plan and Quality Assurance Plan to ensure that work performed herein conforms to contract requirements for the life of the contract. As such, provide a copy of your Company’s Safety and Quality Assurance Plan.

Tab 6 Training (10 Points)

Include a detailed description of the training provided to security personnel.

Tab 7 Rates and Fees (35 Points)

Include Attachment 1: Bid Proposal Form in this tab.

Pricing will be objectively scored. The lowest priced proposal receives the maximum points for the price criteria. Other proposals will receive a percentage of the total points based on the percentage differential between the lowest proposal and the other proposals.

Tab 8 Insurance (Non-Scored)

Consultant agrees to maintain, on a primary basis and at its sole expense, the following insurance coverages, limits, including endorsements described herein during the term of performance of services. The requirements contained herein, as well as Owner’s review or acceptance of insurance maintained by Consultant is not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Consultant under this Agreement.

1. Commercial General Liability: Consultant agrees to maintain Commercial General Liability coverage with a limit of not less than One-Million Dollars ($1,000,000.00) Each Occurrence combined single limit for bodily injury and property damage. Consultant agrees its coverage will not contain any restrictive endorsement(s) excluding or limiting Product/Completed Operations, Independent Consultants, Broad Form Property Damage, Contractual Liability or Cross Liability. Coverage must also include Premises and/or Operations Coverages and Law Enforcement Legal/Security Guard Professional Liability with a limit of not less than $1,000,000 per occurrence. The Professional Liability coverage may also be satisfied via endorsement or a standalone policy.

2. Umbrella/Excess Liability: Consultants providing services in the category of

Electronic/Physical Security Systems agree to maintain Umbrella/Excess Liability coverage with a limit of not less than Two-Million Dollars ($2,000,000.00) Each Occurrence to follow form of Commercial General Liability Coverage.

3. Business Automobile Liability: Any Consultant coming on the to port property to conduct business or provide services, agrees to maintain Business Automobile Liability coverage at a limit of not less than Three Hundred Thousand Dollars ($300,000.00) Each Occurrence combined single limit for property damage and bodily injury. Coverage shall include liability for Owned, Non-Owned, Hired and Any Auto if applicable.

4. Worker’s Compensation Insurance and Employers Liability: Any Consultant coming on port property to conduct business or provide services, agrees to maintain Worker’s Compensation Insurance per Chapter 440, Florida Statutes, as amended from time to time, “Workers’ Compensation Law” of the State of Florida and all applicable federal laws including USL&H and Jones Act Insurance if required by applicable law. Policy shall include Employers Liability Insurance with minimum limits of One Million Dollars ($1,000,000.00) each accident. Note: Elective exemptions or coverage through an employee leasing arrangement will satisfy this requirement.

5. Crime/Fidelity coverage with third party coverage: To cover Owner for losses related to employee theft, dishonesty, or fraud. Coverage limit not less than One-Million Dollars ($1,000,000.00) per claim.

6. Additional Insured: Consultant agrees to endorse Canaveral Port Authority as additional insured with either a CG 2020 Additional Insured — Owners, Lessees, or Consultants or CG 2026 Additional Insured — Owners, Lessees, or Consultants –Scheduled Person Organization endorsement, or similar endorsements, to the Commercial General Liability.

7. Waiver of Subrogation: Consultant agrees by entering this Contract to a Waiver of

Subrogation in favor of Canaveral Port Authority for each required policy herein. When required by the insurer or should a policy condition not permit Consultant to enter into a pre-loss agreement to waive subrogation without an endorsement, then Consultant agrees to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others or its equivalent.

8. Consultant’s Bond: The Canaveral Port Authority may require the consultant to provide financial assurances that the project be satisfactorily complete within the given timeframe.

9. Evidence of Insurance: The Consultant shall file with the Owner prior to commencing any Services under this Agreement, and at such other times requested by the Owner, a Certificate(s) of Insurance evidencing the insurance coverage required herein. Any Acceptance of Certificates of Insurance by Owner shall in no way relieve Consultant of any duty or responsibility under this Agreement. Prior to commencing any Services under this Agreement and thereafter upon the Owner’s request, Consultant shall promptly furnish or cause to be furnished to the Owner complete copies of all policies of insurance procured and maintained by Consultant and its Subconsultants of any tier in connection with Consultant’s insurance obligations under this Agreement. Failure to comply within 15 days may result in termination of the award and agreement. The Certificates of Insurance shall be forwarded directly to the following:

Risk Management Department 445 Challenger Road, Suite 301 Cape Canaveral, FL 32920

10. Subconsultants’ Insurance: Consultant shall require and ensure that its Subconsultants of any tier procure and maintain insurance in like form and amounts.

11. Notice of Cancellation and Renewal of Insurance: The insurance policies shall provide a specific endorsement that the insurance policy shall not be canceled or reduced in an amount or coverage below the requirements of this Agreement, without at least thirty (30) days’ advanced written notice to the Owner as Additional Insured. In the event any insurance coverage expires prior to the completion of the Services, renewal Certificates of Insurance shall be furnished to Owner by no later than thirty (30) days prior to the date of expiration.

