* REQUEST FOR PROPOSAL *

I. The CITY OF KISSIMMEE is seeking SEALED PROPOSALS on the following:

Request for Proposal Number RFP2026010 Holiday Lights

II. All proposals must be submitted in a SEALED envelope and plainly marked with the proposal number on the exterior of the proposal envelope, one (1) original, one (1) copy and (1) electronic copy on CD or Flash Drive.

III. To be considered proposals MUST be delivered OR mailed to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division 101 Church Street Kissimmee, FL 34741

And time stamped on or before 2:00 p.m. May 06, 2026.

IV. All proposals shall be opened and read publicly in the City of Kissimmee Finance Department 4th Floor, Allendale Conference Room, 101 Church Street, Kissimmee, Florida at 2:30 p.m.

on May 06, 2026.

V. All proposals must be according to specifications and conditions, and on the forms provided herein.

VI. The Proposal's name and address shall be clearly shown on the exterior of the Sealed Envelope.

VII. The City of Kissimmee reserves the right to accept and/or reject any or all proposals, with or without cause, to waive technicalities or to accept the proposal which, in its judgment, best serves the interest of the City of Kissimmee. Persons are advised that, if they decide to appeal any decision made concerning the award of this proposal, they will need a record of the proceedings, and for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be made. Proposal results other than the apparent low offer will not be provided in response to telephone inquiries. Proposals desiring a copy of the Abstract of Offers should include such request with a self addressed stamped envelope in their proposal.

Brandon Durango

Financial Resources & Systems Manager

General Requirements:

1.1 PROPOSAL PREPARATION

Submission of a proposal in response to this solicitation shall evidence the bidder’s acknowledgement that he is cognizant of all the conditions and specifications contained herein and that any offer made is in accordance with the contained specifications and conditions unless, specifically identified and explained as exceptions on the bidder’s schedule. Each bidder is responsible for the completeness and accuracy of their proposal. Proposals must show manual signatures by an individual authorized to offer such obligations and shall contain evidence of that person’s authority to make such offers. Unsigned proposals will be rejected. Stamped or otherwise reproduced signatures are not acceptable. Erasures or other changes must be initialed by the person signing the proposal. Bidders should include all descriptive literature specifications or catalogs or cuts necessary to specifically identify and describe the item(s) being offered. Failure to do so may result in the proposal being declared non-responsive.

1.2 SUBMISSION OF PROPOSALS

All bids shall be submitted in a sealed envelope on the forms included with this solicitation with the bidder’s name and address and bid number plainly marked on the exterior of the envelope. Timely submission of a bid is important. Official receipt is acknowledged using an atomic date/time stamp interfaced with the U.S. Government’s National Institute of Standards and Technology (NIST) which is the official timekeeper for the U.S. Facsimile or telegraphed bids will not be accepted.

1.3 DEFAULT

Should the successful bidder for any award made as a result of this solicitation fail to deliver a product in accordance with the specifications contained herein and within the time frame promised, the City of Kissimmee reserves the right to cancel the contract for default and to award this contract to the next most qualified offer. The bidder in default may be held liable for any added cost to the City of Kissimmee incurred as a result of such action.

1.4 LATE PROPOSALS AND WITHDRAWL OF OFFERS

No proposal will be accepted after the published deadline for accepting proposals in response to this solicitation. Proposals may be withdrawn at any time prior to the official time set for the proposal opening. No modification or withdrawal of any offer received will be allowed after the time and date set for the official proposal opening.

1.5 PROPOSAL EVALUATION AND AWARD

All proposals received will be evaluated based on one or more of the following factors: price; quality of product offered; compliance with specifications; delivery; reputation of the proposal; previous contract’ proximity of parts and service; compatibility with similar, existing products; and any other factors detailed in the specifications. Award will be made to the lowest responsive and responsible bidder complying with the provisions of the invitation to Proposal, provided that such award is in the best interests of the City of Kissimmee.

The City of Kissimmee reserves the right to accept and /or reject any or all proposals in whole or in part with or without cause; to waive technicalities; to make multiple awards on a line item basis; and accept the proposal which in its judgment, best services the interest of the City of Kissimmee.

Bidders are cautioned that no communication with any City of Kissimmee employee involved in the evaluation process is authorized during the proposal evaluation process unless such communication is originated by the City of Kissimmee for the purpose of clarifying the proposal.

Questions regarding the status of any proposal should be directed to the Purchasing Agent.

Proposal awards will be posted in the Purchasing Office after Commission Approval. Vendors are responsible for following up on the status of any proposal. The City of Kissimmee will only notify successful vendor(s).

1.6 BILLING AND PAYMENT

The City of Kissimmee will pay all proper invoices submitted for supplies and/or services within 30 calendar days. To be considered a proper invoice it must be submitted in 2 copies to the City of Kissimmee Accounting Department, 101 Church Street Kissimmee, FL 34741, show the Vendor FEID Number, the purchase order number and be based on proper delivery installation or provision of goods or services to and accepted by The City of Kissimmee. The payment cycle will not start until all the above requirements are met.

