RFP19PK33-25-R-7045.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15061878

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19PK33-25-R-7045

6. SOLICITATION ISSUE DATE

6/24/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Jimmy Don Canada

b. TELEPHONE NUMBER (No collect calls)

051- 201-5464

8. OFFER DUE DATE/ LOCAL

TIME

07/23/2025

1500Hrs

9. ISSUED BY CODE 19PK33 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ____ % FOR:

Contracting Officer

U.S. Embassy, Islamabad

Islamabad

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19PK33 16. ADMINISTERED BY CODE

U.S. Embassy, Diplomatic Enclave, Ramna-5, Islamabad, Pakistan

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

Financial Management Officer (FMO)

U.S. Embassy, Diplomatic Enclave, Ramna-5, Islamabad, Pakistan

CODE 19PK33

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

“See Continuation Pages for details”

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ___01_

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFP Number 19PK33-25-R-7045, Prices, Block 23

• Continuation To SF-1449, RFP Number 19PK33-25-R-7045, Schedule of

Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFP NUMBER -19PK33-25-R-7045

PRICES, BLOCK 23

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010

NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO

THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2% PERSUANT TO 26

U.S.C. 5000C.

1.0 DESCRIPTION

The U.S. Embassy in Islamabad requires services to maintain building elevators in safe, reliable and efficient operating condition. The contract type is a firm fixed-price contract for routine maintenance services paid at the monthly rate below. These rates include all costs associated with providing elevator maintenance services in accordance with the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and VAT (if applicable). The contract will be for a one-year period, with four one-year optional periods of performance..

1.1. TYPE OF CONTRACT

This is a firm fixed-price contract payable entirely in Pakistani Rupee (PKR) however, U.S. firm may submit their proposals in U.S. dollars, and they will be paid in U.S. Dollars (USD). Prices for all Contract

Line Items are firm-fixed, and no additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. PERIOD OF PERFORMANCE

The contract will be for a period of one-year with a maximum of four one-year optional periods of performance.

2.0 PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached Statement of Work (SOW), and the manufacturer’s maintenance manual including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead and profit.

2.1. Base Year

CLIN

Description Location/

Buildings

Quantity Monthly

Price in

PKR

X 12 Months Total per Year in

PKR*

Routine Preventive maintenance Services for all elevators listed in

Attachment 1. Monthly

Maintenance Service.

Non- residential elevators. NOB, NOX, SPX, Warehouse l, REC, CSX, CCAC, PKG, Warehouse ll(Dumbwaiter)

For Residential elevators.

SDA1, SDA2,

SDA3, MSGR

For CMR

Elevator.

Total Base Year ==➔

* U.S. firm may submit their proposals in US dollars, and they will be paid in USD US Dollars (USD)

2.2. Option Year 1

Buildings

Quantity Monthly

Price in

PKR

X 12 Months elevators listed in

NOX, SPX,

Warehouse l, REC, CSX, CCAC, PKG, Total Option Year 1 ==➔

*U.S. firm may submit their proposals in US dollars, and they will be paid in USD US Dollars (USD)

2.3. Option Year 2

Buildings

Quantity Monthly

Price in

PKR

X 12 Months elevators listed in

NOX, SPX,

Warehouse l, REC, CSX, CCAC, PKG, Total Option Year 2 ==➔

2.4. Option Year 3

Buildings

Quantity Monthly

Price in

PKR

X 12 Months elevators listed in

NOX, SPX,

Warehouse l, REC, CSX, CCAC, PKG, Total Option Year 3 ==➔

2.5. Option Year 4

Buildings

Quantity Monthly

Price in

PKR

X 12 Months elevators listed in

NOX, SPX,

Warehouse l, REC, CSX, CCAC, PKG, elevator.

Total Option Year 4 ==➔

2.6. Option to Extend Services FAR Clause 52.217-8 (6-Months)

Buildings

Quantity Monthly

Price in

PKR

X 6 Months elevators listed in

NOX, SPX,

Warehouse l, REC, CSX, CCAC, PKG, Total Option Year 3 ==➔

2.7. Total for all years:

0001 Base Year_________

0004 Option Year 1_________

007 Option Year 2_________

0010 Option Year 3_________

0013Option Year 4 _________

0016- 6 Months FAR Clause 52.217-8: ________________

GRAND TOTAL FOR BASE + ALL OPTIONS _______________

3.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4.0 VALUE ADDED TAX (VAT)

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because it is not levied in Pakistan.