Tab 9 Non-Collusion Clause (Non-Scored)

Complete the non-collusion clause form included in this package.

Tab 10 Public Entity Crimes (Non-Scored)

Complete the sworn statement on public entity crimes form included in this package.

Tab 11 Conflict of Interest Disclosure Form (Non-Scored)

Complete the conflict of interest form included in this package.

Tab 12 Certificate Regarding Debarment (Non-Scored)

Complete the certificate regarding debarment included in this package.

MAXIMUM POINTS POSSIBLE: 100

(Scoring by each Evaluator is subjective. There is no model for scoring.)

SELECTION PROCESS

A selection committee comprised of staff members as appointed by the CEO shall meet to review the proposals against the evaluation criteria outlined in the RFP and prepare proposed rankings/selections per service category for all proposals.

Upon completion of the evaluation, rating and ranking/selections, the selection committee may choose to conduct oral presentation(s) with the proposer(s) which the selection committee deems to warrant further consideration based on the best-rated proposals providing the highest quality of service to the CPA. Upon completion of the oral presentation(s), the selection committee will re-evaluate, re-rate and re-rank/select the proposals remaining in consideration based upon the written documents combined with the interviews conducted.

The final rankings/selections shall be submitted to the Canaveral Port Authority Board of Commissioners for consideration and approval with a recommendation to proceed to contract. The CPA reserves the right to negotiate the final terms, conditions, and pricing of the contract as may be in the best interest of the

CPA.

TERMS AND CONDITIONS

1. CPA has the sole discretion and reserves the right to cancel this RFP, to reject any and all submittals, to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the best interest of the CPA to do so.

2. CPA reserves the right to make award to the response deemed to be most advantageous to the

Port.

3. The successful Firm shall complete a full Vendor Security Questionnaire prior to execution of the contract documents.

4. CPA reserves the right to award the Contract to the next most qualified Firm if the successful Firm does not begin the contracted services within the prescribed time period or if an acceptable fee cannot be negotiated.

5. The successful Firm shall not discriminate against any person in accordance with federal, state, or local law.

6. CPA reserves the right to award the Contract to a single Firm or make multiple awards to multiple firms.

7. Firms will be notified in writing as to whether or not they have been selected for this Contract.

8. By submitting a proposal on this solicitation, Respondents agree to the General Terms and Conditions provided within this RFP document and the Purchase Order Terms and Conditions (IT Rev 1/15/19) attached to this RFP document (EXHIBIT A).

9. Proposal shall remain irrevocable for a period of ninety (90) days from the proposal closing date.

10. Pursuant to Florida Statutes 287.05701, the Canaveral Port Authority shall not request documentation regarding, consider, or give preference based upon, a vendor’s social, political, or ideological interests when determining the vendor’s qualifications.

DISCLOSURE OF PROPOSAL CONTENT All material submitted becomes the property of the Canaveral Port Authority and may be returned only at the Port’s option. The Canaveral Port Authority has the right to use any or all ideas presented in any reply to this Request for Proposal.

EXPENSES INCURRED This invitation does not commit the Canaveral Port Authority to award a contract.

Nor shall the Canaveral Port Authority be responsible for any cost or expense incurred by any Respondent in preparing and submitting a reply, nor for any cost or expense incurred by any Respondent prior to the execution of a contract agreement.

AMERICANS WITH DISABILITIES ACT Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public openings and meetings should contact the Canaveral Port Authority Purchasing Department; Karen Pappas, 445 Challenger Road, Suite 301 Cape Canaveral, FL 32920. kpappas@portcanaveral.com, phone 321-394-3219.

DEFINITIONS

Canaveral Port Authority Board of Commissioners - The Canaveral Port Authority Board of Commissioners, its successors, and assigns.

Consultant - Independent cs who are considered to have education, specialized knowledge, experience or abilities not generally available within the Port. This includes but is not limited to:

accountants, actuarial, appraisers, architects, artists, auditors, counselors, designers, economists, educators, engineers, financial analysts, management and systems analysts, medical practitioners, planners, promoters, researchers, scientists, sociologists, surveyors, trainers, and other professionals as designated by the Purchasing Director.

Contract – Agreement between the Respondent and the Canaveral Port Authority for services as defined in the Scope of Services.

CPA - The Canaveral Port Authority.

Firm - Any individual, or corporation submitting a proposal for the project, acting directly or through a duly authorized representative. For the purpose of this RFP, Firm shall mean the same thing as Proposer, Respondent, Consultant, or Concessionaire once a Contract has been awarded.

Florida Statutes - A permanent collection of state laws organized by subject area into a code made up of titles, chapters, parts, and sections. The Florida Statutes are updated annually by laws that create, amend, or repeal statutory material.

Insurer – Insurance Company who provides insurance coverage as specified in this RFP.

Owner - The Canaveral Port Authority and Board of Commissioners and/or designated representative(s).

