Amendment_003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 277

2.AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See Block 16c

4. REQUISITION / PURCHASE REQ. NO.

1103/Paul

PROJECT NO. (If Applicable)

6. ISSUED BY

Federal Bureau of Prisons Residential Reentry Contracting 200 Chestnut Street US Customs Building, 7th Floor Philadelphia, PA 19106

CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

X 9A. AMENDMENT OF SOLICITATION NO

RFP 200-1299-CS

X 9B. DATED (See Item 11)

06/08/2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

CODE FACILITY CODE 10B. DATED (See Item 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above number solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ x ] is extended, [ ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods.

(a) By completing Items 8 and 15, and returning 1 copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c)By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OR CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THE CHANGE ORDER IS ISSUED PURSUANT TO: (Specify Authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not [ ]is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible).

RFP 200-1299-CS, for Residential Reentry Center (RRC) services and Home Confinement services located in the Cincinnati, Ohio area, within Hamilton County is hereby amended as follow:

1) Incorporate the Updated Solicitation Documents, which includes a change to a Firm Fixed Price contract for services, a new Statement of Work, and an updated Compliance Matrix (See Attached).

2) Extend the closing date until 10/05/2015.

Except as provided herein, all items and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Kevin Hoff

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C. DATE

SIGNED

08/07/2015

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.243

U. S. Department of Justice

FEDERAL BUREAU OF PRISONS

Washington, DC 20534

August 7, 2015

To All Interested Parties:

The Federal Bureau of Prisons is soliciting proposals to provide Residential Reentry Center (RRC) Services for maleFederal offenders held under the authority of United States Statutes located in the St. Louis Metropolitan area, within the state of Missouri counties of St. Louis, St. Charles, Jefferson or within the state of Illinois counties of Madison, Monroe, Jersey, or St. Clair.

All offerors are advised that the Government reserves the right to disclose or make public any environmental documentation or other information provided in response to the solicitation. Such disclosures would typically occur in Environmental Impact Statements, Environmental Assessments, public hearings, comment periods, and other public forums.

Please follow the instructions in Section L of the Request for Proposals (RFP) when preparing your Business, Technical/Management, and Past Performance Information Proposals. Your Business, Technical/Management, and Past Performance Information Proposals should be submitted in separate loose-leaf binders. The binders should be marked to indicate which are copies and which are originals. The binders marked “Original” should contain original documents.

The following items should comprise your Business Proposal: a cover letter setting forth your firm rates for the Base Period and each Option Year (sliding scales, etc., are not acceptable);

Section A (Solicitation, Offer and Award); Section B (Supplies or Services and Prices/Costs);

applicable attachments in Section J (List of Attachments; see Section L, Content of Business

Proposals); and Section K (Representations, Certifications, and Other Statements of Offerors).

The Technical/Management Proposal must include a clear and concise explanation of how you propose to accomplish the procurement objective, describing in detail the approach, methods, techniques, and manpower you intend to use in accordance with Section L, Content of

Technical/Management Proposals. Your Technical/Management Proposal will be evaluated as an indication of your comprehension of the services to be provided and your ability to perform these services.

The Government reserves the right to award the contract without discussions. Therefore, all proposals should be prepared as your organization’s final proposal revision.

The Federal Bureau of Prisons representatives will conduct an on-site inspection of your facility after receipt of proposals, but prior to contract negotiations, if held. Therefore, a separate cover sheet is required in the Technical/Management proposal indicating the place of performance, and an available contact person authorized to obligate the offeror (including telephone number) who shall be present during the on-site evaluation.

Notes:

In accordance with Federal Acquisition Regulation (FAR) 52.215-1(d), Instructions to

Offerors-Competitive Acquisitions, proposals in response to this solicitation will be valid at a minimum of 240 days from the date the solicitation closes.

In accordance with FAR 52.222-54, Employment Eligibility Verification, contractors are required to enroll in the E-Verify Program and to comply with the requirements of the E-Verify Program Memorandum of Understanding (MOU) for the period of performance of any potential contract resulting from this solicitation. Contractors who are not enrolled as Federal Contractors in the E-Verify Program at the time of potential contract award have thirty (30) calendar days within the date of contract award to enroll in the E-Verify Program. Employees are subject to verification of employment eligibility as defined and outlined by the clause. For more information, please visit the E-Verify website at http://www.dhs.gov/E-Verify.

Please address all questions in regard to this solicitation to the Contracting Officer at the e-mail address and telephone number listed in Block 10 of the Standard Form 33 (Solicitation, Offer, and Award) located in Section A of the solicitation document.

Sincerely, //s// Kevin Hoff Contracting Officer

Enclosure

FEDERAL BUREAU OF PRISONS

ACQUISITIONS BRANCH

320 FIRST STREET, NW (5005)

WASHINGTON, D.C. 20534

ATTENTION: RESIDENTIAL REENTRY CONTRACTING

SOLICITATION NUMBER:

ISSUE DATE:

CLOSING DATE:

RFP-200-1299-CS

8/07/2015

10/05/2015

2:00 P.M. EASTERN STANDARD TIME

LOCATION: IN THE CINCINNATI, OHIO AREA, WITHIN HAMILTON COUNTY.

