03_-_SF-33 _RFP_200-1209-ES.pdf

RFP-200-1209-ES Page 1 of 1

SOLICITATION OFFER AND AWARD 11. THIS CONTRACTISA RATED ORDER UNDER DPAS IRATING 10MB Clearance Control " (15 CFR 700) Number: 1103-0018

11'11 .NOTE. In sealed bid soliCitations offer' and offeror' mean bid and bidder'.

2. CONTRACT NUMBER 3. SOLICITATION NUMBER FxrPE OF SOLiCITAnON 5. DATE 6. REQUISITION/PURCHASE

SEALED BID (IFB) ISSUED NUMBER

IRFP-200-120q-F.~ X NEGOTIATED 05/03/2013

7. ISSUED BY CODE IBCO 8. ADDRESS OFFER TO (If other than Item 7) Federal Bureau of Prisons Federal Bureau of Prisons Central Office Central Office Residential Reentry Contracting 320 FIRST STREET NW 320 FIRST STREET NW 5005 Room 5005

WASHINGTON, DC 20534 WASHINGTON, DC 20534

SOLICITATION

9. Sealed offers in original and L5 copies for furnishing the supplies or services in the Schedule will be received at the place specified in item e, or if handcarried, in the depository located in 320 First St NWRaam 5005 until 14'00'00 local time 0710212013

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitat

10. FOR

ion.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

estanton@bop.gov

INFORMATION

CALL: Edgar Stanton AR~CODE INUMBE~

2 2 307-3070 I EXT.

11. TABLE OF CONTENTS

(X) I SEC I DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I- SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM ? X I CONTRAr.T r.LAUSES 17

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART 111- LIST OF DOCUMENTS, EXHIBITS AND OTHER ATIACH

X C DESCRIPTIONISPECS.IWORK STATEMENT 137 X J LIST OF ATIACHMENTS 50

X 0 PACKAGING AND MARKING 1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

~ E INSPECTION AND ACCEPTANCE 7

X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 2

X G CONTRACT ADMINISTRATION DATA 4 X L INSTRS. CONDS. AND NOTICES TO OFFEROR 12

X H SPECIAL CONTRACT REOUIREMENTS 3 X M EVALIlATloN FACTORS FOR AWARD 1 OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12.ln compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different penod is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposile each item, delivered at the deSignated pOint(s) within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS(%) 120 CALENDAR DAYS(%) 30 CALENDAR DAYS(%) 0 CALENDAR DAYS(%) (See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipl o( amendments 10 Ihe SOLIC/TA TlON for offerors and related documents numbered and dated):

CODE I I FACILITY I 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15A. NAME AND

ADDRESS OF

OFFEROR

15B. TELEPHONE NUMBER 15C. CHECK IF REMITIANCE ADDRESS IS 17. SIGNATURE

AREA CODE INUMBER IEXT. o DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

AWARD fTo be comDieted bv Government}

18. OFFER DATE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN

D 10 U.S.C. 2304(c) ( ) D 41 U.S.C. 253(c) ( ) (4 copies unless otherwise specified)

24. ADMINISTERED BY (ifO/herthan Item 7) CODE 25. PAYMENT VIJILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

IMPORTANT - Award WIU be made on thiS Fonn. or on Standard Form 26. or by other authorIZed offICial written notice.

ITEM

CODE

28. AWARD DATE

STANDARD FORM 33 (REV. 9-97) AUTHORIZED FOR LOCAL REPRODUCTION

Prescribed by GSA - FAR (A8 CFR) 53.214(0'

Previous edition is unusable

RFP200-l209-ES Page 1 of 60

Table of Contents

Section Description Page Number A Solicitation/Contract Form

B Supplies or Services and Prices/Costs

C Description/Specifications/Statement of Work . 4

D Packaging and Marking

E Inspection and Acceptance

F Deliveries and Performance . 7

G Contract Administration Data.. . 9

H Special Contract Requirements

I Contract Clauses

J List of Attachments

K Representations, Certifications and Other Statements of Offerors

L Instructions, Conditions and Notices to Offerors ... 41

M Evaluation Factors for Award

RFP200-1209-ES Page 2 of 60

Section B - Supplies or Services and Prices/Costs

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

QUANTITY UNIT UNIT PRICE AMOUNTITEM NO. SUPPLIES/SERVICES

Base Year Period: I

DY0001 02/01/2014 through 25,550.000000 I 01/31/2016I Ii

IOption Year One:

0001a 02/01/2016 through 12,810.000000 DY

;:-ffi/31/2017 Option Year Two:

0001b 02/01/2017 through

12,775.000000 I DY

• 01/31/2018

Option Year Three:

I I

0001e 02/01/2018 through 12,775.000000 DYI _I I II 01/31/2019 IL--.