1.7 ADDENDUMS

In the event modifying addenda to the basic solicitation are issued the City of Kissimmee will attempt to provide such addenda to all vendors who have been furnished proposal packages. However, it shall be the bidder’s responsibility to verify with the Purchasing Office before the proposal is submitted whether or not addenda have been issued and to obtain such addenda for submission with the proposal. Receipt of any addenda issued must be acknowledged on the proposal schedule.

1.8 BIDDER’S CERTIFICATION

By signature on this proposal, bidder certifies or in the case of a joint proposal each party certifies that:

A. He has not given, offered nor intends to give at any time economic opportunity, future employment, favor or gratuity in any kind to any employee of the City of Kissimmee in connection with this proposal.

B. That the bidder has not divulged or discussed his offer with other bidders.

C. Prices offered have been determined independently without collusion with other bidders for the purpose of restricting competition.

D. No attempt has been made to induce any potential bidder to submit or decline to submit an offer in response to this solicitation.

1.9 “NO PROPOSAL” RESPONSE

Vendors electing to not submit proposals in response to this solicitation should complete the attached “Notice to Bidders” form. Failure to return the form may result in your omission from future proposal lists.

1.10 COMPLIANCE WITH THE JESSICA LUNSFORD ACT

If applicable, compliance with the Jessica Lunsford Act will be required by Contractor.

1.11 CONE OF SILENCE – The Cone of Silence is designed to protect the integrity of the procurement process by shielding it from undue influences prior to the execution of the award.

The Cone of Silence is defined as the period beginning with the issuance of the solicitation document and continues through the execution of the award document. During this time vendors, service providers and the like are prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City Agents, or elected officials. Any vendor who attempts to influence a member or members of the aforementioned shall be disqualified from continued participation in the procurement process with regard to that particular solicitation.

Exceptions to the Cone of Silence –

• Written communications directed to the Procurement Officer;

• All communications occurring at pre-bid meetings;

• Oral presentations before publicly noticed committee meetings;

• Procurement of goods and services for Emergency situations; and

• Contractors already on contract with the City to perform services for the City are allowed discussions necessary for the completion of an existing contract.

1.12 PROTEST

Any protest must be made within three (3) days following posting of the proposal award. Protest procedures are available from the City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division, 101 Church Street, Kissimmee, FL 34741.

Notice of decision or intended decision concerning a bid solicitation or award may be given by posting the bid tabulation or recommended award at the location where the bids were opened or posted electronically on the City’s website www.kissimmee.gov. Failure to file a protest within the deadlines prescribed shall constitute a waiver of protest proceedings.

2.0 SPECIAL PROVISIONS:

2.1 PUBLIC ENTITY CRIMES: "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.133,F.S. for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list".

2.2 INDEMNITY: The Contractor must indemnify, hold harmless and, at the option of the City Attorney’s

Office, defend or pay for an attorney selected by the City Attorney’s Office to defend City, the City, its past, present, future elected and appointed officials, employees, and agents from any and all claims, suits, actions, damages, liability, and expenses (including attorneys’ fees) in connection with violations of copyrighted or trademarked materials used by Contractor, loss of life, bodily or personal injury, or property damage, including loss of use thereof, directly or indirectly caused by, resulting from, arising out of or occurring in connection with the operations of the Contractor or its officers, employees, or agents, excepting only such loss of life, bodily or personal injury, or property damage solely attributable to the gross negligence or willful misconduct of the City or its elected or appointed http://www.kissimmee.gov/ officials and employees. In any and all claims against the City, or any of their agents or employees by any employee of the Contractor, anyone directly or indirectly employed by Contractor, or anyone for whose acts any of them may be liable, the indemnification obligation under this Paragraph is not limited in any way by any limitation on this amount or type of damages compensation or benefits payable by or for the Contractor under Workers’ Compensation Acts, Disability Benefit Acts or other Employee Benefit Acts. Nothing contained herein is intended, nor may it be construed, to waive City’s rights and immunities under the common law or Section 768.28, Florida Statutes, as amended from time to time; nor will anything included herein be construed as consent to be sued by any third parties in any matter arising out of this Agreement. To the extent considered necessary by the City Attorney, any sums due Contractor under this Agreement may be retained by the City until all of the City’s claims subject to this indemnification obligation have been settled or otherwise resolved, and any amount withheld is not subject to payment of interest by the City. The above provisions will survive the termination or expiration of this Agreement and will pertain to any occurrence during the term of this Agreement, even though the claim may be made after the termination or expiration hereof.

2.3 CLARIFICATION OF REQUIREMENTS: Questions regarding clarification or interpretation of the technical specifications and/or non-technical nature regarding this solicitation must be addressed IN WRITING to Debbie Luke, Purchasing Coordinator at 101 Church Street, Kissimmee, Florida 34741 OR BY EMAIL to procurement@kissimmee.gov not less than seven (7) days prior to the RFP opening date. Last day for questions: Monday, April 20, 2026 by 5pm.