ADDRESS ALL PROPOSALS TO:

Kevin Hoff Contract Specialist

U.S. Department of Justice Federal Bureau of Prisons

200 Chestnut Street US Customs Building, 7th Floor

Philadelphia, PA 19106

SOLICITATION, OFFER, AND AWARD 1. THIS CONTRACT IS A RATED ORDER UNDER DPAS

(15 CFR 700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

RFP-200-1299-CS

SEALED BID (IFB)

X NEGOTIATED

4. TYPE OF SOLICITATION 5. DATE

ISSUED

08/07/2015

6. REQUISITION/PURCHASE

NUMBER

CODE BCO

Federal Bureau of Prisons Central Office

320 FIRST STREET NW

WASHINGTON, DC 20534

Kevin Hoff khoff@bop.gov

7. ISSUED BY

Federal Bureau of Prisons Northeast Regional Office

US CUSTOM HOUSE, 7TH FLOOR

2ND & CHESTNUT

PHILADELPHIA, PA 19106

Kevin Hoff

(O) 215-521-7355 khoff@bop.gov

8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

L.5 2nd & Chestnut, US Custom Bldg 14:00:00 10/05/2015

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ______________________________________________________ until ________________ local time ___________ ____

10. FOR

INFORMATION

CALL:

A. NAME

Kevin Hoff

AREA CODE NUMBER EXT.

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

khoff@bop.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 2 X I CONTRACT CLAUSES 13

X B SUPPLIES OR SERVICES AND PRICES/COSTS 3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH

X C DESCRIPTION/SPECS./WORK STATEMENT 176 X J LIST OF ATTACHMENTS 50

X D PACKAGING AND MARKING 1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 6 X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 2

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 6X G CONTRACT ADMINISTRATION DATA 4

X M EVALUATION FACTORS FOR AWARD 4X H SPECIAL CONTRACT REQUIREMENTS 2

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDAR DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

CODE24. ADMINISTERED BY (if other than Item 7) CODE BCO Federal Bureau of Prisons Accounting Operations 320 1st Street NW, Room 5009 Washington, DC 20534

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) Kevin Hoff

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

RFP-200-1299-CS Page 1 of 45 bop17475 Typewritten Text bop17475 Typewritten Text bop17475 Typewritten Text 521-7355 bop17475 Typewritten Text

Table of Contents

Section Description Page Number

A Solicitation/Contract Form B Supplies or Services and Prices/Costs C Description/Specifications/Statement of Work D Packaging and Marking E Inspection and Acceptance F Deliveries and Performance G Contract Administration Data H Special Contract Requirements I Contract Clauses J List of Attachments K Representations, Certifications and Other Statements of Offerors L Instructions, Conditions and Notices to Offerors M Evaluation Factors for Award

RFP-200-1299-CS Page 2 of 45

Section B - Supplies or Services and Prices/Costs

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Clauses By Full Text

B.1 Services and Prices/Costs

(a) Contractor shall provide Residential Re-Entry Center (RRC) services (for In-House RRC beds) and Home Confinement Services (for Home Confinement placements) for male and female Federal offenders, located in Cincinnati, Ohio area, within Hamilton County.

RRC In-House Services will consist of a 43 bed facility (Male beds - 37 / Female beds - 6) Home Confinement placements will consist of 22 placements (combined make and female offenders)

The services will be provided on a Firm-Fixed Price Service type contract with a one year base period, and four one-year option peri-ods. Offerors will be required to submit separate pricing for each of the following requirements: RRC In-House beds and Home Con-finement placements.

It is the intent of the Government to award Line Items 0001 (RRC In-House beds) and 0002 (Home Confinement plcements) to a single provider as these services are interconnected and rely upon each other to ensure adequate programming and case management of offenders.

The Government reserves the right to award without discussions and to make an ward which is deemed to be in the best interest of the Government.

Pursuant to FAR 17.203(b) and (d), the Government's evaluation shall be inclusive of options and offerors may offer varying prices for options.

For the purpose of price evaluation and according to the above instructions, offerors must submit their proposed prices under the Pri-cing Schedule (see attachment).

RFP-200-1299-CS Page 3 of 45

PRICING SCHEDULE

Annual Operating Price (AOP) = Monthly Operating Price (MOP) multiplied by 12

0001 Base Year – Date of Performance through 12 months

Line Item Description Monthly Operating Price

(MOP)

Annual Operating Price

(AOP)

0001 a In House RRC Beds

0001 b Home Confinement Placement

TOTAL BASE YEAR

(add all services)

0002 Option Year 1 – 13 months through 24 months

(MOP)

Annual Operating Price

(AOP)

0002 a In House RRC Beds

0002 b Home Confinement Placement

TOTAL OPTION YEAR 1

0003 Option Year 2 – 25 months through 36 months

(MOP)

Annual Operating Price

(AOP)