Clauses By Full Text

B.1 Servi

(a) Contractor shall provide Residential Reentry Center (RRC) services for male and female Federal offenders held under the authority of various United States Statutes located in Augusta, Georgia within Richmond County. The services will be provided on an indefinite delivery, requirements type contract, with firm fixed unit prices according to the estimate outlined above.

The Government intends to refer all eligible Residential Reentry Center service requirements under this solicitation to the successful contractor. The estimated requirements with respect to gender are as follows:

86 percent Male

14 percent Female

*Services are required primarily for full-time resident inmate days; however, a percentage of total estimated inmate days may be used for live-out programs. The number of "Total Estimated Inmate Days" is broken down into the following categories and estimated percentages:

Fixed price per Regular Inmate days: 80 percent Horne Detention Inmate days: 20 percent Furloughed Inmate days: Less than 1 percent

Offerors are advised that all usage amounts shown are estimates only_ These estimates are not a representation by the Government to the offeror that the estimated quantities will be required or

RFP200-1209-ES Page 3 of 60 ordered, or that conditions affecting the requirement will be stable. These estimates do not constitute a Bureau of Prisons usage guarantee or a guarantee of revenue to the offeror.

Payment shall be made for actual consumption/usage.

Per diem rates for inmates placed on home detention and furlough shall be one half the full per diem rate. (In the event one half the per diem rate does not divide evenly, round the cents column down) .

Pursuant to FAR 17.106-1(c) Cancellation Procedures and FAR 17.106-1(d) Cancellation Ceilings, in the event funds are not available after the first year of the base period, the Government reserves the right to cancel the contract in accordance with FAR 52.217-2, Cancellation Under Multiyear Contracts. Under such cancellation, the contractor will be compensated in accordance with FAR 52.217-2 up to the cancellation ceiling limit set forth below (excluding amounts for requirements under prior years):

Base Year 2: 50% of the non-recurring allowable costs for the remaining Base Period.

Pursuant to FAR 17.203(b), the Government's evaluation shall be inclusive of options.

Pursuant to FAR 17.203(d), offerors may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

(b) Services are required to be provided in accordance with Part I, Section C, the Statement of Work, with documentation as required.

[END OF SECTION]

RFP200-l209-ES Page 4 of 60

Section C - Description/Specifications/Statement of Work

Clauses By Full Text

C.1 Statement of Work/Specification

A description of the services to be performed is given in the Statement of Work (see attachment) in this section identified as:

Residential Reentry Center Services, August 2007; Revision 01, December 2007, CCBi Revision 02, December 2008, CCB; Revision 03, February 2010, CCB, Revision 04, May 2010, CCB; Revision 05, May 2011, CCB; Revision 06, January 2012, RRMB; Revision 07, February 2012, RRMB; Revision 08, January 2013, RRMB.

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Section D - Packaging and Marking

This Section Is Intentionally Left Blank

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Section E - Inspection and Acceptance

Clauses By Full Text

E.2

In accordance with FAR 46.403(a) (6) and FAR acceptance for services under this contract destination.

46.503, the place of shall be at

E.3 Performance Summary Table

Please see attached table (6 pages) .

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Section F - Deliveries and Performance

Clauses By Full Text

F.2 Del s

In accordance with FAR l6.505(a) and the clause located at FAR 52.216-18 entitled "Ordering", included in Part II, Section I, of this contract, any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders by a warranted Contracting Officer in the Residential Reentry Contracting Section, Washington, DC.

F.3 Performance

(a) The Contractor's facility must be fully operational and ready for performance to begin within 120 days after the date of contract award. (For the purpose of this sol tation, "contract award" is defined as the date the award document (either the Standard Form 33 or Standard Form 26) is signed by the Contracting Officer) .

(b) The anticipated periods of performance are:

Base Period: 02/01/2014 through 01/31/2016

Option Year 1: 02/01/2016 through 01/31/2017

Option Year 2: 02/01/2017 through 01/31/2018

Option Year 3: 02/01/2018 through 01/31/2019

(c) The contract shall be effective from date of award through January 31, 2016 with the Government's unilateral right to exercise three individual option periods in accordance with the terms of this contract.

