RFP_34717-01017_Unclaimed_Vehicle_Portal_AMD_1.pdf
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- Attached to
- Unclaimed Vehicle Portal - UPDATED
- Solicitation number
- RFP 34717-01017
- Issued by
- Davidson County, Tennessee
About this file
This Request for Proposals (RFP) document is issued by the Tennessee Department of Revenue for the development and implementation of an Unclaimed Vehicle Portal system. The RFP solicits a single vendor to design, develop, deploy, and maintain a web-based portal enabling law enforcement and the general public to post and search public notices related to abandoned, immobile, unattended, or otherwise recovered vehicles. The portal must support searchability by Vehicle Identification Number (VIN) and state-issued license plate number, accommodate approximately 100,000 notices annually, and be fully operational by October 1, 2026. Key procurement dates include a Pre-Response Conference scheduled for January 23, 2026, a written questions deadline of February 6, 2026, and a final proposal submission deadline of February 27, 2026 at 2:00 p.m. The evaluation timeline encompasses technical evaluations completed by March 17, 2026, cost proposal scoring on March 18, 2026, and potential contractor negotiations on March 19-20, 2026. The State plans to issue a Notice of Intent to Award on March 25, 2026, with contract execution expected by April 8, 2026. The contract will include an initial implementation and development phase followed by ongoing maintenance and support services, with potential renewal options contingent on performance and continued departmental needs.
Vendors will be evaluated on technical expertise, proposed solution functionality, database integration capabilities, mobile accessibility, reporting functionalities for compliance and auditing, and overall alignment with the department's modernization goals for vehicle title and ownership services. The RFP does not specify set-aside provisions for small businesses or disadvantaged enterprises, nor does it identify an incumbent vendor. Pricing will be submitted by vendors covering development costs, implementation, training, and ongoing support services; however, the RFP does not explicitly state a specific budget range or award value, leaving financial terms to be determined through the competitive proposal process. Funding will be provided through the Tennessee Department of Revenue's operating budget. The selected vendor must demonstrate expertise in web application design, government IT systems, and database integration, with the portal requiring seamless integration with existing Department of Revenue databases and systems.
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RFP # 34717-01017 – Amendment # 1 Page 1 of 2
STATE OF TENNESSEE
Department of Revenue
REQUEST FOR PROPOSALS # 34717-01017
AMENDMENT # 1 Unclaimed Vehicle Portal
DATE: January 13, 2026
RFP # 34717-01017 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFP Issued January 12, 2026
2. Disability Accommodation Request Deadline 2:00 p.m. January 22, 2026
3. Pre-response Conference 1:00 p.m. January 23, 2026
4. Notice of Intent to Respond Deadline 2:00 p.m. January 26, 2026
5. Written “Questions & Comments” Deadline 2:00 p.m. February 6, 2026
6. State Response to Written “Questions & Comments”
February 20, 2026
7. Response Deadline 2:00 p.m. February 27, 2026
8. State Schedules Respondent Oral Presentation
March 4, 2026
9. Respondent Oral Presentation 8 a.m. - 4:30 p.m.
March 10, 2026
10. State Completion of Technical Response Evaluations
March 17, 2026
11. State Opening & Scoring of Cost Proposals 2:00 p.m. March 18, 2026
12. Negotiations 4:30 p.m. March 19 – 20, 2026
13. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection
2:00 p.m. March 25, 2026
14. End of Protest Period April 1, 2026
15. State sends contract to Contractor for signature
April 2, 2026
RFP # 34717-01017 – Amendment # 1 Page 2 of 2
16. Contractor Signature Deadline 2:00 p.m. April 8, 2026
2. Delete RFP section 1.7 in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):
1.7. Pre-Response Conference
A Pre-response Conference will be held at the time and date detailed in the RFP Section 2, Schedule of Events. Pre-response Conference attendance is not mandatory, and prospective Respondents may be limited to a maximum number of attendees depending upon overall attendance and space limitations.
The conference will be held at 1:00 p.m. on January 23, 2026 at the following location:
Tennessee Department of Revenue Andrew Jackson Building, Hearing Room 201 Nashville, TN 37242
The purpose of the conference is to discuss the RFP scope of goods or services. The State will entertain questions, however prospective Respondents must understand that the State’s oral response to any question at the Pre-response Conference shall be unofficial and non-binding.
Prospective Respondents must submit all questions, comments, or other concerns regarding the RFP in writing prior to the Written Questions & Comments Deadline date detailed in the RFP Section 2, Schedule of Events. The State will send the official response to these questions and comments to prospective Respondents from whom the State has received a Notice of Intent to respond as indicated in RFP Section 1.8 and on the date detailed in the RFP Section 2, Schedule of Events.
3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
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