However, unless modified by a written addendum issued by the Purchasing Coordinator, the specifications and conditions contained herein stand as stated. Verbal communications are neither authoritative nor binding. Any verbal interpretation in conflict with these specifications as written should immediately be directed in writing to the Purchasing Coordinator for the City of Kissimmee.

Any interpretation provided to any vendor in response to inquiries regarding this solicitation which may affect the outcome of this proposal will be furnished in writing to all vendors who have received proposal packages.

2.4 No minor children are permitted to accompany bidders during pre-proposal conferences, proposal opening or site tour.

2.5 A link to this website is available through the City’s Web Page www.kissimmee.gov, under the

Finance Department, Purchasing. Notice of Award, Proposals currently available, and Tabulation sheets are available Online. Bidders, who do not have Internet access, may request a copy of the tabulation by enclosing a stamped, self-addressed envelope with the Proposal response.

2.6 The City of Kissimmee has a Local Vendor Preference Policy: When written bids, responses to request for proposals or quotations are received by the City as part of the competitive sealed bid process, and the lowest responsible price is offered by an individual or entity that is not an Osceola County person, firm and/or corporation and the next lowest responsible bidder is an Osceola County person, firm and/or corporation, the Osceola County individual or entity will be given an opportunity to match the lowest price offered.

mailto:procurement@kissimmee.gov http://www.kissimmee.gov/

If an offer is made to match the lowest price and the Osceola County individual or entity is otherwise fully qualified and meets all City requirements, the bid shall be awarded to the Osceola County individual or entity at the lowest price. In order to receive the local vendor preference provided herein, the Osceola County individual or entity that qualifies as the next lowest price bidder hereunder, must unconditionally agree in writing to match the lowest price bid and deliver to the City designated representative by 8:30 a.m. on the third regular business day after notification of opportunity to match bid. Eligibility form is Attachment A.

2.7 FEES AND LICENSURE COST: This bid requires the following fees/licensure; proof of a valid Business Tax Receipt from the jurisdiction of the bidder's place of business.

2.8 INSURANCE PROVISIONS: The Successful bidder will have in force the following insurance coverage and will provide Certificates of Insurance prior to commencement of any work.

A) Workers’ Compensation: The Contractor will provide Worker’s Compensation coverage for all employees at the site location and, in case any work is subcontracted, will require the subcontractor to provide Workers’ Compensation for all his employees.

The limits will be statutory for Workers’ Compensation and $300,000.00 for Employers’ Liability.

B) Comprehensive General Liability: The Contractor will provide coverage for all operations including, but not limited to Contractual, and Products and Completed Operations. The limits will be not less than $1,000,000.00.

C) Comprehensive Automobile Liability: The Contractor will provide coverage for all owned and non-owned vehicles for limits of not less than $1,000.000.00.

D) Umbrella Liability: The Contractor will provide an umbrella in excess to the coverage in paragraphs B), and C) of not less than $1,000,000.00.

2.9 TERM OF CONTRACT: The term shall be a two (2) year terms from the date of execution of the Agreement. At the option of the City, the Agreement may be renewed for three (3) additional one

(1) year periods.

Note: Sample Agreement on pages 20-32.

3.0 SCOPE OF WORK AND REQUIREMENTS

3.1 INTRODUCTION

The City of Kissimmee and Downtown Kissimmee Community Redevelopment Agency (DKCRA) seeks the services of a licensed, qualified and experienced holiday lighting and decorations contractor to provide holiday lighting and decorations in the City of Kissimmee- Downtown Kissimmee CRA Area for the 2026 holiday season. The City of Kissimmee and DKCRA desire a display that will create a sense of place and create a holiday destination for residents and visitors alike.

We are requesting bids to include two distinct pricing options:

1) Traditional decorations to cover all four service areas (See Section 3.4- Service Areas)

2) Customized approach to include all traditional decorations across service areas plus recommended enhancements within areas 2, Broadway Corridor, and 3, Monument of States and Lakefront Park.

The intent of the RFP is to have a successful Contractor enter into an Agreement with the City of Kissimmee and DKCRA for the desired services. The term of the initial Agreement shall be for the 2026 holiday season. The DKCRA will retain the option, at its sole discretion, to award up to three

(3) renewal periods of one (1) year each.

3.2 ABOUT DOWNTOWN KISSIMMEE

The Downtown Kissimmee CRA District consists of the traditional commercial downtown business and supporting residential districts of Kissimmee and consists of approximately 750 acres.

