RFP027-21_Sewer_Relining.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/meridenct

City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

RFP027-21 SEWER RELINING

Project ID: RFP027-21

RELEASE DATE: September 3, 2026

RESPONSE DEADLINE: October 1, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #RFP027-21

Title: RFP027-21 Sewer Relining

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO PROPOSERS

3. SCOPE OF SERVICES

4. PROPOSAL FORM

5. VENDOR SUBMISSION FORMS

Attachments:

A - Contractors Agreement (Sample)

B - COI Required

LEGAL NOTICE

REQUEST FOR PROPOSALS

The City of Meriden is accepting electronic proposals for:

RFP027-21 Sewer Relining

The City of Meriden is soliciting proposals for comprehensive maintenance, lining, and re-lining services for existing sewer mains and manholes..

Proposals shall be submitted as electronic responses per specifications obtained via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct and on the State of Connecticut

Department of Administrative Services website (https://webprocure.proactiscloud.com).

Proposals may be received up to but not later than 11:00 am, Thursday, October 1, 2026 via the City eProcurement Portal located at https://procurement.opengov.com/portal/meridenct. The City eProcurement

Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties. Please submit electronic responses via the City eProcurement

Portal: https://procurement.opengov.com/portal/meridenct by way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden. No proposer may withdraw its proposal within ninety (90) days of the date of the opening.

The City reserves the right to reject any or all proposals and may waive any informality.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: September 3, 2026 https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

INFORMATION TO PROPOSERS

1. SUMMARY

The City of Meriden DPU: Sewer Division is seeking proposals from qualified contractors to provide comprehensive maintenance, lining, and re-lining services for the City's sewer mains and manholes.

The City is seeking a highly qualified and experienced partner capable of fulfilling all functional requirements outlined in this RFP, with the scalability to integrate future enhancements. The ideal firm will feature a team of local government experts dedicated to achieving the City's vision while ensuring uninterrupted service to our residents. The successful firm must have lined over 3,000,000 feet of pipe, of which 250,000 feet must have been 24” or larger diameter pipe, and must self-perform 100% of work.

2. TIMELINE

Release Project Date: September 3, 2026

Question Submission Deadline: September 24, 2026, 4:00pm

Response Submission Deadline: October 1, 2026, 11:00am

3. PROPOSAL PROCEDURES

The City will only be accepting electronic submissions of proposals. Please submit electronic responses via the

City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement

Portal, responses will be locked and digitally encrypted until the submission deadline passes. Proposals are due for submission no later than 11:00 am, Thursday, October 1, 2026.

4. PROPOSALS/QUALIFICATIONS

A. Proposals shall be submitted in two parts: Proposers Qualifications Statements; Part A and Proposal

Fees; Part B (Proposal Form).

B. Proposals must be made out and signed in the corporate, or other, name of Proposer, and must be fully and properly executed by an authorized person.

C. Proposals received later than the time and date specified will not be considered.

D. Amendments to or withdrawal of Proposals received later than the date and time set forth in the proposal opening will not be considered.

5. EXAMINATION OF DOCUMENTS

Proposers are to examine all documents and visit the site in order to make a thorough examination of the conditions so that they may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any proposal document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of proposals. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any proposals to receive any such addenda shall not relieve any proposals from any obligations under its proposal as submitted.

Proposers shall submit all inquiries regarding this proposal via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Proposers may also click “Follow” on this document to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.

6. AWARD OF CONTRACT

The Purchasing Officer reserves the right to reject any or all proposals or parts thereof for any reason, to negotiate changes to proposal terms and to waive minor inconsistencies with the RFP. The Purchasing Officer reserves the right to make a selection on the basis of qualifications, experience in providing similar services elsewhere, the proposal’s responsiveness to the Request For Proposal requirements; and to negotiate a contract with the Consultant(s).

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all proposals, in whole or in part, to award any item, group of items, or total proposal, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

7. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the proposal price. Upon request, exemption certificates will be furnished to the successful

Proposer.

8. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

9. NON-COLLUSION STATEMENT

Each proposer submitting a proposal to the City of Meriden for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto the sworn Non-Collusive Statement, to the effect that the proposal has not colluded with any other person, firm, or corporation in the submission of the proposal/qualifications.

10. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONTRACTOR

The Agreement for the work will be via Purchase Order and Standard Contractors Agreement.

11. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this proposal as if those terms were fully set forth in such contract or agreement.

Proposers are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Proposers are also advised that the Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

PROPOSERS SHOULD NOTE THAT PROPOSALS, CONTRACTS, AND AGREEMENTS ENTERED

INTO OR AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

12. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

13. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018.

14. PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the pricing.

The City of Meriden, unless stated otherwise in the documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

15. INSURANCE

The successful consultant shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

16. LICENSES AND CERTIFICATIONS

The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

17. LENGTH OF CONTRACT

The City is seeking proposals from experienced firms to provide both maintenance and lining services of existing sewer mains and manholes. The initial contract will be for one (1) year with up to four (4) one-year extensions, for a total contract term not to exceed five (5) years.

18. TERMS AND CONDITIONS

As individual projects are scoped out during the contract term, the successful firm will be responsible for working with the City to ensure any and all applicable Local, State and Federal funding related requirements are being met, including but not limited to: CHRO Set-Aside, CT Prevailing Wage Rates, Federal Davis Bacon Act, etc.

SCOPE OF SERVICES

PROJECT DETAILS - PROJECT INFORMATION/EXPECTATION

1. INTRODUCTION

Meriden is located at the Crossroads of Connecticut, with roughly 60,000 residents and is situated midway between the cities of New Haven and Hartford. The City has a Public Utility Dept. that is comprised of a Water

Division with three subsets, distribution, filtration, and metering as well as a Water Pollution Control Facility

(WPCF), which operates a sewage treatment facility as well as an extensive collection system.

The Sewage Treatment Plant is a State of CT NPDES permitted facility and it is located at the Southwest end of the city. The plant is designed to treat 11.6 million gallons per day [MGD] utilizing a modified 5-step

BARDENFLO system to remove Nitrogen and Phosphorous as well as Biological Oxygen Demand [BOD].

This system also incorporates a Parkson Dynasand system for low-level phosphorous removal and tertiary polishing before releasing its effluent into the Quinnipiac River.

The sanitary collection system consists of approximately 210 miles of sewer lines, utility owned trunks, interceptors, mains, three pump stations, force mains, two existing siphons, one future siphon, and manholes located in both City and State owned streets, as well as utility right of ways. The customer owns all building laterals from the building up to and including the ‘Y’ connection at the main.

Known materials used in the collection system include: vitrified clay [VC], brick, asbestos concrete pipe [ACP], transite, cement [CP], cast iron [CIP], ductile iron [DIP], and PVC. Known sizes of these pipes include: 8”, 10”, 12”, 15”, 18”, 24”, 27”, 30”, 36”, 48” round pipe, along with some elliptical.

From time to time the City may request scoping out similar repair/lining work for additional needs, such as storm pipe repair and/or lining, (current inventory believed to range from 8” to 54”). Any additional unit prices for goods and services such as this, after mutual agreement on a fair and reasonable price, shall be added to the

Contract via formal Change Order for the remainder of the contract term.

The successful firm will self-perform 100% of maintenance and lining work. The City will not consider proposals that include sub-contracted work.

2. General Scope

The City of Meriden is seeking proposals from experienced contractors capable of delivering all functionalities detailed in this RFP, while strictly adhering to the following minimum requirements:

• Safety Compliance: The selected contractor shall coordinate and secure all necessary police coverage for the job site to ensure strict compliance with the City’s "Open Hole Safety Policy."

• Public Notification: The contractor must distribute an informational flyer to all affected residents exactly one week prior, and again one day prior, to the project start date.

• CCTV Inspections & Deliverables: The contractor is required to submit pre- and post-installation camera inspections, alongside written report summaries, to the Water Pollution Control Facility

(WPCF). These deliverables must be provided on both a physical flash drive and via digital/electronic transfer.

• Experience Prerequisites: Proposers must demonstrate a proven track record of lining at least

3,000,000 linear feet of pipe, including a minimum of 250,000 linear feet of pipe measuring 24 inches or larger in diameter.

• Municipal Expertise: The ideal firm will possess a dedicated team of experts versed in local government operations to support the City’s vision and ensure uninterrupted service to residents.

• Scalability: The contractor must possess the operational capability to integrate additional features, services, and functionalities as identified by the City in the future.

3. Proposers Qualification Statement (Part A)

A concise and complete description of the work to be performed, including but not limited to:

1. An overall summary of your firm.

2. An explanation of your firms understanding of the need, its approach to work, key issues to resolve and potential resolution(s).