(d) Performance requirements of this solicitation and resulting contract are estimates only. These estimates are not representations to offerors or contractors that the estimated requirements will be ordered.

(el The anticipated period(s) of performance are based on the assumptions that funds are available and the Government will make award by October 4, 2013. The initial performance period will depend on the actual date of award and the issuance of a written award or acceptance of offer mailed or otherwise

RFP200-1209-ES Page 8 of 60 furnished to the successful offeror to result in a binding contract.

F.4 Place of Performance

(a) The Place of Performance is: in Augusta, Georgia, within the Richmond County area (b) In accordance with FAR 46.503 and FAR 46.403(a) (6), the Place of Acceptance for services under this contract shall be at DESTINATION.

[END OF SECTION}

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Section G - Contract Administration Data

Clauses By Full Text

G.1 Contracting Officer's Technical Representative

(a) The local Residential Reentry Manager (RRM), or his successor, is designated as the Contracting Officer's Technical Representative.

(b) The COTR is responsible for the technical direction of the performance of all work under this contract. The term "technical direction" is defined to include, without limitation, the lowing:

(1) Directions to the contractor which re-direct the contract effort, shift work emphasis between areas or tasks, require pursuit of certain lines of inquiry, fill in details or otherwise serve to accomplish the contractual scope of work.

(2) Supply information to the Contractor which assists in the interpretation of technical portions of the Statement of Work.

(3) Review, inspect, and accept reports and information to be provided by the Contractor to the Government under the contract.

(4) Evaluate the performance and certify all invoices for payment.

(c) Technical direction must be within the general scope of work stated in the contract. The COTR does not have authority to, and may not issue, any direction which:

(1) Constitutes an assignment of additional work outside the general scope of the contract.

(2) Constitutes a change as defined in the contract clause entitled "Changes".

(3) Change any of the expressed terms, conditions, fixed price, or time for contract performance. Any such revisions shall be authorized in writing only by the Contracting Officer.

(d) In the event the COTR desires a change to the contract within one or more of the categories as de ned in (1), through

(3) of paragraph (b), he must direct such request to the

RFP200-1209-ES Page 10 of 60

Contracting Officer. The Contracting Officer will handle such request within applicable laws and regulations.

(e) During the term of the contract, the Contracting Officer, or his successor, shall administer the contract on behalf of the Government. Technical matters which cannot be resolved by the Contractor and the COTR as well as other contractual difficulties, are to be brought to his immediate attention. The Contracting Officer may be reached at the address and telephone number shown on the SF33, block 10.

G.2 Schedule

In consideration of the Contractor's satisfactory performance of services called for under this contract, the Government shall make payment to the Contractor at the fixed daily rates identified in the schedule. The rates cover one person per inmate day. The Government shall not be billed for two days when a resident is admitted one evening and removed the following morning. The Contractor shall not bill for the day of departure.

The day of a resident's escape or absconding from custody or supervision shall be considered the day of departure for billing purposes. (See Section C, SOW, Chapter 18, Escape Procedures).

G.3 Bill Procedure

(a) The Government will make payments to the Contractor on a monthly basis, promptly after receipt of an appropriate invoice.

Invoices must include the appropriate contract number.

(b) In accordance with FAR 52.232-33, Payment by Electronic Funds Transfer -Central Contractor Registration (Oct 2003), payment will be made via Electronic Funds Transfer to the account designated by the Contractor.

(c) For reimbursements not covered in the computed per inmate day rate (i.e., hospital, prescriptions, etc.) which have been authorized by the COTR, a separate invoice shall be submitted.

(d) Submit Invoices to:

Federal Bureau of Prisons Attn: Residential Reentry Manager 401 N. Miami Avenue Miami, FL 33128

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(305) 536-5710

In accordance with the clause entitled "Change in Key Personnel" included in Part I, Section H, the following positions are considered key personnel for Major-Use Facilities:

Facility Director Case Manager Social Services Coordinator (SSC)

G.5 Electronic Subcontracting Reporting System (eSRS)

In accordance with FAR 52.219-9, the offeror agrees to submit the Individual Subcontracting Report (ISR), formerly the SF-294, and Summary Subcontracting Report (SSR), formerly the SF-295, as applicable. Pursuant to FAR 19.704, the Federal Bureau of Prisons requires submission of these reports as follows:

The ISR is due semi-annually and at contract completion, always within 30 days after the close of each reporting period unless otherwise directed by the Contracting Officer. Normally, these deadlines are April 30th for the period ending March 31st and October 30th for the period ending September 30th. A separate report is also due within 30 days after contract completion.

Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or since the last reporting period.

The SSR must be submitted annually (for twelve months ending September 30th). Reports are due 30 days after the close of each reporting period.

Additional information concerning the Electronic Subcontracting Reporting System (eSRS) program can be located at www.acquisition.gov/far.

[END OF SECTION]

G.6 Evaluation of contractor Performance Utilizing CPARS

The services, although not directly supervised, shall be reviewed by Federal Bureau of Prisons (BOP) staff to ensure contract compliance. The contractor's performance will be www.acquisition.gov/far

RFP200-1209-ES Page 12 of 60 evaluated in accordance with Federal Acquisition Regulation (FAR) 42.15. Contract monitoring reports will be prepared by the Contracting Officer's Technical Representative (COTR) or Contract Monitor (CM) and maintained in the contract file.

In accordance with FAR 42.1502 and 42.1503, agencies shall prepare an evaluation of contractor performance and submit it to the Past Performance Information Retrieval System (PPIRS). The BOP utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to provide contractor performance evaluations. The contractor shall provide and maintain a current e-mail address throughout the life of the contract. The contractor will receive an e-mail from the Focal Point thru the following website address webptsmh@navy.mil when the contractor is registered in CPARS.

The e-mail will contain a "user 10" and temporary password to register in the CPARS system. The contractor must be registered to access and review its evaluation and/or provide a response.

If assistance is required when registering, please contact the Contracting Staff/Focal Point.

(End of Clause) mailto:webptsmh@navy.mil

RFP200-1209-ES Page 13 of 60

Section H Special Contract Requirements

Clauses By Full Text

Personnel

Following contract award, any change in key personnel during contract performance is subject to the review and approval of the Residential Re-Entry Manager. The Contractor shall submit evidence that the qualifications of the prospective replacement personnel are equal to or greater than personnel vacating the positions. Such requests for review and approval shall be in writing.

H.2 Contract Performance

(a) Any request to alter the facility following contract award must provide evidence supporting the contractor's right to use the proposed facility. Acceptable evidence of right to use is limited to deeds, leases, bills of sale, options to lease, options to buy, contingency leases or contingency deeds.

(b) Offerors shall submit proof that the local law enforcement agency with primary justification (e.g., Chief of Police, Sheriff) and at least two levels of local government officials (e.g., City Council Member, Mayor, County Board Member, City Commissioner) has been notified of their intent to change facility location. The notification will identify the specific location of the new facility.

The proof shall be a signed copy of each notification* sent via registered or certified mail to the Chief Executive Officer of the law enforcement agency and two levels of public officials of the geographical area in which the new facility is located. The notification shall provide an accurate description of the program services the contractor provides under their contract to include, but not limited to, the contractor's mission statement;

the size of the new facility; the specific address location of the new facility; the type of offender the Statement of Work indicates will be placed at the new facility; and the contractor's inmate accountability practices.

*[The offerors shall use the mandatory Sample Community Noti cation Letter in Section J when notifying the above mentioned officials.]

RFP200-1209-ES Page 14 of 60

(c) Subsequent to award the contractor shall notify the Contracting Officer's Technical Representative (COTR) advising of any request to change cility locations. The Bureau of Prisons will inspect the contractor's place of performance to ensure compliance with the Safety and Sanitation requirements of the Statement of Work. The contractor will be advised of identified areas of non-compliance and will be required to correct the non-compliant areas accordance with the Statement of Work and reasonable guidance provided by the COTR. If the place of performance is not in compliance by the established performance date, the contract may be terminated for default.

(d) The contractor, when requesting a change in performance location, is required to provide proof of zoning. This proof shall be provided with the initial request to change locations.

(e) The ini al request to change performance sites will be made to the COTR. The request shall be in writing and accompanied by the following documentation: (1) proof of right to use; (2) proof of zoning; (3) proof of law enforcement/ geopol ical notification; and (4) evidence that the Bureau of Prisons will receive some benefit for modifying the contract to change the place of performance.

The Contracting Officer, with the assistance of Legal Counsel and the COTR, shall determine whether substantial evidence of proper zoning and other ordinance or regulatory compliance has been provided by the Contractor.

The contractor's failure to provide satisfactory proof may result in termination of the contract for default.

For purposes of this provision, a "necessary local official" means an employed or elected person whose opinion, approval, or concurrence as to the propriety of the use proposed sites is required under any and all applicable laws of the city, town, village, or municipality in which the RRC is to be located.