0003 a In House RRC Beds

0003 b Home Confinement Placement

TOTAL OPTION YEAR 2

0004 Option Year 3 – 37 months through 48 months

(MOP)

Annual Operating Price

(AOP)

0004 a In House RRC Beds

0004 b Home Confinement Placement

TOTAL OPTION YEAR 3

0005 Option Year 4 – 49 months through 60 months

(MOP)

Annual Operating Price

(AOP)

0005 a In House RRC Beds

0005 b Home Confinement Placement

TOTAL OPTION YEAR 4

[END OF SECTION]

RFP-200-1299-CS Page 4 of 45

Section C - Description/Specifications/Statement of Work

Clauses By Full Text

C.1 Statement of Work/Specification

A description of the services to be performed is given in the Statement of Work (see attachment) in this section identified as: Residen-tial Reentry Center, May 2015.

[END OF SECTION]

[END OF SECTION]

RFP-200-1299-CS Page 5 of 45

STATEMENT OF WORK

(SOW)

RESIDENTIAL REENTRY CENTER

May 2015 ii

TABLE OF CONTENTS

INTRODUCTION 1

CHAPTER 1

Administration and Organization 6

CHAPTER 2

Personnel 10

CHAPTER 3

Facility 25

CHAPTER 4

Life/Safety 30

CHAPTER 5

Sanitation & Environment 34

CHAPTER 6

Electrical Safety 36

CHAPTER 7

Hazardous Materials 38

CHAPTER 8

Pest Control & Waste Management 41

CHAPTER 9

Referral and Intake Processing 42

CHAPTER 10

Programs 49

CHAPTER 11

Home Confinement 64

CHAPTER 12

Security and Accountability 68

CHAPTER 13

Discipline 77

CHAPTER 14

Administrative Remedy 84

CHAPTER 15

Food Services 85

CHAPTER 16

Medical Services 89

CHAPTER 17

Records and Reports 93

CHAPTER 18

Release Procedures 96

CHAPTER 19

Escape Procedures 100

CHAPTER 20

Serious Illness, Injury, or Death 103

CHAPTER 21

USPO Cases 105 iii

CHAPTER 22

Research and Evaluation 107

CHAPTER 23

BOP Inspections 108

CHAPTER 24

Deductions and Reimbursements 111 iv

LIST OF ATTACHMENTS

REQUEST FOR CONTRACT STAFF BACKGROUND

INVESTIGATION........................................Attachment A

RRC ELEMENTS OF THE MEDICAL EXAMINATION FOR OFFENDERS

COMMITTED DIRECTLY TO THE RRC........................Attachment B

INITIAL INTAKE FORM..................................Attachment C

REQUEST FOR DNA COLLECTION...........................Attachment D

DNA FACT SHEET.......................................Attachment E

INDIVIDUALIZED PROGRAM PLAN..........................Attachment F

REQUEST FOR WAIVER OR REDUCTION OF SUBSISTENCE.......Attachment G

COGNITIVE BEHAVIORAL GROUP PROTOCOL..................Attachment H

URINALYSIS PROCEDURES................................Attachment I

REQUIRED FIRST AID KIT CONTENTS......................Attachment J

REQUEST FOR APPROVAL FOR MEDICAL

TREATMENT AND REIMBURSEMENT..........................Attachment K

HOME CONFINEMENT ELIGIBILITY DATE (HCED) . . . . . Attachment L

CONDITIONS OF HOME DETENTION, BP-A0460.073. . . . . Attachment M

HOME CONFINEMENT REVIEW FACT SHEET. . . . . . . . . Attachment N v

LIST OF FORMS PROVIDED BY BOP

ADMINISTRATIVE REMEDY FORMS

APPLICATION FOR VOLUNTEER SERVICE

AUTHORIZATION TO OPERATE A MOTOR VEHICLE

CENTER DISCIPLINE COMMITTEE (CDC) REPORT (RRCs)

COMMUNITY BASED PROGRAM AGREEMENT

DUTIES OF STAFF REPRESENTATIVES (RRCs)

FURLOUGH APPLICATION - APPROVAL AND RECORD

FURLOUGH QUESTIONNAIRE - OUT OF SENTENCING DISTRICT

INCIDENT REPORT (RRCs)

INMATE RIGHTS AT CENTER DISCIPLINE COMMITTEE HEARING

NOTICE OF CENTER DISCIPLINE COMMITTEE HEARING (RRCs)

PASS REQUEST AND APPROVAL

SCREENING FOR RISK OF VICTIMIZATION AND ABUSIVENESS

QUESTIONNAIRE - SENTENCING DISTRICT

URINE SAMPLING PROGRAM (RRCs)

