RFP26001_SafetyActionPlan (002).pdf

CITY OF GREENSBORO

SS4A SAFETY ACTION PLAN

TO: Qualified Consulting Firms

FROM: City of Greensboro, Georgia

SUBJECT: Request for Qualifications and Proposals (RFQ/P)

SS4A SAFETY ACTION PLAN

DATE: January 29, 2026

The City of Greensboro, Georgia (hereinafter referred to as “the City”), is soliciting qualifications and proposals from experienced and qualified consulting firms to submit proposals for professional and planning technical services to prepare an FHWA-compliant Transportation Safety Action Plan under the Federal Highway Administration’s Safe Streets and Roads for All (SS4A) program.

PROJECT OVERVIEW

The Action Plan will apply the Safe Systems approach to identify systemic transportation safety risks and develop implementable strategies to reduce roadway fatalities and serious injuries, with particular emphasis on vulnerable road users and rural roadway contexts.

As an integral component of the Safety Action Plan, the project will include safety-focused active transportation and off-road network planning, undertaken exclusively as a transportation safety strategy. Off-road facilities and shared-use paths will be evaluated as exposure-reduction and conflict-mitigation countermeasures, not as recreational or amenity-based trail planning.

The resulting Transportation Safety Action Plan will produce a prioritized, data-driven, and implementable set of safety strategies and projects that align with SS4A eligibility requirements and position the City for future SS4A implementation funding.

Procurement Officer: Autron Hayes, City Manager

Address: 212N Main Street, Greensboro, GA 30642

Telephone Number: 706-453-7967

E-mail Address: ahayes@greensboroga.gov

SCOPE OF WORK

The selected Consulting Firm will be responsible for:

• Project Management & Coordination;

• Development of a Transportation Safety Action Plan;

• Data Collection & Systemic Safety Analysis;

• Developed under the Safe System Framework;

• Safety-Focused Active Transportation & Off-road Network Planning (SS4A-ELIGIBLE);

• Post-Crash Care Assessment;

• Safety Strategy Development & Prioritization

Submission Requirements:

To be considered, sealed hard-copy proposals must be delivered no later than 2:00 PM (EST) on

March 5, 2026 to the following address:

City of Greensboro, Georgia

Attn: Toinia Butler, City Clerk

212 North Main Street

Greensboro, Georgia 30642

All proposals must be clearly labeled on the exterior of the package. Late submissions will not be accepted or considered.

Inquiries:

All questions regarding this RFQ/P submitted in writing and directed to:

Autron Hayes

Email: ahayes@greensboroga.gov

The City appreciates your interest in this important community development initiative. We look forward to reviewing your qualifications and proposal.

Sincerely, City of Greensboro, Georgia

REQUEST FOR QUALIFICATIONS/PROPOSAL TO PROVIDE

GENERAL CONSULTING SERVICES FOR

CITY OF GREENSBORO SS4A SAFETY ACTION PLAN

Table of Contents

OFFEROR’S RFP CHECKLIST

DISCLOSURE FORM

GENERAL CONTRACTOR SCOPE OF SERVICES

SCHEDULE OF EVENTS

1. PROJECT OVERVIEW AND RFP INSTRUCTIONS

2. RFP STANDARD INFORMATION

3. SCOPE OF PROJECT

4. OFFEROR QUALIFICATIONS

5. EVALUATION CRITERIA

6. STANDARD CONTRACT INFORMA

CITY OF GREENSBORO OFFEROR’S RFP CHECKLIST

1. ____ Read the entire document. Note critical items such as: mandatory requirements;

supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.).

2. ____ Note the procurement officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have.

3. ____ Attend the pre-proposal conference if one is offered. These conferences provide an opportunity to ask clarifying questions, obtain a better understanding of the project, or to notify the City of any ambiguities, inconsistencies, or errors in the

RFP.

4. ____ Take advantage of the “question and answer” period. Submit your questions to the procurement officer by the due date listed in the Schedule of Events and view the answers given in the formal “addenda” issued for the RFP. All addenda issued for an RFP are posted on the City’s website and will include all questions asked and answered concerning the RFP.

5. ____ Follow the format required in the RFP when preparing your response. Provide point- by-point responses to all sections in a clear and concise manner.

6. ____ Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the City or evaluation committee will know what your company capabilities are or what items/services you can provide, even if you have previously contracted with the City. The proposals are evaluated based solely on the information and materials provided in your response.

7. ____ Use the forms provided, i.e., cover page, sample budget form, certification forms, etc. Check the City website for RFP addenda. Before submitting your response, check the City website at www.greensboroga.gov to see whether any addenda were issued for the RFP. If so, you must submit a signed cover sheet for each addendum issued along with your RFP response.