CONTINUATION TO SF-1449,

RFP NUMBER 19PK33-25-R-7045

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. GENERAL

The American Embassy in Islamabad requires the Contractor to maintain the “Kone” elevators at NEC, safe, reliable and efficient operating condition. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair of parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the elevators in accordance with the manufacturer’s specification from an authorized dealer. Under this contract the Contractor shall provide:

• The services of a trained elevator mechanic on a basis to check and repair equipment operation and perform scheduled and preventive maintenance.

• 24 hours/day, 7 days/week emergency response service. Entrapments or accidents involving vertical transportation equipment are automatically an emergency call back, as is a condition where all units are out of service. These calls should have a 1-hour maximum response time.

Other call backs should carry a maximum response time of 24 hours. This work is inclusive to the contract pricing and is not billable unless caused by acts of force majeure and/or misuse.

• The vendor is fully responsible for providing complete spare part list with updated part number, safety/minim stock quantity for PM of elevators. They shall review the part list quarterly and update the embassy for any major changes.

• The vendor is responsible for all devices and control system which need programming or software updating.

• Appropriate, same day, service in response to an elevator malfunction trouble call; and

• After-hours emergency minor adjustment callback service

• Perform annual (no Load) inspection and 5-year full load inspection witness by OBO elevator management representative.

• Provide a full-service maintenance agreement written in English (All parts, materials, supplies and labor are included). However, a separate Purchase Order (PO) will be issued for materials and parts, for which the service provider will first submit a quotation.

• Contractor is responsible to arrange all chemical and material required for maintenance (cleaning, lubrication, greasing, and oiling).

• Contractor is responsible to arrange and provide critical spare parts in case of emergency, non-availability at post. However, a separate Purchase Order (PO) will be issued for materials and parts, for which the service provider will first submit a quotation.

• Contractor is fully responsible to program all elevators including software upgradation, programing of operating buttons, troubleshooting error codes.

• The contractor is responsible for providing quarterly refresher trainings to FAC staff.

• Monthly, scheduled maintenance visits follow the systematic approach defined in the approved maintenance check chart. See PMSC Elevator Maintenance Checklist document.

• Labor rates for work are billable. This includes work not covered by the terms (i.e. vandalism repairs) and overtime rates. This should include rates for a mechanic/technician and an apprentice/helper.

• A term that follows the 1+4 option year(s) model and will not automatically renew annually.

Provide pricing for: Base Year & Option Years 1-4, with any applicable escalations.

• Payment terms are for services rendered and not in advance.

• Clear and concise qualifications which prove an aptitude for the specific types of equipment. This should include any specific training the contractor has and other locations with similar equipment.

With this, a list of technicians who will visit Post to serve the equipment. Additionally, the technician who will work on PMs should be certified and enough trained on KONE elevators.

• Included in the price, the contractor will obtain, in a timely fashion, any spare parts required to restore safe operations.

• In case of any spare parts or material which is not available in embassy stock or having long lead time then the vendor is responsible for arranging. However, a separate Purchase Order (PO) will be issued for materials and parts, for which the service provider will first submit a quotation.

• An equipment specific maintenance check list that will be filled out during each visit. This document should reflect the specific maintenance requirements for a piece of equipment and is required to be posted in the elevator machine space.

• A schedule that defines the exact day, each month, maintenance will occur, and the duration of time required. Also, a list of tools being brought on site.

Note: There are rare occurrences when the facility is not able to accept the contractor on the proposed date. During these periods, the Contractor is required to arrange a new, agreed upon date to complete monthly maintenance

• Provisions for testing. The contractor should provide Post with “point of contact” information for a local Qualified Elevator Inspector (QEI) who will witness testing of the equipment. The third-party inspector cannot work for the contractor and should be paid by Post directly. Testing requirements are: Annual “No-Load” Safety Tests and Five Year “Full Load” Safety Tests in accordance with local regulations unless otherwise stated. The contractor shall provide all necessary procedures, labor, testing equipment and test weights.

• Inclusive to the price will be the following:

a) To supply and replace batteries for the emergency lighting.

b) To maintain the in-car emergency communication device in working order. Note: Exclusive to this, Post will maintain an active phone line to the connection point.

c) To supply and replace any key switches which operate elevator components.

