RFP026-46_Apr_20_26_solicitation_doc.pdf

This is a Request for Proposal (RFP026-46) issued by the City of Meriden, Connecticut, for gymnasium floor removal and replacement services at Casimir Pulaski Elementary School. The City seeks a qualified flooring contractor to remove and dispose of the existing gymnasium floor, prepare the concrete substrate through moisture and elevation testing, and install a new Robbins Bio-Channel SB maple wood floor system with shock-absorbing underlayment, metal thresholds, vinyl wall base, game lines, center court logo, and adjusted basketball backboards as needed. The contractor must provide and maintain dumpsters for disposal of flooring materials throughout the project duration. The RFP opened on March 17, 2026, with a non-mandatory pre-bid meeting scheduled for March 24, 2026 at 10:00 a.m. at Pulaski School. Vendor questions must be submitted by March 31, 2026 at 4:00 p.m., and proposals are due electronically via the City eProcurement Portal by April 13, 2026 at 4:00 p.m. EDT. Work must begin on or after June 29, 2026, following the school year's conclusion, and be completed by August 7, 2026.

Pricing shall be submitted as a lump sum total project price excluding federal excise taxes and Connecticut state and local sales and use taxes, with no specific budget range or estimated contract value identified in the solicitation documents. Key qualifications include certification as a Robbins Accredited Installation Company with MFMA Accredited Installers present during the entire wood floor installation, submission of evidence of at least three completed projects of similar magnitude and complexity, and compliance with mandatory prevailing wage rates for this public improvement project. Bidders must submit a bid bond equal to 10 percent of the bid amount and will be required to provide a 100 percent Performance Bond and Labor and Material Payment Bond; proposals must remain open for 90 days from the bid opening date. The contractor is responsible for obtaining all necessary permits, with City permit fees waived but State Training and Education Fund fees applicable. Evaluation will be based on contractor qualifications, project references, and specification compliance, with preference given to Connecticut-based bidders in case of a tie. This procurement is open to all vendors with no identified set-asides for disadvantaged enterprises.