8. ____ Review and read the RFP document again to make sure that you have addressed all requirements. Your original response and the requested copies must be identical and be complete. The copies are provided to the evaluation committee members and will be used to score your response.

CITY OF GREENSBORO DISCLOSURE FORM

This form is for disclosure of campaign contributions and family member relations with City of Greensboro officials/employees.

Please complete this form and return it as part of your RFP package when it is submitted.

Name of Offeror _______________________________________________________

Name and the official position of the City of Greensboro Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.)

List the dollar amount/value and description of each campaign contribution made over the past two

(2) years by the Applicant/Opponent to the named Greensboro Official.

Amount/Value Description

Please list any family member that is currently (or has been employed within the last 12 months) by the City of Greensboro and your relation:

SCHEDULE OF EVENTS

City of Greensboro SS4A Safety Action Plan

Project Milestone Schedule

EVENT DATE

RFP Issue Date……………………………………………………………...January 30, 2026

Pre-Proposal Conference (Optional but recommended) …………February 17,2026 at 10:30am

Deadline for Receipt of Written Questions………………………………February 19, 2026

Deadline for Posting Answers to the City’s Website………………….……. February 23, 2026

RFP Response Due Date……………………….…………March 5, 2026 at 2:00PM EST

Intended Date for Contract Award………………………………………………TBD

SECTION 1: PROJECT OVERVIEW AND INSTRUCTIONS

1.0 PROJECT OVERVIEW

The City of Greensboro invites qualified consulting firms to submit proposals for professional planning and technical services to prepare an FHWA-compliant Transportation Safety Action

Plan under the Federal Highway Administration’s Safe Streets and Roads for All (SS4A) program.

The Action Plan will apply the Safe Systems approach to identify systemic transportation safety risks and develop implementable strategies to reduce roadway fatalities and serious injuries, with particular emphasis on vulnerable road users and rural roadway contexts.

As an integral component of the Safety Action Plan, the project will include safety-focused active transportation and off-road network planning, undertaken exclusively as a transportation safety strategy. Off-road facilities and shared-use paths will be evaluated as exposure-reduction and conflict-mitigation countermeasures, not as recreational or amenity-based trail planning.

The resulting Transportation Safety Action Plan will produce a prioritized, data-driven, and implementable set of safety strategies and projects that align with SS4A eligibility requirements and position the City for future SS4A implementation funding.

SINGLE POINT OF CONTACT

From the date this Request for Proposal (RFP) is issued until an offeror is selected and the selection is announced by the procurement officer, offerors are not allowed to communicate with any City staff or elected officials regarding this procurement, except at the direction of Toinia Butler, the City Clerk in charge of the solicitation. Any unauthorized contact may disqualify the offeror from further consideration. Contact information for the single point of contact is as follows:

Procurement Officer: Toinia Butler, City Clerk

Address: 212N Main Street, Greensboro, GA 30642

Telephone Number: 706-453-7967

E-mail Address: tbutler@greensboroga.gov

1.1 REQUIRED REVIEW

1.1.1 Review RFP. Offerors should carefully review the instructions; mandatory requirements, specifications, standard terms and conditions, and standard contract set out in this RFP and promptly notify the procurement officer identified above in writing or via e-mail of any ambiguity, inconsistency, unduly restrictive specifications, or error which they discover upon examination of this RFP.

1.1.2 Form of Questions. Offerors with questions or requiring clarification or interpretation of any section within this RFP must address these questions in writing or via e-mail to the procurement officer referenced above on or before February 26, 2026, 5:00 p.m.. Each question must provide clear reference to the section, page, and item in question. Questions received after the deadline may not be considered.

1.1.3 City’s Answers. The City will provide an official written answer to all received questions by March 5th, 5:00 p.m. The City's response will be by formal written addendum attached in an e-mail form to all interested consulting firms that provide e-mail addresses and on the City’s website. Any other form of interpretation, correction, or change to this RFP will not be binding upon the City. Any formal written addendum will be posted on the City of Greensboro website alongside the posting of the RFP at www.greensboroga.gov by the close of business on the date listed. Offerors must sign and return any addendum with their RFP response.

1.1.4 Mandatory Requirements. To be eligible for consideration, an offeror must meet the intent of all mandatory requirements. The City will determine whether an offeror’s RFP response complies with the intent of the requirements. RFP responses that do not meet the full intent of all requirements listed in this RFP may be subject to point reductions during the evaluation process or may be deemed non-responsive.

1.2 PRE-PROPOSAL CONFERENCE

An optional Pre-Proposal Conference will be held at Greensboro City Hall: 212 N Main Street, Greensboro, GA 30642 on Wednesday, February 18th, 2026, at 11:00 a.m. EST. Offerors may use this opportunity to ask clarifying questions or obtain a better understanding of the project or to notify the City of any ambiguity, inconsistency, or error which they may discover upon examination of this RFP. All responses to questions at the Pre-Proposal Conference will be oral and in no way binding on the City.