WAIVER OF RRC DRUG TREATMENT REQUIREMENT

WAIVER OF APPEARANCE (RRCs) vi

LIST OF BOP PROGRAM STATEMENTS AFFECTING RRCs

P.S. 1330 Administrative Remedy Program

P.S. 1351 Release of Information

P.S. 1415 Community Relations Board

P.S. 1480 News Media Contacts

P.S. 1600 Safety Policy

P.S. 3735 Drug Free Workplace

P.S. 5270 Inmate Discipline

P.S. 5280 Furloughs

P.S. 5324 Sexually Abusive Behavior Prevention and

Intervention Program

P.S. 5553 Escape/Death Notifications

P.S. 5800 Correctional Systems Manual

P.S. 6060 Urine Surveillance and Narcotic Identification

P.S. 6590 Alcohol Surveillance and Testing Program

P.S. 7310 Community Corrections Center (CCC) Utilization and Transfer Procedures

P.S. 7320 Home Confinement

P.S. 7570 Contract Staff Integrity for Privately Operated Community Corrections Residential Facilities

Program Statements may be found on the Bureau of Prisons’ website, www.bop.gov. It is the BOP’s expectation that the contractor maintains and implements subsequent policy updates as they occur. This will require the contractor to routinely review program statements to ensure they are utilizing the most current version. Additional guidance or interpretation of policy statements is at the discretion of the Bureau.

vii

CONTRACTOR REQUIRED TRAINING

(Referenced in the Statement of Work)

Training Chapter Referenced

Staff will annually review the contractor’s operation manual.

This review will be documented.

Staff will be provided 20 hours of annual training on required topics. 2

Staff must receive 40 hours of training on duties and responsibilities prior to working with federal residents.

Sixteen of these hours may be on the job training under direct staff supervision. 2

A minimum of one key staff will attend BOP training when offered. 2

Staff will acknowledge receipt and understanding of contractor’s Employee Standards of Conduct, prior to working with federal residents. 2

The contractor will develop and implement a comprehensive staff training program addressing the facility’s sexual abuse/assault/misconduct prevention and intervention program. 2

The contractor will provide a brief orientation program for all volunteers and provide specific written guidance in the format of a “Volunteer Manual.” 2

Within the first 60 days of employment, all staff will receive training in cognitive-behavioral intervention techniques specific to the programs being offered within the RRC. 2

The contractor will train all staff in emergency procedures within one week of their initial employment. In addition, the contractor will include emergency training in annual refresher training. 4

The contractor will train all staff in the proper viii handling and use of all hazardous, toxic, caustic, and flammable materials within two weeks of initial employment, whenever a new hazard is introduced into the work area, and annually thereafter. 7

The contractor will train staff on proper techniques for resident pat searches, and room, vehicle, and common area searches within the first week of employment and annually thereafter. 12

The rules of conduct and sanctions for resident discipline infractions will be defined in writing and communicated to all staff. 13

Staff must be familiar with the Administrative Remedy Program Statement prior to working with federal residents. 14 ix

EXPLANATION OF TERMS

AVERAGE MONTHLY POPULATION (AMP) - The days invoiced on the monthly bill for three consecutive months added together and divided by three.

BUREAU OF PRISONS (BOP) - A component of the Department of Justice responsible for federal offenders sentenced to a term of imprisonment.

BOP WEBSITE - www.bop.gov

CALIFORNIA TECHNICAL BULLETINS - The California Bureau of Home Furnishings and Thermal Insulation (BHFTI) enforces California statutes and regulations governing upholstered furniture, bedding, and thermal insulation industries.

The bulletins referenced in the SOW are published by the California BHFTI. The BHFTI bulletins are available by contacting the following address: 3485 Orange Grove Avenue;

North Highlands, California, 95660; (916) 574-2041.

SUPERVISORY COMMUNITY TREATMENT COORDINATOR (SCTC) - The BOP employee who is responsible for placing offenders in Community Treatment Services, procuring treatment, monitoring treatment providers, certifying bills, ensuring quality control, and performing liaison activities among federal institutional programs, U.S. Probation, and contract community treatment providers.

CONTRABAND - Anything not authorized for retention by the facility rules and regulations or not issued by authorized staff.

CONTRACT AWARD DATE - The date the Contracting Officer signs the contract.

CONTRACT EMPLOYEE - Individuals hired by the contractor to perform services required by the SOW. The terms contract employee, employee, staff, and contract staff are used interchangeably throughout this document.

CONTRACT OVERSIGHT SPECIALIST (COS) - A BOP employee who, under the direction of the RRM, inspects and monitors contract compliance.

x

CONTRACTING OFFICER (CO) - A BOP employee with the authority to enter into, administer, negotiate, award, cancel, and/or terminate contracts, and make related determinations and findings on behalf of the United States Government.

CONTRACTING OFFICER’S REPRESENTATIVE (COR) - A BOP employee, designated in writing by a CO (ordinarily a RRM), to act as an authorized representative in monitoring and administering a contract. The COR acts as a technical liaison between the contractor and the CO on contracting matters (see Section G of the solicitation for an expanded outline of these authorities and responsibilities).

CONTRACTOR - The individual, partnership, corporation, or other legal entity who has been awarded a contract by the BOP.

"Contractor employees," "staff," "provider", and "contractor" are used interchangeably throughout this document. All staff from the Chief Executive Officer (CEO) level to line staff is included.

DISABILITY – A person with a disability has a permanent physical or mental impairment that substantially limits one or more major life activities; has a record of such impairment; or is perceived as having such impairment.