Note: Keys are the responsibility of Post.

The Embassy agrees to purchase or maintain at its own cost all necessary spares and replacement parts. These parts and /or replacements are to be made freely available to the vendor when in judgment they are required. Performance and responsibilities under this contract are associated with the availability of such materials, notwithstanding that the vendor will provide those spare parts from his stock if available with them, which will be charged at additional cost. It is agreed that the vendor will not assume possession or management of any part of the equipment, but he can take the equipment to his workshop for extensive repair, if required with the approval of COR.

2. HOURS OF PERFORMANCE

The Contractor shall schedule all routine maintenance and repair work during normal business hours which are defined as 8:00 to 16:30 Monday to Friday including weekend or afterhours if required, excluding local and bank holidays, unless approved in advance by the Contracting Officer’s Representative (COR).

3. CONTRACTING OFFICER’S REPRESENTIVE and POST CONTROL OFFICER

3.1 All technical questions concerning the scope and requirements of the U.S. Embassy, Islamabad

KONE Elevator PM service contract shall be directed to the Contracting Officer’s Representative (COR): Supervisory Engineer Mechanical or Deputy Facility Manager.

COR: Supervisory Engineer Mechanical Senior Engineer Facility Deputy Facility Manager

3.2 The Senior Facility Engineer will be contractor’s Point of contract (POC) at U.S. Embassy

Islamabad, Pakistan. All questions concerning coordination of NEC elevators maintenance activities while at post shall be directed to the POC / COR: Supervisory Mechanical Engineer.

4. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

4.1 The Contractor shall designate a representative who shall supervise the Contractor’ elevator mechanics and be the Contractor’s liaison with the US embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the elevators’ hoist ways, lobbies and machine rooms, either with or without security escorts, only with specific permission from either the Contracting Officer or the COR.

4.2 Personnel security. The Government reserves the right to deny access to U.S. -owned and U.S.

operated facilities to any individual. The Contractor shall provide the names and biographic data and police clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government shall issue identity cards to approved Contractor personnel, each of whom shall always display his/her card(s) on the uniform while on Government property or while on duty at private residences serviced under this contract. These identity cards are the property of the Government. The Contractor shall return all identify cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the Government.

4.3 Standards of Conduct

4.3.1 General. The Contractor shall maintain satisfactory standards of employee competency conduct cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

4.3.2 Uniform and Personal Equipment. The Contractor’s employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer’s Representative (COR)/ The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

4.3.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.3.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

4.3.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

4.3.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law I certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

4.3.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, or other areas, for the purposes of this contract, Keys shall not be duplicated without the COR’s approval. Where the Government determines that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from performing work under the contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

5.0 WORK REQUIREMENTS

5.1 General. The Contractor shall provide full service to meet routine maintenance requirements. The

Contractor shall maintain elevators so that the elevators are always in a safe and efficient operating condition. In the event of a breakdown, the Contractor shall make every effort to immediately return the elevator to an operating condition.

5.2 Summary of Services- Traction type Elevators

To maintain the designated traction type elevators in order with the manufacturer specifications, the contractor shall perform all the following services.

5.2.1 Examine, clean, lubricate, adjust, repair and replace pumps, valves, motors and controller and parts there of including Bearings Winding coils Rotating coils Contacts and relays Resistors and contactors Packing gaskets Drive belts Strainers Mufflers And above ground piping.

5.2.2 Keep guide rails properly lubricated except where roller guides are used.

5.2.3 Repair or replace guide shoe gibes or rollers.

5.2.4 Replace in operative position indicator and car/hall call lamps.

5.2.5 Repair or replace control cables.

5.2.6 Examine, clean, lubricate, adjust, repair or replace the safety devices including interlocks, door closers, and buffers, limit switches, landing and slow down switches, door protective devices and alarm bells.

5.2.7 Examine, lubricate, adjust, repair or replace car & corridor operating stations, car & corridor hangers and tracks, door operating devices, door gibes and car fans.

5.2.8 Clean elevator machine rooms, hatch equipment, rail, inductors, relaying devices, switches, buffers and car tops.

6.0 SCHEDULED ROUTINE MAINTENANCE

6.1 General

6.1.1 The objective of scheduled routine maintenance is to eliminate or minimize elevator malfunction, breakdown and deterioration. Contract maintenance of the elevators must ensure continuous, safe, and satisfactory operation of all elevators, their parts and components. The Contractor shall schedule routine maintenance to include all tasks herein described, in addition to routine lubrication and adjustments.