Downtown is a historic part of Kissimmee (est. 1883) that includes governmental functions, retail and service activities. The Downtown Kissimmee CRA district also includes a regional Trauma II hospital and supporting medical services, lakefront property on Lake Tohopekaliga, as well as recreational and eco-tourism activities along the lakefront. The City’s Lakefront Park consists of a number of active and passive space on the shores of 22,700 acres Lake Tohopekaliga. The City of Kissimmee recently completed a $50 million renovation of the City’s Lakefront Park located on the northern shore of the lake or as the locals call it, Lake Toho. The 25-acre park was transformed into regional park and event space and services to connect Downtown Kissimmee and Lake Toho, one of the foremost bass fishing lakes in the United States. Downtown Kissimmee is the county seat and urban center of Osceola County. Forbes magazine declared Osceola County one of the fastest growing counties in the country. Present land uses in Kissimmee’s downtown range from commercial office, retail, restaurant, residential uses of varying densities, and concentrations of institutional and government operations. Older residential neighborhoods, including historical registered homes, surround the commercial area of the Downtown Kissimmee CRA district.

It is the goal of the Downtown Kissimmee CRA and City of Kissimmee to display substantial holiday lighting throughout the district as a way to attract additional visitors to the area for an extended period of time. As such, the selected vendor will be able to provide unique lighting displays throughout the desired area and provide recommendations on areas to add additional display items.

3.3 DKCRA HOLIDAY LIGHTING INVENTORY

The DKCRA owns a selection of holiday display lighting to be displayed each season. The following items are the current inventory owned by the DKCRA:

• 620 - 5MM Mini Coaxial Golden with Pure white twinkle

• 125 - Cascading Meteor Bursts

• 1 - Custom Gateway Arch: Brackets/ Hardware with Golden PW twinkle lights attached and

(2) 50w Flood lights

• 80 - Unlit 9'x 14" Garland

• 40 - 18" 3D Nylon Red and Gold Bow

• 4 - 50w RGB Flood Lights

• 400' - C9 LED Bulb Roofline

The DKCRA budgets for funds each year for replacement lights. The selected contractor shall notify the DKCRA prior to installation if any of the lights are required to be replaced.

3.4 SERVICE AREA

The selected company will use creative ideas and concepts to ensure cohesiveness in the holiday theme and design of all lights and decorations in the three (3) areas below:

1. Main Street Corridor: The area from Vine Street US 192, including the downtown archway

2. Broadway Corridor: The area from Main Street to N. Stewart Ave.

3. Monument of States and Lakefront Park area (Ruby Plaza and Lakeview Drive)

4. Kissimmee City Hall- Courtyard

3.5 GENERAL SERVICES REQUIREMENTS

Proposals should incorporate the lights owned by the City plus additional recommendations to enhance the overall displays within the service area.

Pricing

• Bids should include two pricing options:

o Option 1) Traditional decoration approach to cover the four service areas as noted above. Decorations should include a standard mix of tree wraps, wreaths, pole decorations, sculptures, etc.

o Option 2) Include a pricing option to cover traditional approach plus recommended enhancements across Broadway Corridor (area 2) and Monument of States of Lakefront Park (area 3). This option could include a significantly increased number of lights, larger sculptural displays, or other recommendations as suggested by vendor.

• As described below, the City of Kissimmee and DKCRA would like proposals to include pricing for annual storage, maintenance, installation, and removal of the proposed holiday lights- both DKCRA owned and additional lighting options.

Permits and inspection

• Contractor will coordinate all required permitting with all applicable agencies, companies or governmental entities.

• All lighting installation will be inspected by a City of Kissimmee Building Official prior to being set to on.

Display Period

• Lights must be in place and ready for an inspection by Friday November 13, 2026

• Lights turned on Friday, November 27th, 2026

• Lights removal to being Thursday, January 7, 2026 and must be removed by Friday, January

22, 2026.

• All lit decorations should be on timers to remain on from dusk to dawn seven days per week.

• On renewed contracts the dates will be determined as they are signed.

Lights

• Selected vendor will ensure that all safety measures are taken for all lights to avoid short outs and gaps in lighting because of faulty strands.

• Each bid must specify amperage and electrical requirements.

• Contractor is expected to provide excellent quality materials to meet safe electrical standards.

• The CRA/City will provide outlets and pay for electricity for each pole light.

Equipment

• Contractor shall supply all lifts and other materials necessary to safely and successfully install, maintain and remove lights and decorations.

Maintenance

• Contractor must maintain the lights and decorations throughout the display period to ensure all lights are on and functioning. All malfunctioning lights that occur during the period must be repaired within a reasonable time, not to exceed three (3) days from the time of notice of malfunctions. Please provide your maintenance staff contact information, telephone number and email address to facilitate contact regarding any display problem as required.

Removal

• Contractor is responsible for removal of all decorations per the display schedule. Lights not immediately removed should be unplugged until they are removed.

Other requirements

• Each bid must specify amperage and electrical requirements.

• Each bid must include storage and maintenance package.

• Vendor will provide necessary Certificates of Insurance as required by the City and CRA.

3.6 SPECIAL SITE CONSIDERATIONS

• Broadway Corridor: The median within the Broadway Corridor will contain up-lighting and permanent tree lighting. Designs will complement the existing lighting within median area.

