RFP261001 - GCCM TOPS K-8 School Reroof and Seismic Improvements Project.pdf

Seattle Public Schools Contracting Services

2445 Third Avenue South Seattle, WA 98134

Telephone: (206) 252-0566 contractingservices@seattleschools.org

Request for Proposal No. RFP261001

STEP 1: QUALIFICATIONS

GENERAL CONTRACTOR/

CONSTRUCTION MANAGER (GC/CM)

for

TOPS K-8 SCHOOL PARTIAL REROOF AND SEISMIC

IMPROVEMENTS PROJECT

SEATTLE, WASHINGTON

BUILDING, TECHNOLOGY, ACADEMICS/ATHLETICS (BTA) V

CAPITAL LEVY AND DISTRESSED SCHOOL GRANT FUNDING

Submittal Deadline

Date: November 6, 2026

Time: 10:00 a.m. (Pacific)

Instructions mailto:contractingservices@seattleschools.org

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School Reroof and Seismic Improvements Project

REQUEST FOR PROPOSAL NO. RFP261001

PROPOSAL CERTIFICATION FORM

FAILURE TO ACKNOWLEDGE ANY ADDENDA OR SIGN THIS PROPOSAL

CERTIFICATION FORM MAY SUBJECT THE PROPOSER TO DISQUALIFICATION

TO: Greg Barber, Contracting Services Specialist

The undersigned provider hereby certifies as follows:

1. I read the Seattle School District's Request for Proposal No. RFP261001 and the following Addenda and to the best of my knowledge I complied with the mandatory requirements stated herein:

Addenda Number Issue Date

2. I had the opportunity to ask questions regarding the Request for Proposal, and that if such questions have been asked; they have been answered by the district.

3. That the proposer’s response is valid for 90 days.

Dated at , this of 2026.

(Signature) (Title)

(Print Name) (Email Address)

(Company Name) (Telephone Number)

(Address) (Fax Number)

(City) (UBI Number)

(State)

(Zip)

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

1.0 INTRODUCTION

Seattle Public Schools (district) is requesting statements of qualifications and proposals from General Contractor/Construction Manager (GC/CM) firms to support the district’s Capital Projects division to provide preconstruction and construction services for the TOPS K-8 Partial Reroof project identified in the Buildings Technology, and Academics/Athletics V (BTA V) and the 2026 Distressed School Grant (DSG).

The district intends to select a single GC/CM firm for the project under this procurement.

The selection of the GC/CM firm for these services will proceed in the following manner in four (4)

DISTINCT STEPS:

• The district will receive STEP 1 - Statements of Qualifications (SOQs) no later than the Submittal

Due Date specified in Section 2.1 of this request.

• Step 1: SOQs will be evaluated by the Selection Committee by the district’s Selection Committee, resulting in a short-list of qualified firms that will be selected to proceed into STEP 2 - Interviews.

The Step 1 scoring session is an open table for general comments by any member of the committee regarding any one of the applicants. The Facilitator will take notes on the comments shared. Following selection of the winning GC/CM, these notes will be made available upon request to applicants that in the end are not selected.

• The district will conduct STEP 2 - Interviews with the selected short-listed firms, pursuant to the schedule outlined in this RFP, to evaluate and select finalist firms to submit price proposals. Beginning with the first criteria, and scoring one firm at a time, the committee will score all firms until all have been scored in each criterion. The committee will score with intention so that the outcome best reflects the sentiment of the committee.

• The district will then identify and invite selected finalists to submit STEP 3 - Sealed Price Proposals.

Sealed Price Proposals will be accepted by the district pursuant to the schedule outlined in this RFP.

• STEP 4: The Facilitator will review the final scoring tabulation worksheet to ensure its accuracy and certify with signature and date that the contents of the final scoring tabulation is accurate and reflects the review and the consensus reached by the Scoring Committee, even if not unanimous. The successful GC/CM Firm will be announced within two business days of the opening of Sealed Proposals.

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

2.0 PROCUREMENT SCHEDULE

2.1 Schedule of Activities

2.2 Pre-Proposal Conference

Interested firms are encouraged to attend a Pre-Proposal Conference at the date and time listed above in which the particulars of the projects, the selection process, schedule, and elements of the contract may be discussed. The meeting will be held in a virtual format only via Microsoft Teams.

