RFP26-38_Tennis_Court_Rehabilitation_and_Reconstruction_Project_9-2-26.pdf

City of South Fulton-RFP 26-38 Tennis Court Rehabilitation and Reconstruction Project

City of South Fulton, Georgia

General

Services

Request for

Proposals

RFP NUMBER: 26-38

TENNIS COURT REHABILITATION AND RECONSTRUCTION PROJECT

ISSUED: Wednesday, September 2, 2026

Proposals are due no later than 2:00 PM Eastern Time, Friday, October 9, City of South Fulton Procurement

Department

4715 Frederick Dr. SW

South Fulton, GA 30336

The City of South Fulton, Georgia

Procurement Department

4715 Frederick Dr. SW., South Fulton, GA 30336

Phone: 470-809-7700

Website: Procurement Department | South Fulton, GA Procurement Department | South Fulton, GA

City of South Fulton General Services Department

REQUEST FOR PROPOSAL RFP #26-38

TENNIS COURT REHABILITATION AND RECONSTRUCTION PROJECT

SCHEDULE OF EVENTS DATE

Proposal Release Date: September 2, 2026

Pre-Proposal Site Visit:

A Non-Mandatory Pre-Proposal site visit will be held at The South Fulton Tennis

Center, located at 5645 Mason Rd. South Fulton, GA 30349.

September 10, 2026

11:00 A.M.

Eastern Time

Deadline for questions:

Questions must be submitted online at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton

September 16, 2026

3:00 P.M.

Eastern Time

Responses to questions will be issued by written Addendum at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton September 23, 2026

All responses to this RFP must be submitted online at:

https://www.bidnetdirect.com/georgia/cityofsouthfulton. Proposers are required to submit responses to solicitations electronically. If you need any assistance registering or using the platform, please call BidNet Direct's Support Team at

800-835-4603 ext. 2 for assistance. To attend the Proposal Opening, please refer to Information and Instructions to Proposers for details.

October 9, 2026

2:00 P.M.

Eastern Time

Interview Process:

As Determined by City.

THIS PROPOSAL SOLICITATION FORM

MUST BE SIGNED AND SUBMITTED WITH PROPOSAL

COMPANY NAME: DATE:

MAILING ADDRESS: PHONE:

CITY: FAX:

STATE: ZIP: SSN OR FEDERAL TAX

ID#:

EMAIL: TITLE OF AUTHORIZED

REPRESENTATIVE:

PRINTED NAME: AUTHORIZED SIGNATURE:

https://www.cityofsouthfultonga.gov/2462/Procurement-Department https://www.bidnetdirect.com/georgia/cityofsouthfulton https://www.bidnetdirect.com/georgia/cityofsouthfulton

TABLE OF CONTENTS

INFORMATION AND INSTRUCTIONS TO PROPOSERS

SUBMITTAL CHECKLIST

INTRODUCTION

MINIMUM REQUIREMENTS

EVALUATION PROCESS

APPENDICES

Appendix A – Scope of Services

ATTACHMENTS

Attachment A – Required Form Submittals

Attachment B – Bonding & Insurance Requirements

Attachment C – Proposal Cost Form

EXHIBITS

Exhibit A – General Terms and Conditions

RFP #26-38 TENNIS COURT REHABILITATION

AND RECONSTRUCTION PROJECT

INFORMATION AND INSTRUCTIONS TO PROPOSERS

1. Request for Proposal: The City requests Proposals from qualified firms, hereinafter referred to individually as a “Proposer” and collectively as “Proposers,” to complete the rehabilitation and reconstruction of four existing tennis courts at the South Fulton Tennis

Center. The Proposer shall submit a Proposal for the scope of the project as defined in

Appendix A: Scope of Services.

2. Solicitation Method: This solicitation is being conducted in accordance with all applicable provisions of the City of South Fulton Procurement Policy, codified in Sec. 1-9001 et seq of the City of South Fulton Code of Ordinances. By submitting a Proposal in reference to this solicitation, a Proposer acknowledges that it is familiar with all laws applicable to this solicitation, including, but not limited to, the City’s Code of Ordinances, which laws are incorporated into this RFP by reference.

3. Minimum Qualifications: Each Proposer and team member shall have the minimum experience set forth in this RFP.

4. Certificate of Authority to Transact Business in Georgia: Each Proposer must submit documentation that demonstrates it is duly authorized to conduct business in the State of Georgia with its Proposal. This requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants and Subcontractors.

5. Business License: The successful Proposer must possess all required business licenses necessary to perform the services described in this solicitation. Proof of such licensing shall be provided prior to contract execution. If Proposer is a joint venture, Proposer shall submit valid business licenses for each member of the joint venture. If the Proposer is not a Georgia corporation, Proposer shall submit a Certificate of Authority to Transact Business in the State of Georgia and a copy of its current, valid business license issued by its home jurisdiction.

6. No Offer by City and Firm Offer by Proposer: This solicitation does not constitute an offer by City to enter into an agreement and cannot be accepted by any Proposer to form a

Contract. This solicitation is only a Request for Proposal from interested Proposers, and no offer shall bind City. A Proposer’s offer is a firm offer and may not be withdrawn except as provided in this RFP, and in the City’s Code of Ordinances and other applicable law.

