RFP_34717-01017_Unclaimed_Vehicle_Portal_AMD_2.pdf
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- Attached to
- Unclaimed Vehicle Portal - UPDATED
- Solicitation number
- RFP 34717-01017
- Issued by
- Davidson County, Tennessee
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RFP 34717-01017: Unclaimed Vehicle Portal
This is a Request for Proposals (RFP) document issued by the Tennessee Department of Revenue seeking a single vendor to design, develop, deploy, and maintain a comprehensive web-based Unclaimed Vehicle Portal system. The portal will enable law enforcement and other authorized users to post public notices regarding abandoned, immobile, unattended, or otherwise recovered vehicles, while allowing the general public to search published notices by Vehicle Identification Number (VIN) and state-issued license plate number. The system must accommodate approximately 100,000 notices annually and achieve operational status by October 1, 2026. Critical procurement milestones include a Pre-Response Conference on January 23, 2026, a written questions deadline of February 6, 2026, and a proposal submission deadline of February 27, 2026 at 2:00 p.m. Technical evaluations are scheduled for completion by March 17, 2026, with cost proposal scoring on March 18, 2026 and potential contractor negotiations on March 19-20, 2026. The State plans to issue its Notice of Intent to Award on March 25, 2026, with contract execution expected by April 8, 2026. The contract will include an initial implementation and development phase followed by ongoing maintenance and support services, with potential renewal options contingent on performance and continued departmental needs.
The RFP requires vendors to submit pricing covering development costs, implementation, training, and ongoing support services; however, no specific budget range or award value is disclosed in the procurement documents. No set-aside provisions for small businesses or disadvantaged enterprises are indicated. The procurement involves no incumbent vendor, but the selected contractor must seamlessly integrate the new portal with existing Tennessee Department of Revenue databases and systems. The project will be funded through the Tennessee Department of Revenue's operating budget, with financial terms to be determined through the competitive proposal evaluation process. Vendor selection will be based on technical expertise, proposed solution functionality, integration capabilities, and overall alignment with the department's modernization goals for vehicle title and ownership services.
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RFP # 34717-01017 – Amendment # 2 Page 1 of 2
STATE OF TENNESSEE
Department of Revenue
REQUEST FOR PROPOSALS # 34717-01017
AMENDMENT # 2 Unclaimed Vehicle Portal
DATE: January 21, 2026
RFP # 34717-01017 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFP Issued January 12, 2026
2. Disability Accommodation Request Deadline 2:00 p.m. January 22, 2026
3. Pre-response Conference 1:00 p.m. January 23, 2026
4. Notice of Intent to Respond Deadline 2:00 p.m. January 26, 2026
5. Written “Questions & Comments” Deadline 2:00 p.m. February 6, 2026
6. State Response to Written “Questions & Comments”
February 20, 2026
7. Response Deadline 2:00 p.m. February 27, 2026
8. State Schedules Respondent Oral Presentation
March 4, 2026
9. Respondent Oral Presentation 8 a.m. - 4:30 p.m.
March 10, 2026
10. State Completion of Technical Response Evaluations
March 17, 2026
11. State Opening & Scoring of Cost Proposals 2:00 p.m. March 18, 2026
12. Negotiations 4:30 p.m. March 19 – 20, 2026
13. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection
2:00 p.m. March 25, 2026
14. End of Protest Period April 1, 2026
15. State sends contract to Contractor for signature
April 2, 2026
RFP # 34717-01017 – Amendment # 2 Page 2 of 2
16. Contractor Signature Deadline 2:00 p.m. April 8, 2026
2. Delete RFP section 1.7 in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):
1.7. Pre-Response Conference
A Pre-response Conference will be held at the time and date detailed in the RFP Section 2, Schedule of Events. Pre-response Conference attendance is not mandatory, and prospective Respondents may be limited to a maximum number of attendees depending upon overall attendance and space limitations.
The conference will be held at 1:00 p.m. on January 23, 2026 at the following location:
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Join the meeting now Meeting ID: 272 972 324 380 55 Passcode: nd2YC2MJ
Dial in by phone +1 629-209-4396,,841339924# United States, Triune Find a local number Phone conference ID: 841 339 924#
The purpose of the conference is to discuss the RFP scope of goods or services. The State will entertain questions, however prospective Respondents must understand that the State’s oral response to any question at the Pre-response Conference shall be unofficial and non-binding.
Prospective Respondents must submit all questions, comments, or other concerns regarding the RFP in writing prior to the Written Questions & Comments Deadline date detailed in the RFP Section 2, Schedule of Events. The State will send the official response to these questions and comments to prospective Respondents from whom the State has received a Notice of Intent to respond as indicated in RFP Section 1.8 and on the date detailed in the RFP Section 2, Schedule of Events.
3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDYzMDljMjAtN2Y5NC00YTc5LTkzMDEtZjdmZWEwNGJlMjBh%40thread.v2/0?context=%7b%22Tid%22%3a%22f345bebf-0d71-4337-9281-24b941616c36%22%2c%22Oid%22%3a%2269689bf1-be4c-4c81-8425-f7f662304016%22%7d tel:+16292094396,,841339924 https://dialin.teams.microsoft.com/4423d438-b3cd-4739-88ce-5ba6c5a25a54?id=841339924
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