3.0 QUESTIONS AND COMMUNICATION

All communication and/or questions shall be submitted in writing at the dates and times indicated herein to:

SCHEDULE

Date Selection Process

October 13, 2026 Advertisement for Request for Proposal Published (First Publication)

October 20, 2026 Advertisement for Request for Proposal Published (Second Publication)

October 22, 2026 Pre-Proposal Conference at 3:00 p.m. (PDT) via virtual Microsoft TEAMS

October 27, 2026 Last Day for STEP 1 Questions Due at 2:00 p.m. (PDT) October 30, 2026 Last Addendum Issued for STEP 1 November 6, 2026 STEP 1: Submittal of Statements of Qualifications

Due at 10:00 a.m. (PDT) November 12, 2026 STEP 2: Notice to Shortlisted Firms (including contract documents) November 16, 2026 Last Day for STEP 2 Questions

Due at 2:00 p.m. (Pacific) November 18, 2026 Last Addendum Issued for STEP 2 November 25, 2026 Step 2: Submittal of documents required under RFP Section

7.4.1 Due at 2:00 p.m. (PDT) prior to STEP 2 Interviews

December 3, 2026 STEP 2: In person interviews at JSCEE December 4, 2026 STEP 3: Notice to finalists December 10, 2026 Last Day for STEP 3 Questions

Due at 2:00 p.m. (Pacific) December 14, 2026 Last Addendum Issued for STEP 3 December 18, 2026 STEP 3: Sealed Price Proposals Due at 10:00 a.m. (Pacific) December 22, 2026 Notice to Apparent Successful Firm December 24, 2026 Conclude Negotiation of Pre-Construction Agreement January 18, 2027 NTP to GC/CM for Pre-Construction Services

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

U.S. Mail: Greg Barber Contracting Services Seattle Public Schools M/S 22-337 P.O. Box 34165 Seattle, WA 98124-1165

Physical Location:

Greg Barber Contracting Services Seattle Public Schools M/S 22-337 2445 Third Avenue S.

Seattle, WA 98134-1923

Phone: 206-252-0571 E-mail: contractingservices@seattleschools.org

All questions must be submitted electronically by e-mail or fax to Contracting Services by the date and time indicated in Section 2.0. Reference the RFP number in the subject of your email. The district will consider no telephone or in-person inquiries, except at the interviews for those firms making the short-list.

Proposals must be submitted electronically to Contracting Services at https://bidlocker.us/a/seattlepublicschools/BidLocker It is the Proposer’s responsibility to submit by the date and time specified in 2.1 Schedule of Activities.https://bidlocker.us/a/seattlepublicschools/BidLocker.com

In the event a firm attempts to contact any official, employee, or representative of Seattle Public Schools about the project in any manner contrary to the above requirements, said firm may be disqualified from further consideration.

This prohibition does not apply to:

• Telephone calls to the district to request copies of this RFP, to confirm attendance, or request directions relative to an interview notification received from the district.

• Delivery of written questions about the proposal

• Discussion at the pre-proposal conference and interview

• Delivery of the firm’s proposal

• Discussions about other projects

4.0 BACKGROUND

In February 2022, the voters of the City of Seattle approved the Seattle Public Schools BTA V Capital Levy which continues the district’s long-range plans to upgrade and renovate aging school facilities.

The district intends to use Seattle Public Schools’ Construction Project Managers for this project.

The TOPS K-8 School Partial Reroof and Seismic Improvements Project is located at 2500 Franklin Ave E.

Seattle, WA 98102. The project involves repairs to existing roofing and skylight systems connecting the 1905 and 1917 building additions above and adjacent to the library at TOPS K-8 School. The existing skylight system is in poor condition and experiences numerous leaks. The underlying structure may need to be reconfigured to facilitate better drainage. The TOPS K-8 School Roof Repair Project design began in the fall of 2026. Construction activities are to commence summer 2027 and conclude late summer 2027. The https://bidlocker.us/a/seattlepublicschools/BidLocker.com

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School project includes reroofing the 1999 gymnasium building with a new architectural asphalt shingle roofing system. The project includes any needed roof related seismic improvements related to the reroofing, enhances the thermal envelope of the roof to meet or exceed current code requirements, replaces all associated sheet metal flashings and installs a worker-protection fall arrest system. The project will be funded by a DSG and the BTA V capital levy and will be procured as a GC/CM project. Representatives of the Architect will participate in the selection of the GC/CM Firm.

The City of Seattle Department of Neighborhoods Landmarks Preservation reviews the proposed solution over the library and any modifications to adjacent buildings.

The GC/CM will be working with SHKS Architects led by principal architect Matt Inpanbutr and project architect Andreas Baatz.

The design will be guided by the district’s Strategic Plan; Board Policy 0030 - Ensuring Educational and Racial Equity; the school’s Continuous School Improvement Plan (CSIP) and the district’s climate change, sustainability and clean energy resolutions, policies, and vision.

Project Timeline:

Design Procurement (AE) July 2026 August 2026 GC/CM Procurement 3-step process:

(Qualifications, Interview and Sealed Bid/Fee) September 2026 December 2026

GC/CM Pre-Construction Services March 2027 May 2027

Schematic Design/Design Development September 2026 October 2026

Construction Documents November 2026 January 2027

Building Permits January 2027 April 2027

Bidding, Approval, Award February 2027 June 2027

Construction Phase June 2027 September 2027

Final Board Acceptance January 2028

5.0 PROJECT INFORMATION

The Seattle School District No. 1 (district) is soliciting qualifications and proposals from experienced firms for Pre-Construction and Construction services for the TOPS K-8 Partial Reroof and Seismic Improvements Project. The district intends to award a contract utilizing an alternative construction procurement (GC/CM) process authorized under the Revised Code of Washington, Chapter 39.10. This is STEP 1 in the competitive selection process required by the statutory procedure to select a General Contractor / Construction Manager (GC/CM) for the Project. The district has obtained Agency Status from the Washington State Capital Projects Advisory Review Board (CPARB) Project Review Committee (PRC) to utilize the GC/CM delivery method on the Project.