7. Proposal Duration: Proposals shall remain irrevocable and valid for acceptance for a period of ninety (90) calendar days following the Proposal Submission Deadline, unless extended by mutual written agreement of the parties. Pricing shall remain firm during this period and during the initial twelve (12) month Contract term, except as otherwise expressly stated in the solicitation or resulting Contract.

8. Proposal Submission Deadline: Responses to this RFP will be accepted online at https://www.bidnetdirect.com/georgia/cityofsouthfulton until F r i d a y , October 9, 2026, by 2:00 P.M. Eastern Time (ET).

9. Non-Mandatory Pre-Proposal Site Visit: A Non-Mandatory Pre-Proposal Site Visit has been scheduled for Thursday, September 10, 2026, at 11:00 A.M., and will be hosted in person by City staff and responsible personnel. The Site Visit will take place at South

Fulton Tennis Center, located at: 5645 Mason Road, South Fulton, GA 30349.

Attendance at the Pre-Proposal Site Visit is Non-Mandatory for Proposers responding to this

RFP. During the Pre-Proposal Site Visit, the general requirements of the project will be discussed. Any questions during the Pre-Proposal Site Visit will not be authoritative. Each

Proposer must be fully informed regarding all existing and expected conditions and matters that may affect the cost or performance of the Services. It shall be emphasized, however, that nothing stated or discussed during this Pre-Proposal Site Visit shall be considered to modify, alter, or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an Addendum to the solicitation documents.

10. Solicitation Questions/Prohibited Contacts: Any questions and communications regarding this RFP shall be submitted in writing by logging into https://www.bidnetdirect.com/georgia/cityofsouthfulton on or before September 16, 2026, by 3:00 P.M. ET. Questions received after the deadline will not be considered. Any response made by the City will be posted online at https://www.bidnetdirect.com/georgia/cityofsouthfulton by Addendum. No Proposer may rely on any verbal response to any question submitted concerning this RFP.

11. Proposers and their representatives shall not initiate or continue any verbal or written communications regarding a solicitation with any City officer, elected official, employee or other City representative other than the Procurement Department employee named in the solicitation, between the date of the issuance of the solicitation and the date of the final

Contract award by City Council, unless specified otherwise herein. Attempting to influence the outcome of any given Contract before a recommendation of award to the City Council is strictly prohibited. The Director of Procurement will review alleged violations of this prohibition. If the Director of Procurement determines that such a communication has compromised the competitive process, the Proposal submitted by that Proposer may be disqualified from consideration for award, and that Proposer may, among other things, be placed on the ineligible source list. Violations of this prohibition may also be subject to prosecution under federal, state, or local laws. City of South Fulton employees, officials, and their family members are prohibited from seeking, requesting, or receiving any material payment, gift, job offer, security, promise of future benefit, or any other tangible or intangible thing of value when such receipt has the potential to influence a procurement decision or to gain unfair advantage in a procurement competition, and as outlined in Sec.

1- 9004 (d) of the City of South Fulton Code of Ordinances and all other applicable policies.

12. Ownership of Proposals: Each Proposal submitted to the City will become the property of the City, without compensation to a Proposer, for the City’s use, in its discretion. The City shall not be liable for any Proposal preparation costs incurred by Proposers.

13. Georgia Open Records Act: Information provided to the City is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et seq. Pursuant to O.C.G.A.

§ 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]”.

14. Insurance Requirements: The insurance requirements applicable to any Contract awarded pursuant to this solicitation are set forth in Attachment B, Insurance Requirements.

Proposer shall submit evidence of currently maintained insurance coverages, if any, and shall, prior to contract execution, furnish certificates of insurance and endorsements demonstrating compliance with Attachment B.

15. Subcontractors, Design Professionals, Suppliers and Specialty Trade Contractors:

Proposer shall identify all proposed subcontractors, suppliers, design professionals, testing agencies, and specialty trade contractors expected to perform material portions of the

Services. The City reserves the right to review the qualifications, financial responsibility, technical capability, insurance, licensing, and experience of any such entity and to disapprove any proposed entity determined by the City to be inadequate for the required

Work.

16. Examination of Proposal Documents:

16.1 Each Proposer is responsible for examining with appropriate care the complete RFP and all

Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Proposer, who is deemed to have included all costs for performance of the Services in its Proposal.

16.2 Each Proposer shall promptly notify the City in writing should the Proposer find discrepancies, errors, ambiguities, or omissions in the solicitation documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made in the form of an Addendum to the RFP, which will be issued simultaneously to all potential Proposers. No oral responses are binding on the City.

16.3 The City may in accordance with applicable law, by Addendum, modify any provision or part of the RFP at any time prior to the Proposal due date and time.

16.4 Each Proposer must confirm that all Addenda have been received and acknowledge receipt by executing the Acknowledgment of Addenda form provided with each Addendum.

16.5 The City may waive any technicalities and formalities in this solicitation. Additionally, the City reserves the right to cancel the RFP in its entirety.

16.6 The City reserves the right to waive minor informalities and minor irregularities, request clarification of Proposal content, reject any or all Proposals, cancel the solicitation, reissue the solicitation, seek supplemental information, and conduct such additional due diligence as the City deems necessary, provided that no action shall unfairly prejudice the competitive process or result in the use of unstated evaluation criteria.