1.3 SUBMITTING A PROPOSAL

1.3.1 Organization of Proposal. Offerors must organize their proposal into sections that follow the format of this RFP, with tabs separating each section. A point-by-point response to all numbered sections, subsections, and appendices is required. If no explanation or clarification is required in the offeror’s response to a specific subsection, the offeror shall indicate so in the point-by-point response or utilize a blanket response for the entire section with the following statement:

“(Offeror’s Name)” understands and will comply.

1.3.2 Failure to Comply with Instructions. Offerors failing to comply with these instructions may be subject to point deductions. The City may also choose to not evaluate, may deem non-responsive, and/or may disqualify from further consideration any proposals that do not follow this RFP format, are difficult to understand, are difficult to read, or are missing any requested information.

1.3.3 Multiple Proposals. Offerors may, at their option, submit multiple proposals, in which case each proposal shall be evaluated as a separate document.

1.3.4 Price Sheets. Offerors must respond to this RFP by submitting a price sheet displaying a line item break down of each associated cost. Offeror will also include all deliverable costs as part of their overall process. These price sheets will be used as the primary representation of each offeror’s cost/price and will be used extensively during proposal evaluations. Additional information should be included as necessary to explain in detail the offeror’s cost/price.

1.3.5 Copies Required and Deadline for Receipt of Proposals. Offerors must submit one

(1) original proposal and two (2) copies to the City of Greensboro. Proposals must be received at the receptionist’s desk prior to 2:00 p.m. EST, March 17, 2026.

1.3.6 Late Proposals. Regardless of cause, late proposals will not be accepted and will automatically be disqualified from further consideration. It shall be the offeror’s sole risk to assure delivery at the receptionist's desk at the designated office by the designated time. Late proposals will not be opened and may be returned to the offeror at the expense of the offeror or destroyed if requested.

1.4 OFFEROR'S CERTIFICATION

1.4.1 Understanding of Specifications and Requirements. By submitting a response to this RFP, offeror agrees to an understanding of and compliance with the specifications and requirements described in this RFP.

1.4.2 Offerors Signature. The proposals must be signed in ink by an individual authorized to legally bind the business submitting the proposal. The offeror’s signature on a proposal in response to this RFP guarantees that the prices quoted have been established without collusion and without effort to preclude the City of Greensboro from obtaining the best possible supply or service. Proof of authority of the person signing the RFP response must be furnished upon request.

1.4.3 Offer in Effect for 120 Days. A proposal may not be modified, withdrawn or canceled by the offeror for a 120-day period following the deadline for proposal submission as defined in the Schedule of Events, or receipt of best and final offer, if required, and offeror so agrees in submitting the proposal.

1.5 COST OF PREPARING A PROPOSAL

1.5.1 City Not Responsible for Preparation Costs. The costs for developing and delivering responses to this RFP and any subsequent presentations of the proposal as requested by the City are entirely the responsibility of the offeror. The City is not liable for any expense incurred by the offeror in the preparation and presentation of their proposal.

1.5.2 All Timely Submitted Materials Become City Property. All materials submitted in response to this RFP become the property of the City of Greensboro and are to be appended to any formal documentation, which would further define or expand any contractual relationship between the City and offeror resulting from this RFP process.

SECTION 2: RFP STANDARD INFORMATON

2.0 AUTHORITY

This Request for Proposals is issued under the authority of the City of Greensboro and in accordance with applicable federal, state, and local procurement requirements, including 2 CFR

Part 200 and Georgia LAP standards.

2.1 OFFEROR COMPETITION

The City encourages free and open competition among offerors. Whenever possible, the City will design specifications, proposal requests, and conditions to accomplish this objective, consistent with the necessity to satisfy the City’s need to procure technically sound, cost-effective services and supplies.

2.2 RECEIPT OF PROPOSALS AND PUBLIC INSPECTION

2.2.1 Public Information. All information received in response to this RFP, including copyrighted material, is deemed public information and will be made available for public viewing and copying shortly after the time for receipt of proposals has passed with the following four exceptions: (1) bona fide trade secrets meeting confidentiality requirements that have been properly marked, separated, and documented; (2) matters involving individual safety as determined by the City of Greensboro; (3) any company financial information requested by the

City of Greensboro to determine vendor responsibility, unless prior written consent has been given by the offeror; and (4) other constitutional protections.

2.2.2 Procurement Officer Review of Proposals. Upon opening the proposals received in response to this RFP, the procurement officer in charge of the solicitation and designated staff member(s) will review the proposals and separate out any information that meets the referenced exceptions in Section 2.2.1 above, providing the following conditions have been met:

• Confidential information is clearly marked and separated from the rest of the proposal.