5.1 Deliverables

The selected GC/CM firm will be responsible for coordination and management of the construction process and be a member of a team that includes the district’s project staff, design team and other project consultants. The GC/CM firm must be skilled in, oriented toward, and committed to a partnership with other team members and a collaborative approach to delivering the project. The GC/CM firm must engage

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School in proactive communication with all project team members, have a proactive approach to problem solving, constructability, and understanding/maintaining design integrity from the earliest stages of design through the last stages of construction. The GC/CM firm must be skilled in developing schedules, preparing accurate construction cost estimates (including life cycle costing for building energy efficiency), performing value engineering, analyzing alternative designs, understanding construction means, methods and techniques, performing constructability reviews, sequencing of work, and coordinating and communicating the activities of the team throughout the design and construction phases to all members of the construction team.

The GC/CM for the Project will provide Preconstruction Services, bringing expertise and experience that will assist in decision making, prequalification of specialized subcontractors, and providing services for cost estimating, forecasting labor and material price escalation, value analysis, constructability review, budget and schedule control, and sequencing of the project components. The district intends that the GC/CM will provide Preconstruction Services and serve as general contractor, providing construction services and construction management to implement and deliver the Project. A Scope of Work for Preconstruction Services is included as Attachment 1 to this RFP.

Steve Petek, Sr. Project Manager, is the district’s Designated Representative. Mitch Kent is the district’s Project Manager. SHKS Architects leads the design team and will develop the specifications and drawings for the project to be incorporated into the construction documents.

The Project is funded through the district’s BTA V Capital Levy, approved by Seattle voters in February 2022, and supplemented by a Washington state Distressed School Grant.

6.0 SELECTION PROCESS

6.1 Method of Selection

It is the intention of the district to select a GC/CM through the formal process authorized under RCW 39.10. It is the responsibility of each proposer to review and understand the requirements of RCW

39.10 and the requirements of this RFP. The procurement of these services will proceed as described below.

Please note that the district will select the successful firm based on the best interests of the district, all factors considered. The district reserves the right to reject any or all proposals, waive minor irregularities and informalities, and make the awards in its best interest.

STEP 1: STATEMENT OF QUALIFICATIONS (SOQ)

Qualifications shall be submitted to Contracting Services, Seattle School District No. 1, where they will be evaluated by the GC/CM Selection Committee. The Committee will assign a numerical point total for each SOQ according to the criteria and numerical point system described in “Evaluation Criteria” in Section 7.3 of this RFP.

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

STEP 2: INTERVIEW

A selected number of GC/CM Firms submitting the highest ranked Statement of Qualifications in STEP 1 will be invited to participate in interviews (STEP 2). Shortlisted Finalists will be provided with Bid Instructions, the Contract Documents, design information and other pertinent information.

Interview: The GC/CM Selection Committee will interview shortlisted firms and assign a numerical point total for the oral interviews according to the criteria and point system described in “Evaluation Criteria” in Section 7.4 of this RFP.

STEP 3: PRICED PROPOSAL

Final Proposals: The selected finalists from the STEP 2 interviews will be invited to submit final sealed price bids, STEP 3, for their Contractor’s Fee and Specified General Conditions on the Bid Form included in the Bid Instruction Document. The proposers will be asked to prepare sealed bids for the Contractor’s Fee, which is the percentage amount to be earned by the GC/CM as overhead and profit based on an estimated (preliminary) Maximum Allowable Construction Cost (MACC), and the Contractor’s Specified General Conditions.

Contract Award: Upon selection of the highest ranked firm, it is the district’s intention that the apparent successful GC/CM Firm and the district shall negotiate and execute the modified AIA A133 Agreement that is provided to the shortlisted firms, which Agreement includes Preconstruction Services.

MACC Negotiations: When the scope of the project is adequately defined (as determined by the district), the MACC will be negotiated between the district and the apparent successful GC/CM firm. MACC negotiations will occur no earlier than when the design is 90% complete. The Guaranteed Maximum Price (GMP) will be determined from the negotiated MACC. The GMP includes the MACC, Specified General Conditions, Fee, and Negotiated Support Services, but does not include Preconstruction Services or Washington State Sales Tax. The GC/CM firm will be required to provide a performance and payment bond for the GMP at the time of executing the GMP Amendment.

MACC negotiations are separate from Preconstruction Services. The GC/CM firm shall not be reimbursed for the work related to MACC negotiations.

In the event the district and the GC/CM fail to negotiate a MACC for the project, the negotiation process will be terminated, and the compensation made during the preconstruction phase shall represent full and final payment for all work performed. The district may then begin negotiations with the next highest ranked firm and continue until an agreement is reached or the process is terminated. The district also reserves the right at its sole discretion to revert to a competitive bidding process at any time.

6.2 Notifications

The district will provide timely notifications of the following actions to firms responding to the Request for Proposals as follows:

1. Selection of short-listed firms for interviews

2. Firms not short-listed

3. Interview times and dates for each shortlisted firm

4. Selection of apparent most qualified GC/CM firm

5. Notice of cancellation of GC/CM process.

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

6.3 District Right to Reject Proposals

The district reserves the right to reject any or all proposals and re-advertise the RFP at any time prior to approval of the recommended firm and execution of the negotiated agreement. All costs incurred in the preparation of the Request for Proposal process shall be borne by the proposing firm. Proposals submitted in response to this Request for Proposal shall become the property of the district and be considered public documents under applicable Washington State public disclosure laws.

The district reserves the right to modify the scope of services as a result of written submittals and/or interviews.

6.4 Procedural Requirements

Any firm failing to submit information in accordance with the procedures set forth herein may be considered non-responsive.

7.0 SUBMITTAL REQUIREMENTS

7.1 Step 1: Statement of Qualifications Submittal Requirements

SUBMITTAL METHOD:

Proposals must be submitted electronically to Contracting Services at https://bidlocker.us/a/seattlepublicschools/BidLocker. It is the Proposer’s responsibility to submit by the date and time specified in 2.1 Schedule of Activities.

Please combine sections below into one PDF with each section bookmarked within the PDF.

Proposals shall be submitted in fonts smaller than 12-point type. The information requested shall be submitted in a clear and concise manner and organized in a manner that will enable the GC/CM Selection Committee to quickly access pertinent information.

1. The cover letter, Proposal Certification Form, table of contents, and tabs do not count toward the page limits.

2. Project cut sheets, including photos, are included in the page limits. Submittals exceeding the page limits may be considered non-responsive.

3. Please Note: In preparing the firm’s submittal, the proposing firm shall clearly identify the designated person of record responsible for any referenced project. If the proposing firm is representing an individual’s experience while employed at another firm, the firm of record for the project and the individual’s role shall be clearly identified.

4. In preparation of the Submittal, the firm’s ability to include effective plans and practices to respond to the SPS Strategic Plan and Board Policy 0030 and an active and effective DBE hiring and subcontractor inclusion plan throughout the project is important to the district and will be highly considered in the applicable scoring of the Evaluation Criteria. (See Attachment 1, Preconstruction Services, including sections 2.9-2.11)

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

7.2 Contents of the Proposal

1. Signed Proposal Certification Form (page 3 of the RFP). This does not count towards the page limit.

2. Table of contents (maximum 1 page).

3. Separate section with a tab: Letter of Interest.

To be no more than one (1) page. The letter of interest may contain any information not shown elsewhere in the proposal.

4. Separate section with a tab: Project Team.

To be no more than ten (10) pages. Describe the ability of the proposed GC/CM team’s professional personnel, including the organization of the team, the responsibilities of the prime firm, and each member of the joint venture, if a joint venture is proposed. At a minimum, include the following:

a. A statement describing the nature of the GC/CM i.e., a prime contractor, joint venture, etc.

Additionally, provide a listing of the firms that comprise the GC/CM team and their relative involvement in the project. List projects where the team members have had prior experience in working together.

b. An organizational chart.

c. Proposed staffing requirements for the GC/CM team and key individuals to be assigned to this project. Provide detailed description of related experience. List the title of the position, the name of the individual to be assigned, the extent of involvement of the assigned individual during each phase of the project expressed as a percentage (100% = full time). At a minimum, this information should be provided for the following:

1. Principal in Charge and/or Project Executive

2. Project Manager

3. Superintendent

4. Project Engineer(s)

5. Lead Estimator

6. Safety Officer

7. Diversity Manager/Inclusion Expert, (See requirements in Attachment 1 Preconstruction

Services, Section 2.9-2.11, specifically 2.10.vii). Address specifically the GC/CM’s staffing for cost estimating, value engineering and constructability responsibilities for structural systems.

d. Discuss the experience and skills the GC/CM team members would bring to the Project.

Specifically address experience with projects of similar complexity or challenges, issues, program or building type, or unique conditions relevant to the project.

e. Proper registration and/or license numbers in the State of Washington. See RCW 18.27.020.

5. Separate section with a tab: Statement of Qualifications.

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

Submit qualifications using the forms provided in Attachment 2 or substantially equivalent forms in a clear and concise manner than convey all the information sought in Attachment 2. There is no page limit or limit to number of forms used.

a. Complete the first page of Attachment 2, titled “Statement of Qualifications”.

b. Use the form titled “Project Example” in Attachment 2 (or similar) to support the information provided in Item 6, GC/CM Experience/Approach, noted below. Emphasize projects performed by key staff identified in the Statement of Qualifications form. The firm’s project personnel shall include the project manager and other key staff involved in the project.