H.3 Protected Religious Activities

Protected Religious Activities. Religious exercise can come up in Residential Reentry Centers (RRC's) in a variety of ways and is governed by the Department's regulation guaranteeing "Equal Treatment For Faith-Based Organizations" [28 CFR 38.1(b)J, as well as by federal constitutional and statutory law.

RFP200-1209-ES Page 15 of 60

(1) An offender may ask for a time and place to individually pray, study, or worship. Federal law requires that a federally funded Contractor allow offenders in an RRC reasonably frequent opportunity to engage on their own in these "inherently religious activities" throughout the week.

(2) An offender may ask an RRC staff to lead or join him or her in inherently religious activity. If an offender in an RRC makes such a request, Contractor staff may accommodate the request when such activity would not interfere with the contracted services participation by offenders and staff is voluntary. A separate location does not need to be a separate building but must be an area that, at the time of religious activity, is not being used to provide services under the contract and is not otherwise open to the offender population.

(3) An RRC Contractor may offer inherently religious services to offenders outside of, and in addition to, its contract with the Government as long as the services are offered in a separate time or location (as defined above in paragraph 2) from the services provided under the contract and if attendance or participation by offenders is voluntary. For example, the BOP permits-but would not reimburse a contractor to provide offenders with a chaplain to assist offenders who request spiritual counsel, prayer, instruction from a sacred text, or the opportunity to worship. Unless specifically requested in the solicitation, such services should not be included as part of a proposal and will not be considered in the evaluation process.

RFP200-1209-ES Page 16 of 60

Section I - Contract Clauses

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed

!electronicall at this/these address (es) : www.aquisition.gov iClause Title 52.253-1 Computer Generated Forms (Jan 1991)

152.249-8 I Default (Fixed-Price Supply and Service) (Apr 1984) /52.249-2 Termination for Convenience of the Government (Fixed-

Price) (Apr 2012) !52.248-1 · Value Engineering (Oct 2010)

52.246 -25 Limitation of Liability--Services (Feb 1997) 52.244-6 Subcontracts for Commercial Items (Dec 2010) 52.243-1 Changes--Fixed Price (Aug 1987)- Alternate I (Apr Alt I 1984)

• 52.242-13 Bankruptcy (July 1995) 52.237-3 : Continui ty Of Services (Jan 1991)

.52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.233-3 I Protest after Award (Aug 1996) 52.233-1 Disputes (July 2002)- Alternate I (Dec 1991) lAlt I ·52.232-9 Limitation on Withholding of Payments (Apr 1984) 52.232-8 Discounts For Prompt Payment (Feb 2002)

·52.232-33 Payment by Electronic Funds Transfer--Central

· Contractor Registration (Oct 2003)

52.232-25 Prompt Payment (Oct 2008) 52.232-23 Assignment Of Claims (Jan 1986) 52.232-18 Availability Of Funds (Apr 1984) 52.232-17 Interest (Oct 2010)

.52.232-11 Extras (Apr 1984)

52.232 1 Payments (Apr 1984)

I

I

52.229-3 • Federal, State and Local Taxes (Feb 2013) COpyrigtrt-1152.227-2 Notice and Assistance Regarding Patent and

Infringement (Dec 2007) i 52.227-1 Authorization and Consent (Dec 2007) I

I 152.225-13 Restrictions on Certain Foreign Purchases (Jun 2008)

I

52.224-2 Privacy Act (Apr 1984) 152.224-1 Privacy Act Notification (Apr 1984) i

I 52.223-6 Drug Free Workplace (May 2001) i http:www.aquisition.gov

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Clause : Title I

152.223-18 i Encouraging Contractor Policies To While Driving (Aug 2011)

Ban Text Messaging I I

52.222-54 Employment Eligibility Verification (Jul 2012) 52.222-50 52.222-43

Combating Trafficking in

· Fair Labor Standards Act

Persons (Feb 2009) and Service Contract Act -

I

Price Adjustment (Multiple Year and Option I r- -+_C_o_n_t_r_a_c_t_s_~)~(S_e~p~2_0_0 9~)______________________________~________ __ 52.222-41 Service Contract Act of 1965. (Nov 2007)

152.222-40 Notification of Employee Rights Under the National

• Labor Relations Act (Dec 2010)

152.222-4 Contract Work Hours and Safety Standards Act Overtime Compensation (July 2005)