DISCIPLINE HEARING OFFICER (DHO) - A BOP employee responsible for conducting fact-finding hearings covering alleged acts of misconduct and violations of prohibited acts including those acts which could result in criminal charges.

EMERGENCY - Any significant disruption of normal facility procedures, policy, or activities such as adverse weather, bomb threat, disturbance, escape, fire, hostage situation, work or food strike, etc.

ELECTRONIC MONITORING EQUIPMENT - Equipment which monitors a federal offender's compliance with the RRC Electronic Monitoring Program's conditions.

FEDERAL LOCATION MONITORING PROGRAM (FLM) – A program wherein the United States Probation office through an agreement with the BOP, monitors offenders in the community.

xi

HOME CONFINEMENT - A generic term used to cover all circumstances in which a federal offender is required to remain at home during non-working hours of the day.

INDIGENT – An individual is deemed to be indigent when he or she is without income or lacks sufficient resources to provide for basic needs (e.g., housing, food, clothing, and transportation).

The contractor must provide transportation or public transportation vouchers to assist offenders seeking employment.

INMATE - See resident.

INVESTIGATING OFFICER - Refers to the disciplinary process. The term “Investigating Officer” refers to an employee of supervisory level who conducts the investigation concerning alleged charge(s) of offender misconduct. The Investigating Officer may not be the employee reporting the incident or one who was involved in the incident in question.

NFPA, NATIONAL FIRE PROTECTION ASSOCIATION - The National Fire Protection Association (NFPA), headquartered in Quincy, Massachusetts, USA, is an international, nonprofit, membership organization founded in 1896 to protect people, their property and the environment from destructive fire. The mission of NFPA, which was organized in 1896, is to reduce the burden of fire on the quality of life by advocating scientifically based consensus codes and standards, research and education for fire and related safety issues.

The codes referenced in the SOW are available by contacting

NFPA.

OSHA, OCCUPATIONAL SAFETY & HEALTH ADMINISTRATION - regulates occupational safety and health standards which require conditions, or the adoption or use of one or more practices, means, methods, operations, or processes, reasonably necessary or appropriate to provide safe or healthful employment and places of employment.

OFFENDER - See resident.

OFFEROR - The individual, partnership, corporation or other legal entity who submits a proposal in response to the BOP's needs outlined in a solicitation.

xii

PROGRAM STATEMENT (P.S.) - A BOP written directive that establishes policy procedures in a given area (available on BOP website).

PRELIMINARY SITE INSPECTION - One BOP scheduled on-site inspection of the offeror's facility and location (place of performance) for evaluating the proposed site.

PREOCCUPANCY INSPECTION - One BOP scheduled on-site inspection of the contractor's place of performance to ensure facility repairs and/or renovations have been completed and minimum programmatic requirements have been met so performance may begin.

PRE-TRIAL DEFENDANT - Ordinarily means a person awaiting trial, being tried, or awaiting a verdict, as well as a person awaiting sentence after having pleaded or been found guilty when the BOP has not received notification of conviction.

PRE-TRIAL SERVICES OFFICER (PSO) - An officer of the federal court responsible for supervising federal defendants before trial or sentencing, as directed by the federal court. PSOs are more common in large metropolitan areas. U.S. Probation Officers (USPOs) function in the capacity of a PSO in most judicial districts. The terms USPO and PSO may be used interchangeably throughout this document regarding pre-trial service defendant responsibilities.

PRISON LITIGATION REFORM ACT (PLRA) - For the purpose of this SOW, the RRM will identify PLRA cases for the contractor with specific instructions. Specific requirements are outlined in the chapters on Programs and Discipline.

REASONABLE COSTS - The costs of travel (e.g. airfare, rental car, etc.) and per diem allowances for United States Government travel, as set forth in the federal Travel Regulations.

RESIDENTIAL REENTRY CENTER (RRC) – This refers to the location in which the contractor's programs are operated. A RRC may also be called a facility, center, or halfway house.

RESIDENTIAL REENTRY MANAGER (RRM) - The BOP employee responsible for all functions, programs, and services related to residential reentry programs within a specified geographical area.

xiii

RESIDENTIAL REENTRY MANAGEMENT BRANCH SECTOR ADMINISTRATOR - The BOP employee who supervises the RRM. The Sector Administrator is responsible for residential reentry operations and programs within a specified geographical area.

RESIDENTIAL REENTRY MANAGEMENT BRANCH ADMINISTRATOR - The BOP employee responsible for all residential reentry functions, services, and operations nationwide.

RESIDENTIAL REENTRY MANAGEMENT BRANCH SAFETY SPECIALIST – This is a BOP staff member responsible for contract compliance with county, city, state, federal, and national safety regulations.

REGISTERED DIETICIAN (RD) - A person who has completed academic and experience requirements established by the Commission on Dietetic Registration, the credentialing agency for American Dietetic Association (ADA), and licensed as required by the state in which they practice.

RESIDENT – This is a federal inmate, prisoner or offender. The terms resident and offender are used interchangeably throughout this document.

