11_-RFP-200-1306-CS__Section_J _Attachment_6_-_Compliance_Matrix.pdf

COMPLIANCE MATRIX:

RRC Services

(June 2015)

CRITERIA

PAST PERFORMANCE EVALUATION AREA

The offeror’s record of performance and level of success in performing current and past relevant contract efforts.

PROPOSAL PREPARATION INSTRUCTIONS

The following past performance information shall be submitted in the offeror’s proposal.

1. The 5 most relevant contracts and/or subcontracts that were, or are currently being, performed in the past

3 years. Relevant refers to contracts, which are of similar size, scope and complexity being acquired under this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of state and local government and commercial customers.

Offerors without prior contracts will not be evaluated favorably or unfavorably on past performance. Offerors should note that the Government will conduct an assessment of the relevancy of the past performance contracts submitted by the offeror. Offeror’s past performance evaluations may be negatively impacted if they submit contracts in response to these instructions which are considered less relevant or irrelevant required under this solicitation.

2. Include the following information on each of the 5 past performance contracts submitted. The Past

Performance submission shall not exceed 5 pages.

a. Name of the contracting activity

b. Contract number

c. Contract type

d. Total contract value (including options)

e. Contracting officer name, telephone number, and e-mail address

f. Administrative Contracting Officer name, address, telephone number, and e-mail address.

TECHNICAL/MANAGEMENT EVALUATION AREA

FACTOR: Site Location

SUBFACTOR: Site Validity and

Suitability

The Site Validity and Suitability subfactor evaluates the proposed site location by considering the validity of the offeror’s right to use and zoning approval. The assessment of validity includes the nature of the interest and appropriate zoning as it relates to any potential risk it poses to the government. This subfactor also evaluates the suitability of the site location with regard to local area concerns and plans to mediate concerns and the responsiveness to proximity requirements defined in the PWS or SOW

(whichever is applicable) and RFP

Section J.

The offeror shall submit official documentation that demonstrates they have a right to use, signed by both parties, zoning approval and, if applicable, an occupancy permit for their proposed site location.

Acceptable evidence of right to use is limited to deeds, leases, bills of sale, options to lease, options to buy, contingency leases, or contingency deeds.

An offeror’s failure to provide documentation demonstrating right to use and valid proof of zoning will render the offeror’s entire proposal unacceptable.

The offeror shall complete and submit the Local Area

Concerns Within a Half-Mile Radius Attachment, identifying facilities whose closeness to the RRC may raise public concern. For those public concerns identified, include your approach for mediating any potential community impacts in the space provided.

FACTOR: Site Location

SUBFACTOR: Community Relations

Program

The Community Relations Program subfactor evaluates the innovativeness, credibility, and comprehensiveness of the offeror’s proposed program for educating and interacting with the local community in order to acquire and maintain public support.

The offeror shall provide a Community Relations Plan which describes their approach for educating and interacting with the local community in order to acquire and maintain public support. The Plan shall not exceed

2 pages. Offeror shall ensure the Plan is relevant to the location required under this solicitation.

In responding to this factor, offerors shall also submit proof that the law enforcement agency with primary jurisdiction and at least two levels of local government officials have been notified of their intent to open and operate a residential reentry center as identified in this solicitation. The proof shall be a signed copy of each notification sent via registered or certified mail to the Chief Executive Officer of the law enforcement agency and two levels of public officials of the geographical area in which the proposed facility is located. The notification letter shall be the letter provided as an Attachment in Section J of the solicitation.

Offerors shall also submit documentation to evidence community support or acknowledgment for the location of the proposed site (e.g., letters of affirmation from public officials, minutes of community relations board meetings that indicate community support or acknowledgment for the proposed site, petitions of support, etc.). The documentation shall not be dated prior to the date the Request for Information (RFI) was posted on fbo.gov, nor shall it be from sources who have a direct financial or employment interest with the offeror. The intent of this requirement is to ensure the offeror has a positive and affirmative relationship in existence prior to establishing the site.

Additionally, offerors shall provide all information of any known opposition (e.g. newspaper articles, community resolutions or petitions, minutes from board meetings or zoning authorities) and a plan for mediating any known opposition that clearly demonstrates the offeror’s ability to successfully provide RRC services while maintaining public support.

FACTOR: Accountability

This factor evaluates the comprehensiveness, credibility, and innovativeness of the offeror’s offender accountability program. The offeror will be evaluated on the plans, procedures, and practices they will employ to ensure offenders are accurately accounted for, at all times, while (1) in the facility; (2) at work assignments; (3) in all other activities outside the facility; and

The offeror shall provide an Offender Accountability

Plan that describes the plans, procedures, and practices they will employ to ensure that offenders are accurately accounted for while (1) in the facility; (2) at work assignments; (3) in all other activities outside the facility; and (4) under home detention. The offeror shall ensure the approach is relevant and applicable to the requirements under this solicitation.