52.222-37 Employment Reports Veterans (Sep 2010) 52.222-36 Affirmative Action for Workers with Disabilitie

I 2010)

52.222-35 Equal Opportunity for Veterans (Sep 2010 )

52.222-3 Convict Labor (June 2003)

52.222-26 Equal Opportunity (Mar 2007)

52.222-21 Prohibition of Segregated Facilities (Feb 1999) I 52.219-9 Small Busi ss Subcontracting Plan (Jan 2011)-

--I iAlt II !Alternate II (Oct 2001) ~-----~r----- 52.219-8 Utilization of Small Business Concerns (Jan 2011) 52.219-4 Notice of Price Evaluation preference for HUBZone

Business Concerns Jan 2011 ed Damages-Subcontracting Plan (Jan 1999)

Cancellation Under Mult Contracts Oct 1997 i Order of Precedence--Uniform Contract Format (Oct 1997 )

52.215-21 Requirements for Certified Cost or Pricing Data a~.

i Data Other Than Certified Cost or Pricing 1

Data--Modifications Oct 2010 52.215-2 Audit and Records--Negotiation (Oct 2010) I

Notification of Ownership Changes (Oct 1997) I

52.215-18 52.215-19

I Reversion or Adjustment of Plans for postretireme~ I · Benefits (PRB) Other than Pensions (July 2005) 52.215-15 Pension Adjustments and Asset Reversions lOct 2010)

52.215-13 Subcontractor Certified Cost or Pricing Data-

Modifications (Oct 2010)

52.215-11 Price Reduction for Defecti Certif. ~d Cost or I

Pricing Data - Modifications (Aug 2011) [52.246-4 I Inspection of Services-Fixed Price (Aug 1996) Clauses By Full Text

52.24-403-70 Notice of Contractor Personnel Security

Requirements (Oct 2005)

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Compliance with Homeland Security Presidential Directive-12 (HSPD-12) and Federal Information Processing Standard Publication 201 (FIPS 201) entitled "Personal Identification Verification (PIV) for Federal Employees and Contractors," Phase 1.

1. Long-Term Contractor Personnel:

In order to be compliant with HSPD-12/PIV I, the following investigative requirements must be met for each new long-term 2 contractor employee whose background investigation (BI) process begins on or after October 27, 2005:

a. Contractor Personnel must present two forms of identification in original form prior to badge issuance (acceptable documents are listed in Form 1-9, OMB No. 1615-0047, "Employment Eligibility Verification," and at least one document must be a valid State or Federal government-issued picture ID);

b. Contractor Personnel must appear in person at least once before a DOJ official who is responsible for checking the identification documents. This identity proofing must be completed sometime during the clearance process but prior to badge issuance and must be documented by the DOJ official;

c. Contractor Personnel must undergo a BI commensurate with the designated risk level associated with the duties of each position.

Outlined below are the minimum BI requirements for each risk level:

• High Risk -Background Investigation (5 year scope)

• Moderate Risk -Limited Background Investigation (LBI) or Minimum Background Investigation (MBI)

• Low Risk -National Agency Check with Inquiries (NACI) investigation

d. The pre-appointment BI waiver requirements for all position sensitivity levels are a: 1) Favorable review of the security questionnaire form; 2) Favorable fingerprint results; 3) Favorable credit report, if required; 4) Waiver request memorandum, including both the Office of Personnel Management

RFP200-1209-ES Page 19 of 60 schedule date and position sensitivity/risk level; and 5) Favorable review of the National Agency Check (NAC) portion of the applicable BI that is determined by position sensitivity/risk level.

A badge may be issued following approval of the above waiver requirements. If the NAC is not received within five days of OPM's scheduling date, the badge can be issued based on a favorable review of the Security Questionnaire and the Federal Bureau of Investigation

Criminal History Check (i.e., fingerprint check results).

e. Badge re-validation will occur once the investigation is completed and favorably adjudicated. If the BI results so justify, badges issued under these procedures will be suspended or revoked.

2. Short-Term Contractor Personnel: It is the policy of the DOJ that short-term contractors having access to DOJ information systems and/or DOJ facilities or space for six months or fewer are subject to the identity proofing requirements listed in items la. and lb. above. The pre-appointment waiver requirements for short-term contractors are:

a. Favorable review of the security questionnaire form; b.

Favorable fingerprint results; c. Favorable credit report, if required; 5 and d. Waiver request memorandum indicating both the position sensitivity/risk level and the duration of the appointment. The commensurate BI does not need to be initiated.