The Entity with whom the Firm has entered into the Agreement and for whom the work is to be performed.

Canaveral Port Authority, Florida the public body, agency or instrumentality for which contract is to be performed. In all respects hereunder, the Canaveral Port Authority’s performance is pursuant to its’ position as the Owner of the project. In the event the Canaveral Port Authority exercises its regulatory authority as a governmental body, the exercise of such regulatory authority and the enforcement of any rules, regulations, laws and ordinances shall be deemed to have occurred pursuant to the Port's authority as a governmental body and shall not be attributable in any manner to the Port as a party to the Contract.

Port – The Canaveral Port Authority.

Project - All work associated with the scope of services.

Purchasing Representative –Purchasing Director or designee for the Canaveral Port Authority.

Respondent - The person, Firm, or corporation who submits a response.

Scope of Services - The complete details of the services involved in the investigation, evaluation, reporting, design, coordination, and administration of a project's deliverables into a working product.

Selection Committee - A group of at least 3 individuals assigned by the CPA to review and rank the proposals.

SOLICITATION SCHEDULE

Monday July 6, 2026

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Friday July 24, 2026 Question Deadline Due 5:00 PM

Thursday

Thursday

July 30, 2026

July 30, 2026

Response to RFP due 2:00 PM

Submittals Distributed to Selection Committee Members for Review

Tuesday August 4, 2026 Selection Committee Meeting to Review and Rank Written Proposals

Tuesday August 4, 2026 Notification to Proposers of Ranking Results

Wednesday August 19, 2026 Approval of Final Ranking - Canaveral Port Authority Board of Commissioners Meeting

NON-COLLUSION CLAUSE

By signing this offer, the Proposer certifies that this offer is made independently and free from collusion.

Proposer shall disclose below, to the best of his or her knowledge, any Canaveral Port Authority officer or employee, or any relative of any such officer or employee as defined in Section 112.3135(1), Florida Statutes, who is an officer or director, of, or has a material interest in the Proposer's business and who is in a position to influence this procurement. Any Canaveral Port Authority officer or employee who has any input into the writing of specifications or requirements, solicitation of offers, presumed, for purposes hereof, to be in a position to influence this procurement. For purposes hereof, a person has a material interest in he or she directly or indirectly owns more than 5 percent of the total assets or capital stock of any business entity, or if he or she otherwise stands to personally gain if the contract is awarded to this proposer.

Failure of a Proposer to disclose any relationship described herein shall be reason for disqualification and/or termination in accordance with the provisions of the Canaveral Port Authority.

NAME RELATIONSHIPS

If the Proposer does not indicate any relationship by leaving the above section blank, it shall be deemed to be an affirmation by the Proposer that no such relationship exists.

Signature Company Name

Print Name of Certifying Official Business Address

City, State, Zip Code

SWORN STATEMENT PURSUANT TO SECTION 287.133(3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY OR OTHER

OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to ____________________________ (print name of the public entity) by ________________________________________________________ (print individual’s name and title) for ________________________________________________________ (print name of entity submitting sworn statement) whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is ___________________ (If the entity has no FEIN, include the Social Security Number of the Individual signing this sworn statement: _____________ ____.)

2. I understand that a “public entity crime” as defined” in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the united States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or conviction” as defined in Paragraph 287.133(1)(b), Florida

Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a “person” as defined in Paragraph 287.133(1)©, Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.)

________Neither the entity submitting this sworn statement nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

________The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

________The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order).

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR

THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY

ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN

WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY

PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED

IN SECION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE

INFORMATION CONTAINED IN THIS FORM.

(Signature)

Sworn to and subscribed before me this _________day of _________________, 20____.

Personally known ___________________________ _____________________________

Or Produced identification ____________________Notary Public – State of _______________

_________________________________________ My Commission Expires ______________ (Type of identification)

(Printed typed or stamped commissioned name of notary public)

CONFLICT OF INTEREST CERTIFICATE

Bidder must execute either Section I or Section II hereunder relative to Florida Statute 112.313(12). Failure to execute either section may result in rejection of this bid proposal.

SECTION I

I hereby certify that no official or employee of the City or independent agency requiring the goods or services described in these specifications has a material financial interest in this company.

Signature Company Name Name of Official (type or print) Business Address

SECTION II

I hereby certify that the following named City official(s) and employee(s) having material financial interest(s) (in excess of 5%) in this company have filed Conflict of Interest Statements with the Supervisor of Elections prior to bid opening.

Name Title or Position Date of Filing

Signature Company Name

Print Name of Certifying Official Business Address

PUBLIC OFFICIAL DISCLOSURE

Section 126.111 of the Purchasing Code requires that a public official who has a financial interest in a bid or contract make a disclosure at the time that the bid or contract is submitted or at the time that the public official acquires a financial interest in the bid or contract. Please provide disclosure, if applicable, with bid.

Public Official __________________________________________

Position Held __________________________________________

Position or Relationship with Bidder ________________________

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER

RESPONSIBILITY MATTERS

Applicants should…