References (1 to 3 per project) shall be persons familiar with the project work and your firm’s work, and may include representatives of the district, the architect, district’s project manager or prime contractor (if firm’s work was done as a sub-contractor).

c. Use the form titled “Resume” in Attachment 2 (or similar) to show relevant projects performed by each of the individuals covered in Items 4.c. and 4.d. above. Resumes of your team’s key personnel that will be assigned to the project should be submitted in accordance with the format indicated. Additional pages using the same format may be added as required. If possible, each person for whom a resume is submitted should be listed on at least one Project Example above.

6. Separate section with a tab: GC/CM Experience/Approach.

Provide the following information in a clear, comprehensive, and concise manner. This information shall not exceed twenty (20) pages, not including Items 3, 4 and 5 above.

a. Past performance of the GC/CM team in completing projects of similar size, scope and complexity. Please cross reference project examples from the Statement of Qualifications (Item 5 above) where possible. Clearly state which members of the proposing team has the experience in each area listed. Provide accurate and up-to-date references for each project who can objectively attest to your firm’s performance in completing the work. Include projects that demonstrate your team’s experience in:

i. GC/CM contracting or GC/CM-like contracting in the public/private sector i.e., GMP, “Best Value” procurement.

ii. Projects of similar scope, scale, and complexity.

iii. Completing projects involving complex construction phasing, tight schedule, restricted site conditions, construction amidst occupied buildings, construction during all seasons, procuring and managing Alternative Subcontractor Selection subcontractors.

iv. Completing projects with voluntary and/or mandatory M/WBE goals and actual overall percentage results.

Submit a list of five (5) projects or equivalent experience, completed with proposed personnel;

(at least 2 of which must be GC/CM), providing information on team performance on different project types.

• What was the original contract price?

• What was the final price?

• What was the original contractual completion date?

• What was the final completion date?

• Explain the reasons for these differences if any.

• List the total change orders to the project and dollar value.

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

• Disclose and describe all claims on the project.

For these projects, list the owner entity, owner contact person and current telephone and email, prime A/E designer, prime A/E contact person and current telephone and email.

b. Describe the team’s qualifications in these areas:

1. Value engineering

2. Constructability reviews

3. Cost estimating including life cycle cost analysis

4. Scheduling

5. Minority inclusion and minority subcontractor procurement

6. Construction Administration including Document Tracking, Change Orders, Inspections and Testing, Quality Control, and use of the e-Builder Construction Program Management software.

c. Ability of the GC/CM Team to control the project schedule and complete the projects within budget. Explain how the team would develop a project budget and schedule during the preconstruction and construction phases to achieve success in completing the projects on time and within budget.

d. Location of the firm. Describe the firm’s proximity to the projects’ locations and demonstrate your team’s capability and experience in successfully completing construction projects in the central Puget Sound area. Include a description of your success in working with local subcontractors and suppliers, permitting officials and design professionals.

e. Recent, Current and Projected Workload. Describe the following: Your recent, current, and projected workload and explain how this project will be managed given your team’s obligations to other clients; Your annual volume (in dollars) of construction for the past five years; Your anticipated volume for the current year and your plan for the next four years.

f. Bonding Capacity. Provide your firm’s bonding capacity and state the ability of the firm to bond this project. List the name, contact person, and telephone number of your bonding agent, and include a statement from your bonding agent pertaining to the ability to provide a bond for the project of at least $4M for the project.

g. Preconstruction Services Approach. Describe how you would perform the services outlined in the Preconstruction Services Scope of Work. (Attachment 1 – Section 00 54 10). Provide a synopsis of your firm’s approach to the following preconstruction responsibilities: design review and commentary, document coordination, constructability review and commentary, cost estimating, value engineering, site conditions and logistics, subcontract preparation and bid packaging including pre-bid minority outreach and minority subcontractor procurement, as well as the bidding process that is at a minimum in compliance with statutory requirements and contract goals. Emphasis should be directed to cost estimating and ongoing constructability and means/methods review and consulting with the A/E teams. Provide a proposed staffing plan and preliminary budget for preconstruction services based on the assumed preconstruction services schedule noted below. (Note: This preliminary budget specifically for preconstruction services is to provide a general idea of the level of effort the proposer sees as necessary to perform the preconstruction services described in the Scope of Work and shall not be taken by the district as a bid by any proposer.)