A badge may be issued following approval of the above waiver requirements and the badge will expire six months from the date of issuance. This process can only be used once for a short-term contractor in a twelve month period. This will ensure that any consecutive short-term appointments are subject to the full PIV identity proofing process.

For example, if a contractor employee requires daily access for a three or four-week period, this contractor would be cleared according to the above short-term requirements. However, if a second request is submitted for the same contractor employee within a twelve-month period for the purpose of extending the initial contract or for employment under a totally different

RFP200-1209-ES Page 20 of 60 contract for another three or four-week period, this contractor would now be considered "long-term" and must be cleared according to the long-term requirements as stated in this interim policy_

3. Intermittent Contractors: An exception to the above-mentioned short-term requirements would be intermittent contractors.

a. For purposes of this policy, "intermittent" is defined as those contractor employees needing access to DOJ information systems and/or DOJ facilit s or space for a maximum of one day per week, regardless of the duration of the required intermittent access. For example, the water delivery contractor that delivers water one time each week and is working on a one year contract.

b. Contractors requiring intermittent access should follow the Department's escort policy. Please reference the August 11, 2004, and January 29, 2001, Department Security Officer policy memoranda that conveys the requirements for contractor facility escorted access.

c. Due to extenuating circumstances, if a component requests unescorted access or DOJ IT system access for an intermittent contractor, the same pre-employment background investigation waiver requirements that apply to short-term contractors are required.

d. If an intermittent contractor is approved for unescorted access, the contractor will only be issued a daily badge. The daily badge will be issued upon entrance into a DOJ facility or space and must be returned upon exiting the same facility or space.

e. If an intermittent contractor is approved for unescorted access, the approval will not exceed one year. If the intermittent contractor requires unescorted access beyond one year, the contractor will need to be re-approved each year.

4. An individual transferring from another department or agency shall not be re-adjudicated provided the individual has a current (within the last five years), favorably adjudicated BI meeting HSPD-12 and DOJ's BI requirements.

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5. The DOJ's current escorted contractor policy remains unchanged by this acquisition notice.

Notes:

1. FIPS 201 is available at:

www.csrc.nist.gov/publications/fips/fips201/FIPS-20l-022505.pdf.

2. Under HSPD-12, long-term contractors are contractors having access to DOJ information systems and/or DOJ facilities or space for six months or longer. The PIV-I identity proofing process, including initiation and adjudication of the required background investigation, is required for all new long-term contractors regardless of whether it is the current practice to issue a badge. The second phase of HSPD-12 implementation (PIV-II) requires badge issuance to all affected long-term contractors.

3. For contractors in position sensitivity/risk levels above levell, a favorable review of a credit check is required as part of the pre-appointment waiver package.

4. In order to avoid a delay in the hiring process, components should request an Advance NAC Report when initiating investigations to OPM. Per OPM's instructions, to obtain an Advance NAC Report, a Code "3" must be placed in block "B" of the" Agency Use Only "section of the investigative form. This report is available for all case types.

5. For contractors in position sensitivity/risk levels above levell, a favorable review of a credit check is required as part of the preappointment waiver package.

(End of Clause)

52.27-103-72 DOJ Contractor Residency Requirement Bureau of Pri Jun 2004

For three of the five years immediately prior to submission of an offer/bid/quote, or prior to performance under a contract or commitment, individuals or contractor employees providing services must have:

1. legally resided in the United States (U.S.);

www.csrc.nist.gov/publications/fips/fips201/FIPS-20l-022505.pdf

RFP200-1209-ES Page 22 of 60

2. worked for the U.S. overseas in a Federal or military capacity; or

3. been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S. citizen, they must be from a country allied with the U.S. The following website provides current information regarding allied countries:

http://www.opm.gov/employ/html/citizen.htm.

By signing this contract or commitment document, or by commencing performance, the contractor agrees to this restriction.

(End of Clause)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Feb 2012)

(a) (1) The Contractor shall update the information in the Federal Awardee Performance and Integrity Information System (FAPIIS) on a semi-annual basis, throughout the li of the contract, by posting the required information in the System for Award Management database at http://www.sam.gov.

(b) (1) The Contractor will receive notification when the Government posts new information to the Contractor's record.

(2) The Contractor will have an opportunity to post comments regarding information that has been posted by the Government.

The comments will be retained as long as the associated information is retained, i.e., for a total period of 6 years.

Contractor comments will remain a part of the record unless the Contractor revises them.

