RFP026-46_Mar_23_26_solicitation_doc.pdf

This is a Request for Proposal (RFP026-46) issued by the City of Meriden, Connecticut for gymnasium floor removal and replacement services at Casimir Pulaski Elementary School. The contractor shall remove and dispose of the existing gymnasium floor, prepare the substrate through moisture and elevation testing, and install a new Robbins Bio-Channel SB maple wood floor system with shock-absorbing underlayment, metal thresholds, vinyl wall base, game lines, and a center court logo. The contractor must also provide and maintain dumpsters for disposal of flooring materials throughout the project duration and adjust basketball backboards as needed. The RFP opened on March 17, 2026, with a non-mandatory pre-bid meeting scheduled for March 24, 2026 at 10:00 a.m. at Pulaski School. Vendor questions must be submitted by April 6, 2026 at 4:00 p.m., with proposals due electronically via the City eProcurement Portal by April 13, 2026 at 4:00 p.m. EDT. Work is anticipated to begin on or after June 29, 2026, following the conclusion of the school year, and must be completed by August 7, 2026.

All pricing must be submitted as a lump sum total project price excluding federal excise taxes and Connecticut state and local sales and use taxes, with no specific budget range or estimated contract value provided. Bidders must submit a bid bond equal to 10 percent of the bid amount and will be required to provide a 100 percent Performance Bond and Labor and Material Payment Bond, with proposals remaining open for 90 days from the bid opening date. Key qualifications include certification as a Robbins Accredited Installation Company with MFMA Accredited Installers on-site during the entire wood floor installation and submission of evidence documenting at least three completed projects of similar magnitude and complexity. Mandatory prevailing wage rates apply to this public improvement project. Evaluation will be based on contractor qualifications, project references, and compliance with specifications, with preference given to Connecticut-based bidders in case of a tie. The procurement is open to all vendors with no identified set-asides for disadvantaged enterprises. The contractor is responsible for obtaining all necessary permits, with City permit fees waived but State Training and Education Fund fees applicable. Contact Denise Olivo, Procurement Administrator, at 203-630-4116 or DOlivo@meridenct.gov for additional information.