Some examples could include hanging lights, sculptural lights, or other displays as recommended.

• Main Street Corridor: There is a significant distance between the medians within the corridor. Designs must provide a solution to create consistency and unification with the Broadway Corridor.

4.0 EVALUATION CRITERIA AND SELECTION PROCESS

Proposals will be evaluated in accordance with this section and all applicable City Purchasing policies and procedures.

The City shall appoint a selection committee (the “Selection Committee”) that will be responsible for evaluating and scoring/ranking the Proposals in accordance with this Section.

The City Purchasing Division shall review all Proposals for conformance with RFP guidelines and detailed submittal requirements. At the City’s discretion, non-conforming Proposals may be eliminated from further consideration.

Purchasing will distribute Proposals and evaluation criteria to the Selection Committee. Each Selection Committee member shall score each Proposal on the following evaluation criteria:

Points

• Experience & Expertise 40

• Rates (Bid Prices) 30

• Product Quality 20

• Completeness of RFP (Questionnaire/documentation) 10

• Total Points Available 100

When all Selection Committee members have completed their Proposal evaluations, the individual Selection Committee member’s total scores for each Proposal will be added together to produce a final score for each Proposal.

Purchasing will confirm the calculations for the final score for each Proposal. Then, Purchasing shall publish a rank-ordered listing of the Proposals to the Selection Committee.

After contract negotiations with a Proposer are successfully completed, the Selection Committee shall recommend to Commission that it selects such Proposer(s) to provide the services as outlined in the Agreement. The City of Kissimmee Commission shall make the final decision whether to enter into an Agreement with a Proposer(s).

BIDDER'S QUESTIONNAIRE:

The following questionnaire is to be completed by the bidder and provided with its bid submittal. If a question is not applicable, so indicate by writing "N/A".

1. COMPANY NAME:_________________________________________________________

Address of Principal Place of Business:_________________________________________ City/State/Zip:_____________________________________________________________ Phone:_______________________________ Fax:_____________________________ Name of primary Contact:_________________ Email:________________________

2. TYPE OF ORGANIZATION:

___ Sole Proprietorship ___ Partnership ___Non-Profit ___Joint Venture ___Corporation ___Other:________________

State of Formation:______________ Federal ID #_____________ DUNS#_____________ (The City only requires a Federal Tax ID Number, not a Social Security number.)

3. EMERGENCY CONTACT PERSON:___________________________________________

Phone:__________________ Fax:____________________ Cell:____________________

4. INSURANCE COMPANY NAME:_____________________________________________

Agent Contact:____________________________ Phone:_______________________

5. EXPERIENCE:

A. Years in business:_______________________________________________________ B. Years in business under this name:__________________________________________ C. Years performing this type of work:__________________________________________

6. SUBCONTRACTORS - for informational purposes only: If bidder intends to use subcontractors, please provide the information below. All subcontractors listed remain subject to approval by the City.

Name of subcontractors to be utilized and type of work:

Name Type of Work

7. ESTABLISHED PLACE OF BUSINESS:

8. LOCAL SERVICE FACILITY, IF APPLICABLE:

A. Name of local service center:_______________________________________________ B. Address of local service center:_____________________________________________ C. County local service center is located in:______________________________________ D. Contact: ______________________ Telephone number:________________________

9. RECYCLED CONTENT:

A. Percentage of recycled material contained in the product:_____ % B. Is your product packaged/shipped in material containing recycled content? Yes__ No__ C. Is your product recyclable after it has reached its intended end use? Yes____ No____

10. REFERENCES:

Bidder shall submit as a part of their Bid submittal, a minimum of three (3) customer references for similar products which your firm has provided within the last three (3) years.

Reference #1:

Name:___________________________________________________________________ Address:_________________________________________________________________ Telephone No.:_____________________________ Fax No.:_______________________ Contact:_________________________________________________________________ E-mail:__________________________________________________________________

Reference #2:

Name:___________________________________________________________________ Address:_________________________________________________________________ Telephone No.:____________________________ Fax No.:________________________ Contact:_________________________________________________________________ E-mail:_________________________________________________________________

Reference #3:

Name:___________________________________________________________________ Address:_________________________________________________________________ Telephone No.:____________________________ Fax No.:________________________ Contact:_________________________________________________________________ E-mail:__________________________________________________________________

Reference #4:

Name:___________________________________________________________________ Address:_________________________________________________________________ Telephone No.:____________________________ Fax No.:________________________ Contact:_________________________________________________________________ E-mail:__________________________________________________________________

EQUIPMENT LIST

The Bidder is to state below the major equipment items that are intended to be utilized for completion of the project activities. If the Bidder intends to lease or buy equipment, the type of equipment and lessor is to be noted:

Type of Equipment Model/Year Manufacturer

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Leased Equipment Type Lease Company Name

1.

2.

3.

4.

5.