(3) (i) Public requests for system information posted prior to April 15, 2011, will be handled under Freedom of Information Act procedures, including, where appropriate, procedures promulgated under E.O. 12600.

(ii) As required by section 3010 of Public Law 111-212, all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available.

http:http://www.sam.gov http://www.opm.gov/employ/html/citizen.htm

RFP200-1209-ES Page 23 of 60

(End of clause)

52.216-18 Ordering (Oct 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date established by the notice to proceed through a period not to exceed the last day of the base period as set forth in Sections Band F, or the last day of an option period, if exercised, as set forth in Sections Band F.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government depos s the order in the mail.

Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

52.216-19 Order Limitations Oct 1995

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 1 inmate day, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of 25,550 inmate days for the two-year RRC Base Period; 12,810 inmate days for RRC Option Year One; 12,775 inmate days for RRC Option Year Two; and 12,775 inmate days for RRC Option Year Three;

(2) Any order for a combination of items in excess of 25,550 inmate days for the two-year RRC Base Period; 12,810 inmate days for RRC Option Year One; 12,775 inmate days for RRC Option Year Two; and 12,775 inmate days for RRC Option Year Three; or

RFP200-1209-ES Page 24 of 60

(3) A series of orders from the same ordering office within 365 days that together call for quantities exceeding the limitation in paragraph

(b) (1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of anyone requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph

(b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified and effective for the period stated, in the Schedule.

The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract.

Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

RFP200-1209-ES Paqe 25 of 60

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the suppl s or services specified in the Schedu that are required to be purchased by the Government activity or activit s specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(el If the Government urgently requires delivery of any quantity of an item before the earl st date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(fl Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the last day of the base period on the last day of any additional option period should the Government exercise the option clause as specified in the schedule.

(End of clause)

52.217-8 Option to Extend Se~r_v~i~c~e~s__~(N_o~v___1~9~9_9~)______________________

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within the current performance period.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

RFP200-1209-ES Page 26 of 60

(a) The Government may extend the term of this contract by written notice to the Contractor within the current performance period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of clause)

52.219-28 Post-Award Small Business Program Representation

(a) Definitions. As used in this clause-

Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause. Such a concern is "not dominant in its field of operation" when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged. In determining whether dominance exists, consideration shall be given to all appropriate factors, including volume of business, number of employees, financial resources, competitive status or position, ownership or control of materials, processes, patents, license agreements, facilities, sales territory, and nature of business activity.

RFP200-1209-ES Page 27 of 60

(b) If the Contractor represented that it was a small business concern prior to award of this contract, the Contractor shall rerepresent its size status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon the occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code assigned to this contract.

The small business size standard corresponding to this NAICS code can be found at http://www.sba.gov/content/table-small business-size-standards.

(d) The small business size standard for a Contractor providing a product which it does not manufacture itself, for a contract other than a construction or service contract, is 500 employees.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the rerepresentation required by paragraph

(b) of this clause by validating or updating all its representations in the Online Representations and Certifications Application and its data in the Central Contractor Registration, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting office in writing within the timeframes specified in paragraph http://www.sba.gov/content/table-small

RFP200-1209-ES Page 28 of 60

(b) of this clause that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (el or (g) of this clause.

(g) If the Contractor does not have representations and certifications in ORCA, or does not have a representation in ORCA for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

The Contractor represents that it business concern under NAICS Code contract number is, is not assi a gned small to

[Contractor to sign and date and insert authorized gner's name and title].

(End of ause)

52.232-19 Availability Of Funds For The Next Fiscal Year

Funds are not presently available for performance under s contract beyond September 30. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

RFP200-1209-ES Page 29 of 60

1.13 52.222-42 Statement of Equivalent Rates for Federal Hires

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U. S. C. 5341 or 5332.

THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE

DETERMINATION

Employee Class Monetary Wage 1995-0621

Accounting Clerk I $10.99

Accounting Clerk II $12.18

Secretary I $13.44

Cook I $10.48

Cook II $12.27

Dishwasher $ 8.11

Janitor $ 8.70

General Maintenance Worker $11.07

Guard I $10.08

Guard II $10.85

Desk Clerk $10.00

(End of Clause)

1.14 Contracting Officer's Technical Representative (COTR) (JAR

2852.201-70

(a) The CCM or his successor is hereby designated to act as Contracting Officer's Technical Representative (COTR) under this contract.

RFP200-1209-ES Page 30 of 60

(b) The COTR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COTR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement.