RFP_34717-01017_Unclaimed_Vehicle_Portal_AMD_2.pdf
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- Attached to
- Unclaimed Vehicle Portal - UPDATED
- Solicitation number
- RFP 34717-01017
- Issued by
- Davidson County, Tennessee
About this file
This is a Request for Proposals (RFP) document issued by the Tennessee Department of Revenue for the development and implementation of an Unclaimed Vehicle Portal system. The project seeks a single experienced vendor to design, develop, deploy, and maintain a comprehensive web-based portal enabling law enforcement and the general public to post and search notices related to abandoned, immobile, unattended, or recovered vehicles. The portal must support search functionality by Vehicle Identification Number (VIN) and state-issued license plate number, be mobile accessible, and integrate with existing Department of Revenue databases. The solicitation anticipates approximately 100,000 notices published annually. Key procurement dates include a Pre-Response Conference on January 23, 2026, a Written Questions deadline of February 6, 2026, and a proposal submission deadline of February 27, 2026 at 2:00 p.m. Technical evaluations are scheduled for completion by March 17, 2026, cost proposal scoring on March 18, 2026, and contractor negotiations on March 19-20, 2026. The State plans to release its Notice of Intent to Award on March 25, 2026, with contract execution expected by April 8, 2026. The portal must be operational by October 1, 2026. The contract is expected to include an initial implementation and development phase followed by ongoing maintenance and support services, with potential renewal options contingent on performance and departmental needs.
The RFP does not specify a budget range or award value, with pricing to be determined through the competitive proposal process. Vendors must submit costs covering development, implementation, training, and ongoing support services. No incumbent vendor is mentioned, and the solicitation does not indicate specific set-aside provisions for small businesses or disadvantaged enterprises. The project will be funded through the Tennessee Department of Revenue's operating budget. The selected vendor must demonstrate expertise in web application design, government IT systems, database integration, and integration capabilities with existing Department of Revenue systems and databases to ensure seamless technological compatibility.
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Text version
RFP # 34717-01017 – Amendment # 2 Page 1 of 2
STATE OF TENNESSEE
Department of Revenue
REQUEST FOR PROPOSALS # 34717-01017
AMENDMENT # 2 Unclaimed Vehicle Portal
DATE: January 21, 2026
RFP # 34717-01017 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFP Issued January 12, 2026
2. Disability Accommodation Request Deadline 2:00 p.m. January 22, 2026
3. Pre-response Conference 1:00 p.m. January 23, 2026
4. Notice of Intent to Respond Deadline 2:00 p.m. January 26, 2026
5. Written “Questions & Comments” Deadline 2:00 p.m. February 6, 2026
6. State Response to Written “Questions & Comments”
February 20, 2026
7. Response Deadline 2:00 p.m. February 27, 2026
8. State Schedules Respondent Oral Presentation
March 4, 2026
9. Respondent Oral Presentation 8 a.m. - 4:30 p.m.
March 10, 2026
10. State Completion of Technical Response Evaluations
March 17, 2026
11. State Opening & Scoring of Cost Proposals 2:00 p.m. March 18, 2026
12. Negotiations 4:30 p.m. March 19 – 20, 2026
13. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection
2:00 p.m. March 25, 2026
14. End of Protest Period April 1, 2026
15. State sends contract to Contractor for signature
April 2, 2026
RFP # 34717-01017 – Amendment # 2 Page 2 of 2
16. Contractor Signature Deadline 2:00 p.m. April 8, 2026
2. Delete RFP section 1.7 in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):
1.7. Pre-Response Conference
A Pre-response Conference will be held at the time and date detailed in the RFP Section 2, Schedule of Events. Pre-response Conference attendance is not mandatory, and prospective Respondents may be limited to a maximum number of attendees depending upon overall attendance and space limitations.
The conference will be held at 1:00 p.m. on January 23, 2026 at the following location:
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Dial in by phone +1 629-209-4396,,841339924# United States, Triune Find a local number Phone conference ID: 841 339 924#
The purpose of the conference is to discuss the RFP scope of goods or services. The State will entertain questions, however prospective Respondents must understand that the State’s oral response to any question at the Pre-response Conference shall be unofficial and non-binding.
Prospective Respondents must submit all questions, comments, or other concerns regarding the RFP in writing prior to the Written Questions & Comments Deadline date detailed in the RFP Section 2, Schedule of Events. The State will send the official response to these questions and comments to prospective Respondents from whom the State has received a Notice of Intent to respond as indicated in RFP Section 1.8 and on the date detailed in the RFP Section 2, Schedule of Events.
3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDYzMDljMjAtN2Y5NC00YTc5LTkzMDEtZjdmZWEwNGJlMjBh%40thread.v2/0?context=%7b%22Tid%22%3a%22f345bebf-0d71-4337-9281-24b941616c36%22%2c%22Oid%22%3a%2269689bf1-be4c-4c81-8425-f7f662304016%22%7d tel:+16292094396,,841339924 https://dialin.teams.microsoft.com/4423d438-b3cd-4739-88ce-5ba6c5a25a54?id=841339924
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