RFP_34717-01017_Unclaimed_Vehicle_Portal_AMD_2.pdf
PDF 165 KB Posted
- Attached to
- Unclaimed Vehicle Portal - UPDATED
- Solicitation number
- RFP 34717-01017
- Issued by
- Davidson County, Tennessee
About this file
This is Amendment #2 to Request for Proposals #34717-01017 issued by the Tennessee Department of Revenue for the development and implementation of an Unclaimed Vehicle Portal. The amendment updates the RFP schedule of events and modifies the pre-response conference section. Key dates include a Disability Accommodation Request Deadline of January 22, 2026, a Pre-Response Conference on January 23, 2026 via Microsoft Teams, a Notice of Intent to Respond Deadline of January 26, 2026, a Written Questions & Comments Deadline of February 6, 2026, and a Response Deadline of February 27, 2026 at 2:00 p.m. central time. The State will provide official responses to written questions by February 20, 2026 to those who submit a Notice of Intent to respond. Following proposal submission, the State will complete technical evaluations by March 17, 2026, open and score cost proposals on March 18, 2026, conduct negotiations on March 19-20, 2026, and release a Notice of Intent to Award on March 25, 2026. The protest period ends April 1, 2026, with the contractor signature deadline set for April 8, 2026 at 2:00 p.m. The portal must be operational by October 1, 2026 and is expected to accommodate approximately 100,000 notices annually.
The Pre-Response Conference will be held virtually via Microsoft Teams on January 23, 2026 at 1:00 p.m. central time, with attendance optional and subject to space limitations. The State clarified that any oral responses provided during the conference are unofficial and non-binding, with all official questions requiring written submission. The RFP calls for a comprehensive web-based portal hosted on AWS that operates 24/7/365, integrates with existing Tennessee Department of Revenue databases and merchant services providers for transaction-based fees, and allows authorized users such as law enforcement and garagekeepers to post abandoned vehicle notices while enabling public searches by vehicle identification number or state license plate. The amendment does not specify pricing terms, set-asides, incumbent contractor information, or specific budget amounts, indicating these details remain in the original RFP document. The contract is anticipated to include an initial implementation phase followed by ongoing maintenance and support services.
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RFP # 34717-01017 – Amendment # 2 Page 1 of 2
STATE OF TENNESSEE
Department of Revenue
REQUEST FOR PROPOSALS # 34717-01017
AMENDMENT # 2 Unclaimed Vehicle Portal
DATE: January 21, 2026
RFP # 34717-01017 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFP Issued January 12, 2026
2. Disability Accommodation Request Deadline 2:00 p.m. January 22, 2026
3. Pre-response Conference 1:00 p.m. January 23, 2026
4. Notice of Intent to Respond Deadline 2:00 p.m. January 26, 2026
5. Written “Questions & Comments” Deadline 2:00 p.m. February 6, 2026
6. State Response to Written “Questions & Comments”
February 20, 2026
7. Response Deadline 2:00 p.m. February 27, 2026
8. State Schedules Respondent Oral Presentation
March 4, 2026
9. Respondent Oral Presentation 8 a.m. - 4:30 p.m.
March 10, 2026
10. State Completion of Technical Response Evaluations
March 17, 2026
11. State Opening & Scoring of Cost Proposals 2:00 p.m. March 18, 2026
12. Negotiations 4:30 p.m. March 19 – 20, 2026
13. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection
2:00 p.m. March 25, 2026
14. End of Protest Period April 1, 2026
15. State sends contract to Contractor for signature
April 2, 2026
RFP # 34717-01017 – Amendment # 2 Page 2 of 2
16. Contractor Signature Deadline 2:00 p.m. April 8, 2026
2. Delete RFP section 1.7 in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):
1.7. Pre-Response Conference
A Pre-response Conference will be held at the time and date detailed in the RFP Section 2, Schedule of Events. Pre-response Conference attendance is not mandatory, and prospective Respondents may be limited to a maximum number of attendees depending upon overall attendance and space limitations.
The conference will be held at 1:00 p.m. on January 23, 2026 at the following location:
Microsoft Teams Need help?
Join the meeting now Meeting ID: 272 972 324 380 55 Passcode: nd2YC2MJ
Dial in by phone +1 629-209-4396,,841339924# United States, Triune Find a local number Phone conference ID: 841 339 924#
The purpose of the conference is to discuss the RFP scope of goods or services. The State will entertain questions, however prospective Respondents must understand that the State’s oral response to any question at the Pre-response Conference shall be unofficial and non-binding.
Prospective Respondents must submit all questions, comments, or other concerns regarding the RFP in writing prior to the Written Questions & Comments Deadline date detailed in the RFP Section 2, Schedule of Events. The State will send the official response to these questions and comments to prospective Respondents from whom the State has received a Notice of Intent to respond as indicated in RFP Section 1.8 and on the date detailed in the RFP Section 2, Schedule of Events.
3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDYzMDljMjAtN2Y5NC00YTc5LTkzMDEtZjdmZWEwNGJlMjBh%40thread.v2/0?context=%7b%22Tid%22%3a%22f345bebf-0d71-4337-9281-24b941616c36%22%2c%22Oid%22%3a%2269689bf1-be4c-4c81-8425-f7f662304016%22%7d tel:+16292094396,,841339924 https://dialin.teams.microsoft.com/4423d438-b3cd-4739-88ce-5ba6c5a25a54?id=841339924
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