3. A detailed work program and time schedule for the product, including milestones for periodic review of the work (if applicable).

4. A description of similar projects which your firm has been involved in, including references. The proposing firm must demonstrate that, on or before the time of such submission, it has successfully completed similar work in a minimum of three (3) similar municipalities in the past five (5) years.

5. Technical information. Bidder will furnish at no additional charge, upon request, technical information, diagrams, instruction guides, samples, or other documentation as requested to show the services offered fully comply with these specifications.

6. Other costs necessary (for deployment of maintenance services).

Please provide the following:

• The name and location of your company, including the office location that will be serving the City.

• A brief general description of your business.

• The number of years your company has been in business.

• Is your company a subsidiary of another corporation? If so, what is the name of the parent company?

• The number of personnel employed by your company (please include the number of staff dedicated to provide requested services).

• The primary line of business of your firm.

Provide specific reference information for three clients you have served, relevant to the work proposed, to include:

• Client name and location.

• Starting date of service and completion date.

• Contact name, title and telephone number.

The references must be relevant to service in the last sixty (60) months, and shall include specific details on how the project represents a project of similar scope. Information on your firm’s specific role must be included.

PROPOSAL FORM

PRICING TABLE (PART B)

WPCF-Sewer Lining

Line Item Description Quantity Unit Unit Price Total Price

1 6” CIPP (300 LF Minimum) 1 LF

2 8” CIPP (500 LF Minimum) 1 LF

3 10” CIPP (500 LF Minimum 1 LF

4 12” CIPP (500 LF Minimum) 1 LF

5 15” CIPP (350 LF Minimum) 1 LF

6 18” CIPP (350 LF Minimum) 1 LF

7 21” CIPP (350 LF Minimum) 1 LF

8 24” CIPP (350 LF Minimum) 1 LF

9 27” CIPP (350 LF Minimum) 1 LF

10 30” CIPP (300 LF Minimum) 1 LF

11 36” CIPP (300 LF Minimum) 1 LF

12 42” CIPP (300 LF Minimum) 1 LF

13 48” CIPP (300 LF Minimum) 1 LF

14 8”-15” CIP Spot Repair – 3’ (2 EA

Minimum)

1 EA

15 8”-15” CIP Spot Repair per foot beyond 3’

1 LF

16 Test & Seal Laterals to 2’ (10 Laterals

Minimum)

1 EA

17 Seal & Repair MH Chimney 1 EA

18 Repair MH Wall, Bench & Invert 1 EA

Line Item Description Quantity Unit Unit Price Total Price

19 Cementitious Coating of MHs – ½”

Thick (50 VF Minimum)

1 VF

20 Epoxy Coating of MHs – 100 mils

Thick (50 VF Minimum)

1 VF

21 Pipes Requiring Light Clean (<=4 passes) & CCTV (>2,000 LF) all pipe sizes – 2 men

1 LF

22 Pipes Requiring Light Clean (<=4 passes) & CCTV (<2,000 LF) – 2 men

1 HR

23 Heavy Cleaning of pipes 1 HR

24 By-pass Pumping for >18”-<48” pipes to be negotiated per site conditions

1 EA

25 Debris Disposal per ton 1 TON

26 Bonding Cost per $1,000 1 PER $1,000

27 Mobilization of Lining Crew for less than minimum LF per item per visit

1 EA

28 Mobilization of TV & Clean, MH

Rehab, and Spot Repair Crews for less than minimum LF per item per visit

1 EA

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE STATEMENT/AFFIDAVIT*

Please download the below documents, complete, and upload. MUST BE Notarized and Stamped/Sealed.

• Non-Collusive_Bid_Statement...

*Response required

2. PROPOSERS QUALIFICATIONS STATEMENTS (Part A)*

Please download the below documents, complete and upload. MUST BE Notarized and Stamped/Sealed.

• Proposers_Qualification_Sta...

*Response required

3. Any Additional Information https://government-project.s3.us-west-2.amazonaws.com/196784/702c7dfa-5aaa-4f75-8268-1eb67e4e69da_Non-Collusive_Bid_Statement.pdf https://government-project.s3.us-west-2.amazonaws.com/289255/fb6a7e47-3b8d-46cf-958a-56d66994e419_Proposers_Qualification_Statement.pdf