RFP%20_34717-01017_Unclaimed_Vehicle_Portal_AMD_4.pdf

This is Amendment #4 to Request for Proposals #34717-01017 issued by the Tennessee Department of Revenue for the development and implementation of an Unclaimed Vehicle Portal system. The RFP seeks a single vendor to design, develop, deploy, and maintain a web-based portal enabling law enforcement and garagekeepers to post notices of abandoned or recovered vehicles while allowing the general public to search by vehicle identification number (VIN) or state-issued license plate number. The system must be operational by October 1, 2026, accommodate approximately 100,000 notices annually, operate 24/7/365, and integrate with existing Tennessee Department of Revenue databases and the State's merchant services provider. Key milestone dates include the Pre-Response Conference on January 23, 2026, the Written Questions and Comments deadline of February 6, 2026, the proposal submission deadline of February 27, 2026 at 2:00 p.m. Central Time, technical evaluations completion by March 17, 2026, cost proposal scoring on March 18, 2026 at 2:00 p.m., respondent oral presentations on March 11, 2026, negotiations on March 19-20, 2026, and the Notice of Intent to Award release on March 25, 2026 at 2:00 p.m., with a protest period ending April 1, 2026 and contractor signature deadline of April 8, 2026 at 2:00 p.m.

The RFP does not specify an explicit budget range or award value, with financial terms to be determined through the competitive proposal process. Vendors must submit pricing covering development costs, implementation, training, and ongoing support services. The portal must be State-hosted in AWS and integrate seamlessly with existing departmental systems. No incumbent vendor is identified, and the RFP does not indicate specific set-aside provisions for small businesses or disadvantaged enterprises. The contract is anticipated to include an initial implementation and development phase followed by ongoing maintenance and support services, with potential renewal options contingent on performance and continued departmental needs. Funding will derive from the Tennessee Department of Revenue's operating budget.