ROUTINE MONITORING - The BOP's scheduled and unscheduled, on-site inspections to the Contractor's facility to evaluate performance.

Facilities with an average daily population of federal offenders of 15 or fewer, will have at least one full monitoring and at least two unannounced interim monitoring visits every 18 months.

Facilities with 16 to 30 federal offenders will have at least one full monitoring and at least two unannounced interim monitoring visits every 12 months.

Facilities with 31 or more federal offenders will have at least one full and three unannounced interim monitoring visits every twelve months.

TYPES OF OFFENDERS - The BOP places several types of offenders in a RRC. There are many variables which determine the type and how an offender is placed and programmed in a RRC. To avoid confusion, the contractor should consider two broad categories, BOP and USPO cases. It is important to understand which case xiv the offender is assigned because of the differences in programming. The RRM will provide direction in this regard.

Confinement of all BOP cases is reimbursable. Confinement of USPO cases is reimbursable. The RRM can answer questions regarding reimbursable offenders.

A. Condition of Supervision Placement - Offenders under conditions of probation or supervision by the Court, or parole or mandatory release supervision by the U.S. Parole Commission may be ordered to reside in a RRC for a period of time. These placements are USPO cases.

B. Community Confinement - Offender who is in BOP custody who resides in a RRC and participates in gainful employment, employment search efforts, community service, vocational training, treatment, educational programs, or similar facility approved programs as a condition of supervised release or probation.

C. Intermittent Confinement - Intermittent Confinement offender is in BOP custody who is sentenced to reside in a RRC during nights, weekends, or other intervals.

D. Institution Transfers - A BOP case who has transferred from a federal institution and is completing the last portion of their sentence.

UNIVERSAL PRECAUTIONS - As defined by Centers for Disease Control and Prevention (CDC), Department of Health and Human Services, are a set of precautions designed to prevent transmission of human immunodeficiency virus (HIV), hepatitis B virus (HBV), and other blood borne pathogens when providing first aid or health care. Under universal precautions, blood and certain body fluids of all patients are considered potentially infectious for HIV, HBV and other blood borne pathogens.

U.S. PROBATION OFFICER (USPO) - An officer of the United States District Court, who is responsible for supervising USPO federal offenders.

VIOLENT CRIME CONTROL AND LAW ENFORCEMENT ACT (VCCLEA) - For the purpose of this SOW, the RRM will identify VCCLEA cases to the contractor with specific instructions.

INTRODUCTION

The Bureau of Prisons (BOP) provides community-based residential and nonresidential correctional services through contractual agreements with state, county, and city governments, as well as private contractors. These contractors provide services which include employment and residence development and other self-improvement opportunities to assist federal residents during the transition from prison to the community.

1. OBJECTIVE - The objective is to establish a Residential Reentry Center (RRC) that provides comprehensive community-based services for offenders who are in the custody of the BOP or under the supervision of United States Probation and Pretrial Services.

2. STATEMENT OF WORK (SOW) - The SOW sets forth the contract performance requirements for the management and operation of a RRC for federal residents. The contractor will ensure the RRC operates in a manner consistent with the mission of the BOP.

The BOP’s mission is to protect society by confining offenders in the controlled environments of prisons and community-based facilities that are safe, humane, cost efficient, appropriately secure, and provide work and other self-improvement opportunities to assist offenders in becoming law-abiding citizens.

3. PLACEMENT OF OFFENDERS - Only the Residential Reentry Manager (RRM) or his or her designee can approve a federal offender's placement at a RRC.

4. CONTRACTOR'S RESPONSIBILITY - The contractor will furnish all personnel, management, equipment, supplies, and services necessary for performance of all aspects of the contract.

Unless explicitly stated otherwise, the contractor is responsible for all costs associated with and incurred as part of providing the services outlined in this contract.

5. BOP VALUES - The BOP can successfully carry out its mission because its operations are firmly grounded in a set of common values and functional goals. A clear vision of the BOP’s organizational and individualized responsibilities exists among its employees. The BOP has a set of values and shared attitudes that guide staff's actions.

The agency’s values are important for contract employees to understand because they are the foundation of duties to be fulfilled in performance of the contract’s functions. The core values are:

Correctional Excellence – We are correctional workers first, committed to the highest level of performance.

Respect – We embrace diversity and recognize the value and dignity of staff, residents and the general public.

Integrity — We demonstrate uncompromising ethical conduct in all our actions.

The RRC has an obligation to provide residents with an opportunity to acquire the necessary skills for self-improvement, and to practice law-abiding behavior upon release.

Residents are encouraged to maintain family and community ties through correspondence, visitation and planning for eventual release, through participation in pre-release classes, and other programs. Residents have the obligation to honor their debts and begin payment while confined. Each resident is personally responsible for taking advantage of available RRC programs.