• The proposal does not contain confidential material in the cost or price section.

• An affidavit from an offeror’s legal counsel attesting to and explaining the validity of the trade secret claim is attached to each proposal containing trade secrets.

Information separated out under this process will be available for review only by the procurement officer, the evaluation committee members, and limited other designees. Offerors must be prepared to pay all legal costs and fees associated with defending a claim for confidentiality in the event of a “right to know” (open records) request from another party.

2.3 CLASSIFICATION AND EVALUATION OF PROPOSALS

2.3.1 Initial Classification of Proposals as Responsive or Nonresponsive. All proposals will initially be classified as either “responsive” or “nonresponsive”. Proposals may be found nonresponsive any time during the evaluation process or contract negotiation if any of the required information is not provided; the submitted price is found to be excessive or inadequate as measured by criteria stated in the RFP; or the proposal is not within the plans and specifications described and required in the RFP. If a proposal is found to be nonresponsive, it will not be considered further.

2.3.2 Determination of Responsibility. The procurement officer will determine whether an offeror has met the standards of responsibility. Such a determination may be made at any time during the evaluation process and through contract negotiation if information surfaces that would result in a determination of non- responsibility. If an offeror is found non-responsible, the determination must be in writing, made a part of the procurement file and mailed to the affected offeror.

2.3.3 Evaluation of Proposals. The evaluation committee will evaluate the remaining proposals and recommend whether to award the contract to the highest scoring offeror or, if necessary, to seek discussion/negotiation or a best and final offer in order to determine the highest scoring offeror. All responsive proposals will be evaluated based on stated evaluation criteria. In scoring against stated criteria, the City may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFP responses in terms of differing price, quality, and contractual factors. These scores will be used to determine the most advantageous offering to the City.

2.3.4 Completeness of Proposals. Selection and award will be based on the offeror’s proposal and other items outlined in this RFP. Submitted responses may not include references to information located elsewhere, such as Internet websites or libraries, unless specifically requested. Information or materials presented by offerors outside the formal response or subsequent discussion/negotiation or “best and final offer,” if requested, will not be considered, will have no bearing on any award, and may result in the offeror being disqualified from further consideration.

2.3.5 Opportunity for Discussion/Negotiation and/or Oral Presentation/Product

Demonstration. After receipt of all proposals and prior to the determination of the award, the

City may initiate discussions with one or more offerors should clarification or negotiation be necessary. Offerors may also be required to make an oral presentation and/or product demonstration to clarify their RFP response or to further define their offer. In either case, offerors should be prepared to send qualified personnel to Greensboro, Georgia to discuss technical and contractual aspects of the proposal. Oral presentations and product demonstrations, if requested, shall be at the offeror’s expense.

2.3.6 Best and Final Offer. The “Best and Final Offer” is an option available to the City under the RFP process which permits the City to request a “best and final offer” from one or more offerors if additional information is required to make a final decision. Offerors may be contacted asking that they submit their “best and final offer,” which must include any and all discussed and/or negotiated changes. The City reserves the right to request a “best and final offer” for this RFP.

2.3.7 Evaluation Committee Recommendation for Contract Award. The evaluation committee will provide a written recommendation for contract award to the finance director that contains the justification and rationale for its decision. The finance director and procurement officer will review the recommendation to ensure its compliance with the RFP process and criteria before concurring in the evaluation committee’s recommendation.

2.3.8 Request for Documents Notice. Upon concurrence with the evaluation committee’s recommendation for contract award, the procurement officer will issue a “Request for Documents Notice” to the highest scoring offeror to obtain the required insurance documents, contract performance security, and any other necessary documents. Receipt of the “Request for

Documents Notice” does not constitute a contract and no work may begin until a contract signed by all parties is in place. The procurement officer will notify all other offerors of the City's intent to begin contract negotiation with the highest scoring offeror.

2.3.9 Contract Negotiation. Upon issuance of the “Request for Documents Notice,” the procurement officer and/or city department representatives may begin contract negotiation with the responsive and responsible offeror whose proposal achieves the highest score and is, therefore, the most advantageous to the City. If contract negotiation is unsuccessful or the highest scoring offeror fails to provide necessary documents or information in a timely manner, or fails to negotiate in good faith, the City may terminate negotiations and begin negotiations with the next highest scoring offeror.

2.3.10 Contract Award. Contract award, if any, will be made to the highest scoring offeror who provides all required documents and successfully completes contract negotiation. A formal contract will be executed by all parties.

2.4 STATE’S RIGHTS RESERVED

While the City has every intention to award a contract as a result of this RFP, issuance of the

RFP in no way constitutes a commitment by the City of Greensboro to award and execute a contract. Upon a determination such actions would be in its best interest, the City, in its sole discretion, reserves the right to:

• cancel or terminate this RFP;

• reject any or all proposals received in response to this RFP;

• waive any undesirable, inconsequential, or inconsistent provisions of this RFP which would not have significant impact on any proposal;

• not award if it is in the best interest of the City not to proceed with contract execution; or

• if awarded, terminate any contract if the City determines adequate funds are not available.