~ 15 ~

*** THIS SCHEDULE OF OFFERS SHOULD BE THE FIRST PAGE SUBMITTED WITH YOUR PROPOSAL ***

RFP 2026010

I/we, the undersigned, hereby declare that I/we have reviewed the proposal documents and with full knowledge and understanding of all specifications and conditions contained therein do submit, (in duplicate), our proposal as follows with full understanding that the proposal package in its entirety is made a part of any agreement, contract or order between the City of Kissimmee and the successful bidder.

ITEM NO. DESCRIPTION TOTAL COST

(ANNUAL FEE)

Traditional decoration approach to cover the four service areas as noted above. Decorations should include a standard mix of tree wraps, wreaths, pole decorations, sculptures, etc.

Include a pricing option to cover traditional approach plus recommended enhancements across Broadway Corridor (area

2) and Monument of States of Lakefront Park (area 3). This option could include a significantly increased number of lights, larger sculptural displays, or other recommendations as suggested by vendor.

ACKNOWLEDGMENT OF ADDENDA NO.(S)__________ (IF APPLICABLE)

(Signature)

ALL PRICES QUOTED ARE GOOD FOR A PERIOD OF 90 DAYS.

_______ We do not take exception to Specifications.

(initial) _______ We take exception to Specifications as follows:

(initial) __________________________________________________________________ (attach additional sheets, if necessary)

COMPANY NAME: _______________________________________

COMPANY ADDRESS: _______________________________________

NOTE: OFFERS NOT RECEIVED IN DUPLICATE MAY BE REJECTED.

~ 16 ~

VENDORS ARE RESPONSIBLE FOR DELIVERY OF THEIR PROPOSALS TO THE ADDRESS

INDICATED ON THE PROPOSAL COVER SHEET PRIOR TO THE DATE AND TIME SHOWN.

PROPOSALS NOT SO DELIVERED MAY BE REJECTED.

BY: ________________________________ DATE: _________________________

(signature)

________________________________ EMAIL: ________________________

(typed name/title of signer)

TELEPHONE NO.: (___)_______________ FAX NO.: (____)_________________

~ 17 ~

*NOTICE*

RFP2026010

If for some reason you are not participating in this solicitation, PLEASE complete the following and return to:

City of Kissimmee Finance Department 4th Floor Attn: Purchasing Division

Kissimmee, FL 34741

DO NOT return the solicitation package. Failure to respond may result in removal of your firm from our current vendor file.

Company Name: _________________________________ Address: _________________________________

Phone Number: ( )_______________________ Fax Number: ( )_______________________ Continue on Vendor List: _____Yes _____No ____ Large Business ____ Small Business ____ Minority Owned

Reason for no response to the solicitation:

____ Cannot supply at this time ____ Suitable, but engaged in other work ____ Quantity too small ____ Cannot meet required minimum ____ Opening date does not allow sufficient time to complete ____ Equivalent not presently available ____ Other reasons or remarks: _________________________________________

Signature

~ 18 ~

IDENTICAL TIE PROPOSALS

Preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals, which are equal with respect to price quality and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than 5 days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Bidder's Signature

~ 19 ~

Attachment A

Local Vendor Affidavit of Eligibility

This form is to be completed in its entirety by the vendor and submitted along with your bid or quote. Incomplete forms will be rejected for preference evaluation.

State of Florida ) County of Osceola ) Before me on this ____day of ______________20___, personally appeared (print name)_________________________ being an authorized representative of lawful age, who being by me first duly sworn, on his/her oath, deposes and says:

(print name of company) ____________________________ MEETS ALL CRITERIA AS

REQUIRED BY THE CITY OF KISSIMMEE TO QUALIFY FOR LOCAL VENDOR

PREFERENCE.

Qualification documentation attached.

Signature of Affiant

Typed/Printed Name of Affiant

Address of Affiant

State of Florida ) County of ________)

Sworn to (or affirmed) and subscribed before me this ___day of _________20__, by (Signature of Notary Public-State of Florida)

(Print, Type, or Stamp commissioned name of notary public) ___personally known or

____ produced identification. Type of identification produced___________________

AGREEMENT FOR HOLIDAY LIGHTING BETWEEN

THE DOWNTOWN KISSIMMEE COMMUNITY REDEVELOPMENT AGENCY

AND

THIS AGREEMENT is made this ____ day of _______ 2026, by and between the, a Florida municipal corporation, the DOWNTOWN KISSIMMEE COMMUNITY REDEVELOPMENT AGENCY, a special district of the State of Florida, whose address is 101 Church Street Kissimmee, Florida 34741, hereinafter collectively known as the “CITY,” and __________________ located at ________________________________________, hereinafter known as “Vendor,” collectively hereinafter referred to as the "Parties," and each represents as follows:

WITNESSETH

WHEREAS, the CITY seeks the services of a licensed, qualified and experienced holiday lighting and decorations vendor to provide holiday lighting and decorations in select locations within Downtown Kissimmee Community Redevelopment (“DKCRA”) area for the 2026 holiday season; and