The plan shall not exceed 5 pages in total. Offeror shall ensure the Plan is relevant to the location required under this solicitation.

(4) under home detention.

FACTOR: Programs

This factor evaluates the quality, comprehensiveness, and innovativeness of the offeror’s plan for assessing the individual needs of each offender to assist their reentry into the community. This includes an evaluation of the offeror’s programs for assisting with employment, housing, and developing improved life skills to include, but not limited to, money management, parenting, and family reunification. This factor also includes an evaluation of the offeror’s understanding of and ability to leverage and network with other relevant community resources in order to offer a more comprehensive and robust support structure for the offender.

The offeror shall submit an Offender Reentry Program

(ORP) plan, which provides a detailed description about their methods for assessing the individual needs of each offender to assist their reentry into the community, including the assessment instruments used. The ORP shall also describe the offeror’s approach for assisting with employment and housing, and developing improved life skills to include, but not limited to, money management, parenting and family reunification. The

ORP shall also describe the offeror’s ability to leverage and network with other relevant community resources in order to offer a more comprehensive and robust support structure for the offender. If applicable, the ORP shall describe the offeror’s approach for operating a

MINT program.

The description of the program shall not exceed 7 pages in total. Offerors responding to a solicitation for

MINT services will be allowed 1 additional page for their response. Offeror shall ensure the ORP is relevant to the requirements under this solicitation.

FACTOR: Facility

This factor evaluates the offeror’s proposed facility with regard to (1)

Facility design as indicated in the floor plans, site plans, and photographs; (2) degree of compliance to applicable local, state, national health, safety, environmental laws, regulations, Executive Orders, building codes, and the Performance

Work Statement or Statement of Work

(whichever is applicable); and (3) the soundness and credibility of the offeror’s plan for ensuring operational

Offeror shall provide a copy of architectural floor plans, site plans, and photographs pursuant to the PWS or SOW (whichever is applicable). Offerors shall complete and submit the RRC Contract Facility

Certificate of Compliance located in Section J.

Offerors shall submit their plan for ensuring operational availability by November 1, 2015. This plan shall not exceed 2 pages.

Bureau of Prisons representatives will conduct an on-site inspection of offeror’s performance location and facility as part of the Government’s evaluation process. The purpose of this inspection is to obtain information for use in determining if the site is in compliance with the requirements of this solicitation.

availability by November 1, 2015.

FACTOR: Personnel

This factor evaluates the comprehensiveness, credibility, and innovativeness of the offeror’s approach for recruiting, training, and retaining an adequate staff of

Community Corrections Program (CCP) personnel that will have the necessary skills to ensure successful, continuous performance of the contract. This also includes evaluating the offeror’s plan for ensuring all personnel will be aware of and abide by the standards of employee conduct as defined by the PWS or SOW, Chapter 2 (whichever is applicable).

The offeror shall provide a Personnel Resources Plan

(PRP) which describes the offeror’s approach for ensuring adequate staff are recruited, trained, and retained. The PRP shall also include the approach for ensuring all personnel will be aware of and abide by the standards of employee conduct as defined by the PWS or SOW, Chapter 2 (whichever is applicable). The PRP shall not exceed 3 pages. Offeror shall ensure the PRP is relevant to the requirements under the solicitation.

Offerors shall also provide a staffing pattern in conformance with PWS or SOW, Chapter 2 (whichever is applicable), and job descriptions for key personnel.

This information may be included as an attachment. The offeror shall also provide a list of the minimum personnel qualifications they will utilize for all employees who provide direct services to the inmates, including the facility director.

Submission Description

Copies

Page Limitations

Volume I: Technical/Management

Original, 1 paper copy & via electronic format [Compact

Disk in Adobe

Acrobat (pdf) format]

(CD-ROM/PDF)

Right to Use and Zoning Approval

N/A

Local Area Concerns Within a Half-Mile Radius

(IAW Attch., Section J)

Community Relations Plan

Community Notification Letters (IAW Attch., Section J)

Documentation of Community Support

Offender Accountability Plan

Offender Reentry Program Plan

Quality Control Plan Summary

Copy of Floor Plans, Site Plans, and Photographs

RRC Contract Facility Certificate of Compliance

(IAW Attch., Section J)

Plan for Operational Availability by

November 1, 2015

Personnel Resources Plan

Staffing Pattern (IAW SOW Chapter 2 if RRC or

IAW PWS Section F if Performance Based)

Volume II: Business Proposal Completed

Contract Sections: A, B, and K

Original and 1 paper copy & via electronic format [Compact

Disk in Adobe

Acrobat (pdf)

(CD-ROM/PDF

BOP Environmental Checklist Community

Corrections Program (IAW Attch., Section J)

FBOP Service Contract Business Management

Questionnaire (IAW Attch., Section J)

Volume III: Past Performance

Original & via electronic format [Compact

Disk in Adobe

Acrobat (pdf)

(CD-ROM/PDF

Not to Exceed 5 pages