6.1.2 Elevator equipment shall include but is not limited to, controllers, selectors, worm gears, thrust bearings, brake magnet coils, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils, resistors for operating and motor circuits, magnet frames, cams, car door and hoist way door hangers, tracks and guides, door operating devices, inter locks and contacts, push buttons, pumps, pump motors, operating valves, electronic tubes, programmable controllers, hatch lighting, pit bulbs, and over all elevator signal accessories.

6.1.3 The Contractor shall inventory, supply, repair and replace all parts that have become unsafe due to wear and tear. The Contractor shall use genuine manufacturer’s parts or approved or equal (to be approved by COR) for all replacements. The Contractor shall maintain an easily accessible supply of spare parts sufficient for normal maintenance and expedient emergency repairs. However, a separate Purchase Order (PO) will be issued for materials and parts, for which the service provider will first submit a quotation.

7.0 CHECKLIST APPROVAL

The Contractor shall submit to the COR a schedule and description of the scheduled routine maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format. The Contracting Officer or COR must approve the proposed “Scheduled Routine Maintenance Task Checklist” prior to contract work commencement. Approved check list is attached which will be filled in at each service.

8.0 MINIMUM REQUIRMENTS

• The Contractor shall provide a trained mechanic to inspect and service elevator a minimum of every month of the year. The elevator mechanic shall sign off on every item of the checklist.

The elevator mechanic shall leave a copy of this signed checklist with the COR or the COR’s designate following that monthly routine maintenance visit. This monthly inspection and service shall include but is not limited to the following tasks.

• Ride all cars to detect and repair any improper operation of car doors, hoist way doors, acceleration, leveling accuracy on floor stops and the action of the machine brakes.

• Check and make necessary repairs to ensure proper operation of retractable doors.

• Review elevator performance with COR to determine if malfunction has occurred.

• Investigate any malfunction which has occurred, devote special attention and make repairs as required.

• Examine call stations and call buttons and replace any damaged switches, lamps, bulbs, defective fixtures and related hardware.

• Trouble shoots any failure to equipment, lighting and receptacle electrical circuit.

• Report findings to COR including identification of failed equipment and reasons for failure.

• Leave signed and data copy of maintenance check list with COR.

• Maintain emergency light units in operable conditions.

9. TROUBLE CALL RESPONSE SERVICE

9.1 General. The Contractor shall provide “round-the-clock” service coverage for elevator trouble calls as described.

9.2 Emergency Response Service

The Contractor shall provide, at no extra cost, a 24 hours/day, 7 days/week, 52 weeks/year coverage for emergency trouble calls. A trained mechanic shall be “on call” shall be on site within a one-hour time period of the placement of an emergency trouble call by the Contracting Officer or COR.

9.3 Non-Emergency Response Service

The Contractor shall provide, at no extra cost, a non-emergency response service. A trained elevator mechanic will be on site, within one working day, to trouble shoot and repair an elevator malfunction.

9.4 Callback Service

When an elevator which was previously worked on by the Contractor’s mechanic, has a repeat malfunction within a 24-hour period, the Contractor shall be obligated to provide, at no extra cost, a return visit by a trained elevator mechanic to correct the problem, even if the problem is minor in nature. The elevator mechanic shall respond to this callback within a three-hour time period regardless of what time the Contracting Officer or COR made the callback complaint, including the “after hours” time periods.

10 .0 PERSONNEL, TOOLS, REPAIR PARTS, MATERIALS AND SUPPLIES

The Contractor shall provide trained elevator mechanics with the appropriate tools and testing equipment for scheduled maintenance, unscheduled repairs, emergency repairs/assistance, safety inspection, and safety testing as required by this contract. The Contractor shall provide all of the necessary repair parts, materials and supplies to maintain, service, inspect and test the elevator as required by this contract. However, a separate Purchase Order (PO) will be issued for materials and parts, for which the service provider will first submit a quotation.

11.0 EXCLUSIONS

The Contractor shall not assume responsibility for the following items of elevator equipment, which are not included in this contract:

• Car enclosures and related items including, but not limited to, fixed or removable panels, door panels, car gates, plenum chambers, hung ceilings, light diffusers, fluorescent tubes, dry cell batteries, handrails, mirrors, floor coverings, carpets and other architectural features and accessories.