SECTION 3: SCOPE OF PROJECT

REQUEST FOR PROPOSALS

City of Greensboro

SS4A Safety Action Plan

Issued: February 3, 2026

The City of Greensboro is seeking qualified consulting firms to submit proposals for professional planning services to develop an FHWA-compliant Transportation Safety Action

Plan under the Safe Streets and Roads for All (SS4A) program. The selected consultant shall provide all services necessary to deliver a comprehensive, data-driven Safety Action

Plan that applies the Safe Systems approach and addresses systemic safety risks across the City’s multimodal transportation network.

As part of the Safety Action Plan, active transportation and off-road facilities shall be evaluated and planned exclusively as transportation safety countermeasures, with a focus on reducing exposure of vulnerable road users to high-risk roadway environments. All trail-related analysis and recommendations shall be fully integrated into the SS4A Safety Action

Plan and framed as core safety infrastructure, not recreational or amenity-based planning.

The proposals shall include the following information and follow this organization:

1. A cover letter which expresses an understanding of the contractor’s project responsibilities.

2. Description of the contractor’s company, years in service, scope of work, quality of workmanship and related material/labor guarantees. Include a contact name, address, phone number, FAX number and email address. The person listed shall be the primary contact.

3. A proposed scope of services including a description of work to be performed. The price quoted shall include all labor, materials, equipment, and other costs necessary to fully complete the services in accordance with specifications of this request for proposals.

4. Proof of liability and professional insurance information - The firm shall provide proof of all liability, workers’ compensation, and other professional insurance necessary to hold the city free of liability for any and all actions of the bidder and/or his/her employees in the performance of their duties.

5. Provide a brief discussion of any litigation for which the organization has been involved within the previous five years.

6. Provide a brief discussion of any potential conflict of interest for the firm or its team members should it be selected to provide services for the city. Detail how the firm or its team members will handle these and future conflicts of interest.

7. The entire written proposal shall be no more than 30 pages in length, printed on one-side only in a font not smaller than 11 point.

3.1 INTRODUCTION

The Greensboro SS4A Transportation Safety Action Plan is a comprehensive, community-wide initiative funded through the Federal Highway Administration’s Safe Streets and

Roads for All (SS4A) program. The purpose of this effort is to establish a data-driven, equity-focused safety framework to reduce roadway fatalities and serious injuries across the City’s transportation network, with particular emphasis on vulnerable road users and rural roadway conditions.

Greensboro is a predominantly rural community characterized by dispersed development patterns, scenic and agricultural roadways, equestrian activity, village centers, parks, and an evolving network of off-road facilities.

While these characteristics define the City’s identity, they also create distinct transportation safety challenges, including higher operating speeds on rural roadways, limited pedestrian and bicycle separation, constrained sight distances, and frequent interaction between vehicular traffic and non-motorized users.

The SS4A Transportation Safety Action Plan will evaluate historic crash data, roadway characteristics, land use context, travel behavior, and demographic factors to identify high-injury networks, systemic risk conditions, and contributing factors to serious crashes. The plan will emphasize proactive, systemic safety strategies consistent with the Safe Systems approach, integrate equity considerations, and incorporate meaningful public engagement to inform implementable solutions.

As an integral component of the Safety Action Plan, the project will include safety-focused active transportation and off-road network planning, undertaken exclusively as a transportation safety strategy. Shared-use paths and off-road facilities will be evaluated as exposure-reduction and conflict-mitigation countermeasures that function to physically separate vulnerable users from high-speed or high-volume vehicular traffic. Analysis will focus on trail–roadway interfaces, crossings, access points, and parallel facilities where off-road infrastructure can measurably improve safety outcomes.

The City of Greensboro is soliciting proposals from qualified firms to provide professional planning, technical analysis, and public engagement services necessary to prepare an

FHWA-compliant SS4A Transportation Safety Action Plan. This Request for Proposals outlines the scope of work, submission requirements, and evaluation criteria for firms with demonstrated experience in transportation safety planning, Safe Systems implementation, safety-focused active transportation strategies, data-driven analysis, and community engagement. The selected consultant will support the City in delivering an Action Plan that advances near-term safety improvements, informs long-range capital planning, and positions Greensboro for future SS4A implementation funding and sustained safety outcomes.

3.2 PROJECT OVERVIEW

Building upon the framework established in Section 3.1, the Greensboro Transportation

Safety Action Plan will evaluate the City’s multimodal transportation system to identify systemic safety risks, exposure conditions, and implementable countermeasures. The plan will address roadway safety at both the network and location-specific levels, with a primary focus on reducing fatalities and serious injuries among vulnerable road users, particularly within rural and higher-speed roadway environments.