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

h. Construction Management Approach. Outline your approach to how you will manage, and track construction change documentation, including the flow of communication to appropriate parties on this project. Outline how you will manage the construction, procurement/bidding, and installation activities. Describe your firm’s approach to dispute resolution. Discuss the major challenges to successful completion of the project and how the Team proposes to approach them.

i. Agencies Having Jurisdiction. Describe your team’s experience working with local Agencies having Jurisdiction particularly within the City of Seattle.

j. Quality Control. Provide a 2-page summary of your firm’s approach to quality control during construction. In the summary, include a description of the quality control organization you plan to employ, and the levels and authority of the individuals assigned quality control responsibility.

k. Safety. Provide a one-page summary of your team’s accident prevention program and submit your team’s Experience Modification Rate (EMR) and OSHA Lost Time Accident Rate for the past five years.

l. Litigation. Provide a record of litigation, mediation or arbitration matters initiated by your firm or against your firm (in which you were a named party) for the last ten years, in the Pacific Northwest; Idaho, Washington State, Oregon.

m. Complaints. Provide a record of complaints filed against your firm by regulatory agencies (i.e.

WSHA, OSHA, L&I, EEOC, City of Seattle Office of Civil Rights, State of Wash. Office of Equal Opportunity, State of Washington OEO, Washington State Office of Minority and Women’s Business Enterprises, or other similar entities in other states, for the last ten years in the Pacific Northwest: Idaho, Washington State, Oregon.

n. Minority Small Business, labor, and Disadvantaged Business Outreach Plan. (5-page limit)

Provide a detailed description of how your firm’s preconstruction and construction outreach and procurement plan will utilize disadvantaged business enterprises, and disadvantaged labor hiring that will maximize W/MBE participation.

• What is your firm’s past performance in the utilization of such individuals and firms?

Include a spreadsheet depicting not less than 5 projects over not more than 10 years completed. List owner, contract value, owner’s M/WBE & OMWBE goals, and actual overall % paid results.

7.3 Step 1: Statement of Qualifications Evaluation Criteria

The following criteria will be the basis for STEP 1 Statement of Qualifications:

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

Step 1: Statement of Qualifications Criteria Points

Past performance of the firm on similar projects or equivalent experience of similar scope and complexity delivered through GC/CM (or GC/CM-like delivery in the public or private sectors), including quality control, safety records, ability to control and monitor projects involving schedule dependencies on phased occupied sites, and ability to meet quality, schedule, and budget requirements, as well as your ability to self-perform work, your firm’s proximity to the project, and the current and projected workload of the firm.

The abilities of the firm’s professional personnel. Specifically, qualifications and experience of project team members assigned to this project to carry out preconstruction and construction services on similar projects or equivalent experience.

Preconstruction and Construction management approach, including your site logistics plan, staffing plan and availability for preconstruction services (15 points); Your firm’s approach to preconstruction value analysis, constructability, and cost analysis/cost control (10 points) Your firm’s approach to project closeout as part of construction (5 points).

Experience managing projects with compressed or phased construction schedules, including how you’ve successfully met hard deadlines.

Additionally, provide examples of projects where you had to dismantle and reassemble major portions of a school building during summer and/or other tight timelines, ensuring project was completed and facility operational prior to scheduled occupancy.

The firm’s past performance as a percent, in the utilization of such disadvantaged business enterprises. Emphasis will be placed on the ability of the firm to include effective plans and practices to respond to the district’s Strategic Plan, Board Policy 0030, M/WBE contract goals, employment of local minority talent, minority business partnerships, and relationships with leading or local subcontracting organizations that support diversity and inclusion. Explain in detail how your firm will recruit and guide local M/WBE businesses onto project bid packages and Negotiated Support Services contracts successfully.

Total STEP ONE 100

Following an initial screening of the proposals the committee will select the most highly qualified firms to provide the services required for the proposed project. Selection will be based on the evaluation criteria set forth. The firms/teams submitting proposals will be ranked, and the committee will then recommend a shortlist of most qualified firms who will be invited to interview.

7.4 Step 2: Interviews

1. Short-listed firms will be required to provide the following in advance of the interview:

1.1 All questions, comments or qualifications regarding the proposed Contract Documents, including the Agreement, General Conditions, Supplementary Conditions, Preconstruction Services and Summary of Work.

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

2. Interviews with the shortlisted firms will be conducted for the purpose of determining which of the shortlisted firms are the most qualified for the project; which firms have the project personnel best able to complete the scope of services; which firms most fully understand and are able to perform the role of GC/CM as envisioned by the district.

2.1 Key personnel from proposing firms to be assigned to the project are required to be present at the interview. As part of the interview process, both the shortlisted firms and their key personnel shall meet the selection criteria set out below.

2.2 In addition to the material requested herein, and information which may be requested by the Selection Committee, the shortlisted firms shall be prepared to demonstrate the firm’s approach to management of the project based on their understanding of the contract for GC/CM services; the firm’s ability to perform the services within a fully integrated professional team; and the GC/CM firm’s past performance of similar services in similar team situations. Describe your preconstruction and construction diversity and inclusion plan that will maximize local W/MBE and SBE participation. (Note Attachment 1; Preconstruction Services specifically identified in and related to sections 2.9-2.11)

3. The shortlist will be provided in alphabetical order without any ranking whatsoever.

4. The following selection criteria will be the basis for STEP TWO:

Step 2: Interview Criteria Points

Quality and experience of personnel proposed for the Project 10 Ability of personnel to effectively communicate with owner and project team 10 Responses to questions and Interview Panel follow up questions 60

Total STEP TWO 80

5. Following completion of the interviews, the Committee will select up to four (4) firms for consideration in STEP 3. The selected firms will be those firms considered the most qualified by the Committee. The district expects to issue an addendum covering any necessary changes to the Contract Documents based on written comments from the proposing firms.