WHEREAS, the CITY seeks a vendor who can provide creative ideas and concepts that will create a holiday destination in the DKCRA area for residents and visitors alike; and

WHEREAS, the CITY issued a solicitation, RFP 2026010, hereinafter “Solicitation,” which is attached hereto as Exhibit “A,” to identify a vendor that can perform the services requested; and

WHEREAS, upon a review of all submissions, Vendor satisfied all the specifications and requirements of the Solicitation, and was selected by the CITY to perform the services; and

NOW THEREFORE, in consideration of the foregoing mutual promises and covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to as follows:

1. RECITALS. The foregoing recitals are true and correct and incorporated herein.

2. TERM. The Agreement shall be in effect for a two (2) years term from the date of execution. The CITY, at its option, may renew this Agreement for three (3) additional, one-year renewal periods.

3. SCOPE OF WORK. Vendor agrees to perform the Scope of Work outlined in Exhibit “A,” the Solicitation. This shall include the provision of holiday lighting and decorations in specific locations within the DKCRA area for the 2026 holiday season.

4. PAYMENT. The CITY agrees to pay Vendor for good and services as set forth in Exhibit “B,” hereinafter referred to the “Proposal.” Invoices shall provide details of all project expenses permitted in this Agreement. Upon review and approval of the Vendor’s invoice and verification that services have been rendered in conformity with this Agreement, the CITY shall pay Vendor in accordance with the Local Government Prompt Payment Act, Chapter 218, Part VII, Florida Statutes. Vendor shall not apply any late charges, interest or penalties to any invoice or charges for services until forty-five (45) days from the CITY’s receipt of the invoice. If this Agreement is terminated for convenience for any reason, then the Vendor shall be paid pro rata for all services

SAMPLE

performed, materials purchased, and administrative costs incurred to the effective date of termination.

5. INDEMNIFICATION. To the extent permitted by law, Vendor, hereby releases and waives all claims against the DKCRA or the City of Kissimmee, its officers, employees, agents, independent Vendors for any injury or damage to the person, property, or business of Vendor, its agents, employees, sub-Vendors, or other persons, for which injury or damage results from any act, neglect, occurrence, or condition in or about any DKCRA properties whether such damage is caused by the DKCRA or City of Kissimmee or any other person. Nothing in the agreement shall be construed as a waiver of the DKCRA or City of Kissimmee’s statutory sovereign immunity pursuant to Fla. Stat. § 768.28.

Vendor agrees to indemnify and hold harmless the DKCRA and the City of Kissimmee, its agents, officers, employees against any and all claims, demand, cost, and expenses of every kind and nature, including reasonable attorney fees for the enforcement, defense, or appeals thereof, to the extent caused by Vendor’s negligent performance of the Agreement or any breach or default of Vendor.

6. INSURANCE. Vendor shall be responsible for all damages to person or property that occur on the job site or adjacent thereto as a result of Vendor’s fault or negligence in connection with this Agreement. Vendor shall, prior to commencing work, furnish evidence to the CITY of required insurance policies naming CITY as additional insured, underwritten by a firm rated A-X or better by A.M. Best and qualified to do business in the State of Florida. Policies must be “Occurrence” form.

Each carrier will give the City sixty (60) days’ notice prior to cancellation. Throughout the term of this Agreement, Vendor and/or any and all sub-Vendors or anyone directly or indirectly employed by either of them must maintain in force, Vendor at their sole cost and expense, at all times, insurance coverage as follows:

a. Workers Compensation: the statutory limits of coverage to apply for all employees in compliance with all applicable State of Florida and federal laws. The policy must include Employers Liability with a limit of $300,000.00 for each accident. Vendor’s Worker’s Compensation carrier will provide a Waiver of Subrogation to the CITY. Vendor will be responsible for the payment of all deductibles and self-insured retentions.

b. General Liability: with coverage limits of not less than $1,000,000.00 each occurrence combined single limit for Bodily Injury and Property Damage including coverage for premises/operations, contractual liability, products/completed operations, broad form property damage, cross liability and severability of interest clause. This policy of insurance must be written in an “occurrence” based format.

c. Comprehensive or Business Automobile Liability: with coverage limits of not less than

$1,000,000.00 per occurrence combined single limit for Bodily Injury and Property Damage including coverage for owned, hired, and non-owned vehicles and/or equipment as applicable.

d. Umbrella Liability: Vendor will provide an umbrella with coverage limits of not less than

$1,000,000.00.

