Amendment 0002 to RFP-200-1114-SC.pdf

1, CONTRACT 10 CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

I 2I

2.AMENDMENT/MODIFICATION NO, 3, EFFECTIVE DATE 4. REQUISITION / PURCHASE REQ, NO. PROJECT NO, II/Applicable)

0002 1/14/2011 167/ Brown

6. ISSUED BY CODE 7, ADMINISTERED BY (If other than Item 6) CODE

Federal Bureau of Prisons

Community Corrections Contracting Office

Federal Correctional Complex Butner

Old NC Highway 75

Butner, NC 27509

(f)8, NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP 9A. AMENDMENT OF SOLICITATION NO Code) RFP 200-1114-SC f 9B. DATED (See Item 11)

01/03/2011

10A. MODIFICATION OF CONTRACT/ORDER NO

10B. DATED (See Item 13)CODE IFACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X J The above number solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ J is extended, [X J is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods.

(a) By completing Items 8 and 15, and returning 2 copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c)By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the soliCitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OR CONTRACTSIORDERS,

IT MODIFIES THE CONTRACTIORDER NO. AS DESCRIBED IN ITEM 14.

---I A. THE CHANGE ORDER IS ISSUED PURSUANT TO: ISpecify AuthOrity) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO IN ITEM 10A

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office. approplialion data. etc,) SET FORTH IN ITEM 14.

PURSUANT TO THE AUTHORITY OF FAR 43,103(b), C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ J is not [Jis required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION IOrganized by UCF section headings. including soliciiationlcOntracf subject matter where feasible).

RFP 200-1114-SC, for Contract Secure Juvenile Facility services located in the Northern District of Texas is hereby amended as follows:

1) In Section I, the following Federal Acquisition Regulation (FAR) clause, incorporated by reference, is updated as follows:

FAR 52.203-7 Anti-Kickback Procedures (OCT 2010).

Except as provided herein. all items and conditions of the document referenced in item 9A or 10A. as heretofore changed. remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Jan R. Johns

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE

SIGNED

0111412011

30-105 STANDARD FORM 30 (REV. 10·83)

Prescribed by GSA

FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT - Continuation

1. CONTRACT lD

CODE

PAGE OF PAGES

2 I 2

2.AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

01/14/2011

4. REQUISITION 1PURCHASE REQ. NO.

1671 Brown

PROJECT NO. (If ApplICable)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organ/zed by UCF section headings, including solIcItatIon/contract subject matter where feasible).

(2) FAR clause 52.204-10, Reporting Executive Compensation and First Tier Subcontract Awards (JUL 2010) is applicable to this solicitation and is hereby added and incorporated by reference to the solicitation.

3) In Section J, the following documents are added to the List of Attachments and attached hereto:

Exhibits and Attachments

Identifier Title Number of Pages

14 Sample Community Notification Letter 2

15 Sample Client Notification Letter 1

16 Sample Bank Notification Letter 1

IIAII other terms and conditions remain the same.!1

FEDERAL BUREAU OF PRISONS

SAMPLE COMMUNITY NOTIFICATION LETTER

TYPE OF CONTRACT: SECURE JUVENILE FACILITY

[Date]

[Address]

Dear:

The purpose of this letter is to inform you that [name of offeror] has submitted an offer for Secure Juvenile Facility services for Federal juvenile offenders located in the Northern District of Texas. This action is being taken in response to a Request for Proposals (RFP) issued by the Federal Bureau of Prisons (BOP). The BOP encourages full and open competition in the procurement of these services;

consequently, other offerors may also be responding to this RFP.

As part of the contracting process, the BOP requires that all offerors notify and seek input from the local law enforcement authority and two levels of locally elected government officials. This letter will serve as documentation of partial satisfaction of this requirement.

[Give exact address and complete description of the proposed place of performance. What is its current use? Is it zoned appropriately for use as a secure juvenile facility? Does it have all necessary permits and licenses? If not, when will they be obtained? Will renovations be necessary? If so, when will they be completed?]

The total term of the proposed contract is five (5) years. The estimated requirement specifies seven (7) beds for males and one (1) bed for females for the life of the contract. These numbers reflect the BOP's best estimates of bed space need at this time. However, the proposed site will be able to accommodate up to ______ juvenile offenders, and the BOP may exceed its original estimates if there is an unanticipated need for additional bed space in this area. Performance is to begin on [date], with contract award approximately 120 days prior to that date.

The BOP takes its responsibility for contract oversight very seriously. Contract language establishes requirements for inmate accountability, programming, life safety, staffing, inmate discipline, urine and alcohol surveillance, and a variety of other areas.

These requirements are closely monitored by BOP staff, who provide training and conduct both scheduled and unannounced on-site inspections.

The BOP is required to provide Secure Juvenile facility services for juveniles who are sentenced and designated to its custody by the Federal Courts. Length of stay for the juvenile offenders is governed by the sentencing of the Court.

[Give a thorough description of your company or program. How long you have been in business? What other types of facilities do you operate, and where are they? If you have a brochure describing your programs or facilities, attach it to this letter.]

I The BOP is currently evaluating all proposals that were submitted for this RFP. The I BOP and [the offeror] invite you to express your support for or concerns about this I proposed Secure Juvenile facility. Comments may be directed to [name, address, and phone number of contracting officer, per the RFP]. Please forward a copy of any I correspondence to [offeror's address and phone number]. I Sincerely, I

[offeror's name, title, and company] I I t I I I t

I f t f l I I

I i

I

SAMPLE CLIENT NOTIFICATION LETTER

(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)

Dear _____________________

We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) for the procurement of Secure Juvenile Facility services in _____________

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IIn accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) , Section 1091, the BOP places substantial emphasis on past performance as a source !

selection factor. The BOP is requiring that clients of entities responding to their i, solicitations be identified and their participation in the evaluation process be requested.

In the event you are contacted for information on work we have performed, you are I hereby authorized to respond to those inquires. i

You are advised that while the information you provide may be released to our

I f organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We, therefore, request that honest and candid information about our t

I,.performance be provided.

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We have identified Mr.lMs. and I Mr.lMs. of your organization as the points I of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ______________ I Sincerely, !

f t

I t t

J

SAMPLE BANK NOTIFICATION LETTER

(This letter or a similar letter should be issued to any bank references as outlined in your Business Proposal, Section L.)

Dear ___________________

We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) for the procurement of Secure Juvenile Facility services in ______________________

The Federal Acquisition Regulation requires that prior to award of a Federal contract, the Contracting Officer determine if the apparent successful offeror has the financial capability of completing an awarded contract.

We have included information pertaining to your institution to the BOP as part of our proposal. In the event you are contacted for information on our financial standing, you are hereby authorized to respond to those inquiries.

You are advised that the information requested is general in nature and will only be requested by authorized contracting staff from the BOP.

We have identified Mr.lMs. of your institution as the point of contact based on their knowledge concerning our financial status. Your cooperation is appreciated. Any questions may be directed to __________

Sincerely,