16.7 The City of South Fulton may disqualify Proposals as a result of, but not necessarily limited to, the following reasons:

16.7.1 Failure to follow the City of South Fulton’s Proposal schedule;

16.7.2 Failure to return applicable compliance and/or specification sheets;

16.7.3 Failure to return applicable addenda;

16.7.4 Failure to provide information on alternates or equivalents, when allowed;

16.7.5 Failure to provide any mandatory submission expressly required by this RFP may result in the Proposal being deemed non-responsive.

16.7.6 Failure of Proposer to sign all requested documents;

16.7.7 Failure to submit Proposal by deadline;

16.7.8 Failure of Contractor to extend prices;

16.7.9 Failure to hold firm pricing;

16.7.10 Failure to meet specified delivery requirements;

16.7.11 The City reserves the right to reject proposals determined to exceed available funding;

16.7.12 A Proposal submitted by a Person on the Ineligible Source List;

16.7.13 A Proposal which is nonresponsive or otherwise unacceptable;

16.7.14 A Proposal may be rejected where the City determines, based on substantial evidence and applicable law, that the Proposer is not responsible due to material adverse performance history, fraud, misrepresentation, debarment, suspension, unresolved tax or licensing deficiencies, or other grounds bearing directly on the

Proposer’s present ability to perform the Contract.

17. Award and Execution of Contract: If a Contract is awarded as a result of this solicitation, the City will issue a written agreement incorporating the terms of this RFP and successful

Proposer’s response. The Proposer shall execute the agreement within the time specified by the City. The City reserves the right to modify the Contract to incorporate the Proposer’s

Proposal, Scope of Services, and Cost Proposal Forms. The City retains sole discretion to reject any Proposal if the proposed revisions are deemed unacceptable. Proposers are strongly encouraged to consult with an Authorized Representative possessing full authority to execute the Contract on behalf of the Proposer regarding any such revisions. Upon receiving approval for the award from the City of South Fulton City Council, the City will provide the Proposer with an unsigned Contract via Adobe Sign or another City-approved electronic signature platform. The Proposer must execute and return the Contract, along with the required insurance certificates and any other documentation specified in this RFP or requested by the City, within ten (10) calendar days of receipt. Noncompliance may result in withdrawal of the award, forfeiture of Proposal security (if applicable), and awarding the Contract to another Proposer.

18. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the Illegal

Immigration Reform and Enforcement Act of 2011 (Act), formerly known as the Georgia

Security and Immigration Compliance Act. Pursuant to Act, the Proposer must provide with its Proposal proof of its registration with and continuing and future participation in the E-

Verify Program established by the United States Department of Homeland Security.

Completed Contractor Affidavit, Completed and notarized affidavits required by O.C.G.A.

§ 13-10-91, including the Contractor Affidavit and, where applicable, the Subcontractor

Affidavit, shall be submitted with the Proposal in the forms provided in Attachment A, Required Form Submittals. Failure to provide all required affidavits at the time of

Proposal submission may render the Proposal non-responsive as provided by law. Under

State Law, the City cannot consider any Proposal which does not include the completed F6.4 form. Where the business structure of a Proposer is such that Proposer is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Proposer must complete the Contractor Affidavit on behalf of, and provide a Federal Work

Authorization User ID Number issued to, the Proposer itself. Where the business structure of a Proposer does not require it to obtain an EIN, each entity comprising the corporate entity must submit a separate Contractor Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Proposers intending to do business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City solicitations and their participation in those solicitations. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional information on completing and submitting the Contractor Affidavit can be found preceding this form in this RFP.

https://e-verify.uscis.gov/enroll

19. Joint Ventures: Each party to a Joint Venture will be required to fully complete and submit the Required Submittal Forms unless otherwise indicated in this RFP.

20. Conflict of Interest: Proposers are advised to read and familiarize themselves with the conflict-of-interest provisions of this RFP. The City reserves the right to issue RFPs for specific projects that are independent of RFP 26-38 Tennis Court Rehabilitation and

Reconstruction Project. Except as stated in this RFP, these Instructions, and the Notice to

Proposers concerning Conflicts of Interests, successful Proposers under this RFP are not precluded from responding to such solicitations.

21. Tax Exemption Status: The City is exempt from Federal Excise Tax or Georgia Sales Tax with regard to goods and services purchased directly by the City of South Fulton.

Exemption certificates will be furnished upon request.

22. All permits, fees, inspections, licenses, registrations, and compliance costs necessary for performance of the Services shall be the sole responsibility of the successful Proposer. All labor, materials, parts, repairs, maintenance activities, transport, testing, and related services shall comply with all applicable federal, state, and local laws, regulations, codes, ordinances, and manufacturer requirements governing the Services.

23. TITLE VI SOLICITATION NOTICE - The City of South Fulton, GA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC

§§ 2000d to 2000d-4) and the Regulations (28 CFR Part 42), hereby notifies all Proposers or offerors that it will affirmatively ensure that for any Contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded a full and fair opportunity to submit Proposals in response to this invitation and will not be, on the grounds of race, color, or national origin, excluded from participation in, denied the benefits of, or subject to discrimination in consideration for an award for any program or activity that receives federal funds or other federal financial assistance.

24. Flexible Experience Requirements: Firms may demonstrate equivalent relevant experience listed in the minimum requirements, provided the Proposer can show clear relevance to the scope of work.

25. Encouragement of Partnerships: Small firms are encouraged to form joint ventures, subcontracting arrangements, or consortia to meet the requirements of this RFP. Prime

Contractors are encouraged to include small businesses in their teams.

26. Electronic Signature Acknowledgement: The City of South Fulton utilizes Adobe Sign, or another City-approved electronic signature platform, for the official execution of contracts. By submitting a Proposal and, if awarded, executing a Contract with the City, the Proposer acknowledges and agrees to the following:

26.1. Legally Binding: An electronic signature executed through Adobe Sign shall possess the same legal force and effect as a handwritten signature, in accordance with the

Georgia Uniform Electronic Transactions Act (O.C.G.A. § 10-12-1 et seq.), the federal Electronic Signatures in Global and National Commerce Act (15 U.S.C. §

7001 et seq.), and any other applicable law.

26.2. Authority to Sign: The individual executing the Contract electronically on behalf of the Proposer affirms their authority to bind the Proposer to the terms of the Contract.

26.3. Official Record: The fully executed Contract, as maintained in Adobe Sign by the

City, shall serve as the official and binding version of the Contract for all purposes.

26.4. No Requirement for Paper Originals: Unless specifically requested by the City, no paper copies or handwritten signatures shall be necessary for the validity or enforceability of the Contract.

27. Electronic Communications: All communications pertaining to this solicitation and any resulting Contract, including but not limited to addenda, notices of award, Contract amendments, and other official correspondence, may be transmitted electronically by the

City of South Fulton. The Proposer agrees to the following terms:

27.1 Official Delivery: Communications sent by the City via email or through Adobe Sign

(or another City-approved electronic signature platform) shall be considered officially delivered on the date and time transmitted, unless the City encounters an error message indicating unsuccessful transmission.

27.2 Responsibility to Monitor: Proposers are responsible for actively monitoring the email address and/or electronic platform designated in their Proposal submission for communications from the City. Failure to receive or review electronic communications shall not exempt the Proposer from any obligations under this RFP or any resulting Contract.

28. Legal Effect: Electronic communications issued in accordance with this section shall carry the same legal force and effect as if provided in hard copy.

29. Record Retention: The City’s electronic records of such communications shall constitute the official record for all procurement and Contract administration purposes.

RFP 26-38 TENNIS COURT REHABILITATION AND

RECONSTRUCTION PROJECT

SUBMITTAL CHECKLIST

1. Please use the following checklist to verify that all required information is included in your

Proposals.

2. It is the sole responsibility of each Proposer to ensure that their Proposal is inclusive of all

Submittals outlined below or elsewhere in this RFP.

3. Failure to submit any of the items below may cause rejection of the Proposal.

4. Proposers are required to submit responses to solicitations electronically online at https://www.bidnetdirect.com/georgia/cityofsouthfulton. The City will not consider any

Proposal that does not include completed Illegal Immigration Reform and Enforcement

Act Affidavit Form(s).

REQUIRED DOCUMENTATION INITIAL IF

INCLUDED

1. PROPOSAL SOLICITATION FORM

2. ENTIRE PROPOSAL

3. SUBMITTAL CHECKLIST (THIS FORM)

4. ADDENDA (IF APPLICABLE)

5. PROPOSAL COST (ATTACHMENT C)

6. REQUIRED FORM SUBMITTALS (Attachment

A)

F6.1 NON-CONFLICT OF INTEREST

F6.2 NON-COLLUSION AFFIDAVIT

F6.3 CERTIFICATE OF AUTHORITY-JOINT VENTURE

F6.4 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT – CONTRACTOR AFFIDAVIT

F6.5 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT- SUBCONTRACTOR AFFIDAVIT

F6.6 SUBCONTRACTOR INFORMATION FORM

F6.7 ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS

F6.8 DRUG FREE WORKPLACE CERTIFICATION

F6.9 ISRAEL BOYCOTT CERTIFICATION

Printed Name Title Date

Signature Firm Name

Email Address Phone Number

RFP 26-38 TENNIS COURT REHABILITATION AND RECONSTRUCTION PROJECT

1. INTRODUCTION

The City is soliciting Proposals from qualified and experienced contractors to provide all labor, materials, equipment, supervision, permits, and incidentals necessary to rehabilitate and reconstruct four (4) existing tennis courts located within the South Fulton

Tennis Center.

1.1 INTENT TO AWARD

The City intends to make a single award to the responsive and responsible Proposer whose

Proposal is determined to be most advantageous to the City, considering the evaluation criteria established in this RFP. The City reserves the right to reject any or all Proposals and to cancel the solicitation when determined to be in the City’s best interest.

1.1.1 The award if made, shall be made to a single responsive and responsible Proposer whose Proposal is determined by the City to be the most advantageous, considering the evaluation criteria set forth in this RFP. The City reserves the right to request clarifications, conduct interviews, request Best and Final Offers (BAFOs), negotiate with the highest-ranked Proposer as permitted by law, or take any other action authorized by this solicitation and applicable procurement policies prior to making an award.

1.2 TERM OF CONTRACT

The Contract shall commence upon execution and issuance of the Notice to Proceed and shall remain in effect until final completion of the project, acceptance by the City, completion of all warranty obligations, and final payment, unless terminated earlier in accordance with the Contract.

1.3 SUBCONSULTANTS, SUPPLIERS AND SPECIALTY REPAIR VENDORS

1.3.1 Proposer shall ensure that each proposed subcontractor, supplier, and specialty repair vendor meets the responsibility standards stated in this RFP. Such verification shall include confirmation that each such entity possesses the licenses, certifications, insurance, technical qualifications, and legal authority necessary to perform the assigned Work.

Proposer shall not submit any statement, representation, or certification concerning any proposed subcontractor, supplier, or specialty repair vendor that is materially false, misleading, incomplete, or deceptive. Failure to provide sufficient information concerning the qualifications or responsibility of any such entity may result in a determination that the

Proposer is not responsible.

1.3.2 All proposed subcontractors, suppliers, and specialty repair vendors performing material portions of the Services shall be identified in the Proposer’s response. Proposer shall ensure that each such entity has adequate personnel, relevant experience, financial capacity, facilities, equipment, and business systems to perform the assigned scope. The City reserves the right to review and approve or disapprove any proposed subcontractor, supplier, or specialty repair vendor based on responsibility, capability, compliance, or risk considerations.

1.3.3 Proposer is responsible for verifying the existence, authenticity, validity, and expiration dates of all licenses, certifications, registrations, and other legal qualifications required of any proposed subcontractor, supplier, or specialty repair vendor engaged in Work under this RFP. The absence, suspension, revocation, or expiration of any required license or certification held by the Proposer or any approved subcontractor, supplier, or specialty repair vendor may constitute grounds for default, disqualification, removal from the Work, or termination for cause, as applicable.

1.3.4 No subcontractor, supplier, or specialty repair vendor may perform Services under this RFP unless approved in writing by the City. Proposer shall obtain prior written approval before adding, replacing, or expanding the role of any such entity after Proposal submission. No approved subcontractor, supplier, or specialty repair vendor may further subcontract any material portion of its Work without the prior written consent of the City. Failure to obtain required approval may result in suspension of Work, rejection of affected Work, removal of the unapproved entity, disallowance of associated costs, or other remedies available to the City.

2. SCOPE OF SERVICES

The City of South Fulton General Services Department is seeking qualified and experienced Contractors to provide demolition of existing court surfaces, site preparation, grading, drainage improvements, fencing replacement, court construction, striping, net systems, electrical coordination, and restoration of all disturbed areas. The City’s objective is to provide safe, durable, tournament-quality tennis courts meeting current

United States Tennis Association (USTA) standards and industry best practices. The

Proposer will provide a Proposal for the scope of the project as defined in Appendix A, Scope of Services.

3. MINIMUM REQUIREMENTS

Proposer shall have at least five (5) years of experience constructing athletic courts and shall have completed at least three (3) similar tennis court projects during the five (5) years preceding the Proposal Submission Deadline. Proposer shall provide references and documentation demonstrating compliance with these requirements.

ADDITIONAL COMPLIANCE REQUIREMENTS

3.1. Iran Divestment Certification

Proposer certifies that they are not included on the Iran Divestment List created under

O.C.G.A 50-5-85 and do not participate in investment activities in Iran’s energy sector.

3.2. Certification Regarding Boycotts of Israel

Proposer certifies that they are not currently engaged in and agree for the duration of the

Contract not to engage in a boycott of Israel as defined in O.C.G.A. § 50-5-85.1.

3.3. Debarment and Suspension Certification

The Proposer affirms that neither it nor any of its principals is currently debarred, suspended, proposed for debarment, or declared ineligible for Contracts by any federal or state agency. The City reserves the right to reject a Proposer with adverse financial, legal, or performance history even if not formally debarred.

3.4. Records Retention

Proposers must maintain all records, books, and documents pertinent to this Agreement for at least five (5) years after completing the services and must make them available for inspection upon reasonable request by the City or its auditors. Address below:

PROCUREMENT DEPARTMENT, 4715 Frederick Dr. SW, Atlanta, GA 30336.

3.5. Georgia Open Records Act

Proposals submitted in response to this RFP are subject to the Georgia Open Records Act. The

City cannot guarantee the confidentiality of information marked “confidential” by a Proposer if such information is required to be disclosed under the Act.

3.6. Cost-Plus Prohibition

The City must not accept cost-plus-a-percentage-of-cost proposals or Contracts. Any such pricing submitted must be considered non-responsive.

3.7. Non-Discrimination

Proposer agrees not to discriminate against any person based on race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity in performing this Agreement.

3.8. Electronic Signatures

This Agreement and all Task Orders may be signed electronically, and electronic signatures must be considered valid and enforceable as original signatures. Signing through platforms such as Adobe Sign or other City-approved electronic signature systems must have the same legal effect as a handwritten signature.

3.9. Confidentiality/Data Security

Proposer agrees to maintain the confidentiality of all documents, data, records, and other information developed or obtained in connection with this Agreement. Proposers must implement commercially reasonable measures to protect electronic data and must not disclose

City information to third parties without prior written authorization from the City.

4. EVALUATION PROCESS

The following criteria will be used to evaluate Proposals:

The City desires to select the Proposal that is determined to be the most advantageous to the City, considering the technical and price evaluation criteria listed below.

Evaluation Administration and Authority. The Procurement Department shall administer this solicitation, receive and review submissions for administrative compliance, facilitate the evaluation process, maintain the official procurement record, and advise regarding responsiveness and responsibility. The Evaluation Committee shall evaluate and score Proposals in accordance with the criteria stated in this RFP. The authority to determine whether a Proposal is administratively compliant, responsive, and submitted by a responsible Proposer shall rest with the City through its

Procurement Department, in consultation with the Evaluation Committee and legal counsel as appropriate. No award recommendation shall be based on any unstated criterion.

The Evaluation Committee (EC) will be responsible for ranking and recommending the most qualified firm(s) to the City Council for the award. The process for this procurement may proceed in the following manner: The Procurement Department shall distribute Proposal materials to authorized evaluators and relevant City staff in accordance with the City’s evaluation procedures.

The existence of litigation, standing alone, shall not constitute grounds for disqualification unless expressly authorized by law and materially related to Contract performance, integrity, or responsibility.

4.1 PRESENTATIONS OR INTERVIEWS (If Requested)

The City reserves the right to request Best and Final Offers (BAFOs) from one or more responsive and responsible Proposers determined to be within the competitive range. The competitive range will consist of Proposals that the Evaluation Committee determines have a reasonable chance of being selected for award. The City also reserves the right to request presentations or interviews from one or more Proposers for the purpose of clarifying Proposals or demonstrating service capabilities. The City may make an award based solely on written

Proposals without conducting presentations or interviews.

Interviews will not be separately scored unless an interview criterion and weight are issued in the

RFP or by Addendum before the Proposal Submission Deadline. Interview responses may clarify, but may not materially revise, a Proposal except through an authorized BAFO process.

If the City elects to request BAFO:

4.1.1 Proposers will be provided written notice identifying any revisions requested, including but not limited to pricing, service levels, or clarifications.

4.1.2 BAFO submissions shall be submitted by the date and time specified in the City’s request.

4.1.3 After receipt of BAFOs the City may seek written clarification but will not permit material revisions to Proposals.

4.1.4 BAFOs shall be evaluated based on the criteria set forth in this RFP.

Award, if made, shall be made to the responsive and responsible Proposer whose Proposal, as modified by its BAFO (if requested), is determined to be most advantageous to the City. The

City reserves the right to make an award without requesting BAFOs.

The EC may provide a list of subject matter for discussion. The individuals/firms will have equal time to present but the question-and-answer time may vary. Proposers/Providers may be requested to demonstrate the nature of their offered solution to the EC. After receipt of submittals, all firms will receive a description of and arrangements for the desired demonstration.

Any presentation or demonstration materials shall be submitted electronically in the format and by the deadline stated in the City’s interview notice.

PROPOSAL EVALUATION – SELECTION CRITERIA

The City shall evaluate responsive Proposals submitted by responsible Proposers in accordance with the evaluation criteria, relative weights, and scoring methodology expressly established in this RFP. The Evaluation Committee shall evaluate each Proposal independently and shall base its evaluation solely upon the contents of the Proposal, the requirements of this RFP, and any clarification, interview, presentation, Best and Final

Offer, or other information properly obtained and considered in accordance with this RFP.

No Proposer shall receive consideration, credit, preference, or scoring based upon any criterion, factor, information, or methodology not expressly authorized by this RFP. The

City reserves the right to seek clarification of Proposal content; provided, however, that clarification shall not be used to permit a Proposer to cure a material deficiency, materially alter its Proposal, or obtain an unfair competitive advantage.

Each Evaluation Committee member shall independently evaluate and score each qualitative criterion using the five-point rating scale established below. Evaluators shall exercise independent professional judgment and shall document the basis for each assigned rating in sufficient detail to support the procurement record and the resulting award recommendation.

REQUEST FOR PROPOSAL SCORING

VALUE

MAXIMUM

POINTS

METHOD

Qualification of Firm and Key Personnel – Qualifications to be considered include but are not limited to:

Experience in performing Work of a closely similar nature; experience working with other municipal athletic facilities; record of completing

Work on schedule; strength and stability of firm; technical experience and strength and stability of proposed subcontractors; and assessments by client references. Qualifications of project staff will also be considered, particularly key personnel, and especially the project manager. Experience with post-tension concrete athletic courts.

Qualifications of the proposed Project Manager.

1 through 5 rating

Project Approach and Schedule

Technical skills and resources to perform the tasks effectively rehabilitating tennis courts.

1 through 5 rating

Past Performance and References 20 1 through 5 rating

Cost Proposal

The Cost Proposal shall also include all costs the Proposer desires to have considered in any Contract entered into with the City.

Mathematical

Formula Local Proposer Preference 5 Objective

Determination

MAXIMUM SCORING POINTS TOTAL 100

TECHNICAL EVALUATION RATING SCALE

Each Evaluation Committee member shall assign a whole number rating from one (1) through five (5) to each qualitative evaluation criterion. Fractional ratings, including half-point ratings, shall not be permitted.

Rating 5, Exceptional. The Proposal substantially exceeds the requirements of the RFP for the criterion being evaluated. The Proposal demonstrates exceptional qualifications, experience, technical capability, understanding, methodology, resources, or other relevant strengths, as applicable. The

Proposal presents minimal performance risk and contains significant documented strengths that provide material benefit to the City.

Rating 4, Very Good. The Proposal exceeds the requirements of the RFP in meaningful respects for the criterion being evaluated. The Proposal demonstrates strong qualifications, capability, understanding, experience, or methodology and contains identifiable strengths that are reasonably expected to benefit successful contract performance. Performance risk is low.

Rating 3, Acceptable. The Proposal meets the material requirements of the RFP for the criterion being evaluated. The Proposal demonstrates adequate qualifications, capability, understanding, experience, and resources necessary to perform the Work. Any identified weaknesses are minor and do not materially impair the Proposer’s ability to successfully perform the Contract. Performance risk is acceptable.

Rating 2, Marginal. The Proposal partially meets the requirements of the RFP for the criterion being evaluated but contains one or more weaknesses, omissions, insufficiently supported representations, or areas of concern that increase performance risk. The Proposal does not demonstrate the same level of confidence as an Acceptable Proposal.

Rating 1, Unacceptable. The Proposal fails to adequately satisfy the requirements of the RFP for the criterion being evaluated, contains significant weaknesses or deficiencies, or fails to demonstrate the qualifications, capability, experience, understanding, resources, or methodology necessary for successful performance. Performance risk is unacceptable.

CONVERSION OF RATINGS TO WEIGHTED POINTS

The numerical rating assigned to each qualitative evaluation criterion shall be converted to weighted points using the following formula:

Weighted Points = (Evaluator Rating ÷ 5) × Maximum Points Available for the Criterion

The resulting weighted score may be calculated to two decimal places. The maximum weighted points awarded for a criterion shall not exceed the maximum points established for that criterion.

The City shall evaluate Proposals solely in accordance with the criteria and relative weights stated in this RFP. No unstated criteria shall be used. Any local preference or small business preference shall be applied only to the extent authorized by law and expressly stated in this solicitation.

Local Proposer Preference. For purposes of this solicitation, a “Local Proposer” means a Proposer that, as of the Proposal Submission Deadline, maintains a bona fide physical business location within the corporate limits of the City of South Fulton and is in good standing to conduct business in the

State of Georgia. To receive Local Proposer Preference points, the Proposer shall submit documentary evidence with its Proposal establishing such location, which may include a current business license, lease, deed, utility statement, occupational tax certificate, or other evidence acceptable to the City. Post deadline establishment of a local office shall not qualify for preference points. Preference points shall be applied only to the extent authorized by applicable law and city policy.

The City reserves the right to negotiate pricing and other contract terms with the highest-ranked Proposer, or as otherwise permitted by this RFP and applicable law, when determined to be in the best interest of the City.

COST PROPOSAL EVALUATION, MAXIMUM 25 POINTS

Price Score = (Lowest Evaluated Proposal Price ÷ Proposer’s Evaluated Proposal Price) × 25

The Proposer with the lowest Evaluated Proposal Price shall receive the maximum twenty-five (25)

Cost Proposal points. All other eligible Proposers shall receive proportionately fewer points calculated using the formula above.

For purposes of price evaluation, “Evaluated Proposal Price” means the price or combination of Base

Rating Qualifications 30 Approach 20 Past Performance 20

5 30 20 20

4 24 16 16

3 18 12 12

2 12 8 8

1 6 4 4

Proposal and Alternate pricing expressly identified by the City for evaluation under this RFP. The

City shall apply the same price evaluation methodology to all Proposers.

MINIMUM TECHNICAL QUALIFICATION THRESHOLD

To remain eligible for Cost Proposal evaluation and award consideration, a Proposer must receive an aggregate technical score of at least forty two (42) points out of the seventy (70) technical points available. This threshold represents the minimum technical qualification standard established by the

City.

A Proposer failing to achieve the minimum technical qualification threshold shall not advance to Cost

Proposal evaluation and shall not be eligible for award, regardless of proposed price.

Meeting the minimum technical qualification threshold does not entitle a Proposer to award and does not constitute a determination that the Proposal is the most advantageous to the City.

EVALUATOR SCORING AND DOCUMENTATION

Each evaluator shall independently review and score each Proposal before any Evaluation Committee consensus discussion, if such discussion is conducted. Evaluators shall not coordinate individual scores for the purpose of producing a predetermined ranking or outcome.

Each evaluator shall provide written comments sufficient to identify the material strengths, weaknesses, deficiencies, risks, or other Proposal characteristics supporting the rating assigned to each qualitative criterion. A numerical score without supporting evaluation comments may be returned by Procurement to the evaluator for completion of the evaluation record.

Evaluation comments shall relate directly to the requirements and evaluation criteria stated in this

RFP. Evaluators shall not consider personal familiarity with a Proposer, information outside the authorized evaluation record, or criteria not stated in this RFP.

Procurement may review evaluation forms for completeness, mathematical accuracy, consistency with the stated evaluation methodology, and compliance with the solicitation. Procurement shall not direct an evaluator to increase or decrease a substantive evaluation rating. Any correction or revision made by an evaluator shall be documented in the procurement record.

For evaluation purposes, the Evaluated Price shall equal the Total Base Proposal plus Alternate Nos.

_1__ , _2__ and _3__. The City may award the Base Proposal and any combination of alternates in accordance with available funding and the award methodology stated in this RFP.

APPENDIX A

SCOPE OF

SERVICES

APPENDIX A SCOPE OF SERVICES

1. SCOPE OF WORK

GENERAL: Tennis Court Rehabilitation and Reconstruction Project

The Proposer shall provide all labor, materials, equipment, supervision, permits, and incidentals necessary to rehabilitate and reconstruct four (4) existing clay tennis courts (Har-Tru or equivalent) located within the South Fulton Tennis Center. The successful Proposer shall be responsible for restoring the existing tennis courts to like-new condition by correcting existing drainage and grading deficiencies, improving court playability and safety, and completing all Work in accordance with the requirements of this RFP. All services shall be performed in compliance with applicable United States Tennis Association (USTA) standards, American Sports Builders Association (ASBA) standards, municipal construction requirements, and all other applicable federal, state, and local codes and regulations.

Contract Time and Scheduling Requirements

The Contractor shall achieve Substantial Completion within sixty 60___ consecutive calendar days after the effective date of the Notice to Proceed and Final Completion within forty-five _45__ consecutive calendar days after Substantial Completion.

The City anticipates issuance of the Notice to Proceed on or about 10 calendar days after contract execution, subject to receipt and approval of required bonds and insurance, permitting, submittals and satisfaction of all other conditions precedent to commencement of the Work. No onsite work may begin before the written Notice to Proceed.

The Contractor shall plan and prosecute the Work in accordance with the following project-specific scheduling requirements:

1. Court Closures: The four clay courts included in the conversion may remain closed throughout construction. The contractor shall maintain secure temporary fencing and prevent public access to the construction area. Adjacent hard courts, sidewalks, parking areas, and park facilities shall remain open unless a temporary closure is approved in advance by the City. Any approved closure must be coordinated with the City at least five (5) business days in advance. The contractor shall always preserve safe public access and emergency access.

2. Seasonal Coating Restrictions: Acrylic surfacing and coating Work shall be performed only within the temperature, moisture, weather, and application conditions required by the Contract Documents and applicable manufacturer's requirements. Court paving, surfacing, and coating work shall comply with the coating-system manufacturer’s written requirements. Unless the manufacturer requires more restrictive conditions, coatings shall not be applied when the ambient or surface temperature is below 50°F, when temperatures are falling toward that threshold, when the surface is wet, or when rain, freezing conditions, or excessive moisture are forecast during the required curing period.

3. Weather Assumptions: The contractor shall include reasonably anticipated seasonal rain and normal adverse weather in its baseline schedule. Weather delays will be considered only when conditions are unusually severe for the location and season, prevent critical-path work, and are supported by daily reports, site photographs, and recognized weather data. Rain occurring during periods when the contractor was not otherwise prepared to perform the affected work will not justify an extension.

4. Cure Periods: All cure periods shall comply with the approved mix design and manufacturer’s written requirements. Unless otherwise approved:

• Structural concrete shall be allowed to achieve its required design strength, with a nominal 28-day curing period.

• Concrete shall not be subjected to construction loading until adequate strength has been documented.

• Asphalt pavement shall cure for at least fourteen (14) days, or longer when required by the coating manufacturer, before acrylic surfacing is applied.

• Each coating layer shall be fully cured before the next application, generally a minimum of 24 hours, subject to weather and manufacturer requirements.

• Tennis courts shall remain closed until the complete surfacing system has cured and the manufacturer authorizes use.

5. Allowable Work Hours: Normal construction hours shall be 7:00 a.m. to 7:00 p.m., Monday through Friday, and 8:00 a.m. to 5:00 p.m. on Saturday. Work on Sundays, City-observed holidays, or outside these hours requires prior written City approval.

Applicable noise ordinances and park operating requirements remain in effect.

6. Project Milestones: The contractor’s baseline schedule shall incorporate, at minimum, the following milestones:

• Preconstruction meeting and required submittals: within 10 calendar days after

Notice to Proceed.

• Mobilization, site controls, and demolition: within the first 15 calendar days.

• Subgrade, drainage, base, curb, and utility coordination: substantially complete by Day 35.

• Paving and required pavement curing: complete in sufficient time to support final surfacing.

• Coatings, fencing, accessories, restoration, testing, and inspections: complete by

Day 55.

• Substantial Completion: no later than Day 60.

• Final Completion and closeout: no later than 45 calendar days after Substantial

Completion.

The contractor shall submit a detailed baseline schedule for City approval and provide schedule updates throughout construction.

7. Excusable Delays: The contractor shall provide initial written notice of a potential delay within seven (7) calendar days after the event becomes known, followed by a fully documented claim within the time required by AIA Document A201–2017.