7.5 STEP 3: Priced Proposals

1. The most highly qualified firms will be asked by the district to submit a fully compliant priced proposal for Detailed Specified General Conditions and Fixed Fee on a proposal form to be provided. The terms “Fixed Fee,” “Negotiated Support Services,” and “Detailed Specified General Conditions” are specifically defined in the GC/CM Contract Documents. The District reserves the right to modify the Contract Documents included in this Request for Proposal for the priced proposal submittal.

2. Proposed scope for self-performed work. Proposers are advised to review the restrictions on such work in RCW Chapter 39.10.

Project team proposed labor rate schedules for the services to be performed for pre-construction Services. Include individuals or position titles and respective rates for each type of service listed in the pre-construction Services scope of work. The not-to-exceed amounts for Preconstruction Services will be negotiated based on the specific scopes of work for the project.

3. Final STEP 3 Priced Proposal submissions will be reviewed by the Committee and recommendations made to the district based on the following:

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

• Lowest conforming priced proposal: 20 points

• Other responsive Price Proposals will each be allocated points calculated by the following formula:

[Lowest price] divided by [Each Other Price Proposal] multiplied by [Maximum Points Allowed (20)]. In case of discrepancies between the proposed amounts in words and in numerals, the numerals shall govern, and the words shall be used to determine any ambiguities in the numerals.

7.6 Identification of the Most Highly Qualified GC/CM

Following STEP 3 above, the cumulative scores of all finalists will be tallied to determine the Most Highly Qualified GC/CM. Points earned based on scoring of the SOQs and interviews will be added to the points received in the price proposal for a total maximum possible of 200 points. The finalist receiving the highest total score will be determined the Most-Qualified GC/CM firm and may be selected to negotiate an agreement with the district that provides for pre-construction services and MACC negotiations.

Criteria Points Qualifications from STEP 1 100 Interview Criteria from STEP 2 80 Low Conforming Priced Proposal from STEP 3 20

Total STEPS ONE, TWO & THREE 200

1. In the event of a tie in the cumulative points total rounded to the nearest whole number, the firm with the lowest conforming priced proposal from STEP 3 will be identified as the Most Highly Qualified

GC/CM.

2. In case of discrepancies between the proposed amounts in words and in numerals, the numerals shall govern, and the words shall be used to determine any ambiguities in the numerals.

3. Based on the recommendation of the committee, the district intends to enter into contract negotiations with the Most Highly Qualified GC/CM firm to provide pre-construction services for the project.

Based on the recommendation of the committee and subject to approval by the School Board, the district intends to enter into contract negotiations with the Most Highly Qualified GC/CM firm for construction of the project following levy approval of construction funding by Seattle voters.

4. The district reserves the right to reject any price proposal which is unbalanced (i.e., an imbalance between costs included in the Fee and in the Specified General Conditions) or which deviates from the mean of the responsive proposals submitted by more than 20%.

5. Based on the recommendation of the committee and subject to approval by the School Board, the district intends to enter into a contract with the recommended firm for the project.

8.0 CONTRACT AND CONTRACTING PROVISIONS

8.1 Standard Form of Contract

The district’s Contract (revised A133 Agreement and revised A201) will be included in the STEP 2 Bid Instructions Documents. The STEP 2 proposal documents must include any comments, exclusions or requested changes. Please note: The district reserves the right to reject any firm that is not willing to accept the district’s terms and conditions as noted in the standard form of contract.

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

8.2 Complaint Process and Procedures

The Complaint Process occurs during the competitive solicitation phase, prior to solicitation close. Its purpose is to improve and clarify the solicitation process and resolve vendor concerns early, reducing the need for protests.

8.3.1 Grounds for Complaint:

• The solicitation unnecessarily restricts competition.

• The evaluation or scoring process is unfair or flawed.

• The solicitation requirements are inadequate or insufficient to prepare a response.

8.3.2 Complaints Not Permitted:

• Complaints based solely on vendor pricing, qualifications, or subjective dissatisfaction with solicitation requirements will not be considered.

8.3.3 Submission Requirements:

• A Complaint must be in emailed to contractingservices@seattleschools.org and include:

o Name of the vendor.

o Solicitation title under which the protest is submitted.

o Detailed description of the specific compliant and supporting documentation.

o Specific ruling or relief requested.

o Email subject line should be labeled “Complaint of RFPXXXXX” and emailed to contractingservices@seattleschools.org

• Only prospective vendors that intend to submit a response to the active solicitation may file a

Complaint in accordance with these procedures.

• Complaints must be submitted in writing to the Procurement Coordinator or designee.

• Complaints must clearly state the basis for the Complaint and include a proposed remedy.

• Complaints must be submitted no less than ten (10) calendar days prior to the bid response deadline.

8.3.4. District Actions:

• The District will review the Complaint to determine if the Complaint is reasonable or if the Complaint has merit.

• The District may, at the District’s sole discretion, extend the solicitation submission deadline to allow sufficient time for review and response.

• Responses to Complaints, including any changes to the solicitation, will be posted as an amendment via the bidder notification system (Bid Locker).

• The District’s decision during the Complaint Process is final.

• Complaints cannot be raised again during the Protest Process identified below.

8.3.5 Vendor Required Actions:

• All District responses to Complaints will be transmitted via email. The aggrieved party must acknowledge receipt of District Response within one (1) business day. Lack of acknowledgment will not invalidate delivery but may be documented by the District for record purposes.

8.4.1 Protest Process & Procedures:

The Protest Process occurs after proposals are submitted and evaluated after the announcement of award, but prior to contract execution. Inquiry or Intention does not constitute a Protest: A notice from a Proposer to the specified and designated recipient for such Protests does not reserve the right to protest. Formal protests must be received within the required deadlines and following the proper format. A casual inquiry, Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School complaint, or a statement of the intention to protest that does not provide the facts and issues, and/or does not comply with the form, content or deadlines, will not be considered or acted upon as a Protest.

8.4.2 Eligibility:

• Only a Proposer who has submitted a responsive proposal in connection with this solicitation may file a

Protest in accordance with these procedures.

• Protests not based on procedural matters will not be considered.

• Protests will be rejected as without merit if they address issues such as:

o An evaluator’s professional judgment on the quality of a proposal; or o District’s assessment of its own requirements; or o A complaint raised during the Complaint Process

8.4.3 Grounds for Protest: Only Protests alleging an issue concerning the following subjects shall be considered:

• A matter of bias, discrimination, or conflict of interest.

• Errors in computing score.

• Non-compliance with procedures described in the solicitation or District policy.

8.4.5 Timing:

• Protests based must be received within three (3) business days of the notice to award.

• No Protest will be considered if all proposals are rejected or if received after the specified timeline.

8.4.6 Protest Submission Requirements:

• Protests must be emailed and submitted to contractingservices@seattleschools.org and include:

• Name and address of the aggrieved party.

• Contract title under which the Protest is submitted.

• Detailed description of the specific grounds for Protest and supporting documentation.

• Specific ruling or relief requested.

• Email subject line labeled “Protest of RFPXXXXX” and email to contractingservices@seattleschools.org

8.4.7 District Actions:

• Upon receipt of a written Protest, the District shall promptly consider the Protest. The District may give notice of the Protest and its basis to other persons, including Proposers involved in or affected by the Protest; such other persons may be given an opportunity to submit their views and relevant information.

• The District will issue a timely decision in writing stating the reasons for the action taken. Protest responses will be delivered by email to the same email address as received by the District.

8.4.8 Vendor’s Required Actions:

• All District responses to Protests will be transmitted via email. The aggrieved party must acknowledge receipt within one (1) business day. Lack of acknowledgment will not invalidate delivery but may be documented by the District for record purposes.

8.4.9 Appeal Process:

• The District’s decision may be appealed to the Superintendent’s designee, not more than two (2) business days after receipt of the decision by written notice together with all supporting evidence.

• Written Protest appeals shall be emailed to and shall be labeled “Protest”:

contractingservices@seattleschools.org

Request for Proposal No. RFP261001 GC/CM Services for TOPS K-8 School

ATTENTION:

Fred Podesta Chief Operations Officer Seattle School District No.1

MS 33-343

P.O. Box 34165 Seattle, WA 98124

• The decision issued by the Superintendent’s designee on any Protest appeal shall be final and binding.

8.4.10 Process Compliance & Protestor’s Rights

• Strict compliance with the Complaint and Protest procedures set forth herein is essential in furtherance of the public interest.

• Any aggrieved party that fails to comply strictly with these Complaint and Protest procedures is deemed, by such failure, to have waived and relinquished forever any right or claim with respect to alleged irregularities in connection with the solicitation or award.

• No person or party may pursue any action in court challenging the solicitation or award of this contract without first exhausting the administrative procedures specified herein and receiving the District’s final decision.

• Any Proposer submitting a proposal shall be deemed to have accepted these procedures.

End of Request for Proposal

ATTACHMENTS:

Attachment 1: GCCM Contract Documents – Division 00 & 01 Attachment 2: Statement of Qualifications Forms

RFP documents, attachments and addenda are available at no charge on BidLocker at the following link:

https://bidlocker.us/a/seattlepublicschools/BidLocker https://bidlocker.us/a/seattlepublicschools/BidLocker.com https://bidlocker.us/a/seattlepublicschools/BidLocker.com