6. CONTRACT PERFORMANCE - All services and programs will comply with the SOW; the U.S. Constitution; all applicable federal, state and local laws and regulations; applicable Presidential Executive Orders (E.O.); all applicable case law;

and court orders. Should a conflict exist between any of the aforementioned standards, the most stringent will apply. When a conflict exists, and a conclusion cannot be made as to which standard is more stringent, the BOP will determine the appropriate standard. The BOP reserves the right to issue interim guidance that supersedes policy and/or aforementioned standards. The contractor will comply with and implement any applicable changes to BOP policy, Department of Justice (DOJ) regulation, Congressional mandate, federal law or Presidential Executive Orders.

The BOP reserves the right to enter into negotiations with the contractor to change the conditions or procedures in this SOW and contract. Should the BOP invoke such changes, the contractor retains rights and remedies to equitable adjustment under the terms and conditions of the contract.

The BOP reserves the right to have various staff, to include staff from United States Probation and Pretrial Services, Office of the Inspector General, Federal and State Law Enforcement agencies, and other authorized users, assist in the monitoring of contract performance. The BOP reserves the right to conduct announced and unannounced inspections of any part of the facility at any time and by any method to assess contract compliance.

The BOP may investigate any incident pertaining to the performance of this contract. The contractor will comply and cooperate with the BOP on all investigations, monitoring visits, inspections, and inquiries.

The contractor will report all criminal activity related to the performance of this contract to the appropriate law enforcement investigative agency (e.g., Federal Bureau of Investigation, United States Marshals Service, state and local authorities), and immediately notify the RRM of the report. The contractor will immediately report to the RRM any person or agency requesting to use an offender in any investigation; no offender may participate in any such investigation without prior approval of the BOP.

The contractor will submit any requests for contract changes through the RRM to the Contracting Officer (CO) for approval.

The contractor will provide electronic media to include email and internet access for all key staff (defined in Chapter 2 Personnel), and will provide capability for the electronic submission and receipt of paperwork and reports (e.g. referrals, movement notifications, terminal reports, disciplinary reports, etc.) to the BOP at the discretion of the RRM. Only BOP approved internet transmission methods/secure portals may be used to transmit protected inmate information.

All non-restricted BOP Policies and Program Statements are available on the Bureau’s public website (www.bop.gov).

7. SCOPE OF WORK - The contractor will comply with all requirements in this SOW and other reference documents as indicated. The technical proposal and any negotiated modification(s) are incorporated into the contract unless otherwise stated in the contract or defined by the Contracting Officer.

The contractor will develop operational policies and procedures that follow the requirements contained in this SOW and of generally accepted correctional practice as defined by the BOP.

The contractor will provide an electronic or scanned version of their policies and procedures within 60 days after award.

Subsequent updates shall be submitted to the RRM within 30 days of publication.

All federal residents will receive the same programming and services except as otherwise provided for in this SOW.

The contractor has the responsibility to ensure proper management and oversight of the program. Absentee ownership will not mitigate program integrity, responsiveness, or responsibility.

The contractor will protect, defend, indemnify, save, and hold harmless the United States Government and the BOP and its employees or agents from and against any and all claims, demands, expenses, causes of action, judgments and liability arising out of, or in connection with, any negligent acts or omissions of the contractor, its agents, subcontractors, employees, assignees or anyone for whom the contractor may be responsible. The contractor will also be liable for any and all costs, expenses, and attorney’s fees incurred as a result of any such claim, demand, cause of action, judgment or liability, including those costs, expenses and attorney’s fees incurred by the United States Government and the BOP and its employees or agents. The contractor’s liability will not be limited by any provision or limits of insurance set forth in the resulting contract.

The contractor will be responsible for all litigation, including the cost of litigation, brought against it, its employees, or its agents for alleged acts or omissions. The CO will be notified in writing of all litigation pertaining to this contract and provided copies of said litigation or any pleadings filed within five working days of the filing. The contractor will cooperate with the government legal staff and/or the United States Attorney regarding any requests pertaining to federal or contractor litigation.

In awarding the contract, the government does not assume any liability to third parties, nor will the government reimburse the contractor for its liabilities to third parties, with respect to loss due to death, bodily injury, or damage to property resulting in any way from the performance of the contract or any subcontract under this contract.

CHAPTER 1 – ADMINISTRATION AND ORGANIZATION

The contractor will maintain a current written operations manual that is available to all staff. It will describe the purpose, philosophy, programs, services, policies and procedures of the facility, and be updated on an as-needed basis. It will describe the daily operational procedures for the respective facility. Staff will have a thorough working knowledge of the operations manual. The contractor must operate in accordance with the operations manual. The operations manual will not circumvent the SOW requirements. The operations manual is a separate manual from the technical proposal. At least annually, staff shall review the operations manual and document the review. The operations manual will be available for review by the BOP during inspections of the facility.

The contractor will report, through the RRM to the CO, any deviation from the requirements of this SOW. The RRM will interpret the requirements of this SOW.

Any disagreement regarding contract performance should first be disputed or addressed with the Contracting Officer’s Representative (COR). If the conflict cannot be resolved with the COR, the issue should be elevated to the Residential Reentry Management Sector Administrator. If an agreement still cannot be reached, then the contractor should address the CO in writing.