• Buried caissons, cylinders and piping, and power supply feeder circuits to the machine room circuit breakers.

• Computer and microprocessor devices not exclusively dedicated to elevator equipment such as terminal keyboards and display units.

• Communications equipment, such as telephones, intercoms, heat detectors, and smoke sensors, which were not installed by the Contractor or the original elevator installer.

• Major Repairs: Any individual unit or incident of repair with a total estimated cost

(labor and direct material costs) exceeding $10,000.00 which is not covered under routine maintenance, is not covered by this contract. The Government reserves the right to determine how these repairs are to be handled. Such repairs will normally be accomplished by separate purchase order or contract. This exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

12.0 INSURANCE REQUIREMENTS

12.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract

The Contractor's assumption of absolute liability is independent of any insurance policies.

12.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Comprehensive General Liability Bodily Injury $500 per occurrence $5000 cumulative Property Damage $500 per occurrence $5000 cumulative

12.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required by the laws of either the country in which the employees are working or the employee's native country, whichever offers greater benefits, following FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”.

13.0 PERMITS

The Contractor shall maintain in full force and affect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government. The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

14.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

15.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

RESERVED

16.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

16.1 This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Services.

Performs all monthly Elevator Preventive Maintenance services set forth in the scope of work/checklist.

1. thru10.

All required services are performed and no more than one (1) customer complaint is received per month.

16.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

16.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

16.4. Procedures.

16.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

16.4.2 The COR will complete appropriate documentation to record the complaint.

19.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

16.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

16.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

16.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

16.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

16.4.8 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ELEVATOR MAINTENANCE CONTROL PLAN REPORT

Date: Post & Property Name: Evaluator Name and Title:

STATUS: Acceptable = Complete Unacceptable = no information or partial compliance Post Elevator Management Rating:

ITEM CATEGORY DESCRIPTION DEFICIENCY ACTION STATUS

A. Safety Compliance Certificate or letter from a certified inspector validating equipment complies with applicable safety standards.

Procure elevator inspection service to comply with 15 FAM 660

B. Security Compliance

Marine Security Panel (Post One) is fully functional. Elevator access control is fully functional.

Coordinate repair with elevator contractor and applicable Post security personnel.

C. Accessibility Compliance

Systems fully comply with applicable accessibility standards.

ADA/ABA or EN-81- 70 Requirements.

For minor repairs procure service from local contractor.

For major repairs request modifications to be incorporated into the modernization project.

D. Performance Equipment operates at rated speed, rated capacity, and rated door times. Equipment shall operate at least 90% annually under normal working conditions.

Task contractor to restore performance times as described in attached performance record.

Replace the contractor with a qualified contractor.

E. Maintenance Control Plan:

1. Maintenance Procedures

The maintenance manual is available for each type of equipment.

Procure manual(s) from Manufacture.

2. Preventive Maintenance Schedule

Preventive maintenance schedule with tasks and frequency.

The contractor shall submit maintenance schedule to USG for approval.

3. Service Record (log) Service records are maintained and readily available.

Provide service logs with up-to-date service descriptions in Machine

Room or Controller. (verified by

Elevator Maintenance Manager)

4. Circuit Schematics A complete and current set of circuit drawings are available to the service technician.

Procure wiring diagrams from installer.

Procure services with elevator contractor to validate wiring diagrams and update as needed.

5. Emergency Rescue Plan

Local personnel have been trained to perform an emergency rescue in accordance with the manufacturers or industry guidance.

Procure Emergency Rescue training from elevator contractor.

Provide written emergency rescue instructions near main equipment main line disconnect panel.

6. Spare Parts Inventory

Spare parts for routine maintenance are onsite or available within 24 hours.

Request contractor to provide a list of parts requiring frequent replacement.

7. Tools Inventory 1) Door keys, operating keys, machine room keys are readily accessible to emergency personnel and service technician. 2)

The appropriate diagnostic tool for each control system is readily available.

Procure keys and tools as described.

Store in a secure but accessible location.

8. Service Provider The elevator is maintained by qualified elevator personnel.

Procure elevator maintenance contract with qualified elevator contractor.

9. Operating Cost Operating costs are Fair and Reasonable within the market conditions.

Procure service contract.

Request negotiation support from OBO Elevator Management.

*As-Built Drawings and Specifications – Keep with records if available.

Elevator Maintenance Equipment Checklist

Date: Post: Property: Property ID: Unit #:

Inspector:

Item Condition Comment

Inside car Lights:

• Car lights are on, and bulbs or tubes are secure and protected.

Elevator Doors:

• Elevator door operation is adjusted for quiet smooth operation.

• Elevator doors reverse direction when an object is either contacted by the leading edge of the door or detected by an electronic door protection device.

Car Operating Fixtures:

• All external car operating features and hardware are securely fastened

• Check that car operating buttons, including the emergency alarm button, function properly.

• Check indicator lamps are working.

• Confirm service panel is locked.

• Confirm emergency phone is connected to a 24-hour dispatcher.

Elevator Control System:

• The elevator accelerates and stops smoothly.

• Repair and/or adjust for proper leveling and stoppage accuracy.

• Repair and/or adjust for proper leveling and stoppage accuracy.

Lobbies • Elevator door operation is adjusted for quiet smooth operation.

• All external elevator lobby fixture features and hardware are securely fastened.

• Check the hall call operating buttons function.

• Check indicator lamps are working.

• Confirm audible signals are operating.

Machine Room • The machine room access door is locked, and keys stored securely.

• Equipment is numbered (Machine, Controller, Power

Supply)

• Perform general inspection of machinery, sheaves, worm and gear, motor, brake, selectors, and floor controllers.

Lubricate as required.

• Remove, clean, and lubricate brake cores on brakes.

Clean linings, if necessary, and inspect for wear out.

• Observe brake operation. Adjust or repair

• Inspect and lubricate machinery, contacts, linkage, and gearing.

• Inspect motor-generator, hoist motor armatures, and rotor clearances. Check motor and motor generator set connections; lubricate in accordance with manufacturer’s instructions.

• Check the oil level in the Cabin Car and counterweight oil buffers. Add oil as required.

• Clean the controllers with a blower. Check the alignment of switches, relays, timers, hinge pins, etc.; adjust and lubricate. Check all resistance tubes and grids. Check overload relays, settings, and operation of overloads.

Inspect all of them and clean.

• Clean, inspect and test the seismic device and sensors for earthquake safety.

• Check and inspect EBD controls and backup batteries condition. Replace the batteries if they function abnormally.

• Check and inspect car cabin conditions along with attached pulleys and guide shoes.

• Check functioning of all push buttons such as door opening, closing, level, emergency, intercom etc.

• Observe operation of signal and dispatching system.

Inspect compensating chain hitches, drum buffers, rope clamps, slack cable switch, couplings, keyways, indicator dials, and pulleys. Check load weighing device and dispatching time settings.

• Check and adjust door locks, guide shoes and sills.

• Check and inspect the Cabin Car ventilation system.

• Inspect governor-working parts; clean and lubricate.

• Drain, flush, and refill oil reservoirs of each hoisting motor and motor-generator.

• Drain and replace hoist reduction gear lubricant.

• Clean and lubricate signal drive mechanism when used.

• Check the brushes and commutators. Inspect the commutators for finish, grooving, eccentricity, and mica level. If required, clean, turn, or refinish commutator to provide proper commutation.

• Lubricate the guide rails, and service the automatic lubricators.

• Check the controller contacts and relays. Visually inspect, check the adjustment, and replace the contacts as required.

• Perform annually a no-load test as required by ANSI

A17.1.2.3.

• Perform a full load after every 5-year, full speed test of safety mechanism, speed governors, car and counterweight buffers as required by ANSI A17.1.2.3.

• In the pit, lubricate the compensating sheave, and inspect hitches. Inspect the governor and tape tension sheave fastenings. Empty and clean the oil drip pans.

• Clean all parts of safety and lubricate moving parts to ensure their proper

• Inspect the sheaves to ensure they are tight on shafts.

Sound spokes and rim with hammer to detect cracks. In the hoist way, examine guide rails, cams, fastenings, and counterweights. Inspect and test limit of terminal switches.

• Thoroughly clean the car and the counterweight guide rails using a nonflammable or high flash point solvent to remove lint, dust, and excess lubricant.

• Check and inspect speed governors for their proper operation. Check wire tension and inspect the mechanical and electrical safety.

