Amendment 0002 - RFP 15DDHQ24R00000016-signed.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

4/10/2024

4. REQUISITION/PURCHASE REQ. NO 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (IF OTHER THAN ITEM 6) CODE

Drug Enforcement Administration

8701 Morrissette Drive

Springfield, VA 22152-1080

Drug Enforcement Administration

Diversion Control Division

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State, and Zip Code) 9A. AMENDMENT OF SOLICITATION NO.

15DDHQ24R00000016

9B. DATED (SEE ITEM 11) 3/15/2024

10A. MODIFICATION OF CONTRACT/ORDER NO.

CODE: FACILITY CODE: 10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered, solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers, FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If Required) Not applicable.

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO., AS DESCRIBED IN ITEM 14

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify Authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43,103 (b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is NOT is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

This RFP Amendment No. 0002 is issued for the following reason(s):

1) To provide the Government's response to questions received from RFP No. 15DDHQ24R00000016.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR 15C. DATE

SIGNED

16B. UNITED STATES OF AMERICA 16C. DATE

SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous Edition Unusable Prescribed by GSA FAR (48 CFR) 53.243

04/10/2024

Denise N. Scott

Q&A RESPONSE

No. Page, Section, Paragraph number, and/or Attachment Comment Question DEA Response/Answer 1 page 8, section 2.1 (7) Our lab has applied for registration almost a year ago and still have not heard back.

Is pending registration with the DEA at the time of bid submital acceptable?

No. Offeror must be SAM certified.

2 pricing sheet template This work can be very difficult to price as unit cost. Certain samples may involve more prep or instrument time to best report the analyte.

Does the DEA have an existing lab/price they are working with for a similar project? Is a possible range of cost accepltable?

The contractor shall propose a single loaded rate per Contract Line Item Number (CLIN) that includes direct labor, overhead, fringe, general and administrative expenses (G&A), and profit. The contractor shall enter and verify the calculated totals by ordering period, and the grand totals for all ordering periods.

3 On Page 8 under Section 2.1, Item number 5 after the first Paragraph and On Page 21 under SubFactor 2, Item number 3

The risk mitigation plan is mentioned in Section 2.1 as one of the items required of the offerors to respond to the RFP. As written, it seems like this item should be included in Factor I (Technical Capability) on the proposal. In the description of what should be included in the “Management Plan” on page 21, however, the following are mentioned- “…how the Offeror shall overcome the challenges, mitigate the risks and deliver the performance outcomes…”

Can the “Risk Mitigation Plan” be placed in Factor 2 under the “Management Plan” sub-factor?

With the large volume of information already required for Factor 1 (Technical Capability) that needs to be fitted in 15 pages, doesn’t it make sense to put the risk mitigation plan under Factor 2, Sub-Factor 2 (Management Plan)? Under Factor 1 - The Government confirms it will evaluate the Offeror’s technical approach to accomplishing the objectives and/or tasks to be performed including its ability to organize, manage its project personnel, manage task, deliverables and resources, anticipate risks to ensure quality of services provided based on the RFP and reference tasks services required in accordance with the SOW. Under Subfactor 2 - The Government confirms that it will evaluate the contractors "proposed approach for managing unforeseen personnel shortages;

quality control process and how the staffing plan supports managing the quality of services provided; overcoming challenges, mitigating risks and deliver the performance outcomes". Also, be advised per the RFP that in the event of potential conflict of interest the contractor will provide mitigation plan, See Factor 4, FAR Part

9.5 of the RFP.

4 BPA Call Order Attachment Should each ordering period have the pricing proposal for all the pricing categories (six different categories) based on the discounting scheme required by the contract? Or is it only the pricing for 1000 samples that need to be presented in the BPA Call Order?

The pricing is based upon the number of samples ordered at one time by DEA. If DEA orders 600 samples on a call order, the pricing scheme with the appropirate discount would be applied specifically for 600 samples. Similarly, if DEA orders 800 or 1000 samples on a single call order, the corresponding price with the government discount should be clearly stated within their proposal.

5 BPA Call Order Attachment As written, the BPA Call Order only provides one pricing scheme to be applied for each ordering period. However, the pricing varies according to the total number of samples because of the required discounting scheme. This will also impact the total cost at each ordering period because the total cost will depend on the total number of samples that will be applied in the calculation.

Should the offeror present all the pricing scheme for each ordering? period (400, 500, 600, 700, 800, 1000)? This would mean that each ordering period will have at least six different pricing schemes presented. Or is it only the pricing for 1000 samples that needs to be presented?

The contractor should understand that this a Sample BPA Call Order Template. Your actual proposed pricing for the BPA will come from the your proposed cost shown on the Pricing Sheet Template. The offerer should present a pricing scheme for each ordering possibility. NOTE:

Contract is for up to 1000 samples per year, which is expected to be reached for each year. It would be expected that the discount for 1000 samples would be applied.

7 Attachment 1: Pricing Template Spreadsheet Should the pricing for 1000 samples be presented in the template for each ordering period or should we present the pricing for all the six categories of pricing in the template and present them in six different tabs?

NOTE: Contract is for up to 1000 samples per year, which is expected to be reached for each year. It would be expected that the discount for 1000 samples would be applied

8 Attachment 1: Pricing Template Spreadsheet Similar to the comment above, there are six pricing categories each year based on the required discounting scheme.

Which of the pricing categories should be presented in the template? Only for 1000 samples?

Or for six different pricing categories to be presented in six different tabs? See answers above

9 On Page 4 of the RFP, Section 1 (Schedule of Services), first paragraph first paragraph, the following was written, "These funds will not be used for analytical equipment needed to analyze the biological sample..."

Our organization has already completed the purchase of the machine we will be using to accomplish the task required by the RFP. However, our organization requires payment for machine time use to run the samples and maintenance of the machine. This fee is charged to all users of the machine and prorated according to the amount of usage time by each user. The fee ensures that the laboratory has funds to keep instrumental capabilities that can support developments in drug testing and analysis as well as maintain minimal interruptions in instrument performance.

Again, the machine that will be used for the analysis has already been procured.

Will the RFP allow inclusion of prorated machine time use and maintenance in the cost of analysis?

Yes, this is approporiate to include machine time use and maintenence in the cost of analysis. The machine was noted to already be purchased.