7. NOTICE. Any and all notices required by this agreement shall be in writing and either hand delivered or, if sent by U.S. Mail or overnight delivery shall be addressed as follows:

a. Notices sent to the CITY shall be addressed as follows:

DKCRA Manager City of Kissimmee

Kissimmee, Florida 34741

b. Notices sent to the Vendor shall be addressed as follows:

8. SUBCONTRACTORS. This Agreement, or any portion thereof, must not be subcontracted without the prior written consent of CITY. All subcontractors shall be bound by the terms and conditions of this Agreement insofar as it applies to their work, but this shall not relieve Vendor from the responsibility to CITY for the proper completion of all Services to be provided under this Agreement. If applicable, Vendor shall be required to furnish to the CITY, in writing, a list of names of the subcontractors proposed for the principal parts of the work within five (5) days of commencing work on this Agreement. Vendor shall be responsible for and hold the CITY harmless for any and all payments to Vendor’s vendors or subcontractors utilized in the performance of the Services. Nothing contained in this Agreement will be construed as establishing any contractual relationship between CITY and any subcontractors of Vendor. Vendor will be fully responsible to CITY for the acts and omissions of the Vendor’s subcontractors(s) and their employees.

9. NON-ASSIGNMENT. Vendor shall not assign this Agreement or any portion hereof without the express written consent of the CITY. CITY may cancel this Agreement for cause should Vendor attempt to make an unauthorized assignment of any right or obligation arising hereunder.

10. GOVERNING LAW. The laws of the State of Florida govern the validity, enforcement, and interpretation of this Agreement. Venue for any cause of action asserted by any party brought in State Court shall be in Osceola County. Venue for any action brought in Federal court shall be in the Middle District of Florida, Orlando Division.

11. TERMINATION FOR CONVENIENCE. The CITY reserves the right to terminate the Agreement in whole or part by giving Vendor written notice at least thirty (30) days prior to effective date of termination. Upon receipt of termination from the CITY, the Vendor shall only provide those services specifically approved or directed by the CITY. All other rights and duties of the Parties under the Agreement shall continue during such notice period, and the CITY shall continue to be responsible to the Vendor for the payment of any obligation to the extent such responsibility has not been excused by breach or default of the Vendor.

Upon termination, Vendor shall bill the CITY for all amounts not previously billed and due to the Vendor at that time. Vendor shall not be entitled to a profession fee nor expenses for any work commenced or expenses incurred after the notice of termination was received by the Vendor, unless specifically approved or requested by the CITY. Vendor shall, however, be entitled to payment for services commenced and approved by the CITY prior to receipt of notice, or with the expressed written consent of the CITY, prior to the effective date of termination.

12. TERMINATION FOR CAUSE. If the CITY wishes to terminate the Vendor for cause due to the failure of Vendor to perform as required under this Agreement and/or in a manner consistent with the degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances, then the CITY must provide the Vendor with written notice of said failure to perform. The CITY must give ten (10) working days from the Vendor's receipt of the Notice to Cure for the Vendor to cure or take reasonable action to commence to cure the performance concerns specified. If Vendor does not take appropriate action within the ten (10) day period, the CITY may issue a Final Notice to Cure. Vendor will have an additional five (5) working days from the receipt of the Notice to Cure to cure or take reasonable action to commence to cure before the CITY can terminate the Agreement. If the Vendor is terminated for cause, the CITY may provide or employ any necessary labor and materials in lieu of Vendor to finish part or all of the work under the Agreement or to supplement the work of Vendor, and to deduct the cost thereof from any money, then due or thereafter to become due to the Vendor; and if such cost shall exceed the balance due to Vendor, then the Vendor shall pay the difference to the CITY.

13. WAIVER. No failure of CITY to insist upon strict performance in any one or more terms of this Agreement, nor any failure of CITY to exercise any right or remedy under this Agreement shall constitute a waiver of any such term, right or remedy CITY may have, or future rights to enforce compliance. Payment after a default shall not be deemed a waiver of any right or acceptance of defective performance.

14. HEADINGS AND CAPTIONS. All headings and captions contained in this Agreement are provided for convenience only, do not constitute a part of this Agreement and may not be used to define, describe, interpret or construe any provision of this Agreement.

15. AMENDMENTS. This Agreement may be altered, amended, extended, modified and/or revised only by a written instrument subsequently executed by the Parties to this Agreement.

16. SEVERABILITY. If any one or more of the covenants or provisions of this Agreement shall be held to be contrary to any express provision of law or contrary to the policy of express law, though not expressly prohibited, or against public policy, or shall, for any reason whatsoever, be held invalid, then such covenants or provisions shall be null and void, shall be deemed separable from the remaining covenants or provisions of this Agreement, and shall, in no way, affect the validity of the remaining covenants or provisions of this Agreement.

17. RECORDS AND AUDITS. All contracts, correspondence, memoranda, and other documents accumulated, acquired, prepared, or received by the Parties hereto created by this Agreement shall be maintained as public records to the extent required by law. CITY reserves the right audit the records of Vendor to ensure compliance with this Agreement during the performance and term of the Agreement and for a period of five (5) years after completion and acceptance by the CITY. Vendor shall allow CITY to inspect, examine and review the records of Vendor in relation to this Agreement upon reasonable notice during normal business hours.