• Check and inspect the tension of main ropes and adjust as per the recommendations.

• Check and clean sills, panels and fixings.

• Check and inspect the IR sensors for their proper operations.

• Check and inspect buffers for both counterweight and

Car. Check the condition of rubber pad and base supports.

• Cleanliness: Overall appearance is neat. No trash stored in machine room should not be used as a storage area, no excessive oil leaks, and the controlling cabinet securely fastened.

• Illumination is adequate to perform inspection.

• ABC fire extinguisher or local equivalent located in machine room.

• The temperature is not above 120 degrees F (49 degrees

C).

• Service logbook is utilized and up to date.

• All maintenance activities should be done as per the manufacturer (KONE) recommendations.

ATTACHMENT 1

LIST OF ELEVATORS TO BE SERVICED

Serial no Elevator # Make Model/Stops Type Location

1 L1 Kone/EN81 Level 1 to 7 Passenger NOB 2 L2 Kone/EN81 Level 1 to 7 Passenger NOB 3 L3 Kone/EN81 Level B to 7 Passenger NOB 4 L4 Kone/EN81 Level B to 2 Passenger NOB 5 L5 Kone/EN81 Level B to 2 Passenger NOB 6 L6 Kone/EN81 Level 1 to 7 Passenger NOX

7 L7 Kone/EN81 Level 1 to 7 Passenger NOX 8 L8 Kone/EN81 Level 1 to 2 Passenger SPX 9 L9 Kone/EN81 Level 1 to 3 Passenger SPX 10 L10 Kone/EN81 Level B to 2 Freight WHE 11 L11 Kone/EN81 Level 1 to 2 Passenger CMR 12 PKG Kone/EN81 Level 1 to 4 Passenger PKG

13 S1-L1 Kone/EN81 Level 1 to 8 Passenger SDA1 14 S1-L2 Kone/EN81 Level 1 to 8 Passenger SDA1 15 S1-L3 Kone/EN81 Level 1 to 8 Passenger SDA1 16 S2-L1 Kone/EN81 Level 1 to 8 Passenger SDA2 17 S2-L2 Kone/EN81 Level 1 to 8 Passenger SDA2 18 S2-L3 Kone/EN81 Level 1 to 8 Passenger SDA2

19 S3-L1 Kone/EN81 Level 1 to 8 Passenger SDA3 20 S3-L2 Kone/EN81 Level 1 to 8 Passenger SDA3 21 S3-L3 Kone/EN81 Level 1 to 8 Passenger SDA3 22 C-L1 Kone/EN81 Level B to 5 Passenger CSX 23 C-L2 Kone/EN81 Level B to 6 Passenger CSX 24 R-L2 Kone/EN81 Level 1 to 2 Passenger REC

25 R-L2 Kone/EN81 Level 1 to 2 Passenger REC 26 M-L1 Kone/EN81 Level 1 to 3 Passenger MSGQ 27 C-CAC-L1 Kone/EN81 Level 1 to 2 Passenger C-CAC 28 BKG Level 1 to 2 Dumbwaiter New WHE

29* Warehouse Kone/EN81 Level 1 to 4 Freight New WHE

*The warehouse elevator is under installation so at this stage need pricing. After commissioning and 01-year warranty period, it will be added to the PM list.

SECTION 2 - CONTRACT CLAUSES

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (NOV 2023) IS

INCORPORATED BY REFERENCE. (SEE SF-1449,BLOCK 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

As prescribed in 12.301(b)(4), insert the following clause:

Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services (Jan 2025) [(DEVIATION FEB 2025)]

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

https://www.acquisition.gov/far/part-12#FAR_12_301 https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_233_3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 https://www.acquisition.gov/far/part-52#FAR_52_203_6 https://www.acquisition.gov/far/part-52#FAR_52_203_13 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4712&num=0&edition=prelim https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15

X 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) ( Pub. L. 115–390, title II).

X (11)

(i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) ( Pub. L. 115–390, title II). _ (ii) Alternate I (DEC 2023) of 52.204-30

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(Jan 2025) ( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (17) [Reserved] __ (18)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (19)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (Jan 2025)( 15 U.S.C. 637(d)(2) and (3)).

__ (21)

(i) 52.219-9, Small Business Subcontracting Plan (Jan 2025) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jan 2025) of 52.219-9.

__ (22)

(i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on…