The contractor will develop a written mission statement, long-range goals, and objectives which will be available for review by the BOP during inspection of the facility.

1. AMERICAN CORRECTIONAL ASSOCIATION (ACA) - The BOP encourages the contractor to acquire certification in accordance with the most current edition(s) of the ACA Standards for Adult Community Residential Services. If the facility is not ACA accredited, the contractor will use the most recent edition(s) of the ACA Standards for Adult Community Residential Services as a guide in developing the operations manual. The contractor will advise the RRM in writing of their intent to seek ACA accreditation.

2. PERFORMANCE - The contractor will maintain a current contingency plan to ensure continuity of service should unforeseen circumstances occur such as employee work actions or strikes, natural disasters, terrorist activities, etc. The plan must be available to the BOP for inspection upon request.

The contractor will provide at least 70 percent of the contract requirements by using employees compensated directly by the contractor. Thus, the contractor cannot subcontract more than 30 percent of the contract requirements. The intent is to create a uniform composition of services under the control and supervision of the Facility Director. The contractor will submit all proposed subcontracts to the BOP for approval when the contractor intends to seek the services of a subcontractor (e.g., food service or facility maintenance).

3. INFORMATION - The contractor will comply with the requirements of the Freedom of Information Act 5 U.S.C. §552, Privacy Act, 5 U.S.C. §552a and 28 CFR part 16, Production or Disclosure of Material or Information and P.S. 1351, Release of Information. The contractor will have written policy and procedures for staff managing information. The contractor will seek the RRM's approval before releasing BOP records in response to a request for information.

A. Government Contacts - The contractor will post and display in a conspicuous location a listing of the names, addresses, and telephone numbers of the responsible Sector Administrator, Assistant Sector Administrator (RRMASA), Supervisory Community Treatment Coordinator (SCTC), RRM, Assistant Administrator Operations RRM Branch, and Chief USPO.

B. Congress - The contractor will immediately notify the RRM when any request (e.g., information or tour of the facility) is made by any representative of the United States Congress to the contractor.

C. News Media - The contractor will notify the RRM when a request or contact is made by any media representative (i.e., a person whose principal employment is to gather or report news for a newspaper, magazine, blogs, web sites, podcasts, national or international news service, radio or television news programs). These requests or contacts may include, but are not limited to, interviews, visits, or impromptu questions with staff or residents. Contractors should reference

P.S. 1480, News Media Contacts. The contractor is encouraged to clear in advance all media releases with the RRM. Any time a media request is made regarding residents, to include releases and interviews, prior approval must be granted by the RRM.

The contractor will ensure employees agree to use appropriate disclaimers clearly stating the employees' opinions do not necessarily reflect the position of the BOP or DOJ in any public presentations they make or articles they may write that relate to any aspect of the contractor's performance in this contract.

D. Documentation - The contractor will document that all requirements of this SOW are being met. The contractor has the affirmative responsibility to prove the requirements are being met. The contractor will maintain documentation of:

Their standing as a legal entity, or part of a legal entity, and will maintain documentation indicating legal measures have been taken to provide continuity of service, in case of incapacitation, retirement, or death of the contractor;

Their tax exempt status, if applicable;

Valid liability and property insurance for the facility and equipment, valid zoning documentation and use permits with documentation available for review at the facility.

E. Meetings - The Facility Director will conduct staff meetings at least monthly to foster open communication, establish policy, discuss problems, ensure compliance with SOW requirements, and accomplish program objectives. The contractor will distribute new or revised policy and procedure to staff, volunteers, and if appropriate, residents. The contractor will document these meetings with written minutes to include staff attendance. This documentation will be made available to the BOP for inspection upon request.

F. Equipment - The contractor will have an operable facsimile machine, computer, and telephone capabilities. The contractor will have a computer with Internet capabilities to include an Internet Explorer compatible browser, as well as email addresses and capabilities for all RRC key staff to communicate with the RRM office. Computer equipment will be appropriately secured and will allow for the electronic retention of documents for the life of the contract.

If the contractor utilizes any electronic case management or accountability software programs they will ensure that industry standards are met for the security of resident information to prevent the unauthorized viewing, dissemination, or use of protected personnel information in accordance with the Freedom of Information Act and Privacy Act. Any individuals having electronic access to non-public resident information will be cleared through the contract staff background clearance procedures.

G. Translation - The contractor will provide for the translation of facility rules, emergency diagrams, and other related documents into a foreign language, as required by the composition of the resident population.

4. COMMUNITY OUTREACH - The BOP believes it is extremely important and vital to develop and maintain positive community relations. This will be accomplished through development of a community relations board. The contractor must provide written policy and procedures that offer ongoing, positive communication between the facility, local community, elected officials, law enforcement, and citizens, and which complies with P.S. 1415, Community Relations Board. The program must describe the approach to educating the local community about the goals and mission of the RRC and maintaining the support of the community.

The program must also include specific activities that will be conducted on a quarterly basis, to include the use of volunteers.

5. FISCAL RESPONSIBILITIES - The contractor will operate according to an annual written budget…