The Safety Action Plan will include a comprehensive analysis of historic crash data, roadway characteristics, land use context, travel behavior, and demographic factors to identify high-injury networks, recurring risk patterns, and contributing factors to serious crashes. This analysis will inform a proactive, data-driven, and equitable safety strategy that emphasizes systemic improvements rather than isolated, reactive treatments.

As an integral component of the Safety Action Plan, the project will include safety-focused active transportation and off-road network planning, undertaken exclusively as a transportation safety strategy. Shared-use paths and off-road facilities will be evaluated as exposure-reduction and conflict-mitigation countermeasures, particularly in locations where pedestrians and bicyclists currently interact with high-speed or high-volume vehicular traffic. Analysis will focus on trail–roadway interfaces, crossings, access points, and parallel facilities that function to separate vulnerable users from unsafe roadway conditions.

Together, these efforts will produce a unified, prioritized, and implementable safety action framework that aligns with the Safe Systems approach, supports near-term safety improvements, informs long-range capital planning, and positions the City for future SS4A implementation funding and other state and federal safety programs.

3.3 SCOPE OF WORK

The selected consultant shall provide professional planning and technical services to develop an FHWA-compliant Transportation Safety Action Plan under the Federal Highway

Administration’s Safe Streets and Roads for All (SS4A) program. All work under this contract shall be directed toward reducing roadway fatalities and serious injuries through a

Safe Systems approach, with particular emphasis on vulnerable road users and the unique safety challenges associated with rural and higher-speed roadway environments.

As an integral component of the Safety Action Plan, active transportation and off-road facilities shall be evaluated and planned exclusively as transportation safety countermeasures. All trail-related analysis and recommendations shall be fully embedded within the SS4A Safety Action Plan and framed as exposure-reduction and conflict-mitigation strategies, not as recreational or amenity-based planning.

All services shall be planning-level in nature and focused on analysis, strategy development, prioritization, and implementation readiness. Final engineering design, permitting, right-of-way acquisition, and construction services are expressly excluded from the scope of work.

TASK 1 – PROJECT MANAGEMENT & COORDINATION

Project administration, coordination, and reporting necessary to deliver an SS4A-compliant

Safety Action Plan, including coordination with City staff, FHWA, GDOT, and other relevant partners.

TASK 2 – TRANSPORTATION SAFETY ACTION PLAN

This task constitutes the core SS4A-eligible scope of work.

2.1 Data Collection & Systemic Safety Analysis

• Crash data analysis (minimum five years)

• High-Injury Network identification

• Speed environment and roadway context analysis

• Equity and demographic considerations consistent with SS4A guidance

2.2 Safe Systems Framework

The Safety Action Plan shall be explicitly structured around the five (5) Safe System elements:

• Safer People

• Safer Roads

• Safer Speeds

• Safer Vehicles

• Post-Crash Care

2.3 Safety-Focused Active Transportation & Off-Road Network Planning (SS4A-

ELIGIBLE)

Active transportation and off-road facilities shall be evaluated and planned solely as transportation safety countermeasures intended to reduce exposure of vulnerable road users to high-risk vehicular environments. This subtask shall include:

• Identification of corridors where pedestrians and bicyclists are currently exposed to elevated crash risk due to:

o High vehicle speeds o Lack of sidewalks, shoulders, or separation o Rural or scenic roadway conditions

• Evaluation of parallel off-road facilities and shared-use paths as exposure-reduction strategies that:

o Physically separate vulnerable users from vehicular traffic o Provide predictable, low-conflict travel corridors o Reduce reliance on unsafe roadway travel

• Assessment of trail–roadway interfaces, crossings, and access points with a focus on:

o Conflict reduction o User predictability o Planning-level safety strategies only

All recommendations shall be justified based on documented or systemic safety need, not recreational demand.

2.4 Post-Crash Care Assessment

Recognizing the rural character of Greensboro, the consultant shall evaluate post-crash care considerations, including emergency access, response coverage, and planning-level strategies to improve post-crash outcomes.

2.5 Public & Stakeholder Engagement

Engagement activities focused on transportation safety risks, vulnerable road users, and

Safe Systems outcomes.

2.6 Safety Strategy Development & Prioritization

• Evidence-based countermeasures

• Low-cost, high-impact strategies

• Prioritization based on fatality and serious injury reduction potential

2.7 Deliverables

• FHWA-compliant Transportation Safety Action Plan

• Safety-focused active transportation network maps

• Prioritized list of safety-driven projects

• SS4A outcomes crosswalk suitable for future implementation grants

3.4 PROPOSAL CONTENTS

Firms must submit proposals including the following:

1. Letter of Interest

2. Company Profile – include qualifications and relevant experience

3. Project Team – resumes and roles of key personnel

4. Project Understanding and Approach

5. Proposed Timeline and Work Plan

6. Cost Proposal – itemized cost estimate (design + construction)

7. Offeror’s Information – outlined in Section 4.1 below

SECTION 4: OFFEROR QUALIFICATIONS

4.0 CITY’S RIGHT TO INVESTIGATE

The City may make such investigations as deemed necessary to determine the ability of the offeror to provide the supplies and/or perform the services specified.

4.1 OFFEROR INFORMATIONAL REQUIREMENTS

In determining the capabilities of an offeror to perform the services specified herein, the following informational requirements must be met by the offeror. (Note: Each item must be thoroughly addressed. Offerors taking exception to any requirements listed in this section may be found non-responsive or be subject to point deductions.)

4.1.1 References. Offeror shall provide a minimum of three (3) references that are using services of the type proposed in this RFP. The references may include any government or universities where the offeror, preferably within the last five (5) years, has successfully implemented and managed a similar engineering and construction project. At a minimum, the offeror shall provide the company name, the location where the services were provided, contact person(s), customer’s telephone number, a complete description of the service type, and dates the services were provided. These references may be contacted to verify offeror’s ability to perform the contract. The City reserves the right to use any information or additional references deemed necessary to establish the ability of the offeror to perform the conditions of the contract. Negative references may be grounds for proposal disqualification. If the firm has past construction experience with RTP and/or universal access trails, please provide references.

4.1.2 Resumes/Company Profile and Experience. Offeror shall specify how long the individual/company submitting the proposal has been in the business of providing services similar to those requested in this RFP. A resume or summary of qualifications, work experience, education, skills, etc., which emphasizes previous experience in this area should be provided for all key personnel who will be involved with any aspects of the contract. Offeror should specify how long it has been in the business of providing these services and under what company name.

4.1.3 Method of Providing Services. Offeror should provide a description of the work plan and the methods to be used that will convincingly demonstrate to the City what the offeror intends to do, the timeframes necessary to accomplish the work, and how the work will be accomplished.

SECTION 5: EVALUATION CRITERIA

5.0 EVALUATION CRITERIA

Proposals will be evaluated based on the Offeror’s demonstrated ability to deliver an

FHWA-compliant Transportation Safety Action Plan that applies the Safe Systems approach and produces implementable, safety-driven outcomes.

The City is specifically seeking teams that demonstrate a clear understanding of how active transportation and off-road facilities function as transportation safety countermeasures, particularly in rural and high-speed roadway contexts.

Evaluation Criteria Matrix

Criteria Weight Evaluation Focus

Understanding of SS4A & 30% Demonstrated understanding of SS4A

Safe System Approach Safe Systems principles, and how the proposed approach addresses systemic safety risks, including post-crash care.

Demonstrated ability to evaluate plan

Safety-Focused Active 25% trails, shared use paths, and off-road

Transportation Approach and off-road facilities as exposure-reduction and safety countermeasures-not recreational amenities. Proposals that clearly integrate active transportation within the SS4A safety framework will score higher.

Experience preparing SS4A Action Plans, Relevant Safety Planning 20% Vision Zero plans, or comparable safety-

Experience focused transportation plans, particularly in rural, suburban, or mixed-context environments.

Effectiveness of the proposed engagement

Public Engagement & 15% approach in reaching vulnerable road

Equity Strategy users and underserved populations with a focus on safety outcomes.

Project Team & 10% Qualifications, experience, and availability

Management Capacity of key personnel, including demonstrated ability to manage federally funded safety planning projects.

TOTAL 100%

SECTION 6: STANDARD CONTRACT INFORMATION

6.0 STANDARD TERMS AND CONDITIONS

All City, state, and federal terms and conditions apply, including nondiscrimination and civil rights compliance. The City’s standard terms and conditions will be published on the City’s website as

Appendix A. Offerors should notify the City of any terms within the standard terms and conditions that either preclude them from responding to the RFP or add unnecessary cost. This notification must be made by the deadline for receipt of written/e-mailed questions or with the offeror’s RFP response. Any requests for material, substantive, important exceptions to the standard terms and conditions will be addressed in any formal written addendum issued by the procurement officer in charge of the solicitation. The City reserves the right to address any non-material, minor, insubstantial exceptions to the standard terms and conditions with the highest scoring offeror at the time of contract negotiation.

6.1 STANDARD CONTRACT

The City’s standard contract will be published on the City’s website as Appendix B. Offerors should notify the City of any terms within the standard contract that either preclude them from responding to the RFP or add unnecessary cost. This notification must be made by the deadline for receipt of written/e-mailed questions or with the offeror’s RFP response. Any requests for material, substantive, important exceptions to the standard contract will be addressed in any formal written addendum issued by the procurement officer in charge of the solicitation. The City reserves the right to address any non-material, minor, insubstantial exceptions to the standard contract with the highest scoring offeror at the time of contract negotiation.

6.2 ADDITIONAL CONTRACT PROVISIONS AND TERMS

This RFP and any addenda, the offeror’s RFP response, including any amendments, a best and final offer, any clarification question responses, and any negotiations shall be included in any resulting contract. The City’s standard contract contains the contract terms and conditions which will form the basis of any contract negotiated between the City and the highest scoring offeror. The contract language contained in Appendix B does not define the total extent of the contract language that may be negotiated. In the event of a dispute as to the duties and responsibilities of the parties under this contract, the contract, along with any attachments prepared by the City, will govern in the same order of precedence as listed in the contract.

6.3 CONTRACT TERM

The initial contract term shall be concluded and settled prior to September 29, 2027.

6.4 SUBCONTRACTORS

The highest scoring offeror will be the prime contractor if a contract is awarded and shall be responsible, in total, for all work of any subcontractors. All subcontractors, if any, must be listed in the proposal. The

City reserves the right to approve all subcontractors. The Contractor shall be responsible to the City for the acts and omissions of all subcontractors or agents and of persons directly or indirectly employed by such subcontractors, and for the acts and omissions of persons employed directly by the Contractor.

Further, nothing contained within this document or any contract documents created as a result of any contract awards derived from this RFP shall create any contractual relationships between any subcontractor and the City.

6.5 GENERAL INSURANCE REQUIREMENTS

6.5.1 General Requirements. The Contractor shall maintain for the duration of the contract, at its cost and expense, insurance against claims for injuries to persons or damages to property, including contractual liability, which may arise from or in connection with the performance of the work by the

Contractor, agents, employees, representatives, assigns, or subcontractors. This insurance shall cover such claims as may be caused by any negligent act or omission.

6.5.2 Primary Insurance. The Contractor’s insurance coverage shall be primary insurance as respect to the City, its officers, officials, employees, and volunteers and shall apply separately to each project or location. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

6.6 COMPLIANCE WITH LAWS

The Contractor must, in performance of work under this contract, fully comply with all applicable federal, state, or local laws, rules and regulations, including the Civil Rights Act of 1964, the Age Discrimination

Act of 1975, the Americans with Disabilities Act of 1990 (ADA), the U.S. Access Board’s Accessibility

Guidelines for Outdoor Developed Areas (2004, Chapter 10, issued under the Architectural Barriers Act), and Section 504 of the Rehabilitation Act of 1973. The Contractor agrees that the hiring of persons to perform the contract will be made on the basis of merit and qualifications and there will be no discrimination based upon race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability, or national origin by the persons performing the contract.

6.7 INTELLECTUAL PROPERTY

All patents and other legal rights in or to inventions created in whole or in part under the contract must be available to the City for royalty-free and nonexclusive licensing. Both parties shall have a royalty-free, nonexclusive, and irrevocable right to reproduce, publish or otherwise use and authorize others to use, copyrightable property created under the contract.

Section 7.10 is optional, but usually advisable. Agency may choose to accept all forms of security or limit the security to surety bonds only. See following alternate Section 7.11 for Surety Bond Only language.

6.8 CONTRACT TERMINATION

The following three termination provisions are presented as options for Section 6.8.1. The first is a

“Termination for Cause,” the second is a “Termination for Cause” with a notice to cure option, and the third is a “Termination of Convenience.” In deciding which provision to use, consideration should be given to the circumstances of each individual contract.

6.8.1 The City may, by written notice to the Contractor, terminate this contract in whole or in part at any time the Contractor fails to perform this contract.

OR

6.8.1 The City may terminate this contract for failure of the Contractor to perform any of the services, duties, or conditions contained in this contract after giving the Contractor written notice of the stated failure. The written notice must demand performance of the stated failure within a specified period of time of not less than ten (10) business days. If the demanded performance is not completed within the specified period, the termination is effective at the end of the specified period.

OR

6.8.1 The City may, by written notice to the Contractor, terminate this contract without cause.

The City must give notice of termination to the Contractor at least ten (10) business days prior to the effective date of termination.

The City, at its sole discretion, may terminate or reduce the scope of this contract if available funding is reduced for any reason.

6.9 CONTRACTOR PERFORMANCE ASSESSMENTS

The City may do assessments of the Contractor’s performance. This contract may be cancelled for one or more poor performance assessments. Contractors will have the opportunity to respond to poor performance assessments. The City will make any final decision to cancel this contract based on the assessment and any related information, the Contractor's response and the severity of any negative performance assessment. The Contractor will be notified with a justification of contract cancellation.

Performance assessments may be considered in future solicitations.